GOVERNMENT OF KERALA

PUBLIC WORKS DEPARTMENT

STANDARD BID DOCUMENT

FOR
e-TENDERING
(For Works Costing above Rs.5 Crores)
(Draft for approval)

1
Contents
NOTICE INVITING TENDER (e- GP)................................................................................................................. 3
Part I- INSTRUCTIONS TO THE BIDDERS ........................................................................................................ 6
Part II- GENERAL CONDITIONS OF CONTRACT ............................................................................................ 24
Part III- SPECIAL CONDITIONS OF CONTRACT ............................................................................................. 88
Part IV- CONTRACT DATA .......................................................................................................................... 101
Part V- TECHNICAL SPECIFICATIONS ......................................................................................................... 103
Part VI- PRE-QUALIFICATION INFORMATION ........................................................................................... 111
Part VII- FORMS and DECLARATIONS ........................................................................................................ 128
Part VIII- DRAWINGS ................................................................................................................................. 145

2
 NOTICE INVITING TENDER (e
(e- GP)

PUBLIC WORKS DEPARTMENT

<Office Name and Address>

No:……………………………………… Dated……………………………

e-Government
Government Procurement (e
(e-GP)
GP) NOTICE INVITING TENDER

PQ TENDER NO……………………………

The ……………………………………<Tender Inviting Authority>, Public Works Department

(PWD) …………………………………………………………………<Office name & Address>
for and on behalf of the Governor of Kerala invites online bids for the work detailed below from
the Registered Bidders of Kerala PWD who have successfully completed at least one similar
work costing more than 40% (Forty percentage) of the estimated cost of the work within the last
five years. A certificate to this effect from the agreement executing authority of the completed
similar work shall invariably be submitted along with the tender documents failing which the
tenders will not be accepted. The certificate should contain the details such as name of work,
work
agreement number, date of startt and completion as per agreement
agreement,, completed amount of work
etc.

1 Name of Work

2 Location of Work

3 Estimated Cost of the Work

4 Brief description of work

5 Bidding procedure < two stage>

6 Bid Security Rs.

7 Bid submission fee(tender

(tender fee
fee)

8 Period of completion

3
9 Classification of Bidder <A/B/C Class>

10 Last date and time for

submission of bids

11 Pre Bid meeting – Date, time As provided in Contract Data section

and place

12 Date and time of opening of

Technical Bid

Bid documents including the Bill of Quantities (BoQ) can be downloaded free of cost from
the e- Government Procurement( e-GP) Website www.etenders.kerala.gov.in. All bid
documents are to be submitted online only and in the designated cover(s)/ envelope(s) on the
e-GP website. Tenders/ bids shall be accepted only through online mode on the e-GP website
and no manual submission of the same shall be entertained. Late tenders will not be accepted.
A bid submission fee shall be remitted online during the time of bid submission.

The hard copies of certificates and documents, as detailed in clause 4.5 of Section-I
Instructions to the Bidders, shall be submitted subsequently after online submission of bids in
a separate cover by registered post/speed post before the date and time of opening of
technical bid. Price Bid shall only be submitted through online. Details regarding remittance
of Bid Submission Fee and Bid Security, Bid preparation and submission are mentioned in
the bid document.

The technical bids shall be opened online on __________ at the office of the <Tender
Inviting Authority> in the presence of the Bidders / their authorized representatives who wish
to attend at the above address. If the tender opening date happens to be on a holiday or non-
working day due to any other valid reason, the tender opening process will be done on the
next working day at same time and place. The technical bids submitted by the Bidders will be
evaluated as per the terms and conditions set out in the bid document for pre-qualification
and the price bid of only the pre-qualified Bidders shall be opened. The date and time of
opening of the Price bid will be intimated by e- mail to the Bidders who are Pre-qualified
after evaluation of Technical Bids and will be published on the notice board at the office of
the Tender Inviting Authority.

Online Tenders/ bids are to be accompanied by a scanned image of the preliminary

agreement executed in Kerala stamp paper worth Rs.200/-. Tenders/ bids received online

4
without the details mentioned in clause 4.5 of Section-I Instructions to the Bidders will not be
considered and shall be summarily rejected.

More details can be had from the NIT or Office of the

………………………………………………. <Tender Inviting Authority>, Public Works
Department (PWD) ……………………………………..<Office name & Address> during
working hours.
All other existing conditions related to bidding in force in the Kerala Public Works
Department will be applicable in this tender also unless expressly defined in the bidding
document. The Tender Inviting Authority/Employer shall not be responsible for any failure,
malfunction or breakdown of the electronic system while downloading or uploading the
documents by the Bidder during the e-procurement process.
Details required for e-payment (Details of bank account having core banking facility and e-
mail address of the contractor) shall be furnished along with the tender. Tenders not
accompanied by these details will be rejected. All subsequent Government orders connected
to tenders and any revision in the rates of taxes would also be applicable to this tender.

The ………………………………………………. <Tender Inviting Authority>, Public

Works Department (PWD) ……………………………………..<Office name & Address>
reserves the right to accept or reject any or all tenders without assigning any reason thereof.

……………………………….<Tender Inviting Authority>

Public Works Department (PWD)
……………………………………………………………………
……………………………………………………………………
……………………………<Office name & Address>
(For and on behalf of Governor of Kerala)

5
 Part I- INSTRUCTIONS TO THE BIDDERS
1. GENERAL
1.1. Scope of the Bid:-
1.1.1. The __________ <Tender inviting Authority> invites bids from
contractors registered with Kerala Public Works Department for
the Work detailed in the Notice Inviting Tender(NIT).
1.1.2. Throughout these bidding documents:
a) The terms 'in writing' means communicated in written form and
delivered against receipt;
b) except where the context requires otherwise, words indicating
the singular also include the plural and words indicating the
plural also include the singular; and any reference to masculine
gender shall whenever required include feminine gender and
vice versa
c) “day” means calendar day.
d) The terms “bid” and “tender” and their derivatives
“Bidder/tenderer, bid/tender, bidding/tendering etc.,” are
synonymous.
e) The term “Employer” shall mean Government of Kerala.
Employer will carry out its functions and obligations through
officers who have been delegated powers.
f) The Tender Inviting Authority, Accepting Authority and the
Agreement Authority means the officer who has invited and
received bids for the Work and has executed agreement for
execution on behalf of the Employer. The Tender Inviting
Authority, Accepting Authority and the Agreement Authority
shall be one and the same person unless otherwise specified.
g) “Contract Price” means price approved by the Employer after
bidding and stated in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.
1.1.3. The bid invited shall be of item rate contract.
1.1.4. The mode of this tender is e-tender with pre-qualification.

1.2. Source of funds

1.2.1. The expenditure on this Work will be met from the <plan/non
plan> allocation of Government of Kerala as mentioned in the
Contract Data.

1.3. Eligible Bidders

1.3.1. A Bidder shall be a registered contractor in Kerala PWD in the
required category as specified in the NIT.
1.3.2. The Bidder shall have successfully completed at least one similar
work costing more than 40% (Forty percentage) of the estimated
cost of the work described in the NIT during the last five years. A
certificate to this effect from the agreement executing authority of

6
 the completed similar shall invariably be submitted along with the
tender documents failing which the tenders will not be accepted.
The certificate should contain the details such as name of work,
agreement number, estimated cost, Contract Price, date of start
and completion as per agreement, completed amount of work etc.
1.3.3. Only those Bidders having a valid and active registration, on the
date of bid submission, shall submit bids online on the e-GP
website.
1.3.4. Ineligible Bidder or Bidders who do not posses valid & active
registration, on the date of bid submission, are strictly advised to
refrain themselves from participating in this tender.
1.3.5. All Bidders are required to register in the e-procurement portal.
The Bidder intending to participate in the bid is required to register
in the e-tenders portal using his/her Login ID and attach his/her
valid Digital Signature Certificate (DSC) to his/her unique Login
ID. He/ She has to submit the relevant information as asked for
about the firm/contractor. The Bidders, who submit their bids for
this tender after digitally signing using their Digital Signature
Certificate (DSC), accept that they have clearly understood and
agreed the terms and conditions including all the Forms/
Annexure of this tender.
1.3.6. In addition to the eligibility criteria detailed in the Notice Inviting
Tender(NIT), eligibility criteria detailed in the Prequalification
document shall apply for evaluation for pre-qualification. The Price
bids of pre-qualified Bidders shall only be opened.
1.3.7. A firm/Bidder shall submit only one bid in the same bidding
process, either individually as a Bidder or as a partner in a joint
venture or consortium. A Bidder (either as a firm or as an
individual or as a partner of a firm) who submits or participates in
more than one bid will cause all the proposals in which the Bidder
has participated to be disqualified.
1.3.8. Joint ventures, Consortiums Partnership firms of two or more
registered contactors are permitted subjected to the conditions set
out in the pre-qualification criteria.
1.4. Cost of Bidding
1.4.1. The Bidder shall bear all costs associated with the preparation and
submission of its bid, and the Employer will in no case be
responsible or liable for those costs, regardless of the conduct or
outcome of the bidding process.
1.4.2. The tender document(s), may be downloaded free of cost from the
e-Government Procurement (e-GP) website
(www.etenders.kerala.gov.in). No payment is required for
downloading the tender documents from the above website.
However a bid submission fee(tender fee) as mentioned in the NIT,
is required to be submitted along with the online bid.
1.5. Site Visit
7
 1.5.1. The Bidder is advised to visit and examine the Site of Works and
its surroundings and obtain for itself on its own responsibility all
information that may be necessary for preparing the bid and
entering into a contract for construction of the Works. He shall
examine the site condition and satisfy himself of the availability of
materials at nearby places, difficulties which may arise during
execution before submitting the bids. The costs of visiting the Site
shall be at the Bidder’s own expense.
1.5.2. The Bidder and any of his personnel or agents will be granted
permission by the Employer to enter upon its premises and lands
for the purpose of such visit, but only upon the express condition
that the Bidder, his personnel or agents will release and indemnify
the Employer and its personnel and agents from and against all
liability in respect thereof, and will be responsible for death or
personal injury, loss of or damage to property, and any other loss,
damage, costs, and expenses incurred as a result of the inspection.
1.6. Getting information from web portal
1.6.1. All prospective Bidders are expected to see all information
regarding submission of bid for the Work published in the e tender
website during the period from the date of publication of NIT for the
Work and up to the last date and time for submission of bid. Non
observance of information published in the website shall not be
entertained as a reason for any claim or dispute regarding a tender
at any stage.
1.6.2. All bids shall be submitted online on the e-GP website only in the
relevant envelope(s)/ cover(s), as per the type of tender. No manual
submission of bids shall be entertained for the tenders published
through e-GP system under any circumstances.
1.6.3. The e-GP system shall not allow submission of bids online after the
stipulated date & time. The Bidder is advised to submit the bids well
before the stipulated date & time to avoid any kind of network
issues, traffic congestion, etc. In this regard, the department shall
not be responsible for any kind of such issues faced by Bidder.
1.1.1. The
2. Bidding Documents

2.1. Content of Bidding Documents

2.1.1. The bidding documents shall consists of the following unless
otherwise specified
a) Notice Inviting Tender(NIT)
b) Instructions to Bidders
c) General and special Conditions of Contract
d) Technical Specifications
e) Form of Bid, Appendix to Bid, Preliminary agreement format
f) Bill of Quantities

8
 g) Drawings
2.1.2. The Bidder is required to login to the e-procurement portal and
download the listed documents from the website as mentioned in
NIT. He shall save it in his system and undertake the necessary
preparatory work off-line and upload the completed bid at his
convenience before the closing date and time of submission.
2.1.3. The Bidder is expected to examine carefully all instructions,
Conditions of Contract, Contract Data, Forms, Terms, Technical
Specifications, Bill of Quantities, Annexure and Drawings in the
Bid Document. Failure to comply with the requirements of Bid
Document shall be at the Bidders own risk.
2.2. Clarification of Bidding Documents and Pre-Bid meeting
2.2.1. A prospective Bidder requiring any clarification of the bidding
documents shall contact the office of the Tendering Authority on any
working day between 10 am and 5 pm.
2.2.2. In case the clarification sought necessitates modification of the bid
documents, being unavoidable, the Tender Inviting Authority may
affect the required modification and publish them in the website
through corrigendum in pursuance to clause 2.3 of this bid
document.
2.2.3. For works costing more than Rs. 20 Crores, the Employer/Tender
Inviting authority may decide to conduct a pre-bid meeting to clarify
the queries raised by prospective Bidders. The venue, date and time
for such pre-bid meetings, if any, will be notified in the CONTRACT
DATA. The Bidder is requested as far as possible to submit any
questions in writing or by e-mail, to reach the Employer not later
than three days before the meeting. It may not be practicable at the
meeting to answer questions received late, but questions and
responses will be transmitted in accordance with the following:
a) Minutes of the meeting including the text of the questions
raised and the responses given together with any responses
prepared after the meeting will be published in the e-tenders
portal as corrigendum.
b) Any modification of the tender documents which may become
necessary as a result of the pre-bid meeting shall be made by
the Tender Inviting Authority exclusively through the issue of
an addendum pursuant to Clause 1.2 and not through the
minutes of the pre-bid meeting.
c) Non attendance at the pre-bid meeting will not be cause for
disqualification of a Bidder.
d) Non attendance at the pre-bid meeting will not be cause for
escape from any bid requirements whatsoever.

2.3. Amendment to bidding documents

9
 2.3.1. Before the deadline for submission of bids, the Tender Inviting
Authority may modify the bidding document by issuing addenda.
2.3.2. Any addendum thus issued shall be a part of the bidding
documents which will be published in the e-tender website. The
Tender Inviting Authority will not be responsible for the prospective
Bidders not viewing the website in time.
2.3.3. If the addendum thus published does involves major changes in
the scope of work, the Tender Inviting Authority may at his own
discretion, extend the deadline for submission of bids for a suitable
period to enable prospective Bidders to take reasonable time for bid
preparation taking in to account the addendum published.

3. Preparation of Bids

3.1. Language of the Bid

3.1.1. All documents relating to the bid shall be in the English language.
3.2. Documents Comprising the Bid
3.2.1. The online bid submitted by the Bidder shall comprise the
following
a) Details required for e-payment (Details of bank account
having core banking facility and e-mail address of the
contractor) in the prescribed format.
b) Online payment of bid submission fee as detailed in the e-
tender web site.
c) Bid Security payment details.
d) Duly filled-complete Bid document with all the required
certificates copies in the appropriate covers as required in
the web portal
e) Copy of Registration Certificate, experience certificates, Bank
certificates etc duly attested.
f) Duly signed preliminary agreement.
g) Priced Bill of Quantities

3.2.2. The relevant CPWD/MoRTH specifications , BIS/IS codes ,

relevant sections of the National Building Code, PWD Manual, PWD
Quality Control Manual and the PWD Laboratory Manual shall be
considered as part of this bid documents though individual copies
are not attached along with the bid documents.
3.2.3. Bidders shall not make any addition, deletion or correction in any
of the bid documents. If tampering of documents is noticed during
tender evaluation, the bid will be rejected and the Bidder will be
blacklisted.

3.3. Bid Prices

3.3.1. The Bidder shall bid for the whole work as described in the Bill of
Quantities.
10
 3.3.2. For item rate tenders, the Bidder shall fill in rates in figures and
should not leave any cell blank. The line item total in words and the
total amount shall be calculated by the system and shall be visible to
the Bidder.
3.3.3. The rates quoted by the Bidder shall include cost of all materials
and conveyance, labour charges, hire charges of plant and
machinery, overheads and all incidental charges for execution of the
contract.
3.3.4. The quoted rates shall also include expenses towards all Quality
Control tests (first tier) prescribed in the PWD Quality Control
Manual to be done at Government approved institutions.
3.3.5. Value Added Tax, purchase tax, turnover tax or any other tax
applicable except service tax shall be payable by the Contractor in
respect of this contract and Government will not entertain any claim
whatsoever in respect of the same. However, in respect of service tax,
same shall be paid by the contractor to the concerned department on
demand and it will be reimbursed to him by the Employer after
satisfying that it has been actually and genuinely paid by the
contractor.
3.3.6. All taxes and other levies payable by the contractor under the
contract, or for any other cause as of the date 28 days prior to the
deadline for submission of bids shall be included in the rates, prices
and total of bid price quoted by the contractor. The bid prices shall
also cater for any change in tax pattern during the tenure of work.
3.3.7. No material will be issued departmentally for executing the
building works under this contract. However, for road works costing
up to Rs. One Crore, bitumen will be issued departmentally. Road
roller will be issued, if available at the time of execution. If road
roller is issued for a work, hire charges at the rates fixed by the
department along with contractors profit will be recovered from the
bill submitted by the contractor.
3.3.8. The rates and prices quoted by the Bidder shall remain firm during
the entire period of contract. In the case of Works for which time of
completion originally fixed exceeds 6 months, rates and prices
quoted by the Bidder are subject to adjustment during the
performance of the contract in accordance with the provisions of
Clause 4.3 of the General Conditions of Contract.
3.4. Currencies of Bid and Payment
3.4.1. The currency of bid and payment shall be quoted by the Bidder
entirely in Indian Rupees. All payments shall be made in Indian
Rupees only.

3.5. Bid Validity

3.5.1. Bids shall remain valid for the period of 90(ninety) days from the
date of opening of the Price Bid. A bid valid for a shorter period shall
be rejected by the Employer as non responsive.
11
 3.5.2. In exceptional circumstances, prior to expiry of the original bid
validity period, the Employer may request the Bidders to extend the
period of validity for a specified additional period. The request and
the responses thereto shall be made in writing or by e mail. A
Bidder may refuse the request without forfeiting his bid security. A
Bidder agreeing to the request will not be required or permitted to
modify its bid, but will be required to extend the validity of his bid
security for the period of the extension and in compliance with
Clause 3.6 in all respects.

3.6. Bid Security

3.6.1. The Bidder shall furnish, as part of his Bid, a Bid Security (Earnest
Money Deposit) for an amount as detailed in the Notice Inviting
Tender (NIT). For e tenders, Bidders shall remit the Bid Security
using the online payment options of e-Procurement system only.
Bidders are advised to visit the “Downloads” section of e-
Procurement website www.etenders.kerala.gov.in for State Bank of
Travancore or by using NEFT facility. Bidders opting for NEFT facility
of online payment are advised to exercise this option at least 48
hours before the last date of bid submission to ensure that payment
towards Bid Security is credited and a confirmation is reflected in
the e-Procurement system. The online NEFT remittance form
provided by e-Procurement system for making a NEFT transaction is
not a payment confirmation PWD/NIC/SBT/KSITM shall not be
responsible for any kind of delay in payment status confirmation.
3.6.2. Any Bid not accompanied by an acceptable Bid Security shall be
rejected by the Employer as non-responsive.
3.6.3. The Bid Security of the unsuccessful Bidder shall become
refundable as promptly as possible after finalization of the tender as
per clause 6.6.3.
3.6.4. The Bid Security of the successful Bidder will be discharged when
the Bidder has signed the Agreement and furnished the required
Performance Guarantee .
3.6.5. Waiving of Bid Security- In respect of organizations, which are
exempted by Government to that effect. In this case, the Bidder shall
produce copy of Government order showing exception in remittance
of bid security while participating in the tender process.
3.6.6. The Bid Security may be forfeited:
a) if the Bidder withdraws the Bid after Bid opening during the
period of Bid validity including extended period of validity; or
b) if any modification is effected to the tender documents.
c) in the case of a successful Bidder, if the Bidder fails within
the specified time limit to:
i. sign the Agreement; or
ii. Furnish the required Performance Guarantee

12
 iii. If the Bidder fails to convince the Employer about
the reasonability of his unbalanced bid prices for
any individual item or items of his price bid.
3.6.7. The Bid Security deposited with the Employer will not carry any
interest.

3.7. Bid submission fee

3.7.1. For e tenders, the mode of remittance of Bid submission fee
(Tender Fee) shall be the same as detailed for remitting Bid Security.
For e tenders, Bidders shall remit the Tender fee using the online
payment options of e-Procurement system only. Bidders are advised
to visit the “Downloads” section of e-Procurement website
www.etenders.kerala.gov.in for State Bank of Travancore or by using
NEFT facility. Bidders opting for NEFT facility of online payment are
advised to exercise this option at least 48 hours before the last date
of bid submission to ensure that payment towards bid submission
fee is credited and a confirmation is reflected in the e-Procurement
system. The online NEFT remittance form provided by e-Procurement
system for making a NEFT transaction is not a payment
confirmation. PWD/NIC/SBT/KSITM shall not be responsible for any
kind of delay in payment status confirmation.
3.7.2. Any bid not accompanied by the Tender Fee as notified shall be
rejected by the Employer as nonresponsive.
3.7.3. Tender Fee remitted will not be refunded.

3.8. Alterations and additions

3.8.1. The bid shall contain no alterations or additions, except those to
comply with instructions issued by Employer, or as necessary to
correct errors made by the Bidder, in which case such corrections
shall be initialled by the person or persons signing the bid.
3.8.2. The tenderer shall not attach any conditions of his own to his bid.
The tender price must be based on the tender documents. The
tenderer is not required to present alternative construction options
and he shall use without exception the Bills of Quantities as
provided, with the amendments as notified in tender notices, if any,
for the calculation of his tender price. Any tenderer who fails to
comply with this clause will be disqualified.

4. Submission of Bids
4.1. All documents of the Bid as required shall be typed or written in
indelible ink and shall be signed by the Bidder or person duly
authorised to sign on behalf of the Bidder.
4.2. In the event of the tender being submitted by a partnership firm or joint
venture/consortium, it must be signed by the lead partner holding a
valid power-of attorney authorizing him to do so, such power of attorney

13
 to be produced with the tender, and it must disclose that the firm is
duly registered under the Indian Partnership Act, 1952.
4.3. The Bidder shall submit their bid online only through the eGP web site
of Kerala(www.etenders.kerela.gov.in) as per the procedure laid down for
e-submission as detailed by the web site. For e tenders, the Bidders
shall download the tender documents including the Bill Of Quantity
(BOQ) file from the e tendering portal http://www.
etenders.kerala.gov.in. The Bidder shall fill up the documents and
submit the same online using their Digital Signature Certificate. On
successful submission of bids, a system generated receipt can be
downloaded by the Bidder for future reference. Copies of all certificates
and documents shall be uploaded while submitting the tender online.
The following scanned copies of documents are to be submitted online
as required by the e-tenders portal.
4.3.1. Technical Bid-
4.3.1.1. Copy of remittance towards bid submission fee and Bid
Security
4.3.1.2. Attested Copy of the Bidders valid registration certificate in
Kerala PWD
4.3.1.3. Duly filled and signed copy of bid submission letter as per
item no-1 Part-VII of this bid document
4.3.1.4. Duly filled and signed copy of preliminary agreement as per
item no-2 Part-VII of this bid document
4.3.1.5. Duly filled and signed copy of Integrity pact certificate as per
item no-3 Part-VII of this bid document
4.3.1.6. Duly filled and signed copy of Affidavit as per item no-4 Part-
VII of this bid document
4.3.1.7. Duly filled and signed copy of requisition for e-payment form
as per item no-6 Part-VII of this bid document
4.3.1.8. Copies of experience certificates attested by a Gusseted
Officer or notarised to prove the similar work experience as per
clause 2.4 of section-6 of bid document.
4.3.1.9. Copy of Bank certificate to prove the available credit limit
and proof for liquid cash asset to verify the working capital
requirement as per clause of section-4 of bid document.
4.3.1.10. If the bid is being submitted as joint
venture/consortium/partnership of two or more firms, copy of
Memorandum of understanding as per item no-8 of Part-VII of
this bid document. In this case a valid power of attorney in the
name of lead partner signed by all partners authorising the lead
partner to submit bid, enter into correspondence with the
Tender Inviting Authority, file and defend law suits and any
other relevant matters shall be submitted.
4.3.1.11. Duly filled and signed pre-qualification information in the
section-VI of this bid document with copies of all testimonials as
required in this section.
14
 4.3.1.12. Any other relevant information with testimonials
4.3.1.13. The Bidder must attach the scanned copy of the recent
return statement filed by the Bidder before the appropriate
Income tax authority along with their online tenders. The Bidder
shall produce the necessary income tax documents, if required
by the department for verification. In the case of proprietary or
partnership firm, it will be necessary to submit online the
scanned copy of the certificates aforementioned for the
proprietor or proprietors and for each of the partners as the case
may be. The Bidder shall digitally sign all statements,
documents, certificates uploaded by him, owning sole and
complete responsibility for their correctness/authenticity as per
the provisions of the IT ACT 2000.
4.3.1.14. In addition to the above, the Bidder shall upload a complete
set of bid document with NIT and sections from 1 to VIII using
his digital signature as a token of acceptance of all bid
conditions and the absence of complete set of bid document in
the submitted bid shall be treated as non-responsive and will be
rejected by the Employer.
4.3.2. Price bid
4.3.2.1. This shall contain only the duly filled BoQ-file in MS-Excel
format and shall be uploaded using the digital signature of the
Bidder in the e-tenders portal.
4.4. After the submission of bid online in the e-tenders portal, the hard
copies of the following are to be submitted to the Tender Inviting
Authority before the opening date of the technical bid by Speed
Post/Registered Post.
4.4.1.1. Copy of remittance towards Bid Submission Fee and Bid
Security
4.4.1.2. Copy of confirmation of bid submission in the e-tenders
portal
4.4.1.3. Self attested Copy of the Bidders valid registration certificate
in Kerala PWD
4.4.1.4. Duly filled and signed copy of bid submission letter as per
item no-1 Part-VII of this bid document in original
4.4.1.5. Duly filled and signed copy of preliminary agreement as per
item no-2 Part-VII of this bid document in original
4.4.1.6. Duly filled and signed copy of Integrity pact certificate as per
item no-3 Part-VII of this bid document in original
4.4.1.7. Duly filled and signed copy of Affidavit as per item no-4 Part-
VII of this bid document in original
4.4.1.8. Duly filled and signed copy of requisition for e-payment form
as per item no-6 Part-VII of this bid document in original
4.4.1.9. Copies of experience certificates attested by a Gusseted
Officer or notarised to prove the similar work experience as per
clause 2.4 of section-6 of bid document.
15
 4.4.1.10. Copy of Bank certificate to prove the available credit limit
and proof for liquid cash asset to verify the working capital
requirement as per clause of section-4 of bid document.
4.4.1.11. If the bid is being submitted as joint
venture/consortium/partnership of two or more firms, copy of
Memorandum of understanding as per item no-8 of Part-VII of
this bid document. In this case a valid power of attorney in the
name of lead partner signed by all partners authorising the lead
partner to submit bid, enter into correspondence with the
Employer, file and defend law suits and any other matters shall
be submitted.
4.5. This whole set of certificates and documents shall be send to the Tender
Inviting Authority’s office address(as given in the NIT) by registered
post/Speed post of India Post in such a way that it shall be delivered to
the office before the deadline fixed for opening of technical bid. The
Tender Inviting Authority reserves the right to reject any bid, for which
the above details are not received before the date and time fixed for the
opening of technical bid.
4.6. The Price bid shall only be submitted through online. In case of bids
where pre-qualification is necessary, the tender inviting authority shall
inform the date of opening of the price bid to the qualified Bidders well
in advance.
4.7. The Employer/tendering authority shall not be responsible for any
failure, malfunction or breakdown of the electronic system while
downloading or uploading the documents by the Bidder during the e-
procurement process.
4.8. Deadline for Submission of the Bids
4.8.1. Bid shall be received only ONLINE on or before the date and time
as notified in NIT.
4.8.2. The Tender Inviting Authority, in exceptional circumstances and at
its own discretion, may extend the last date for submission of bids,
in which case all rights and obligations of the Employer and the
Bidders previously subject to the original date will then be subject to
the new date of submission.
4.8.3. The Bidder will not be able to submit his bid after expiry of the
date and time of submission of bid (server time).

4.9. Modification, Resubmission and Withdrawal of Bids

4.9.1. Resubmission or modification of bid by the Bidders for any number
of times before the date and time of submission is allowed.
Resubmission of bid shall require uploading of all documents
including price bid afresh.
4.9.2. If the Bidder fails to submit his modified bids within the pre-
defined time of receipt, the system shall consider only the last bid
submitted.

16
 4.9.3. The Bidder can withdraw his/her bid before the date and time of
receipt of the bid. The system shall not allow any withdrawal after
the date and time of submission.
5. Bid Opening and Evaluation
5.1. Bid Opening
5.1.1. Bids shall be opened on the specified date & time, by the tender
inviting authority or his authorised representative in the presence of
Bidders or their designated representatives who choose to attend.
5.1.2. Opening of bids shall be carried out in the same order as it is
occurring in invitation of bids or as in order of receipt of bids in the
portal. The Bidders & guest users can view the summary of opening
of bids from any system. Bidders are not required to be present
during the bid opening at the opening location if they so desire.
5.1.3. In the event of the specified date of bid opening being declared a
holiday for the Employer, the bids will be opened at the same time
on the next working day.
5.2. Confidentiality
5.2.1. Information relating to the examination, clarification, evaluation,
and comparison of Bids and recommendations for the award of a
contract shall not be disclosed to Bidders or any other persons not
officially concerned with such process until the award has been
announced in favour of the successful Bidder.
5.2.2. Any effort by a Bidder to influence the Employer during processing
of bids, evaluation, bid comparison or award decisions shall be
treated as Corrupt & Fraudulent Practices, mentioned under Clause
8 of ITB and may result in the rejection of the Bidders' bid.
5.3. Clarification of Bids
5.3.1. To assist in the examination, evaluation, and comparison of bids,
and qualification of the Bidders; the Tender Inviting Authority may
ask the Bidder for required clarification on the information
submitted with the bid. The request for clarification and the
response shall be in writing or by e-mail, but no change in the price
or substance of the Bid shall be sought, offered, or permitted.
5.3.2. Subject to clause 5.3.1, no Bidder shall contact the Tender Inviting
Authority on any matter relating to the submitted bid from the time
of the bid opening to the time the contract is awarded. If the Bidder
wishes to bring additional information to the notice of the Tender
Inviting Authority, it shall do so in writing.
5.4. Examination of Bids, and Determination of Responsiveness
5.4.1. During the detailed evaluation of Technical Bid, the Tender Inviting
Authority will determine for each Bid
a. meets the eligibility criteria as required in the NIT;
b. meets the qualification criteria in accordance with the provision
of NIT; and
c. is accompanied by the required bid submission fee, bid security
and the required documents and certificates.
17
 5.4.2. A substantially responsive bid is one which conforms to all the
terms, conditions, and requirements of the bidding documents,
without material deviation or reservation. A material deviation or
reservation is one
a. which affects in any substantial way the scope, quality, or
performance of the Works;
b. which limits in any substantial way, inconsistent with the
bidding documents, the Employer's rights or the Bidder's
obligations under the Contract; or
c. whose rectification would affect unfairly the competitive position
of other Bidders presenting substantially responsive Bids.
5.4.3. If a Bid is not substantially responsive, it may be rejected by the
Tender Inviting Authority, and may not subsequently be made
responsive by correction or withdrawal of the nonconforming
material deviation or reservation.
5.4.4. Non submission of legible or required documents or evidences may
render the bid non-responsive.
5.4.5. The Technical evaluation of all the bids shall be carried out as per
information furnished by Bidders. The Tender Inviting Authority will
evaluate bid and finalize list of responsive Bidders.
5.4.6. The technical bid submitted by the responsive Bidders shall be
evaluated as per the pre-qualification criteria by a Committee of
Chief Engineers for selecting the pre-qualified Bidder.
5.4.7. The Price Bids of the technically responsive and pre-qualified
Bidders shall only be opened. The Bid Inviting Officer shall log on to
the system in sequence and open the Price Bid. At the time of
opening of “Price Bid”, Bidders, whose Technical Bids were found
responsive, can be present, if they desire so.
5.4.8. Bidder can witness the principal activities and view the
documents/summary reports for that particular work by logging on
to the portal with his DSC from anywhere.
5.4.9. Single qualified bid in response to the first tender call will be
rejected.
5.5. Negotiation on Bids
5.5.1. The Tender Inviting Authority shall not resort to any negotiation on
the Bids submitted by the responsive Bidders. The rates quoted by
the Bidders are final and shall not be changed at any stage during
evaluation and award of work.

6. Award of Contract
6.1. Subject to Clause 5, the Tender Inviting Authority will award the
Contract to the Bidder whose bid has been determined to be
substantially responsive and who has offered the lowest evaluated bid
price.
6.2. In the eventuality of failure on the part of the lowest successful Bidder to
produce the original documents, submit the Performance Guarantee or
18
 enter into agreement with the Agreement Authority within the specified
time limit, subjected to clause 3.6.6 of this section, the Bidder shall be
debarred in future from participating in all the Government Bids for
three years and penal action by the competent authority will be
recommended. In such a situation, the second lowest Bidder will be
requested to produce further documents for consideration of his bid at
the second lowest quoted rate. If the second lowest Bidder succeeds in
executing agreement with the Agreement Authority, then the first lowest
Bidder is liable to pay the Employer a compensation towards the loss on
account of award of work at a higher amount. Such compensation shall
be equal to the difference between the quoted amount of first lowest and
the second lowest Bidders.
6.3. If the second lowest Bidder fails to execute agreement with the
Agreement Authority in the stipulated period, the tender will be
cancelled and work will be re-tendered.
6.4. If the quoted amount by a Bidder is less than 75%(seventy-five percent)
of the estimated cost put to tender, then such bid shall be rejected and
the tender shall be finalized based on the merits of rest of the bids. But
if more than one bid is quoted at 25% less the estimated cost, or, if two
or more Bidders quote the same lowest amount, the bid accepting
authority will finalize the tender through a transparent draw of lots. The
Tender Inviting Authority along with his subordinate officers and the
contractors who have quoted the lowest and equal amounts in their
bids(or contractor’s authorised representatives) shall be present during
the draw of lots.
6.5. The rates for the various items quoted by the Bidder shall be rounded to
two decimal places. The decimal places in excess of two will be discarded
during evaluation.

6.6. Employer's Right to Accept any Bid and to Reject any or all Bids

6.6.1. Notwithstanding Clause 6.1 to 6.4, the Tender Inviting Authority

reserves the right to accept or reject any Bid and to cancel the
Bidding process and reject all Bids at any time prior to the award of
Contract, without thereby incurring any liability to the affected
Bidder or Bidders or any obligation to inform the affected Bidder or
Bidders of the grounds for the Tender Inviting Authority's action.
6.7. Notification of Award and Signing of Agreement
6.7.1. The Bidder, whose Bid has been accepted, shall be notified of
award by the Agreement Authority prior to expiration of the Bid
validity period by facsimile or e-mail confirmed by letter sent through
post. This letter (hereinafter and in the Conditions of Contract called
the "Letter of Acceptance") will state the sum that the Employer will
pay the Bidder in consideration of the execution, completion and

19
 remedying defects, if any in the Works by the Contractor as
prescribed by the Contract.
6.7.2. The notification of award will constitute the formation of the
Contract, subject only to the furnishing of a performance Guarantee
in accordance with the provisions of Clause 7, within 28(twenty-
eight) days of issue of letter of acceptance.
6.7.3. If the successful Bidder fails to furnish the required Performance
Guarantee as detailed in clause 7 of this section and enter into
contract, within the above stipulated time, further ten days time will
be allowed at the request of the contractor, for which the successful
Bidder has to remit a fine equal to Rs.25,000/(twenty-five thousand
only). This fine shall be remitted in a State Treasury in the respective
head of account and the original treasury challan shall be submitted
at the office of the Agreement Authority before executing agreement.
6.7.4. Upon the furnishing by the successful Bidder of the Performance
Guarantee, the Agreement Authority will promptly notify the other
Bidders that their Bids have been unsuccessful and refund the Bid
Security.
6.7.5. Solicitor’s fee, if any, to be paid to the Law Officers of Government
for scrutinising or drawing up of agreements- will be paid and the
same recovered from the successful Bidder.

7. Performance Guarantee and Performance Security Deposit

7.1. The Bidder whose tender is accepted shall be required to furnish the
following.
7.1.1. Performance Guarantee to be submitted before executing
agreement and
7.1.2. Performance Security Deposit to be recovered from running bills.
7.2. Performance Guarantee to be submitted at the award of contract should
be 5% of Contract amount and should be submitted within 28(twenty-
eight) days of receipt of LOA (Letter of Acceptance) by the successful
Bidder in the following form
7.2.1. At least Fifty percent(50%) of Performance Guarantee shall be in
the form of Treasury Fixed Deposit in the name of Agreement
Authority for a period not less than 28 (twenty-eight) days after the
completion of defect liability period and
7.2.2. Balance Performance Guarantee shall be in the form of bank
guarantee. Bank Guarantee is to be submitted in the format
prescribed by the Employer in the bid document. Bank Guarantee
shall be irrevocable and it shall be from any Nationalised
Bank/Scheduled Bank to be submitted before executing agreement
and shall be valid till 28(twenty-eight) days after the completion of
defect liability period of the Work, in approved format. The Bank
Guarantee on instalment basis with lesser period validity shall not
be accepted.
20
7.3. After the submission of Performance Guarantee and its acceptance the
Bid Security will be refunded to the successful Bidder.
7.4. Performance Security Deposit shall be deducted at 2.5% from running
bills. Total of performance Guarantee and Performance Security Deposit
shall not exceed 7.5% of contract amount.
7.5. Additional performance Guarantee will be required to be deposited, if the
quoted amount by the Bidder is between 10 to 25% below the estimated
rate. Additional performance guarantee will be required in all cases
where quoted rate falls below 10% of the estimate cost but the maximum
permissible lower limit is 25% below the estimated cost. The 10%
standard exemption will be applicable to all estimates quoted below
estimate cost up to 25 %. If the rate quoted by the contractor is "x%"
below estimate cost (where x lies above 10% and up to 25%) the
performance guarantee for an amount equal to (x-10)% of the estimate
amount shall be deposited by the contractor as additional performance
guarantee. This will be released only after satisfactory completion of the
work without any interest.
7.6. The above Guarantee amounts shall be payable to the Employer without
any condition whatsoever.
7.7. The Performance Guarantee shall cover additionally the following
guarantees to the Employer:
7.7.1. The successful Bidder guarantees the successful and satisfactory
construction of the infrastructure and other related works under the
contract, as per the specifications and documents.
7.7.2. The successful Bidder further guarantees that the infrastructure
and equipments provided and installed by him shall be free from all
defects in material and workmanship and shall, upon written notice
from the Agreement Authority or Engineer, fully remedy free of
expenses to the Employer, such defects as developed under the
normal use of the said infrastructure within the period of defect
liability specified under clause 4.82 of the Conditions of Contract.
7.8. The Performance Guarantee is intended to secure the performance of the
entire Contract. However, it is not construed as limiting the damages
stipulated in the other clauses in the bidding documents.
7.9. The Agreement Authority shall be at liberty to deduct/appropriate from
the Contract Performance Guarantee/Performance Security Deposit
such sums as are due and payable by the contractor to the Employer as
may be determined in terms of the contract, and the amount
appropriated from the Contract Performance Guarantee/Performance
Security Deposit shall have to be restored by Contractor subsequently.
7.10. The Performance Bank Guarantee submitted in the form of Bank
Guarantee will be returned to the Contractor without any interest after
28 days after the satisfactory completion of defect liability period. Half of
Performance Guarantee in the form of treasury fixed deposit can be
released upon submission of an indemnity bond of equal amount by the
Contractor indemnifying the Employer any loss on account of this after
21
 the virtual completion of the Work. The balance half of Performance
Guarantee in the form of treasury fixed deposit will be released after the
satisfactory completion of defect liability period.
7.11. Performance Security Deposit shall bear no interest and can be
released against bank Guarantee on its accumulation of a minimum
amount of Rs. 5 lakhs subject to the condition that the amount of BG
except the last one shall not be less than Rs. 5 lakhs. This amount will
be released after passing the final bill as in the case of refund of deposit.
7.12. Failure of the successful Bidder to comply with the requirements of
sub-clause 7.2 shall constitute sufficient grounds for cancellation of the
award and forfeiture of the Bid Security.

8. First tier Quality Control Tests

8.1. Primary responsibility for maintaining quality of all items of work as per
specifications and standards prescribed in the PWD Quality Control
Manual vests with the Contractor. The Contractor shall carry out all
First tier Quality Control tests prescribed in the PWD Quality Control
Manual at his own expense and submit it along with the bills submitted
for payment. The Contractor shall establish a field laboratory at the site
at his own expense.
8.2. He shall also bear expenses towards rectification works, if any required
during the Technical Audit conducted after completion of the work.

9. Corrupt or Fraudulent Practices

9.1. It is required that the Bidders observe the highest standard of ethics
during the procurement and execution of such contracts. In pursuance
of this policy, it is defined, for the purposes of this provision, the terms
set forth below as follows:
9.1.1. “Corrupt practice” means the offering, giving, receiving or soliciting
of anything of value to influence the action of a public official in the
procurement process or in contract execution; and
9.1.2. “Fraudulent practice” means a misrepresentation of facts in order
to influence a procurement process or the execution of a contract to
the detriment of the Employer and includes collusive practice among
Bidders (prior to or after bid submission) designed to establish bid
prices at artificial non‐competitive levels and to deprive the
Government of the benefits of free and open competition.
9.1.3. “collusive practice” is an arrangement between two or more parties
designed to achieve an improper purpose, including to influence
improperly the actions of another party;
9.1.4. “Coercive practice” is impairing or harming, or threatening to
impair or harm, directly or indirectly, any party or the property of
the party to influence improperly the actions of a party.
9.2. The Employer will reject a proposal for evaluation, and/or award if it
determines that the Bidder recommended for award has engaged in any

22
 of the corrupt or practices in competing for the contract in question and
will declare the firm ineligible, either indefinitely or for a stated period of
time, to be awarded a contract, if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in competing for, or in
executing the contract.
10. Forms and declarations
10.1. Various forms and formats for declarations to be submitted by the
Bidder for Bid submission and pre-qualification detail submissions are
included in the sections- FORMS and Pre-qualification Information.
Bidders are requested to fill in the required forms and declarations and
submit the same with their bids both online and in hard copy.

23
 Part II- GENERAL CONDITIONS OF CONTRACT
1. Definitions
1.1. Employer means Government of Kerala on whose behalf the Work is
taken up for execution. Employer will carry out its functions and
obligations through officers who have been delegated powers.
1.2. Accepting Authority/Agreement Authority means the officer who has
invited and received bids for the Work and has executed agreement for
execution on behalf of the Employer.
1.3. Technical Sanction Authority means the competent Departmental Officer
who has issued the technical sanction for the Work.
1.4. Engineer means all Engineers in charge of the Work from Chief Engineer
to Assistant Engineer.
1.5. Field Engineer means Engineers at Section and Sub Division level who
are directly in charge of execution of the Work.
1.6. Engineer-in-Charge means the Executive Engineer, PWD, who is
responsible for the execution of the Work.
1.7. Engineer’s Representative means Overseer or other subordinate staff
posted to assist the Engineer, supervise execution and to maintain
documents.
1.8. Contract is the agreement between the Agreement Authority and the
selected Bidder to execute, complete and maintain the Work.
1.9. Contractor means person or persons or firms who have entered into
contract for the execution of the work subject to the eligibility conditions
of the NIT.
1.10. Contract Price is the price stated in the Letter of Acceptance and
thereafter as adjusted in accordance with the provision of the contract.
1.11. Contract Data defines the documents and other information which
comprise the contract.
1.12. Bid or Tender means the Contractor’s priced offer to the Employer
for the execution and completion of the Work and the remedying of any
defects therein in accordance with the provisions of Contract.
1.13. Bill of Quantities means the priced and completed Bill of
Quantities forming part of the bid.
1.14. Specification means the instructions, provisions, conditions and
detailed requirements contained in the tender documents which form
part of the contract and any modification or addition made or approved
by the Accepting Authority.
1.15. Drawings means all drawings, calculations and technical
information related to the Work provided by the Engineer from time to
time to the Contractor under the Contract.

24
1.16. Letter of Acceptance or selection notice means intimation issued by
the Accepting Authority as formal acceptance of Bid by the Employer.
1.17. Date of commencement means the date of handing over the site to
the Contractor.
1.18. Time of completion means the period allowed for completing all
works related to the Work including carrying out and passing the
required quality control tests prescribed by the Quality Manual
published by the Department.
1.19. Date of completion is the actual date of completion of all works
related to the Work as certified by the Engineer.
1.20. Quality control tests means all relevant tests prescribed by the
PWD Quality Control Manual applicable to the Work which are to be
made and passed before each part bill is presented for payment.
1.21. A Defect is any part of the work not completed in accordance with
the contract.
1.22. Defects Liability Period is the period named in the contract data
and calculated from the date of completion.
1.23. Plant is any integral part of the works which is to have a
mechanical, electrical, electronic or biological function.
1.24. Equipment means contractor’s machinery and vehicles brought
temporarily to site for execution of the Work.
1.25. Site means the places provided by the Employer where the Work is
to be executed. It may also include any other place or places as forming
part of the site, mentioned in the Contract.
1.26. Materials means all supplies, including consumables used by the
contractor for incorporation in the works
1.27. Works are what the Contract requires the contractor to construct,
install and run over to the Employer as defined in Contract Data.
1.28. Days are calendar days, months calendar months.
1.29. "Codes" shall mean the following, including the latest
amendments, and/or replacements, if any:
a. Standards of Bureau of Indian Standards/Indian Roads
Congress relevant to the works under the Contract and their
specifications.
b. Other Internationally approved Standards and/or rules and
regulations touching the subject matter of the Contract.
c. Any other laws, rules, regulations and Acts applicable in India
with respect to labour, safety, compensation, insurance etc.
1.30. Words importing singular only shall also include the plural and
vice-versa where the context so requires.

25
 1.31. Words importing "Person" shall include firms, companies,
corporations, and associations or bodies of individuals, whether
incorporated or not.
1.32. Terms and expressions, not defined herein, shall have the same
meaning as are assigned to them in the Indian Contract Act, and failing
that in the General Clauses Act.
1.33. “Government Approvals” shall mean all permits, licenses,
authorisations, consents, clearances, decrees, waivers, privileges,
approvals from and filing with government instrumentalities necessary
for the development, construction and operation of the Work.
1.34. Measurement Books: The “measurement books” shall be defined
as the books with serially numbered and maintained during the
currency of the Work to record all measurements qualifying for payment.
The measurement book shall be in the form given in Appendix 2100E1
of PWD Manual and is the original record of actual measurements.
Except for quantities of work paid on level basis, all measurements shall
be recorded in the measurement book. For measurements taken on level
basis, the levels shall be entered in properly numbered field books as in
Appendix-2100E2 of PWD Manual. All measurement books and Field
Books shall be certified by the Engineer-in-Charge before entering
measurements.

2. Scope, extent, intent etc

2.1. Scope: The general character and the scope of the Work shall be as
illustrated and defined in the Drawings, Specifications, Schedule of
Rates and other Contract Documents.
2.2. Extent: The Contractor shall carry out and complete the Work under the
Contract in every respect, and his work shall include the supply of all
labour, equipment, materials, plant and machinery, tools,
transportation, form work, scaffolding and everything else necessary for
the proper execution and completion of the Work in accordance with the
Contract Documents and to the satisfaction of the Engineer-in charge.
The Contractor shall be fully responsible and liable for everything and
all matters in connection with or arising out of or being a result or
consequence of his carrying out or omitting to carry out any part of the
Work. Where any parts of the Work may be executed by Sub-
Contractors, such responsibility and liability of the Contractor shall
cover and extend to the work of all such Sub-Contractors.
2.3. Intent: The Contract Documents are complementary and what is called
for by any one shall be binding as if called for by all. Wherever it is
mentioned in the Contract Documents that the Contractor shall perform
certain work or provide certain facilities, it is understood that the
Contractor shall do so at his own cost. Materials or work described in

26
 words which so applied have a well-known technical or trade meaning
shall be held to refer to such recognised standards as are applicable.
3. SITE
3.1. Contractor to satisfy himself about site conditions: The Contractor
represents that before tendering for the Work the Contractor has visited
the Site and satisfied himself about the Site conditions for construction
and for logistics and smooth flow of workmen and materials as well as
permission from Authorities for this purpose. The Contractor has
examined the Site and taken note of character of the soil and of the
excavations, the correct dimensions of the Work, and facilities for
obtaining any special articles called for in the Contract Documents. The
Contractor has also made its own assessment and obtained all
information on the Site constraints and on all matters that will affect the
execution, continuation and progress, and completion of the Works. Any
extra claims or extension of time made in consequence of any
misunderstanding, incorrect information on any of these points or on
the grounds of insufficient description or information shall not be
entertained or allowed at any stage.
3.2. It will be the responsibility of the Bidder to obtain necessary land for
stacking the materials and establishing plants and equipments for
carrying out the work, if the specified site of work is of less extents.
3.3. Land required for the work may not be available in full. Further land will
be handed over as and when it is received from the Land Acquisition
Authority. The Bidder shall not be eligible for any extra or enhance
claims or for compensation due to the non-availability of entire land. He
shall also not be eligible for any claims or compensative for the non-
completion of the work within the agreed time and for continuing the
work in the agreed extended period of completion due to the above
reasons.
3.4. In the case of any delay in shifting the Telephone posts, Electric posts,
Electric over head line and cables, water lines etc. by the concerned
Department, the Employer shall not in any way be liable for damages on
account of this delay, provided a proportionate extension of time for
completion of work will be granted in deserving cases on application by
the Contractor.
3.5. Access to site by the contractor: The access to the Site will be shown
immediately on award of the Contract to the Contractor and the Site
shall be shared with other Contractors and Sub-Contractors as
applicable. The Contractor shall upon being given such access
commence the Work and diligently proceed with the execution of the
Work in accordance with the Contract Documents. Access to the Site by
the Contractor shall be merely a licence for carrying out the
construction of the Work under the Contract, and the Contractor shall
not by his being allowed such entry on the Site, acquire any right, lien
or interest either in the Work carried out by him under the Contract or
anything appurtenant or attached thereto or to any part of the Site, and
27
 his claim will only be in the nature of money found due and payable to
him in accordance with the certificates issued by the Engineer-in-charge
under the provisions contained herein. The Work shall be free from all
liens, charges or claims of whatsoever nature from any party other than
the Engineer-in-charge. The Engineer-in-charge shall have a lien over all
work performed by the Contractor, Sub-Contractors and Vendors and
also for the materials and equipment brought on Site by them.
3.6. Treasures, Antiquities found are property of Employer: All fossils,
antiquities and other objects of interest or value, which may be found on
the Site at the commencement or during the progress of the Work, shall
be the property of the Employer. The Contractor shall carefully take out
and preserve all such fossils, antiquities and objects and shall
immediately deliver the same in their discovered state into the
possession of the Employer.
3.7. The Department does not undertake to construct or make available any
approach road or other means of approach to the proposed work site
and the Bidder shall get acquainted with the available means of
approaches to the proposed site and quote for the various items. The
Department shall not be liable for any claim raised later on the plea of
non-availability or non-access to the site.

4. Nature of contract
4.1. The Contract shall be an item rate Contract wherein the item rates are
for the finished work as per the Contract Documents. The estimated cost
is tentative based on the estimated quantities and is liable to change as
per the actual quantities executed and approved by the Engineer-in
charge. The Contractor understands and agrees that the amount
payable is assessed on a re-measurable basis in accordance with the
tendered rates. The Contract Price shall include payment for the supply
of all labour (including payment to his Sub-Contractors), equipment,
materials, plant and machinery, tools, transportation, formwork,
scaffolding, works under this contract and all applicable taxes including
the Work Contract Tax (WCT), Value added tax(VAT), duties, octroi,
levies, royalties, fees, insurance premiums, contributions towards
employees benefits including Employee State Insurance and Provident
Funds, arrangement of power and water and all services and activities
constituting the Scope of Work defined in the General Conditions of
Contract. The Contract Price shall also include the Contractor's
establishment, infrastructure, overheads & profits, establishing site
laboratories, first tier quality control tests all rectifications including
that necessitated during Technical Audit and all other charges, and
shall generally be inclusive of every cost and expense required by the
Contract to be borne by the Contractor and necessary for the proper
execution and completion of the Work under the Contract, in conformity
with the Contract Documents and according to the best engineering and
construction practices and to the satisfaction of the Engineer-in-charge.
28
 4.2. No variation of the prices shall be allowed during the period of the
contract for works which have a period of completion of 6(six) months or
below for any reasons whatsoever and the prices quoted by the
Contractor shall be deemed to be fixed for the entire contract period. For
works which have a original period of completion as or below 6(six)
months, if the time of completion is extended beyond 6(six) months in
accordance with clause 20 of GCC, there shall not be any escalation in
the price.
4.3. For works which have a time of completion more than 6(six) months,
price adjustment will be permitted subjected to the provisions in clause
41 of GCC.

5. Notices, Fees, Byelaws, Regulations, etc

5.1. The Contractor shall comply with all applicable laws and Government
Acts including the Byelaws or regulations of Central and / or Local
Authorities relating to the Work in so far as labour, construction,
fabrication and installation activities are concerned, and he shall obtain
from the Central and / or Local Authorities all permissions and
approvals required for the plying of trucks, construction machinery etc.,
and also for construction of temporary offices, labour camps, stores and
other temporary structures in connection with the Work, and the
Contractor shall give all notices and pay all fees and charges that are
and that can be demanded by law there under. In the Contract Price for
the Work, the Contractor shall allow for such compliance and work, and
for the giving of all such notices, and shall include the payment of all
such fees and charges.
6. Licenses and permits
6.1. The Contractor shall directly obtain all licences and permits for the
materials under Government control, and those required to be obtained
by the Contractor for the execution of the Work. The Contract Price shall
include all transportation charges and the other expenses that may be
incurred in this connection.
7. Contract documents
7.1. The following documents shall constitute the Contract documents:
a. Articles of Agreement,
b. Notice Inviting Tender
c. Letter of Acceptance of Tender indicating deviations, if any, from
the conditions of Contract incorporated in the Tender document
issued to the Bidder and/or the Bid submitted by the Bidder,
d. Conditions of Contract, including general terms and conditions,
instructions to Bidders, additional terms and conditions, technical
terms and conditions, erection terms and conditions, special
conditions, if any etc. forming part of the Agreement,
e. Specifications, where it is part of Tender Documents,

29
 f. Scope of works/Bills of quantities/schedule of works/quantities
and
g. Contract Drawings and finalized work programme.
7.2. After acceptance of Tender the Contractor shall be deemed to have
carefully examined all Contract Documents to his satisfaction. If he shall
have any doubt as to the meaning of any portion of the Contract
Documents, he shall before signing the Contract, set forth the
particulars thereof, and submit them to the Agreement Authority in
writing in order that such doubt may be removed. The Agreement
Authority will provide such clarifications as may be necessary in writing
to the Contractor. Any information otherwise obtained from the
Employer or the Engineer shall not in any way relieve the Contractor of
his responsibility to fulfil his obligations under the Contract.
7.3. The Contractor shall enter into a Contract Agreement with the
Agreement Authority within 28 (twenty-eight) days from the date of
'Acceptance of Tender' or within such extended time as may be granted
by the Employer. The date of despatch of Letter of Acceptance by
registered post shall be the date of Acceptance of Tender. The
performance Guarantee for the proper fulfilment of the Contract shall be
furnished by the contractor in the prescribed form within 28 (twenty-
eight) days of 'Acceptance of Tender'. The performance Guarantee shall
be as per terms prescribed in the clause 7 of “Instructions to Bidders” of
this Tender.
7.4. The agreement, unless otherwise agreed to, shall be signed within
28(twenty-eight) days from the date of Acceptance of Tender, at the office
of the Agreement Authority on a date and time to be mutually agreed.
The Contractor shall provide required details for signing of the contract
like performance guarantee in copies as required, appropriate power of
attorney and other requisite materials. In case it is agreed mutually that
the contract is to be signed beyond the stipulated time as specified in
clause 6.6.3 of Instruction to the Bidders, the bid security submitted
with the tender will have to be extended accordingly.
7.5. The agreement will be signed in three originals and the Contractor shall
be provided with one signed original and the rest will be retained by the
Agreement Authority. None of these documents shall be used by the
Contractor for any purpose other than this Contract and the Contractor
shall ensure that all persons employed for this Contract strictly adhere
to this and maintain secrecy, as required of such documents.
7.6. The Contract shall be considered as having come into force from the
date of the letter of ‘Acceptance of Tender’ issued by the Agreement
Athority.
7.7. The laws applicable to this Contract shall be the laws in force in India.

30
8. Assignment and subletting of contract
8.1. The Contractor shall not assign this Contract. The Contractor shall not
sub-let the Contract or any part thereof other than for supply of raw
materials, for minor works or any special type of works for which makes
are identified in the Contract or as approved by the Engineer-in charge .
Suppliers of the equipment not identified in the Contract or any change
in the identified supplier shall be subject to approval by the Engineer.
The experience list of such equipment vendors under consideration by
the Contractor for this Contract shall be furnished to the Engineer for
approval prior to procurement of all such items/equipments. Such
assignment /sub-letting shall not relieve the Contractor from any
obligation, duty or responsibility under the Contract. Any assignment as
above without prior written approval of Engineer-in charge shall be void.
9. Patent rights and royalties
9.1. Royalties and fees for patent covering materials, articles, apparatus,
devices, equipment or processes used in the works shall be deemed to
have been included in the Contract Price. The Contractor shall satisfy all
demands that may be made at any time for such royalties or fees and he
alone shall be liable for any damages or claims for patent infringements
and shall keep the Employer indemnified in that regard. The Contractor
shall, at his own cost and expense, defend all suits or proceedings that
may be instituted for alleged infringement of any patent involved in the
works, and, in case of an award of damages, the Contractor shall pay for
such award. In the event of any suit or other proceedings instituted
against the Employer, the same shall be defended at the cost and
expense of the Contractor who shall also satisfy/comply any decree,
order or award made against the Employer. But it shall be understood
that no such machine, plant, work, material or thing for any purpose or
any manner other than that for which they have been furnished and
installed by the Contractor and specified under these specifications.
Final payment to the Contractor by the Employer will not be made while
any such suit or claim remains unsettled. In the event any apparatus or
equipment, or any matter thereof furnished by the Contractor, is in such
suit or proceedings held to constitute infringement, and its use is
enjoined, the Contractor shall, at his option and at his own expense,
either procure for the Employer, the right to continue use of said
apparatus, equipment or part thereof, replace it with non-infringing
apparatus or equipment or modify it, so it becomes non-infringing.

10. Variation in quantity

10.1. The Employer/Engineer-in charge reserves the right to vary the
quantities of items or groups of items to be ordered as specified in the
Bill of quantities, as may be necessary, during the execution of the
Contract. The Contractor is bound to execute such varied quantities of
work at his quoted price up to an extent of 25% in excess of the agreed
quantity or quantities. If there is necessity of executing a specific item or
31
 items of work than 25% in excess of the agreed quantity, the contractor
may claim excess rate and the Technical Sanction Authority shall
finalise such excess rate upon the recommendations of the Engineer-in-
charge. Such rates shall not exceed the rates worked out based on
approved local market rates prevailing at the time of execution of the
excess quantity plus contractors profit and overheads including VAT and
expenses towards first tier quality test, if any required on account of the
excess quantity beyond the 25%. The data adopted while preparing the
original estimate shall be used for preparing the rate for the excess
quantity also. Tender variation will not be allowed over this rate. The
rate thus arrived shall only applicable for the excess quantity beyond
25% of the original quantity. If any delay occurred on account of
approval of rate for such excess quantity, such delay shall not be
considered for any time extension and does not relieve the contractor
from his obligation of executing excess quantity than 25% in excess of
the original quantity ordered within the stipulated time period of
completion.
11. Deductions from contract price
11.1. All costs, damages or expenses, which the Employer may have
paid, for which under the Contract the Contractor is liable, will be
claimed by the Employer. The Engineer-in charge shall deduct the
amount, from any moneys due or becoming due by him to the
Contractor under the Contract or may be recovered by actions of law or
otherwise, if the Contractor fails to satisfy the Employer of such claims.

12. Insurance
12.1. The Contractor shall provide, in the joint names of the Employer
and the Contractor, insurance covers in two parts, i.e. (a) from the start
date to the completion date, and (b) for the Defect Liability period, in the
amounts and deductibles stated in the Contract Data for the following
events which are due to the Contractor's risks:
a. loss of or damage to the Works, Plants and Materials;
b. loss of or damage to Equipment;
c. loss of or damage of property (except the Works, Plant,
Materials and Equipment) in connection with the Contract;
d. Workman compensation policy to cover personal injury or
death.
12.2. Policies and Certificates for insurance shall be delivered by the
Contractor to the Engineer’s approval before the Start Date. All such
insurance shall provide for compensation to be payable in the types and
proportions of currencies required to rectify the loss or damage incurred.
12.3. If the Contractor does not provide any of the policies and
certificates required, the Engineer-in charge may effect the insurance
which the Contractor should have provided and recover any such
premiums which the Employer has paid from the payments otherwise

32
 due to the Contractor or, if no payment is due, the payment of the
premiums shall be a debt due.
12.4. Alterations to the terms of insurance shall not be made without the
approval of the Employer.
12.5. Both parties shall comply with any conditions of the insurance
policies.
12.6. Premium for all insurance policies shall be paid and borne by the
Contractor and shall not be reimbursable. The Contractor shall provide
to the Engineer-in-Charge all policies of insurance in original. These
policies shall be fully executed and shall state that the policies cannot
be cancelled until completion of the Contract or completion of defects
liability period and any extensions thereof. The Contractor shall obtain
similar policies from all Sub-Contractors and thereby assume
responsibility for any claims or losses to the Employer and Engineer-in-
charge resulting from failure of any of the Sub-Contractors to obtain
adequate insurance protection in connection with their work and shall
indemnify and keep indemnified the Employer and Engineer-in-charge
including their employees, officers, servants, agents and any other
person moving in the premises, accordingly.
12.7. Unlimited liability: In addition to the liability imposed by law upon
the Contractor for injury (including death) to persons or damage to
property by reason of the negligence of the Contractor or his agents,
which liability is not impaired or otherwise affected hereby, the
Contractor hereby assumes liability for and agrees to save the Employer
and Engineer-in-Charge including their employees, officers, servants,
agents and any other person moving in the premises harmless and
indemnifies them from every expense, liability or payment by reason of
any injury (including death) to persons or damage to property suffered
through any act or omission of the Contractor, his employees, agents,
servants, workmen, suppliers or any of his Sub-Contractors, or any
person directly or indirectly employed by any of them or from the
conditions of the Site or any part of the Site which is in the control of
the Contractor or his employees or any of his Sub-Contractors, or any
one directly or indirectly employed by either of them or arising in any
way from the Work.
12.8. All insurance claims, payable by the insurers, shall be paid to the
Employer which shall be released to the Contractor in instalments as
may be certified by the Engineer-in-charge for the purpose of rebuilding
or replacement or repair of the works and/or goods destroyed or
damaged for which payment was received from the insurers.
13. Liability for accidents and damages
13.1. Under the Contract, the Contractor shall be responsible for any
loss or damage to the works under this contract until the works are
completed and taken over in accordance with the Contract.

33
14. Time of Completion
14.1. Time: “the essence of the contract”: The time allowed for carrying
out the Work as entered in the tender shall be strictly observed by the
Contractor and shall be deemed to be of the essence of the Contract and
shall be reckoned from the date of handing over the site to the
Contractor. The Work shall proceed with due diligence until Final
Completion. The Contractor shall prepare a Construction Programme
with time schedule keeping in view the completion period stipulated for
specific portions of the Work and also the overall completion time and
submit the same for the approval of the Engineer-in-Charge after the
receipt of letter of acceptance or selection notice. The approved work
programme shall be made as part of the contract agreement. The
Contractor shall comply with this time schedule. In the event of the
Contractor failing to comply with the overall and individual milestones
contained in the time schedules, he shall be liable to pay liquidated
damages as provided for in this Contract.
14.2. Completion Period: The date of commencement of the Work shall
be taken as the date of handing over the site to the Contractor. The
Milestone dates shall be those specified in the Contract Data or as
mutually discussed and agreed. In case the Contractor fails to meet the
above stipulated completion period or milestone achievement period,
Contractor shall be liable to pay to the Employer, liquidated damages as
specified in Clause 15 of General Conditions of Contract. In addition to
his own work in the overall time period, the Contractor shall provide for
the works of other Sub-contractors and Vendors, including those
employed directly by the Employer / Engineer-in-Charge.
14.3. The contractor has to take over charge of the site by signing the
acknowledgement form and commence the work within 10 days from the
date of execution of agreement.
14.4. If the site is not taken over by the contractor by signing the
acknowledgement form, Engineer will forward the filled up form by
registered/speed post, recording the date of taking over as the tenth day
from the date of execution of agreement unless otherwise decided.
14.5. The contractor has to resubmit the acknowledgement form duly
signed within three days of receipt and commence the works.
14.6. Unless otherwise decided by the agreement authority, it shall be
deemed that the contractor has taken over charge of the site on the
tenth day from the date of agreement irrespective of whether he has
received the acknowledgement by post or has resubmitted it with his
signature. The work will be terminated at his risk and cost if the
contractor does not resubmit the acknowledgement form and commence
the work as required under 14.3.
14.7. Recovery towards risk and cost will be made from the performance
guarantee, if the contractor does not turn up to take charge of the site
within the time prescribed under 14.3, he shall be demoted to a lower
category as per the rules for registration of contractors.
34
 14.8. The works shall be carried out in accordance with the programme
submitted by the contractor and agreed to by the Agreement Authority
at the time of executing agreement and updated subsequently with the
approval of the Agreement Authority.
15. Liquidated damages(LD) for delay in completion
15.1. If the Contractor fails to maintain the required progress in terms of
the agreed time and progress chart or to complete the work and clear
the site on or before the date of completion of Contract or extended date
of completion, he shall without prejudice to any other right or remedy
available under the law to the Employer on account of such breach, pay
as compensation/ Liquidated damages @ 0.1(zero point one) percent of
the contract price per week of delay or 0.015(zero point zero one five)
percent of the contract price per day of delay. The aggregate of such
compensation / compensations shall not exceed 10 (ten) percent of the
total value as shown in the contract. This will also apply to items or
group of items for which separate period of completion has been
specified. The amount of compensation may be adjusted or set off
against any sum payable to the contractor under this or any other
contract with the Employer.
15.2. The Employer, if satisfied, that the work can be completed by the
Contractor within a reasonable time after the specified time of
completion, may allow further extension of time at its discretion with or
without the levy of liquidated damages. In the event of extension granted
being with Liquidated Damages, the Employer will be entitled without
prejudice to any other right or remedy available in that behalf, to recover
from the Contractor as agreed damages equivalent to @ 0.1(point one)
percent of the contract price per week of delay or 0.015(point zero one
five) percent of the contract price per day of delay.
15.3. If the contractor achieves balance milestones, even though he has
failed to achieve initial milestones, and the work has been completed in
the specified/original time of completion, the Agreement Authority may
release the already levied liquidated damages at his sole discretion.
15.4. The Agreement Authority, if not satisfied that the works can be
completed by the Contractor and in the event of failure on the part of the
Contractor to complete work within further extension of time allowed as
aforesaid, shall be entitled, without prejudice to any other right, or
remedy available in that behalf, to terminate the contract.
15.5. The Agreement Authority, if not satisfied with the progress of the
contact and in the event of failure of the Contractor to recoup the delays
in the mutually agreed time frame, shall be entitled to terminate the
contract.
15.6. In the event of such termination of the contract as described in
clauses 16.4 and 16.5 or both, the Employer, shall be entitled to recover
Liquidated Damages up to ten percent (10%) of the contract value and
forfeit the performance guarantee or Performance Security Deposit made

35
 by the Contractor to make good the losses besides getting the work
completed by other means at the risk and cost of the Contractor.
15.7. The Employer may waive the payment of compensation, depending
upon merit of the case, on request received from the Contractor if the
entire work is completed within the date as specified in the Contract or
as validly extended without stipulating any penalty.
16. Bonus for timely Completion
16.1. In case, the contractor completes the work ahead of updated
stipulated date of completion considering the effect of extra work (to be
calculated on pro-rata basis as cost of extra work X stipulated
period/tendered cost), a bonus @ 1% (one per cent) of the tendered
value(or the final executed amount whichever is less) per month
computed on per day basis, shall be payable to the contractor, subject to
a maximum limit of 5% (five per cent) of the tendered value(or the final
executed amount whichever is less). The amount of bonus, if payable,
shall be paid along with final bill after completion of Work.
17. Contractor's default
17.1. If the Contractor shall neglect to execute the works with the
diligence and expedition or shall refuse or neglect to comply with any
reasonable orders given to him, in writing by the Engineer in connection
with the works or shall contravene the provisions of the Contract, the
Agreement Authority may give notice in writing to the Contractor to
make good the failure, neglect or contravention complained of. Should
the Contractor fail to comply with the notice within thirty (30) days from
the date of service thereof, then and in such case the Agreement
Authority shall be at liberty to employ other workmen and forthwith
execute such part of the works as the Contractor may have neglected to
do or if the Agreement Authority shall think fit, it shall be lawful for him,
without prejudice to any other right he may have under the Contract, to
take the works wholly or in part thereof and in that event the Employer
shall have free use of all Contractor's equipment that may have been at
the time on the site in connection with the works without being
responsible to the Contractor for fair wear and tear thereof and to the
exclusion of any right of the Contractor over the same, and the
Agreement Authority shall be entitled to retain and apply any balance
which may otherwise be due on the Contract by him to the Contractor,
or such part thereof as may be necessary, the payment of the cost of
executing the said part of the works or of completing the works as the
case may be plus a fine of 20 percent of the value of work so carried out.
If the cost of completing the works or executing a part thereof as
aforesaid plus a fine of 20 percent of the value of work so carried out
shall exceed the balance due to the Contractor, the Contractor shall pay
such excess. Such payment of excess amount shall be independent of
the liquidated damages for delay, which the Contractor shall have to pay
if the completion of works is delayed. In addition, such action by the
Agreement Authority as aforesaid shall not relieve the Contractor of his
36
 liability to pay liquidated damages for delay in completion of works as
defined in clause 16. The termination of the Contract under this clause
shall not entitle the Contractor to reduce the value of the performance
bank guarantee nor the time thereof. The performance guarantee shall
be valid for the full value and for the full period of the Contract including
Defects Liability Period.
17.2. If the Contractor fails to complete the work and the order is
cancelled, the amount due to him on account of work executed by him,
if payable, shall be paid to him only after due recoveries as per the
provisions of the Contract and that too after alternative arrangements to
complete the work has been made.

18. Delays by Employer or his authorised agent

18.1. In case the Contractor's performance is delayed due to any act of
omission on the part of the Employer or his authorized agents, then the
Contractor shall be given due extension of time for the completion of the
works, to the extent such omission on the part of the Employer has
caused delay in the Contractor's performance of his work. Regarding
reasonableness or otherwise of the extension of time, the decision of the
Engineer shall be final. The reasons for such delays shall be recorded in
the hindrance register as per clause 20.2 and shall be certified by the
Field Engineers in charge of the work.
18.2. In addition, the Contractor shall be entitled to claim demonstrable
and reasonable compensation if such delays have resulted in any
increase in the cost of work. The Employer and the Engineer shall
examine the justification for such a request for claim, and if satisfied,
the extent of compensation shall be mutually agreed depending upon
the circumstances at the time of such an occurrence.
18.3. Any delay in finalisation of mutual agreement in regard to any of
the Contractor’s claim / compensation against any act of omission on
the part of the Employer or his authorised agents should not result in
any work stoppage /further delay on the part of the Contractor.

19. Extension of time of completion

19.1. On happening of any events causing delay as stated hereinafter,
the Contractor shall intimate immediately in writing to the Engineer-in-
charge:
a. due to any reasons defined as Force Majeure.
b. non-availability of stores which are the responsibility of the
Employer to supply
c. non-availability or breakdown of tools and plant to be made
available by the Employer

37
 d. delay on the part of the Contractors or tradesmen engaged
by the Employer not forming part of the Contract, holding up
further progress of the work
e. non-availability of design or detailed drawings or
specifications time, which are to be made available by the
Employer during progress of the work
f. any other causes which, at the sole discretion of the
Employer is beyond the control of the Contractor.
19.2. A "Hindrance Register" shall be maintained by both the Engineer-
in-charge and the Contractor at site to record the various hindrances, as
mentioned under item 18.1 above, encountered during the course of
execution.
19.3. The Contractor may request the Agreement Authority in writing
for extension of time within 14(fourteen) days of happening of such event
causing delay stating also, if practicable, the period for which extension
is desired. The Agreement Authority may, considering the eligibility of
the request, give a fair and reasonable extension of time for completion
of the work. Such extension shall be communicated to the Contractor in
writing by the Agreement Authority through the Engineer-in-charge
within one month of the date of receipt of such request. The Contractor
shall however use his best efforts to prevent or make good the delay by
putting his endeavours constantly as may be reasonably required of him
to the satisfaction of the Engineer-in-charge. Related entries in the
hindrance register shall also to be submitted along with the request for
extension.
19.4. When the period fixed for the completion of the Contract is about
to expire, the question of extension of the Contract may be considered at
the instance of the Contractor or the Employer or the both. The
extension will have to be by party's agreement, expressed or implied.
19.5. In case the Contractor does not apply for grant of extension of time
within 07 (Seven) days of hindrance occurring in execution of the work
and the Employer wants to continue with the work beyond the
stipulated date of completion for reason of the work having been
hindered, the Engineer-in charge at his sole discretion can grant
provisional extension of time even in the absence of application from the
Contractor. Such extension of time granted by the Engineer-in-charge is
valid provided the Contractor accepts the same either expressly or
implied by his actions before and subsequent to the date of completion.
Such extension of time shall be without prejudice to Employer's right to
levy compensation under the relevant clause of Contract.
20. Termination, suspension, cancellation & foreclosure of contract
20.1. The Agreement Authority shall, in addition to other remedial steps
to be taken as provided in the conditions of Contract, be entitled to
cancel the Contract in full or in part, if the Contractor

38
 a. makes default in proceeding with the works with due diligence
and continues to do so even after a notice in writing from the
Engineer-in charge, then on the expiry of the period as specified in
the notice, or
b. commits default/breach in complying with any of the terms and
conditions of the Contract and does not remedy it or fails to take
effective steps for the remedy to the satisfaction of the Engineer-in
charge, then on the expiry of the period as may be specified by the
Engineer-in-charge in a notice in writing. Or
c. fails to complete the work or items of work with individual dates of
completion, on or before the date/dates of completion or as
extended by the Agreement Authority, then on the expiry of the
period as may be specified by the Engineer-in-charge in a notice in
writing, or
d. shall offer or give or agree to give any person in the service of the
Employer or to any other person on his behalf any gift or
consideration of any kind as an inducement or reward for act/acts
of favour in relation to the obtaining or execution of this or any
other Contract for the Employer, or
e. shall try to obtain a Contract from the Employer by way of ring
Tendering or other non-bonafide method of competitive Tendering,
or
f. transfers, sublets, assigns the entire work or any portion thereof
without the prior approval in writing from the Agreement
Authority. The Agreement Authority may by giving a written
notice, cancel such transfers or sublets or assignment.
20.2. The Agreement Authority shall in such an event give fifteen (15)
days notice in writing to the Contractor informing his decision to do so.
20.3. The Contractor upon receipt of such notice shall discontinue the
work on the date and to the extent specified in the notice, make all
reasonable efforts to obtain cancellation of all orders and Contracts to
the extent they are related to the work terminated and terms satisfactory
to the Employer, stop all further sub-Contracting or purchasing activity
related to the work terminated, and assist the Employer in maintenance,
protection, and disposition of the works acquired under the Contract by
the Employer.
20.4. The Contract shall stand terminated under the following
circumstances unless the Employer is satisfied that the legal
representatives of the individual Contractor or of the proprietor of the
proprietary concern and in the case of partnership the surviving
partners, are capable of carrying out and completing the Contract and
the Employer shall in any way not be liable to payment of any
39
 compensation to the estate of deceased Contractor and/or to the
surviving partners of the Contractor's firm on account of the termination
of the Contract.:
a. If the Contractor being an individual in the case of proprietary
concern or in the case of a partnership firm any of its partners is
declared insolvent under the provisions of insolvency act for the
time being in force, or makes any conveyance or assignment of his
effects or composition or arrangement for the benefit of his
creditors amounting to proceedings for liquidation or composition
under any insolvency act.
b. In the case of the Contractor being a employer, its affairs are under
liquidation either by a resolution passed by the employer or by an
order of court, not being a voluntary liquidation proceedings for the
purpose of amalgamation or re- organisation, or a receiver or
manager is appointed by the court on the application by the
debenture holders of the Employer, if any.
c. If the Contractor shall suffer an execution being levied on his/their
goods, estates and allow it to be continued for a period of
21(twenty-one) days.
d. On the death of the Contractor being a proprietary concern or of
any of the partners in the case of a partnership concern and the
Agreement Authority is not satisfied that the legal representative of
the deceased proprietor or the other surviving partners of the
partnership concern are capable of carrying out and completing
the Contract. The decision of the Agreement Authority in this
respect shall be final and binding which is to be intimated in
writing to the legal representative or to the partnership concern.
e. If the Contractor is an individual or a proprietary concern and the
individual or the proprietor dies and if the Contractor is a
partnership concern and one of the partners dies, then unless the
Employer is satisfied that the legal representatives of the individual
Contractor or of the proprietor of the proprietary concern and in
the case of partnership the surviving partners, are capable of
carrying out and completing the Contract the Employer shall be
entitled to cancel the Contract as to its incomplete part without
being in any way liable to payment of any compensation to the
estate of deceased Contractor and/or to the surviving partners of
the Contractor's firm on account of the cancellation of the
Contract. The decision of the Employer that the legal
representatives of the deceased Contractor or surviving partners of

40
 the Contractor's firm cannot carry out and complete the Contract
shall be final and binding on the parties. In the event of such
cancellation the Employer shall not hold the estate of the deceased
Contractor and/or the surviving partners of the estate of the
deceased Contractor and/or the surviving partners of the
Contractor's firm liable to damages for not completing the
Contract.
20.5. On cancellation of the Contract or on termination of the Contract,
the Engineer-in-charge shall have powers
a. to take possession of the site and any materials, constructional
plant, implements, stores, etc. thereon.
b. to carry out the incomplete work by any means at the risk of the
Contractor
c. to determine the amount to be recovered from the Contractor for
completing the remaining work or in the event the remaining work
is not to be completed the loss/damage suffered, if any, by the
Employer after giving credit for the value of the work executed by
the Contractor up to the time of termination/cancellation less on
account payments made till date and value of Contractor's
materials, plant, equipment, etc., taken possession of after
termination/cancellation.
d. to recover the amount determined as above, if any, from any
moneys due to the Contractor or any account or under any other
Contract and in the event of any shortfall, the Contractor shall be
called upon to pay the same on demand. The need for
determination of the amount of recovery of any extra
cost/expenditure or of any loss/damage suffered by the Employer
shall not however arise in the case of termination of the Contract
for death/demise of the Contractor as stated in clause.20.4 (d).
e. Additionally, the Employer will reserve the right to debar such
defaulting Contractor from participating in future Tenders for a
minimum period of one year.
20.6. Suspension of work - The Employer shall have power to suspend
the progress of the work or any part thereof and the Engineer-in-charge
may direct the Contractor in writing to suspend the work, for such
period and in such manner as may be specified therein, on account of
any default on the part of the Contractor, or for proper execution of the
work for reasons other than any default on the part of the Contractor, or
on ground of safety of the work or part thereof. In the event of
suspension for reason other than any default on the part of the
Contractor, extension of time shall be allowed by the Agreement

41
 Authority equal to the period of such suspension. Any necessary and
demonstrable costs incurred by the Contractor as a result of such
suspension of the works will be paid by the Employer, provided such
costs are substantiated to the satisfaction of the Engineer. The Employer
shall not be responsible for any liabilities if suspension or delay is due to
some default on the part of the Contractor or his sub-Contractor. The
work shall, throughout the stipulated period of contract, be carried out
with all due diligence on the part of the contractor. In the event of
termination or suspension of the contract, on account of default on the
part of the contractor, as narrated hereinbefore, the Security Deposit
and other dues of this work or any other work done under this Employer
shall be forfeited and brought under the absolute disposal of the
Employer provided, that the amount so forfeited shall not exceed 10% of
the contract price.
20.7. Foreclosure of Contract in full or in part - If at any time after
acceptance of the Bid, the Employer decides to abandon or reduce the
scope of the work for any reason whatsoever the Employer, through its
Engineer-in-charge, shall give notice in writing to that effect to the
Contractor. In the event of abandonment/reduction in the scope of
work, the Employer shall be liable
a. To pay the Contractor at the Contract rates full amount for works
executed and measured at site up to the date of such
abandonment/reduction in the work.
b. to pay reasonable amount assessed and certified by the Engineer-
in charge of the expenditure incurred, if any, by the Contractor on
preliminary works at site. e.g. temporary access roads, temporary
construction for labour and staff quarters, office accommodation,
storage of materials, water storage tanks and supply for the work
including supply to labour/staff quarters, office, etc.
c. to pay for the materials brought to site, which the Contractor is
legally liable to pay, for the purpose of consumption in works
carried out or were to be carried out but for the foreclosure,
including the cost of purchase and transportation and cost of
delivery of such materials. The materials to be taken over by the
Department should be in good condition and the Engineer-in
charge may allow the Contractor to retain the materials in full or
part if so desired by him and to be transported by the Contractor
from site to his place.
d. to take back the materials issued by the Department but
remaining unused, if any, in the work on the date of
abandonment/reduction in the work, at the original issued price

42
 less allowance for any deterioration or damage caused while in
custody of the Contractor
e. to pay for the transportation of tools and plants of the Contractor
from site to Contractor's place or to any other destination,
whichever is less.
f. The Contractor shall, if required by the Engineer-in-charge,
furnish to him books of accounts, papers, relevant documents as
may be necessary to enable the Engineer-in-charge to assess the
amount payable in terms of part 4.19.7 (b), (c) and (e) above, the
Contractor shall not have any claim for compensation whatsoever
either for abandonment or for reduction in the scope of work,
other than those as specified above.
g. If the progress of the work or of any portion of the work is
unsatisfactory, the Engineer-in-Charge, after giving the contractor
15(fifteen) days’ notice in writing, without cancelling or
terminating the contract, shall be entitled to employ another
agency for executing the job or to carry out the work
departmentally or contractually through tendering process, either
wholly or partly, debiting the contractor with cost involved in
engaging another agency or with the cost of labour and the prices
of materials, as the case may be. The certificate to be issued by
the Engineer-in-Charge for the cost of the work so done shall be
final and conclusive and the extra cost, if any, shall be borne by
the contractor. However, when this clause is invoked, penalty will
not be applicable.
21. No waiver of rights
21.1. Neither the inspection by the Employer or the Engineer or
Engineer’s Representatives or any of their officials, employees or agents
nor any order by the Employer or the Engineer for payment of money or
any payment for or acceptance of, the whole or any part of the works by
the Employer or the Engineer, nor any extension of time, nor any
possession taken by the Engineer shall operate as a waiver of any
provision of the Contract, or of any power herein reserved to the
Employer, or any right to damages herein provided, nor shall any waiver
of any breach in the Contract be held to be a waiver of any other or
subsequent breach.
22. Certificate not to affect right of Employer and liability of contractor
22.1. No interim payment certificate of the Engineer, nor any sum paid
on account, by the Employer, nor any extension of time for execution of
the works granted by the Engineer shall affect or prejudice the rights of
the Employer against the Contractor or relieve the Contractor of his
obligations for the due performance of the Contract, or be interpreted as

43
 approval of the works done or of the equipment furnished and no
certificate shall create liability for the Employer to pay for alterations,
amendments, variations or additional works not ordered, in writing, by
the Engineer or discharge the liability of the Contractor for the payment
of damages whether due, ascertained, or certified or not, or any sum
against the payment of which he is bound to indemnify the Employer,
nor shall any such certificate nor the acceptance by him of any sum
paid on account or otherwise affect of prejudice the rights of the
Contractor against the Employer.
23. Grafts and commissions etc.
23.1. Any graft, commission, gift or advantage given, promised or offered
by or on behalf of the Contractor or his partner, agent, officers, director,
employee or servant or any one of his or their behalf in relation to the
obtaining or to the execution of this or any other Contract with the
Employer, shall, in addition to any criminal liability which it may incur,
subject the Contractor to the cancellation of this and all other Contracts
and also to payment of any loss or damage to the Employer resulting
from any cancellation. The Employer/Engineer shall then be entitled to
deduct the amount so payable from any moneys otherwise due to the
Contractor under the Contract.
24. Language and measures
24.1. All documents pertaining to the Contract including specifications,
schedules, notices, correspondence, operating and maintenance
instructions, drawings or any other writing shall be written in English
language. The metric system of measurement shall be used exclusively
in the Contract. Measurements, quantities, prices or rates and amounts
shall have two digit precision.
25. Release of information
25.1. The Contractor shall not communicate or use in advertising,
publicity, sales releases or in any other medium photographs or other
reproduction of the works under this Contract, or descriptions of the
site, dimensions, quantity, quality or other information, concerning the
works unless prior written permission has been obtained from the
Employer.
26. Completion of contract
26.1. Unless otherwise terminated under the provisions of any other
relevant clause, this Contract shall be deemed to have been completed
at the expiration of the Defects Liability Period as provided for under
the clause 46.
27. Enforcement of terms
27.1. The failure of either party to enforce at any time of the provisions
of this Contract or any rights in respect thereto or to exercise any option
herein provided, shall in no way be construed to be a waiver of such
provisions, rights or options or in any way to affect the validity of the
Contract. The exercise by either party of any of its rights herein shall not

44
 preclude or prejudice either party from exercising the same or any other
right it may have hereunder.
28. Engineer 's decision
28.1. In respect of all matters which are left to the decision of the
Engineer including the granting or with holding of the certificates, the
Engineer shall, if required to do so by the Contractor, give in writing a
decision thereon.
28.2. If in the opinion of the Contractor, a decision made by the
Engineer is not in accordance with the meaning and intent of the
Contract, the Contractor may file with the Engineer within 15(fifteen)
days after receipt of the decision, a written objection to the decision.
Failure to file an objection within the allotted time will be considered as
acceptance of the Engineer’s decision and the decision shall become
final and binding.
28.3. The Engineer's decision and the filling of the written objection
thereto shall be a condition precedent to the right to any legal
proceedings. It is the intent of the agreement that there shall be no delay
in the execution of the works and the decision of the Engineer as
rendered shall be promptly observed.
29. Co-operation with other Contractors, Consultants & Engineers
29.1. The Contractor shall agree to co-operate with the Employer's other
Contractors Consultants and consulting Engineers, if employed in the
site, and freely exchange with them such technical information as is
necessary for the satisfactory execution of works.

30. Variations or additions

30.1. No alterations, amendments, omissions, suspensions or variations
of the works (hereinafter referred to as “Variation”) under the Contract
as detailed in the Contract documents, shall be made by the Contractor
except as directed in writing by the Engineer, but the Engineer shall
have full power subject to the provision hereinafter contained from time
to time during the execution of the Contract, by notice in writing, to
instruct the Contractor to make such variation without prejudice to the
Contract. The Contractor shall carry out such variation and be bound by
the same conditions as far as applicable as though the said variation
occurred in the Contract documents. If any suggested variation would,
in the opinion of the Contractor, if carried out, prevent him from
fulfilling any of his obligations or guarantees under the Contract, he
shall notify the Engineer there of in writing and the Engineer shall
decide forthwith, whether or not the same shall be carried out and if the
Engineer confirm his instructions, Contractor's obligations and
guarantees shall be modified to such an extent as may be mutually
agreed. Any agreed difference in cost occasioned by any such variation
shall be added to or deducted from the Contract price as the case may
be.

45
 30.2. In the event of the Engineer requiring any variation, such
reasonable and proper notice shall be given to the Contractor to enable
him to work his arrangements accordingly, and in cases where goods or
materials are already prepared or any design, drawings of pattern made
or work done requires to be altered, a reasonable and agreed sum in
respect there of shall be paid to the Contractor.
30.3. In any case in which the Contractor has received instructions from
the Engineer as to the requirement of carrying out the altered or
additional substituted work which either then or later on, will in the
opinion of the Contractor, involve a claim for additional payments, the
Contractor shall immediately and in no case later than ten (10) days,
after receipt of the instructions aforesaid and before carrying out the
instructions, advise the Engineer to that effect. But the Engineer shall
not become liable for the payment of any charges in respect of any such
variations, unless the specifications of the same shall be confirmed in
writing by the Engineer.
30.4. If any variation in the works, results in reduction of Contract price,
the parties shall, agree, in writing, so to the extent of any change in the
price, before the Contractor proceeds with the change.
30.5. In all the above cases, in the event of a disagreement as to the
reasonableness of the said sum, the decision of the Engineer shall
prevail.
30.6. Notwithstanding anything stated above in this clause, the
Engineer shall have the full power to instruct the Contractor, in writing,
during the execution of the Contract, to vary the quantities of the items
or groups of items. The Contractor shall carry out such variations and
be bound by the same conditions, as though the said variations
occurred in the Contract documents. However, the Contract price shall
be adjusted at the rates and the prices provided for the original
quantities in the Contract.
31. Replacement of defective parts and materials
31.1. If during the progress of the works the Engineer shall decide and
inform in writing to the Contractor, that any part of work or materials
used therein is unsound or imperfect or has furnished any work is
inferior than the quality specified, the Contractor on receiving details of
such defects or deficiencies shall at his own expense within seven (7)
days of his receiving the notice, or otherwise, within such time as may
be reasonably necessary for making it good, proceed to alter, re-
construct or remove such work and furnish fresh materials up to the
standards of the specifications.
31.2. In case the Contractor fails to do so, the Engineer may on giving
the Contractor seven (7) days' notice in writing of his intentions to do so,
proceed to remove the portion of the works or materials so complained
of and, at the cost of the Contractor, perform all such work or furnish all
such equipment provided that nothing in this clause shall be deemed to
deprive the Employer of or affect any rights under the Contract which
46
 the Employer may otherwise have in respect of such defects and
deficiencies.
31.3. The Contractor's full and extreme liability under this clause shall
be satisfied by the payments to the Employer of the extra cost, of such
replacement procured, including erection, as provided for in the
Contract, such extra cost being the ascertained difference between the
price paid by the Employer for such replacements and the Contract price
portion for such defective work and repayments of any sum paid by the
Employer to the Contractor in respect of such defective work. Should the
Employer not so replace the defective work or materials, the Contractor's
extreme liability under this clause shall be limited to repayment of all
sums paid by the Employer under the Contract for such defective works
or works using the defective materials.
32. Defence of suits
32.1. If any action in court is brought against the Employer or Engineer
or an officer or agent of the Employer for the failure or neglect on the
part of the Contractor to perform any acts, matters, covenants or things
under the Contract, or for damage or injury caused by the alleged
omission or negligence on the part of the Contractor, his agents,
representatives or his sub-Contractors, workmen, suppliers or
employees, the Contractor shall in all such cases indemnify and keep
the Employer, and the Engineer and/or his representative, harmless
from all losses, damages, expenses or decrees arising out of such action.
33. Limitations of liabilities
33.1. The final payment by the Employer in pursuance of the Contract
shall mean the release of the Contractor from all his liabilities under the
Contract. Such final payment shall be made only at the end of the
defects liability period as detailed in clause 47 and till such time as the
Contractual liabilities and responsibilities of the Contractor, shall
prevail. All other payments made under the Contract shall be treated as
on account payments.
34. Taxes, Permits & Licenses
34.1. The Contractor shall be liable and pay all taxes, duties, levies,
lawfully assessed against the Contractor in pursuance of the Contract.
In addition the Contractor shall be responsible for payment of all Indian
duties, levies and taxes lawfully assessed against the Contractor for his
personal income and property. This clause shall be read in conjunction
with clause 3.3.6 of section Instruction to Bidders.
35. Payments
35.1. The payment to the Contractor for the performance of the works
under the Contract will be made by the Employer as per the guidelines
and conditions specified herein. All payment made during the Contract
shall be on account payments only. The final payment will be made on
completion of all the works and on fulfilment by the Contractor of all his
liabilities under this contract and also after issue of Completion
Certificate by the Agreement Authority.
47
35.2. All payments under the Contract shall be in Indian Rupees only.
35.3. The interim or running account bills shall be submitted by the
contractor, preferably one bill per month after the requisite progress is
achieved in the field, for the work executed on the basis of recorded
measurements on the format of the Department in triplicate to the
Assistant Engineer who shall check the bill and submit it to the
Engineer-in-charge through the Assistant Executive Engineer. If the bill
is generally in order, the maximum time allowed for transit of a bill from
each office shall be three days excluding the date of receipt. Engineer-in-
Charge shall arrange to have the bill verified by taking or causing to be
taken, where necessary, the requisite measurements of the work.
Payment on account of amount admissible shall be made by the
Engineer-in- Charge certifying the sum to which the contractor is
considered entitled by way of interim payment at such rates as decided
by the Engineer-in-Charge. The amount admissible shall be paid by 10th
working day after the day of presentation of the bill by the Contractor to
the Engineer-in-Charge after verification of concerned Assistant
Engineer and Assistant Executive Engineer together with the account of
the material issued by the department, or dismantled materials, if any.
In the case of works outside the headquarters of the Engineer- in-
Charge, the period of ten working days will be extended to fifteen
working days. In case of delay in payment of intermediate bills after 45
days of submission of bill by the contractor to the Engineer-in charge
provided the bill submitted by the contractor found to be in order, a
simple interest @ 7.5% per annum shall be paid to the contractor from
the date of expiry of 45(forty-five) days after the proper submission of
bill, which will be compounded on yearly basis.
35.4. All such interim payments shall be regarded as payment by way of
advances against final payment only and shall not preclude the
requiring of bad, unsound and imperfect or unskilled work to be
rejected, removed, taken away and reconstructed or re-erected. Any
certificate given by the Engineer-in-Charge relating to the work done or
materials delivered forming part of such payment, may be modified or
corrected by any subsequent such certificate(s) or by the final certificate
and shall not by itself be conclusive evidence that any work or materials
to which it relates is/are in accordance with the contract and
specifications. Any such interim payment, or any part thereof shall not
in any respect conclude, determine or affect in any way powers of the
Engineer-in-Charge under the contract or any of such payments be
treated as final settlement and adjustment of accounts or in any way
vary or affect the contract.
35.5. Pending consideration of extension of date of completion, interim
payments shall continue to be made as herein provided without
prejudice to the right of the department to take action under the terms
of this contract for delay in the completion of work, if the extension of
date of completion is not granted by the competent authority.
48
 35.6. The final bill shall be submitted by the contractor in the same
manner as specified in interim bills within three months of physical
completion of the work or within one month of the date of the final
certificate of completion issued by the Agreement Authority whichever is
earlier.
35.7. No further claims shall be made by the contractor after submission
of the final bill and these shall be deemed to have been waived and
extinguished. Payments of those items of the bill in respect of which
there is no dispute and of items in dispute, for quantities and rates as
approved by Engineer-in-Charge, will, as far as possible be made within
the period six months, the period being reckoned from the date of receipt
of the bill by the Engineer-in- Charge after duly verified and certified by
the concerned Assistant Engineer and Assistant Executive Engineer,
complete with account of materials issued by the Department and
dismantled materials.
35.8. In case of delay in payment of final bills after prescribed time limit,
a simple interest @ 7.5% per annum shall be paid to the contractor from
the date of expiry of prescribed time limit(six months from the date of
receipt of final bill be the Engineer-in charge) which will be compounded
on yearly basis, provided the final bill submitted by the contractor found
to be in order.
35.9. The bill for a work shall be submitted by the contractor only with
the first tier quality control certificates and Test Result sheets for all
items in the Bill as required by the relevant provisions of the PWD
Quality Control Manual. Assistant Engineer shall obtain certificates and
Test Result Sheets of the second tier quality control tests from the
Quality Control wing and attach the same to the bill along with the Test
Results of first tier Q.C. Disbursing officers shall effect payment only
after ensuring the QC test results furnished for the items covered in the
bill confirm to standards prescribed which are detailed in the PWD
Quality Control Manual.
35.10. The Contractor will be required to produce income-tax and sales
tax clearance certificates before the final payment and release of
Performance Security Deposits.
36. Method of measurement and Bill Preparation:
36.1. All Works shall be measured for making payments to the
Contractor. To evaluate Work under this Contract and instructed as per
work order/change orders issued by the Engineer-in-Charge, the
standard method of measurement in accordance with the Standards laid
down by Bureau of Indian Standards (IS: 1200) shall be followed.
However if definite methods of measurements are stipulated in the
Schedule of Rates or Specifications, then the same shall supersede BIS
methods and shall be followed. In the event of any dispute with regard to
the method of measurement of any work, the decision of the Engineer-
in-Charge shall be final and binding and no extra claims shall be
entertained or allowed at any stage in this regard.
49
36.2. It shall be the responsibility of the contractor to take
measurements and levels and get it recorded in Measurement Books or
Field books through his technical personnel employed at site approved
by the agreement authority. The technical personnel shall have
qualifications as per requirements in section 2102 of the revised PWD
manual. The person recording the measurements jointly with the
contractor shall be responsible for the correctness of the measurements
recorded. Both the person recording the measurement and the
contractor shall affix name and signature at the end of each page of the
measurement book with name and date. The contractor shall record a
certificate in each running account bill to the effect that the
measurements are taken by his employee and are a true reflection of the
quantity of work done or item supplied by him and hence acceptable.
36.3. If an item of work is measured in incomplete stages, up to date
measurements shall be recorded each time and the quantity for
payment at any stage shall be worked out by deducting the total
quantity already paid from the up to date quantity measured at that
time. In case of works, which will be concealed, measurements shall be
taken prior to such concealment and got checked by the departmental
officers concerned. For works like demolition of an existing structure
which cannot be measured after execution of the work, pre
measurement shall be taken and got check measured.
36.4. Electronic devices shall as far as possible be utilized for
recording measurements, levels for computation of earthwork quantities
and quantity of bituminous surfacing works and other purposes for
which such devices are available. In the case of level measurements
using electronic device, the readings taken shall be downloaded and a
computerized print out of the levels shall be taken. The print out shall
be signed by the contractor and his technical personnel with name and
date in all pages. The name of instrument used along with its serial
number should be shown in the computerized print out. These details
shall be verified by the Assistant Engineer and the fact of verification
shall be recorded by him with signature and date. A soft copy of the
readings/data downloaded from the electronic level along with a hard
copy of the signed computerized print out shall be kept as record.
Computerized calculation methods shall also be adopted for quantity
computation for earthwork/bituminous surfacing works wherever
available. All such electronic measurements and electronic levels shall
be recorded and certified in the measurement books and level field
books in the same way as for manual measurements.
36.5. As a general rule, earth work shall be measured by level section
where the total quantity exceeds 300 cum. and where the site conditions
are such that level sections, will give correct indications of the quantity
of work involved. For works of other nature, if the quantity exceeds 100
cum, measurements shall be based on level sections. If the site
conditions are not suitable for working out the quantities through level
50
 sections, orders of the Agreement Authority shall be obtained for taking
measurements otherwise, than by level sections in cases where the total
quantity exceeds 300 or 100 cubic metre as the case may be. The
agreement authority shall approve the proposals for earthwork in the
initial level sheets. The final level proposal shall be checked by the
disbursing officer before payments are made.
36.6. Measurement Books and Field Books shall be issued to contractors
by the Assistant Engineer. A register in the form under Appendix 2100
E3 of the revised PWD Manual shall be maintained in Section Office for
recording the issue of Measurement Books/Field Books. A movement
register in the format in Appendix 2100E4 shall be maintained in the
Section, Sub Division and Division offices for noting the receipt and
return of measurement books and Level Field Books. The register shall
be maintained by the Clerk/Overseer(if clerk is not posted) in Section
office, Head Clerk in Sub Division office and Junior Superintendent of
Accounts Branch in Division office.
36.7. The measurement books submitted by a contractor along with a
part bill shall not be returned to him after the bill is passed and
payment is made. This shall be retained at the office where it is passed
for payment. The contractor/subordinate officers shall be allowed to
take a copy of the measurement pages and passed bill and get it attested
by the Assistant Engineer/Divisional Accounts Officer for record and for
preparation of his future claims. New Measurement Book shall be issued
to the contractor on his written request after each part bill is submitted.
36.8. All measurements taken by the contractor including those on level
basis are to be checked by the Assistant Engineer. He shall affix dated
initials on all pages as a token of having checked the measurements and
are correct. Measurements taken on level basis by a contractor including
that using electronic devices can be simultaneously/independently
checked by the Assistant Engineer and certificate to this effect recorded
in the field book on the last page of the measurements. He shall also
affix dated initials on all pages as token of having checked the level
measurements and found them correct. Assistant Engineer is fully
responsible for the correctness of all measurements after it is checked
by him. In the case of measurements taken on level basis, Assistant
Executive Engineer (AEE) shall independently check all points in a
minimum 20% of the critical cross-sections. This is applicable to level
measurements taken using electronic devices also. Check measurement
by AEE and test check by Executive Engineer (EE) shall be as detailed
below.
a) AEE shall check measure all concealed items of work and 50%
value of items which are not concealed.
b) EE shall test check 10% of value of all works. The items of test
check by Executive Engineer should invariably include
R.C.C./Reinforcement/other high value item which will ensure
structural safety.
51
 36.9. Any Running bills or work items in any running bill without the
certification of measurements by the Assistant Engineer concerned shall
not be entertained for making payment.
37. Covering up:
37.1. The Contractor shall give at least 24 hours clear notice in writing
to the Engineer-in-Charge before covering up any of the Work in
foundations or any other such areas in order that inspection of the Work
may be carried out for maintaining proper quality control. In the event of
the Contractor failing to provide such notice he shall, at his own
expense, uncover such Work as required to allow the inspection to be
taken and thereafter shall reinstate the Work to the satisfaction of the
Engineer-in-Charge.
38. Rectification of improper work noticed:
38.1. If it shall appear to the Engineer-in-Charge during the progress of
the Work that any work has been executed with unsound, imperfect or
unskilful workmanship or with materials of any inferior description or
that any materials or articles provided by the Contractor for the
execution of the Work are unsound or of a quality inferior to that
contracted for or otherwise not in accordance with the Contract, the
Contractor shall, on demand in writing from the Engineer-in-Charge
specifying the work, materials or articles complained of, notwithstanding
that the same may have been passed and certified, forthwith rectify or
remove and reconstruct the work so specified in whole, or in part as the
case may require or as the case may be, remove the materials or articles
so specified and provide other proper and suitable materials or articles
at his own proper charge and cost and in the event of his failing to do so
within a period so specified by the Engineer-in-Charge in his demand
aforesaid, the Engineer-in-Charge may rectify or remove and re-execute
the work or remove and replace with others, the materials or articles
complained of as the case may be at the risk and expense in all respects
of the Contractor, and deduct the expenses from the Performance
Security Depositor any sums that may be due at any time thereafter
may become due to the Contractor or from his performance guarantee.
39. Change orders(Approval for Variations)
39.1. Employer reserves the right to alter the Scope of Work (See Clause
10 and 30) and consequently the Contract Price shall be suitably
adjusted for such changes by applying the approved rates. All change
orders shall be issued by the Engineer-in-Charge and the onus shall be
on the Contractor to obtain such prior written consent of the Engineer-
in-Charge/Employer.
39.2. If the rates for the extra, additional, altered or substituted items of
work are not specifically provided in the Contract Schedule of Rates then
such rates shall be derived from the similar items in the Standard Data
Analysis published by the Central Public Works Department with
relevant cost indices as applicable. If, market rate of a specific
item/items are taken for the rate analysis, then provision for cost
52
 escalation (i.e. application of relevant cost index) for such items shall not
be allowed. The Engineer’s interpretation as to what is a similar class of
work and his decision on the method in which the rate is to be derived
shall be final and binding on the Contractor.
39.3. If the rates for the extra, additional, altered or substituted items of
work cannot be determined in the manner specified above, then the
rates for such work shall be determined on the basis of actual
/theoretical consumption of materials, and actual /theoretical use of
labour, as detailed below; consideration of actual or theoretical
consumption shall be at sole discretion of the Engineer-in-Charge.

a. Cost of materials actually used by the Contractor and /or by

theoretical analysis of consumption of materials at work, at no
more than prevailing local market rates, actually incorporated in
the Work/ or as published by the Executive Engineer, Buildings
Division of the concerned District from time to time.
b. Cost of labour actually used at the Site and /or by theoretical
analysis of labour utilization on the Work at no more than
prevailing local market rates, actually incorporated in the Work/
or as published by the Executive Engineer, Buildings Division of
the concerned District.
c. 1% of the costs in respect of (a) and (b) above, towards water
charges, can be added, if required as per discretion of the
Engineer-in –charge.
d. 15% of the costs in respect of (a) ,(b) and (c) above, towards
Contractor's establishment, electricity charges, tool & plants, all
other costs, overhead & profit plus applicable VAT/WCT shall be
added. Said 15% component (Contractor's overheads and profit)
shall not be allowed on Employer supplied items, Bitumen if any.
e. For this purpose the Contractor shall submit to the Engineer-in-
Charge detailed analysis of the rate proposed by the Contractor
supported by relevant vouchers along with the estimated quantity
of work item involved.
39.4. If the Contractor and the Engineer-in-Charge cannot agree on a
rate as determined in accordance with this sub-clause, then the
Engineer-in-Charge may determine a reasonable rate with the
concurrence of the Employer and the Employer which shall be final and
binding on the Contractor or, at the Employers /Engineer-in-Charge’s
option, may order and direct the work to be carried out by such other
persons or agencies as it may think fit, and such other persons or
agencies shall not, in any manner be prevented or obstructed in their
work or from entering upon the Work by the Contractor for the purpose

53
 of carrying out such work. The Contractor shall not be entitled to any
payment whatsoever in connection with such work carried out by such
other persons or agencies.
39.5. Before any extra work is undertaken by the Contractor, he shall
ensure that he has received from the Engineer-in-Charge a specific
Change Order on a mutually agreed proforma, signed and approved by
the Engineer-in-Charge. No additional payments shall be made to the
Contractor without prior agreement and receipt of the necessary signed
Change Order. Each Change Order shall clearly state the value of the
additional work agreed to and signed for by the Engineer-in-Charge. The
Contractor shall at monthly intervals submit to the Engineer-in-Charge
an account giving particulars, as full and detailed as possible, of
additional work ordered in writing by the Engineer-in-Charge and which
the Contractor has executed during the preceding month. In case any
Change Order instructed by the Engineer-in-Charge causes a delay in
the completion of the Work causing the Contractor to overrun the time
fixed for completion of the Work, the contractor shall notify the
Engineer-in-Charge in writing about such expected delay, before
/issuance of such change order by the Engineer-in-Charge. If necessary
and if requested by the contractor within 3(three) days of the receipt of
the change order in writing, the Engineer-in-charge shall organize with
due dispatch, a joint review on the question of expected delay, to be held
and had amongst the Contractor, Engineer-in-Charge and the Employer
and the issue of such expected delay would be immediately resolved
through such joint review to facilitate extension of time for completion of
the Work.
40. Price Adjustment
40.1. This clause is applicable for works which have original time of
completion more than 6 months
40.2. Contract price shall be adjusted for increase or decrease in rates
and prices beyond the base price(s) of labour, materials, plant and
equipment spares, fuels and lubricants as indicated in the Contract
Data in accordance with the following principles, procedures and as per
formula given in the Special conditions of contract.
a. The price adjustment shall apply for the work done from the
start date up to end of the initial intended completion date or
extensions granted by the Engineer and shall not apply to the
work carried out beyond the stipulated time for reasons
attributions to the contractor.
b. The price adjustment shall be determined during each month
from the formula given in the Special conditions of contract.
40.3. To the extent that full compensation for any rise or fall in costs to
the contractor is not covered by the provisions of this or other clauses in
the contract, the unit rates and prices included in the contract shall be
deemed to include amounts to cover the contingency of such other rise
or fall in costs.
54
41. Deductions for uncorrected work:
41.1. If the Engineer-in-Charge deems it inexpedient to get corrected or
rectified any work of the Contractor which is defective or damaged or of
substandard quality or is generally not in accordance with the Contract
Documents, then an equitable and appropriate deduction shall be made
thereof from the Contract Price, and the Engineer-in-Charge’s decision
in this respect shall be final and binding on the Contractor.
41.2. Furthermore if, by reason of any accident, or failure, or other event
occurring to, in or in connection with the Work, or any part thereof,
either during the execution of the Work or during the Defects Liability
Period, any remedial or other work or repair shall, in the opinion of the
Engineer-in-Charge, be urgently necessary for the safety of the Work, or
any part thereof, and the Contractor is unable or unwilling to
immediately and at once do such work or repair, the Engineer-in-Charge
may employ and pay other persons or agencies to carry out such work
or repair as the Engineer-in-Charge may consider necessary. If the work
or repair so done by other persons or agencies is work which, in the
opinion of the Engineer-in-Charge, the Contractor was liable to do at his
own expense under the Contract, then all expenses incurred by the
Employer / Engineer-in-Charge in connection with such work or repair
shall be recovered from the Contractor and shall be deducted by the
Employer / Engineer-in-Charge from any money that may be payable or
that may become payable to the Contractor or from the Contractor’s
performance guarantee.
41.3. The defective or uncorrected work of the Contractor at any stage
(during or after completion of work) may adversely affect or damage the
work of other Vendors. Contractor shall at his own cost immediately
rectify, correct or replace both his defective work as well as the work of
the other Vendors so damaged, within the time period stipulated by the
Engineer-in-Charge, so as not to effect the progress and quality of other
Vendor’s work. In case the Contractor fails to do the necessary
corrections to the satisfaction of Engineer-in-Charge or unduly delays
the correction work, then the Engineer-in-Charge shall be at liberty to
get the correction work done and if the correction work is not possible,
then any extra work necessary to cover the defect or damage, done
through same / any other Vendor at Contractor’s cost.
41.4. Actual costs including any incidentals thereof incurred by the
Engineer-in-Charge on such corrections / extra works shall be recovered
from the payments or any amounts due to the Contractor.
42. Virtual completion of works:
42.1. The Contractor shall complete the Works by the intended date of
completion. In case Extension of Time has been granted, the extended
date of completion shall be considered. The Works shall be considered
as Virtually Complete only upon satisfactory correction of all defects
notified by the Engineer, and only after the Work has been completed in
every respect in conformity with the Contract Documents and after all
55
 the systems and services have been tested and commissioned, and after
the Site has been cleared and the Work cleaned in accordance with
Clause 77 and when the Agreement Authority on a report by the
Engineer-in-Charge have certified in writing that the Work is Virtually
Complete. The Defects Liability Period shall commence from the date of
such Certificate of Virtual Completion issued by the Agreement
Authority.
42.2. Should, before Virtual Completion, the Employer / Engineer-in-
Charge decide to occupy any portion of the Work or use any part of any
equipment, the same shall not constitute an acceptance of any part of
the Work or of any equipment, unless so stated in writing by the
Engineer-in-Charge.
42.3. Prior to the issue of the Virtual Completion Certificate, the
Contractor shall submit and hand-over to the Engineer-in-Charge the
keys to all locks, all operation and maintenance manuals for systems
and services, material reconciliation statements, warrantees, as built
drawings, any spares called for in the Contract, and everything else
necessary for the proper use and maintenance of the Work complete
with all systems and services.
42.4. It is clarified that all materials whether Employer supplied or not
shall be procured by the contractor at his own cost for carrying out
correction work. No charges shall be paid on this account.
43. Programme chart / milestones:
43.1. The Contractor should strictly adhere to the agreed milestones, if
any for the work. If the milestones are not achieved by the Contractor,
the Contractor shall pay the Employer liquidated damages as per clause
16 of GCC. However, release of interim Liquidated Damages can be
considered in case the very next Milestone is achieved on time.
Extension of time for any milestone if allowed has to be obtained in
writing from the Engineer-in-Charge well in advance of completion
dates.
44. Penalty / fine for non-compliance of safety codes & labour laws:
44.1. If the Engineer-in-Charge notifies the Contractor of non-
compliance with safety codes as in Clause no. 68 and 69 and the labour
laws etc. Contractor shall immediately if so directed or in any event not
more than 10(ten) hours after receipt of such notice, make all
reasonable effort to correct such non-compliance and to ensure that
there is no reoccurrence of such non-compliance.
44.2. If the Contractor fails to do so, the Engineer-in-Charge shall levy a
fine of Rs.500 (Rupees five hundred only) per head per day of the total
number of labourers employed on that particular day at site for not
complying with safety codes & labour laws etc.
45. Guarantees:
45.1. The Contractor understands and agrees that the Engineer-in-
Charge is expressly relying and will continue to rely on the skill and

56
 judgment of the Contractor in executing the Work and remedying any
defects in the Work. The Contract represents and warrants that :-
a. The Contractor shall perform the Work in a timely manner, in
strict accordance with the Contract Documents, and consistent
with generally accepted professional, construction and
construction-supervision practices and standards provided by an
experienced and competent professional contractor and
construction supervisor rendered under the same or similar
circumstances.
b. The Contractor is and will be responsible to the Engineer-in-
Charge for the acts and omissions of his Sub-Contractors and their
respective employees, agents and invitees and all the persons
performing any of the Work on behalf of the Contractor.
c. Besides the guarantees required and specified elsewhere in the
Contract Documents, the Contractor shall in general guarantee all
work executed by the Contractor and his Sub-Contractors for
Defects Liability Period from the date of issue of the Virtual
Completion Certificate. Those parts of the Work or equipment or
installations, for which extended guarantee periods are stipulated
elsewhere in the Contract Documents, shall be guaranteed for
such periods that are so stipulated. The duration of the Defects
Liability Period, unless specified otherwise, shall be the extent of
length of such guarantee periods.
45.2. The Contractor represents, warrants and guarantees to Engineer,
inter alias that:
a. The execution of the Work shall be approved and capable of use,
operation, performance and maintenance for accomplishing the
purpose for which it has been built and acquired.
b. The Work shall comply with the Specifications, Drawings, and
other Contract Documents and that quality standards as per the
PWD Quality Control Manual shall be maintained.
c. The Work shall, for Defect Liability Period from the date of issue of
the Virtual Completion Certificate, be free from all defects and the
Work shall be of structural soundness, durability, ease of
maintenance, weather tightness etc.
d. The materials, workmanship, fabrication and construction shall
be of the specified and agreed quality and all materials shall be
new.

57
 e. The Work performed for the Engineer-in-Charge shall be free from
all liens, charges, claims of whatsoever nature from any party
other than the Engineer-in-Charge.
45.3. Where, during such guarantee periods as mentioned above, any
material or equipment or workmanship or generally any item of work
fails to comply or perform in conformity with the requirements
stipulated in the Contract Documents or in accordance with the criteria
and provisions of the guarantee, the Contractor shall be responsible for
and shall bear and pay all costs and expenses for replacing and/or
rectifying and making good such materials, equipment, workmanship,
and items of work and, in addition, the Contractor shall be also
responsible for and shall bear and pay all costs and expenses in
connection with any damages and/or losses suffered as a consequence
of such failure.
45.4. All guarantees required under the Contract shall be in the format
approved by the Engineer-in-Charge and submitted to the Engineer-in-
Charge by the Contractor when requesting certification of the final bill.
46. Defects liability:
46.1. The Defect Liability Period shall be as mentioned in the contract
data.
46.2. Maintenance by contractor during defects liability period: All
defective items of work and defects noticed and brought to the attention
of the Contractor during the Defects Liability Period shall be promptly
and expeditiously attended to and replaced and/or rectified and made
good by the Contractor at his own cost, to the complete satisfaction of
the Engineer-in-Charge.
46.3. Replacement and/or rectification and making good by contractors
of all defective materials, equipment and/or workmanship during defects
liability period: The Contractor shall replace and/or rectify and make
good, at his own cost, and to the satisfaction of the Engineer-in-Charge,
all defective items of work and defects arising, in the opinion of the
Engineer-in-Charge, from materials, equipment, and/or workmanship
not performing or being in accordance with the Drawings or
Specifications or the instructions of the Engineer-in-Charge or other
Contract Documents or the best engineering and construction practices,
and which may appear or come to notice within Defects Liability Period
after Virtual Completion of the Work. Any item, material or matter
repaired or replaced shall receive a new Defects Liability Period of like
duration beginning upon the date the repaired or replaced item, material
or matter is returned for use to the Engineer-in-Charge, provided that
the aggregate guarantee period shall not exceed 24 months. The
Contractor shall be also liable for all costs associated with damages
and/or losses which are a consequence of such defective items of work
and defects, and such costs shall be recouped by Engineer-in-
Charge/Agreement Authority from the Contractor and shall be recovered

58
 from the Performance Security Deposit held and/or from the
Contractor's final bill (if the final bill has not been certified and paid for
at the time), or the same would otherwise be recovered from the
Contractor.
46.4. Such defective items of work and defects as mentioned above shall,
upon instruction and direction in writing of the Engineer-in-Charge and
within such time as shall be specified therein, be replaced and/or
rectified and made good by the Contractor at his own cost. In case of
default or failure by the Contractor to replace and/or rectify and make
good such defective items of work and defects, the Engineer-in-Charge
may employ and pay other persons or agencies to replace and/or rectify
and make good such defective items of work and defects, and all costs,
damages, losses and expenses there for, consequent thereon and
incidental thereto shall be to the account of the Contractor and such
costs, damages, losses, and expenses shall be recouped by the Engineer-
in-Charge from the Contractor and shall be recovered from the
Performance Security Deposit held and/or from the Contractor's final
bill (if the final bill has not been certified and paid for at the time).
Should the Performance Security Deposit held (and the amount in
respect of the final bill if it has not been certified and paid for at the
time) be insufficient to meet such costs, damages, losses and expenses,
as determined by the Engineer-in-Charge, then the Contractor shall be
legally bound to pay the balance amount due under the claim to the
Engineer-in-Charge within one month of receiving notification to that
effect from the Engineer-in-Charge. In the event of failure on the part of
the Contractor to pay the balance amount due within one month as
stated above, the Engineer-in-Charge shall be entitled to invoke the
performance bond and the Contractor shall raise no objection in this
regard. In respect of those parts of the Work for which longer guarantee
periods are stipulated elsewhere in the Contract Documents, the Defects
Liability Period for such parts of the Works shall be until the end of the
respective guarantee period that is stipulated for each such part. No
payment shall be made to the contractor on this account.
46.5. All the material whether Employer supplied or not shall be
supplied by the Contractor at his own cost for undertaking any
correction/rectification/replacement of defective/damaged or
uncorrected works.
47. Final completion of the work :
47.1. The Work shall be considered as finally complete at the end of the
Defects Liability Period subject to the Contractor having replaced and/or
rectified and made good all the defective items of work and defects and
hand over the Work in accordance with clause above, to the satisfaction
of the Engineer-in-Charge, and provided that the Contractor has
performed all his obligations and fulfilled all his liabilities under the
Contract, and when the Agreement Authority has certified in writing
that the Works are finally complete. Such Final Completion in respect of
59
 those parts of the Work, for which extended guarantee periods are
stipulated elsewhere in the Contract Documents, shall be achieved at
the end of such stipulated guarantee periods.

48. Taking over of the works

48.1. The Contractor shall be responsible to maintain all his works till
completion of the Defects Liability Period and to handover the work to
the Assistant Engineer. In this regards the works would be jointly
inspected by a team comprising of representatives of Contractor and the
Engineer-in-Charge, for noting any discrepancy, defect, shortcomings.
Within the time period specified by the Engineer-in-Charge the
Contractor shall rectify, correct or replace the defective works so noted
during the joint inspection, at his own cost to the satisfaction of the
Engineer-in-Charge. On acceptance of the Contractor’s work, the
contractor shall prepare the inventory of his works, and hand over the
Work & the inventory to the Assistant Engineer.
48.2. During carrying out the rectification, correction or replacement
works as mentioned above the Contractor shall take all necessary
precautions to safeguard the existing finishing and works of other
Vendors against any damage. In case the works of other Vendors are
damaged by the Contractor while undertaking the rectification /
replacement work, the Contractor shall rectify / replace the works so
damaged at his own cost to the satisfaction of the Engineer-in-Charge.
48.3. On failure of the contractor to rectify, correct or replace the
defective works or on undue delay on part of the contractor for the
same, the Engineer-in-Charge shall be at liberty to undertake the
correction works by itself or through any Vendor at the Contractor’s
cost. All such costs including any incidentals thereof incurred by the
Engineer-in-Charge shall be recovered from the Contractor’s payments
or from any amounts due to the Contractor.
48.4. Taking over of the works prior to completion of the Defects Liability
Period by the Engineer-in-Charge shall not discharge the contractor of
his responsibilities for the balance Defects Liability Period and the
Defects Liability Period shall remain in force till completion of Defects
Liability Period.
48.5. On removal of all the defects, handing over to the Engineer-in-
Charge and successful completion of the Defects Liability Period by the
Contractor, the Engineer-in-Charge shall issue the Final Completion
Certificate to the contractor and the Defects Liability Period shall
deemed to be complete.
49. Force majeure
49.1. Force Majeure is herein defined as any cause which is beyond the
control of the Contractor or the Employer as the case may be which they
could not foresee or with a reasonable amount of diligence could not
have foreseen and which substantially affect the performance of the
Contract, such as:
60
 a. Natural phenomena, including but not limited to floods, draughts,
earthquakes and epidemics:
b. Acts of any government, including but not limited to war, declared
or undeclared, priorities, quarantines, embargoes,
49.2. Provided either party shall within fifteen (15) days from the
occurrence of such a cause notify the other in writing of such causes.
a. The contractor will advise, in the event of his having resort to this
clause by a registered letter duly certified by the local chamber of
commerce or statutory authorities, the beginning and end of the
clause of delay, within fifteen days of the occurrence and cessation
of such force majeure condition.
b. For delays arising out of Force Majeure, the contractor will not
claim extension in completion date for a period exceeding the
period of delay attributable to causes of Force Majeure and neither
Employer nor the Contractor shall be liable to pay extra costs (like
increase in rates, remobilization advance, idle charges for labour
and machinery etc.) provided it is mutually established that the
Force Majeure conditions did actually exist.
c. If any of the Force Majeure conditions exists in the place of
operation of the Bidder even at the time of submission of the bid
he will categorically specify them in the bid and state whether they
have been taken into consideration in their bids.
49.3. The Contractor or the Employer shall not be liable for delays in
performing his obligations resulting from any force Majeure cause as
referred to and/or defined above. The date of completion will, subject to
hereinafter provided, be extended by a reasonable time even though
such cause may occur after Contractor's performance of his obligations
has been delayed for other causes.
50. Intellectual property rights:
50.1. All communications, whether written or oral, including but not
limited to this Contract, its Annexure, Drawings, data sheets,
Specifications, bills of material, sketches, calculations, designs and all
other materials shall be treated as confidential and shall be the
exclusive property of the Employer unless otherwise agreed in writing
and must be given to the Employer upon request, but in any event all
such materials shall be delivered to the Engineer-in-Charge upon
termination/expiry of this Contract.
50.2. The Contractor agrees that it and its employees, agents, Sub-
Contractors and consultants shall not (without the prior written consent
of the Employer) during the term of this Contract or thereafter, disclose,
make commercial or other use of, give or sell to any person, firm or
corporation, any information received directly or indirectly from the
Engineer-in-Charge or acquired or developed in the course of the Work,
61
 Work or this Contract, including by way of example only, ideas,
inventions, methods, designs, formulae, systems, improvements, prices,
discounts, business affairs, trade secrets, products, product
specifications, manufacturing processes, data and know-how and
technical information of any kind whatsoever unless such information
has been publicly disclosed by authorised officials of the Employer. The
Contractor agrees that prior to assigning any employee or agent or hiring
any Sub -Contractor or consultant to work on this Work, such employee,
agent, Sub-Contractor or consultant shall be required to execute a
document containing in substance and form, a confidentiality provision
similar to this provision.
50.3. The Contractor shall not, without the Engineer-in-Charge’s prior
consent:
a. Take any photographs or videos of the Work (or any part thereof)
for use otherwise than in connection with carrying out and
completion of the Work;
b. Write for publication, or cause, information or comment or pictures
about the Work;
c. Supply to any third person such as actual and prospective clients,
contractors, publishers, other interested parties and the like, the
designs and any articles or information relating to the Work; and
d. Give interviews to the press including television, radio print and
the like regarding the Work or the Contractor’s involvement in the
Work.
50.4. Notwithstanding the foregoing, this provision shall not limit the
obligation of the Contractor to take photographs and/or videos on a
regular basis for the purpose of providing the progress reports and other
communications with the Engineer/Employer.
50.5. The Contractor, Sub-Contractors and their respective employees,
representatives, agents, servants, workmen and suppliers shall not,
during or after the termination/expiry of this Contract, disclose any
information pertaining to this Contract or the Work to any person
without the prior written consent of the Engineer-in-Charge except when
called upon to do so by a valid and lawful direction or order of a
statutory or Government authority or an order of a court of law or where
any of the parties require production of this document and related
information for establishing their respective legal rights.
51. Governing law:
51.1. The governing Law of the Contract shall be Indian law.
52. Standards of conduct:
52.1. The Contractor, in performing its obligations under this Contract,
shall establish and maintain appropriate business standards,
procedures and control, including those necessary to avoid any real or
apparent impropriety or adverse impact on the interests of the Employer

62
 / Engineer-in-Charge. The Employer / Engineer-in-Charge will in no
event reimburse the Contractor for any costs incurred for purposes
inconsistent with such policies.
52.2. Compliance with Laws, Rules and Regulations: Contractor
represents, warrants, certificates and covenants that in connection with
performance under this contract that:
a. It shall, and the Work to be provided hereunder shall, comply with
all applicable Local, National, and Central Laws, rules and
regulations, including but not limited to those governing building
constructions, environmental, safety of persons and property,
Employee State Insurance, workmen compensation, Provident
Fund and applicable industrial/labour laws, and land
development laws, rules and regulations.
b. No services provided hereunder will be produced using forced,
indentured or convict labour or using the labour of persons in
violation of the minimum working age law in the country where
the Work are rendered;
c. It shall comply with all laws regarding improper or illegal
payments, gifts or gratuities; and Contractor agrees not to pay,
promise to pay or authorize the payment of any money or
anything of value, directly or indirectly, to any person or entity for
the purpose of illegally or improperly inducing a decision or
obtaining or retaining business or any advantage in connection
with this Contract;
d. It has not paid or provided and shall not pay, any gratuity for the
benefit of any agent, representative or employee of the Employer
other than in accordance with the Employer’s applicable policies;
and
e. It has not, and shall not, engage in any sharing or exchange of
prices, costs or other competitive information or take any other
collusive conduct with any third party supplier or Bidder in
connection with the preparation or submission of any bid or
proposal to the Engineer-in-Charge or the negotiation of this
Contract.
f. It will also comply with all rules and regulations of the Employer
which may be in effect at the Facility site regarding employment,
passes, badges, smoking, fire prevention, safety and conduct or
property. On behalf of the Engineer-in-Charge, Contractor shall
request and monitor that such is observed by any Contractor,
subcontractors, vendors and each of their employees.

63
52.3. Salient Features of Some Major Labour Laws (Applicable to the
establishments engaged in building and other construction work)
52.3.1. Workmen Compensation Act 1923: The Act provides for
compensation in case of injury by accident arising out of and during
the course of employment.
52.3.2. Payment of Gratuity Act 1972: Gratuity is payable to an employee
under the Act on satisfaction of certain conditions on separation if
an employee has completed 5 years’ service or more or on death the
rate of 15 days wages for every completed year of service. The Act is
applicable to all establishments employing 10 or more employees.
52.3.3. Employees P.F. and Miscellaneous Provision Act 1952: The Act
Provides for monthly contributions by the employer plus workers @
10% or 8.33%. The benefits payable under the Act are:
i. Pension or family pension on retirement or death, as the case may
be.
ii. Deposit linked insurance on the death in harness of the worker.
iii. Payment of P.F. accumulation on retirement/death etc.
52.3.4. Maternity Benefit Act 1951: The Act provides for leave and some
other benefits to women employees in case of confinement or
miscarriage etc.
52.3.5. Contract Labour (Regulation & Abolition) Act 1970: The Act
provides for certain welfare measures to be provided by the
Contractor to contract labour and in case the Contractor fails to
provide, the same are required to be provided, by the Employer by
Law. The Contractor is required to take license from the designated
Officer. The Act is applicable to the establishments of the Contractor
for the Employer if they employ 20 or more contract labour.
52.3.6. Minimum Wages Act 1948: The Employer is supposed to pay not
less than the Minimum Wages fixed by appropriate Government as
per provisions of the Act if the employment is a scheduled
employment. Construction of Buildings, Roads, Runways are
scheduled employments.
52.3.7. Payment of Wages Act 1936: It lays down as to by what date the
wages are to be paid, when it will be paid and what deductions can
be made from the wages of the workers.
52.3.8. Equal Remuneration Act 1979: The Act provides for payment of
equal wages for work of equal nature to Male and Female workers
and for not making discrimination against Female employees in the
matters of transfers, training and promotions etc.
52.3.9. Payment of Bonus Act 1965: The Act is applicable to all
establishments employing 20 or more employees. The Act provides
for payments of annual bonus subject t a minimum of 8.33% of
wages and maximum of 20% of wages to employees drawing Rs.
3,500/- per month or less. The bonus to be paid to employees
getting Rs. 2,500/- per month or above up to Rs. 3,500/- per month
shall be worked out by taking wages as Rs. 2,500/- per month only.
64
 The Act does not apply to certain establishments. The newly set-up
establishments are exempted for five years in certain circumstances.
Some of the State Governments have reduced the employment size
from 20 to 10 for the purpose of applicability of this Act.
52.3.10. Industrial Disputes Act 1947: The Act lays down the
machinery and procedure for resolution of Industrial disputes, in
what situations a strike or lock-out becomes illegal and what are the
requirements for laying off or retrenching the employees or closing
down the establishment.
52.3.11. Industrial Employment (Standing Orders) Act 1946: It is
applicable to all establishments employing 100 or more workmen
(employment size reduced by some of the States and Central
Government to 50). The Act provides for laying down rules governing
the conditions of employment by the Employer on matters provided
in the Act and get the same certified by the designated Authority.
52.3.12. Trade Unions Act 1926: The Act lays down the procedure for
registration of trade unions of workmen and employers. The Trade
Unions registered under the Act have been given certain immunities
from civil and criminal liabilities.
52.3.13. Child Labour (Prohibition & Regulation) Act 1986: The Act
prohibits employment of children below 14 years of age in certain
occupations and processes and provides for regulation of
employment of children in all other occupations and processes.
Employment of Child Labour is prohibited in Building and
Construction Industry.
52.3.14. Inter-State Migrant workmen’s (Regulation of Employment &
Conditions of Service) Act 1979: The Act is applicable to an
establishment which employs 5 or more interstate migrant workmen
through an intermediary (who has recruited workmen in one state
for employment in the establishment situated in another state). The
Inter-State migrant workmen, in an establishment to which this Act
becomes applicable, are required to be provided certain facilities
such as housing, medical aid, travelling expenses from home upto
the establishment and back, etc.
52.3.15. The Building and Other Construction workers (Regulation of
Employment and Conditions of Service) Act 1996 and the Cess Act of
1996: All the establishments who carry on any building or other
construction work and employs 10 or more workers are covered
under this Act. All such establishments are required to pay cess at
the rate not exceeding 1% of the cost of construction as may be
modified by the Government. The Employer of the establishment is
required to provide safety measures at the Building or construction
work and other welfare measures, such as Canteens, First-Aid
facilities, Ambulance, Housing accommodations for workers near the
work place etc. The Employer to whom the Act applies has to obtain

65
 a registration certificate from the Registering Officer appointed by
the Government.
52.3.16. Factories Act 1948: The Act lays down the procedure for
approval at plans before setting up a factory, health and safety
provisions, welfare provisions, working hours, annual earned leave
and rendering information regarding accidents or dangerous
occurrences to designated authorities. It is applicable to premises
employing 10 persons or more with aid of power or 20 or more
persons without the aid of power engaged in manufacturing process.
53. Warranty as to documents submitted to Employer audit:
53.1. The Contractor represents that all documents, including invoice,
vouchers, financials to settlements, billings and other reports submitted
or to be submitted by the Contractor to the Engineer-in-Charge in
support of an application payment are true, correct, complete and
accurate in all respects. Upon request of the Engineer-in-Charge, the
Contractor agrees to cooperate fully with the Engineer-in-Charge and
the field Engineers in the conduct of a Technical Audit for the Work by
an independent agency entrusted by the Agreement Authority. The
Contractor accepts that the contract / work shall be subject to the
technical audit by an independent technical auditor appointed by the
Agreement Authority to audit the quality and quantities of the works
done by the contractor, and agrees to render all necessary assistance to
such agencies / professionals, whose reports / assessments shall be
final and binding. Contractor shall fulfil the requirements as per the
auditors assessments at his own cost within the time stipulated by the
Engineer-in-Charge.
54. Changes in Contractor’s constitution:
54.1. Where the contractor is a Partnership, prior approval in writing
shall be obtained from the Engineer-in-Charge before any change is
made in the Constitution of the partnership.
54.2. Where the Contractor is an individual or a Hindu Undivided Family
business, such written approval from the Engineer-in-Charge shall
likewise be obtained before Contractor enters into any partnership
agreement in which the partnership would have the right to carry out
the work previously to be undertaken by the Contractor.
54.3. If such written prior approval is not obtained by the Contractor,
appropriate action shall be taken by the Engineer-in charge as per the
contract terms and conditions.
55. Grounds for withholding payments:
55.1. The Engineer-in-Charge may withhold the whole or part of any
compensation due to the Contractor to the extent necessary to protect
the Employer from any loss on account of any breach of Contractor’s
obligations under the Contract. When the cause for withholding is
rectified, such amounts then due and owing shall be paid or credited to
the Contractor.

66
 CONTRACTOR’S SITE ORGANIZATION AND RESOURCES

56. Contractors representative and supervisory staff

56.1. The Contractor shall at his cost provide and ensure continued
effective supervision of the Work with the help of the Contractors
Representative, assisted by team of qualified, experienced and
competent engineers, supervisors and adequate staff, to the satisfaction
of the Engineer-in-Charge for the entire duration of the Work. The
Contractor shall submit his proposed site organization chart for the
approval of the Engineer-in-Charge. The Contractors Representative
shall be on the Site at all times as the Work and the Work progresses
and shall be responsible for carrying out the Work to the true meaning
of the Drawings, Specifications, Conditions of Contract, Schedule of
Rates, the other Contract Documents, and instructions and directions of
the Field Engineers. The instructions and directions given in writing to
the Contractor’s Representative or to any of his assistants at the Site by
the Engineer-in-Charge shall be deemed to have been given to the
Contractor officially. Attention is called to the importance of the
Contractor requesting written instruction from the Engineer-in-Charge
before undertaking any Work where the Engineer-in-Charge's and/or
Employer's direction or instructions are required. Any such Work done
in advance of such instructions will be liable to be removed at the
Contractor's expense and will not be paid for unless specifically
approved in writing by the Engineer-in-Charge, as the case may be. All
key staff employed at the Site by the Contractor shall be considered
essential to the performance of the Work and the Work Co-ordination
Services, and all key staff shall be subject to the approval of the
Engineer-in-Charge. However such approval shall not relieve the
Contractor of any of his Contractual obligations. No staff including the
resident engineer and other technical supervisory staff shall be removed
or transferred from the Work without the prior written permission of the
Engineer-in-Charge. The Engineer-in-Charge shall, however, have the
authority to order the removal from Site of any undesirable personnel. If
key staff becomes unavailable for assignment to the Work or the Work
Co-ordination Services for reasons beyond the Contractor’s control, the
Contractor shall immediately notify the Engineer-in-Charge to evaluate
the impact on the Work. Prior to substitution or addition of any key
staff, the Contractor shall obtain the Engineer-in-Charge’s written
consent as to the acceptability of replacements or additions to such
personnel. The Contractor shall at all times be fully responsible for the
acts, omissions, defaults and neglect of all of his representatives, agents,
servants, workmen and suppliers and those of his Sub-Contractors.
57. Man-power and plant and machinery
57.1. The Contractor shall at his own cost provide and install all
equipment, materials, plant/machines. Provision of Passenger Lift,
Batching Plant, Concrete Pumps, Cranes, and Material Hoists each of

67
 adequate capacity, will be required in case of bulk concreting and fast
construction. Other equipments like concrete mixers (weigh batchers in
case of design mixes), ladders, and scaffolding etc, necessary for the
execution of the Work in conformity with the Contract Documents and
to the satisfaction of the Engineer-in-Charge will also be provided by the
contractor at his own cost in adequate quantity. All machines, tools,
trucks, formwork material, man-power and everything else necessary for
the proper and satisfactory execution and completion of the Work in
accordance with the Contract Documents shall be provided by the
Contractor at his own cost. The pre-qualification approval of the list of
equipments however shall not relieve the Contractor of any of his
responsibilities, obligations and liabilities under the Contract. The
Contractor shall augment his manpower, plant and machinery without
extra cost to the Engineer-in-Charge whenever required or so directed by
the Engineer-in-Charge in order to conform to the approved construction
programme for the achievement of milestones and Virtual Completion.
The batching plant shall be computerised (Microprocessor based) with
printing facility so as to keep the printed out-put for each batch of
concrete mix and for each component (stone aggregates, sand, cement,
fly ash, water, plasticiser & any other concrete admixture) for each
batch of design mix concrete.
58. Contractor store, site offices and other facilities
58.1. It is agreed that Contractor has inspected the site and has made
his own assessment towards the availability of space at site for his
stores, yards, offices, placement of batching plant, steel & shuttering
yards, cranes, material hoists and other facilities. A mutually
determined area within the constraints of the Site will be allowed to the
Contractor free of cost for the purpose of storing his tools, plant,
materials, Site office, cement godown, canteen, plant & machinery etc.
In case contractor is not able to accommodate his facilities within the
site, or in the opinion of the Engineer-in-Charge contractors facilities are
to be removed or relocated in the interest of the progress of work
(contractors and / or any other agencies / vendors) the contractor shall
make his own arrangements elsewhere outside the site at his own cost
for the same. Water tank for the purpose of construction, Site offices,
toilets, workshops and storage sheds etc. shall be built by the
Contractor at the Contractors cost. Water tank/s constructed for the
purpose of construction should be of such dimensions as to provide
storage for at least two days consumption. Site offices shall be of such
dimensions to accommodate the Contractors own office. A separate
sanitary facility shall be provided and maintained for, Engineers and
workers. The same shall be cleared after construction period. The
Contractor shall remove all the temporary construction constructed by
him at the Site for the purpose of completing the Work after the Work is
completed. Costs of all such facilities including construction & removal
shall be borne by the Contractor. Construction of labour hutments will
68
 not be allowed inside the Site. The Contractor shall at his own cost
make all arrangements for space, lodging, transportation etc. for the
labour.
59. Security
59.1. The Contractor shall at his cost provide at all times adequate
number of watchmen to guard the Site, materials and equipment, to the
satisfaction of the Engineer-in-Charge. The Contractor shall at all times
be fully responsible for the security of all materials and equipment on
the Site, whether owned by the Employer, owned by the Contractor or
those of any Sub-Contractor. Employer / Engineer shall not be
responsible for any loss due to theft, fire, accident or any other reasons,
whatsoever.
60. Telephone / Communication/Other services
60.1. The contractor shall make his own arrangement for the telephones
and communication at site with information to the Engineer-in-Charge.
61. Sanitary Convenience:
61.1. The Contractor shall at his expense provide and erect with prior
permission and details to the Engineer-in-Charge all necessary sanitary
conveniences including septic tank and soak pits at the Site for the staff
and all workmen of his own, his Sub-Contractors, Engineer and
Engineer’s Representatives. The sanitary conveniences shall be
strategically located around the Site to provide ready access to all site
operatives and employees. The Contractor shall maintain such
convenience in a clean, hygienic, orderly condition and shall clean,
disinfect and deodorize the ground after their removal, and meet all
statutory requirements.
62. Scaffolding, staging, guard rails, barricades:
62.1. The Contractor shall at his cost provide steel scaffolding, staging,
guard rails, barricades and safety barriers around all excavations,
openings and at all edges, temporary stairs and other temporary
measures required during construction. The supports for the scaffolding,
staging guard rails, barricades and safety barriers and temporary stairs
shall be strong, adequate for the particular situations, tied together with
horizontal pieces and braced properly. The temporary access to the
various parts of the building under construction shall be rigid and
strong enough to avoid any chance of mishaps. The entire scaffolding
arrangement together with the staging, guard rails, barricades and
safety barriers, and temporary stairs shall be to the approval of the
Engineer-in-Charge which approval however shall not relieve the
Contractor of any of his responsibilities, obligations and liabilities for
safety and for timely completion of the Work. The use of wooden
scaffolding on the Site is strictly forbidden.

63. Temporary Roads:

63.1. The Contractor shall at his cost construct and maintain temporary
roads/access ways to suit Site requirements at locations mutually
69
 agreed with the Engineer-in-Charge. Such roads/access ways will also
be used by other Contractors/vendors/Officials working at the Site.

64. Safety Equipment & Personnel:

64.1. The Contractor shall provide sufficient helmets, safety
boots/shoes, nets and protective clothing for use by the Work
management team, his own staff, staff of its sub-contractors and
Engineer, Engineer’s Representative. The Contractor shall make
available at all times when work is being undertaken, a vehicle suitable
for the emergency evacuation of personnel from the site to a hospital
staffed and equipped to receive injured personnel.
65. Temporary Lighting:
65.1. The Contractor shall make his own arrangement in respect of the
provision of adequate lighting at all places where adequate visibility is
not there or at night works and also provide general lighting of site as a
whole in a proper safe and satisfactory manner.
66. Protection of Environment:
66.1. The Contractor understands that the Site is free from pollutants at
the time of access to the Site and commencement of the Work. The
Contractor shall comply with all applicable environmental laws and
regulations and shall ensure that the Site is and remains free from
pollutants at the end of the Work. The Contractor shall ensure inter-alia,
that neither the soil nor the ground water is polluted or contaminated by
fuels or lubricants emitted by machinery operated on the Site or by
other dangerous or poisonous substances which are or are deemed to be
hazardous to the environment. Notwithstanding the above, the
Contractor shall comply with all the directions and decisions of the
Engineer-in-Charge in this regard.
67. First Aid Facilities:
67.1. The Contractor shall provide adequate first aid facilities at site.
68. Labour regulations:
68.1. The Contractor shall be wholly and solely responsible for full
compliance with the provisions under all labour laws and /or
regulations such as Payment of Wages Act 1948, Employees Liability Act
1938, Workmen's Compensation Act-1923, Employees State Insurance
Act-1948, Employees Provident Fund Act-1952, Industrial Disputes Act-
1947, the Maternity Benefit Act-1961, the Contract Labour (Regulation
and Abolition) Act-1970 and the Factories Act-1948 or any modifications
thereof or any other law relating thereto and rules there under
introduced from time to time. The Contractor shall assume liability and
shall indemnify the Employer and Engineer-in-Charge from every
expense, liability or payment by reason of the application of any labour
law, act, rules or regulations existing or to be introduced at a future date
during the term of the Contract. Insurance cover towards the above shall
be effected by the Contractor as called for in Clause 4.13. In general, in
respect of all labour directly or indirectly employed in the Work for the
70
 performance of Contractor's part of the Contract, the Contractor shall
comply with all the rules framed by the Government authorities
concerned from time to time for protection of the health and welfare of
the workers. The Contractor shall at his own cost obtain a valid licence
for himself and the Employer under the Contract Labour (R & A) Act
1970 and the Contract labour (Regulation and Abolition) Central Rules
1971 and under any other applicable rules before the commencement of
the Work and continue to have a valid licences until the completion of
the Work.
68.2. Payment of wages: The Contractor shall pay to labour employed by
him either directly or through Sub-Contractors wages not less than fair
wages as defined in the relevant Central / Local Labour Regulations or
as per the provisions of the Contract Labour (Regulation and Abolition)
Act 1970 and the Contract Labour Regulation and Abolition of Central
Rules 1971, wherever applicable. He shall also abide by the minimum
wages and other regulations applicable to the labour engaged in the
Work, as laid down by the concerned Central / local authorities (State,
District or other local Authorities). In case the contractor fails to pay fare
wages as required by the authorities then the Employer/ Engineer-in-
Charge shall be entitled to do so and receives such amounts including
associated cost incurred by them in doing so from the contractor.
68.3. Model Rules: The Contractor shall at his own expense comply with
or cause to be complied with, Model Rules for labour welfare framed by
Government or other local bodies from time to time for the protection of
health and for making sanitary arrangements, Malaria control, etc. for
workers employed directly or indirectly on the Work and in the workers
hutment area. In case the Contractor fails to make arrangements as
aforesaid, the Employer shall be entitled to do so and recover the cost
thereof from the Contractor.
68.4. Safety Codes: In respect of all labour, directly or indirectly
employed on the Work for the performance and execution of the
Contractor's Work under the Contract, the Contractor shall at his own
expense arrange for all the safety provisions as listed in (i) Safety codes
of Central Public Works Department and Bureau of Indian Standards,
(ii) The Electricity Act, (iii) The Mines Act, and Regulations, (iv)
Regulations of employment & conditions of service Act 1996, Rules and
Orders made there under and such other acts as applicable. Precautions
as stated in the safety clauses are of minimum necessity and shall not
preclude the Contractor taking additional safety precautions as may be
warranted for the particular type of work or situations. Also mere
observance of these precautions shall not absolve the Contractor of his
liability in case of loss or damage to property or injury to any person
including but not limited to the Contractor's labour, the Employer's,
Consultant's, Employer’s Representative’s and Engineer-in-Charge's
representatives or any member of the public or resulting in the death of
any of these. Protective gear such as safety helmets, boots, belts, gloves,
71
 spectacles, nets, fire extinguishers etc. shall be provided by the
Contractor at his own cost to all his manpower at the Site. The
Contractor shall impose such requirements on all Sub-Contractors and
Vendors also. It shall be the responsibility of the Contractor to ensure
that such protective gear is worn at all times by all personnel working at
the Site during the term of the Work. The Employer, Engineer, and
Engineer’s Representative shall each have the right to stop any person
not wearing such protective gear from working on the Site.
68.5. In case the Contractor fails to make arrangements and provide
necessary facilities as aforesaid, the Engineer-in-Charge shall be entitled
(but not obliged) to do so and recover the costs thereof from the
Contractor. The decision of the Engineer-in-Charge in this regard shall
be final and binding on the Contractor.
69. Safety/Site Conditions:
69.1. The Contractor shall take full responsibility for the adequacy,
stability and safety of all Site operations and ensure that the methods of
carrying out the Work and the Work by the Contractor including his
workmen, employees, Sub-Contractors and Vendors meet all the
necessary safety standards and requirements. In order to fulfil this
obligation the Contractor shall appoint a permanent, full time and
suitably qualified safety officer for the Site, who shall be responsible for
incorporation, implementation and enforcement of all safety measures
and requirements for maintaining safe working conditions, safety of
manpower and equipment, general safety and security of Site as per the
various safety codes and stipulations mentioned in contract documents.
The Contractor shall provide Id-Cards (Identity Cards) to each of his
worker with designated number & colour only of the card as directed by
the Engineer-in-Charge.
69.2. The Contractor has full responsibility for maintaining the Site in
good and clean condition and removing all trash and debris on a daily
basis to the satisfaction of the Engineer-in-Charge. The Contractor is
responsible for providing adequate sanitary facilities and maintaining
them in a clean and healthy condition. If the Contractor fails to comply
with the above the Engineer-in-Charge will have the authority to get the
same cleaned by an external agency and debit the expenses incurred on
the same to the Contractors account; but without being under any legal
obligation to do so.
69.3. If, by reason of any accident, or failure or other event occurring to,
in, or in connection with the Work, or any part thereof, either during the
execution of the Work, or during the Defects Liability Period, any
remedial or other work is, in the opinion of the Engineer-in-Charge
urgently necessary for the implementation of the safety programme of
the Work by the Contractor and the Contractor is unable or unwilling at
once to do such work, the Engineer-in-Charge shall be entitled to
employ and pay other persons to carry out such work as the Engineer-
in-Charge may consider necessary. If the work or repair so done by the
72
 Engineer-in-Charge is work which, in the opinion of the Engineer-in-
Charge, the Contractor is liable to do at its own cost, then all costs
consequent thereon or incidental thereto shall be recoverable from the
Contractor and may be deducted by the Engineer-in-Charge from any of
the Performance Security Deposit and any moneys due or to become due
to the Contractor and the Engineer-in-Charge shall notify the Contractor
accordingly, provided that the Engineer-in-Charge shall, as soon after
the occurrence of any such emergency as may be reasonably practicable,
notify the Contractor thereof. The Contractor shall ensure that all
operations by the Contractor, his workmen, employees, Sub-Contractors
to complete the Work and the remedying of any defects therein shall, so
far as compliance with the requirements of this Agreement permit, be
carried on so as not to interfere unnecessarily or improperly with:
a) The convenience of the public, or
b) The access to, use and occupation of public or private roads,
railways and footpaths to or of properties whether in the
possession of Employer/Engineer-in-Charge or of any other
person.
c) The Employers /Engineer-in-Charge’s operation and
utilization of the facility at the Site; and
d) The Work of Vendors/other contractors.
69.4. If any hazardous or obnoxious materials (as defined by Indian law)
are specified for use or are being used by Sub-Contractors or Vendors,
the Contractor shall take necessary clearances from concerned
departments and keep record of such material and forthwith give written
notice to the Engineer-in-Charge and shall ensure that the Sub-
Contractors and Vendors, as applicable, use, store and dispose of such
hazardous or obnoxious materials strictly in accordance with all
applicable laws.
69.5. Additional Safety Regulations: The Contractor shall continuously
maintain adequate protection for the Work against fire and other
hazards and shall protect the Employers /Engineer-in-Charges property
from damage or loss during the performance of this Contract. The
Contractor also shall adequately protect property adjacent to the Work.
The Contractor shall take all necessary precautions for the safety of its
employees, Subcontractors and the Vendors performing the Work and
later phases of the Work and shall comply with all applicable safety laws
and regulations to prevent accidents or injury to persons on, about, or
adjacent to the Site. The Contractor shall be responsible for co-
ordinating a safe working programme with the Field Engineer. Such a
programme shall include, and the Contractor shall be responsible for
maintaining, the following safe working conditions and practices:
a) All combustible material, food matter, garbage, scrap, and
other debris generated during the performance of the Work
shall be collected and removed from the Site on daily basis.

73
 Arrangements for scrap disposal should be discussed with
Field Engineers.
b) An adequate number and type of fire extinguishers and sand
buckets shall be provided at the Site for fire control and shall
be kept/maintained in satisfactory and effective working
condition, at all times.
c) The Contractor and its employees, labourers and
subcontractors shall strictly obey all "No Smoking"
restrictions.
d) The Contractor shall not operate or use or manipulate
utilities already established at the Site without the Engineer-
in-Charge’s prior written approval.
69.6. Safety with regard to site and housekeeping:- The contractor shall
depute a dedicated team of adequate number of worker under the
responsibility of the Safety In-charge for carrying out the safety and
housekeeping work at site on daily basis. Following shall be ensured by
the Contractor and his safety & housekeeping team:
a) The use of intoxicants or unlawful drugs at the Site, in any
degree, shall be strictly prohibited. The Contractor shall
rigorously enforce this regulation.
b) When overhead work is in progress in or around an occupied
area, signs to denote such work prominently displaying
"Overhead Work" shall be used and a barricade shall protect
the area. Safety nets and appropriate catchments provisions
shall be provided at suitable levels so as not to allow any
material to fall on the ground.
c) Dusty work, such as concrete breaking or demolition, in or
near occupied areas, shall proceed only after wetting down
the area and taking steps necessary to prevent dust from
penetrating occupied areas and creating a nuisance.
d) Care shall be taken not to block any door, passageway, and
safety exit, fire fighting equipment, or safety equipment with
materials or equipment.
e) Materials must be piled, stacked, or stored in a neat and
orderly manner. All stacking in the site, whether inside or
outside a building, shall be parallel to or at right angles to
the building line or fence. The stacking of materials shall be
organised on daily basis.
f) When noisy operations of a prolonged nature are necessary
in or near an occupied area, arrangements must be made
with the Engineer-in-Charge for scheduling to minimize any
nuisance in the occupied area.
g) All critical and dangerous locations / areas at site shall be
marked with caution signs, indications and directions in the
form of well designed and uniform signage, the design of
signage shall be approved by the Engineer-in-Charge.
74
 69.7. If the Field Engineer notifies the Contractor of non-compliance
with all or any of the foregoing regulations, the Contractor shall
immediately, if so directed, or in any event not more than eighteen (18)
hours after receipt of such notice, make all reasonable efforts to correct
such non-compliance. If the Contractor fails to do so, the Engineer-in-
Charge may suspend all or any part of the Work. When the Contractor
has undertaken satisfactory corrective action, Engineer-in-Charge shall
lift the suspension of the Work. The Contractor shall not claim any
extension of time to complete the Work or additional fees due to any
such work suspension.
69.8. Notwithstanding anything herein before contained, the Contractor
shall be liable to ensure and implement all safety measures, whether or
not statutorily prescribed, to safeguard, preserve and protect the life,
health and welfare of every workman employed/deployed/engaged
directly or indirectly by the Contractor on the Site and in relation to or
connected with the Work and all Vendors employed in later phases of
the Work in addition to installing, providing every prescribed safety and
protective equipment, clothing etc., and the mere absence of any
reference to or specification of a particular statute or rule or regulation
in this Contract shall not absolve the Contractor of an obligation to
comply with every such law, rule or regulation. The obligations
stipulated shall not in any manner be deemed to limit or restrict any
obligation or duty that any law, rule or regulation may otherwise impose
upon the Contractor. The Contractor shall be liable for all
consequences/liabilities arising out of his violating any of the aforesaid
provisions, including fines, penalties, compensations, damages,
prosecutions, proceedings, medical expenditure and costs, rehabilitation
costs and all other expenses connected therewith.
70. Child Labour:
70.1. The Contractor shall not employ any labour less than 18(eighteen)
years of age on the job. If female labour is engaged, the Contractor shall
make necessary provisions at his own expense for safeguarding and care
of their children and keeping them clear of the Site. No children shall be
permitted at the Site.
71. Contribution towards workers/employee benefits, funds etc
71.1. The Contractor shall include in the Contract Price all expenses
necessary to meet his obligations for making contributions toward
employee benefits funds (Such as provident fund, Employees State
Insurance benefits, ESI, old age pension and/or any other
benefits/compensation legally payable) in compliance with all the
statutory regulations and requirements. All records in this connection
shall be properly maintained by the Contractor and produced for
scrutiny by the concerned authorities and the Engineer-in-Charge and
the Employer whenever called for.
71.2. Employees State Insurance Scheme (ESI): The Contractor shall be
liable to pay his contribution and Employees contribution to the State
75
 Insurance Scheme in respect of all labour employed by him or for the
execution of the contract in accordance with the provision of “The
Employees State Insurance Act, 1948” as amended from time to time.
71.3. Employees Provident Fund (EPF): The Contractor shall obtain
prescribed recommendations from the Regional Provident Funds
Commissioner under the Employees‟ Provident Fund and Miscellaneous
Provisions Act, 1952 and shall cause provident fund contribution from
all eligible employees and Contractor’s contribution to be deposited
regularly with the prescribed authority and in token of which shall
submit every month necessary receipts/ documentary evidence as may
be required by the Engineer-in-Charge. The contractor shall also provide
its Provident Fund registration number/ certificate to Engineer-in-
Charge. In case the contractor fails to comply with above provisions as
required by the authorities then the Engineer-in-Charge shall be entitled
to do so and recover such amounts including the associated costs
incurred by them in doing so, from the contractor. The Contractor must
fully satisfy himself as to these points and allow coverage for the same in
the rates while giving his tender. Nothing extra shall be paid on these
accounts.
72. Setting out and site surveys
72.1. The Contractor shall establish, maintain and assume responsibility
for all bench marks and grid lines, and all other levels, lines, dimensions
and grades that are necessary for the execution of the Work, in
conformity with the Contract Documents. The Contractor shall establish
his relation to the permanent benchmarks and boundary lines
established at the Site. The Contractor shall verify and co-relate all the
survey data available at the Site before commencing the Work and shall
immediately report in writing any errors or inconsistencies to the Field
Engineer. Commencement of Work by the Contractor shall be regarded
as his acceptance of the correctness of all survey and setting out data
available at the Site and no claims shall be entertained or allowed in
respect of any errors or discrepancies found at a later date. If at any
time error in this regard appears during his progress of the Work, the
Contractor shall at his own expense rectify such error to the satisfaction
of the Engineer-in-charge. The approval by the Engineer-in-Charge of
the setting out by the Contractor shall not relieve the Contractor from
any of his responsibilities, obligations, and liabilities under the Contract.
72.2. The Contractor shall be entirely and exclusively responsible for the
horizontal, vertical and other alignment for all levels and dimensions
and for the correctness of every part of the Work, and he shall rectify
effectively any errors or imperfections therein. All such rectifications
shall be carried out by the Contractor at his own cost and to the
instructions and satisfaction of the Engineer-in-Charge
72.3. The Contractor shall employ qualified surveyors to carry out all the
surveys and setting out works.
73. Drawings, specifications, interpretations etc
76
73.1. For guidance of the contractor, Architectural, Structural and
Finishing drawings which are available with the tender is to be used.
These drawings are broadly indicative of the work to be carried out.
These drawings are not the ”Construction Drawings‟ and details
indicated there in are for guidance only and are liable to be modified by
the Engineer-in-Charge during course of actual construction. No claim
what so ever shall be admissible on account of changes that may be
introduced later by the Engineer-in-Charge.
73.2. In general, the Drawings shall indicate the dimensions, positions
and type of construction, the Specifications shall stipulate the quality
and the methods and performance criteria, and the Schedule of Rates
shall indicate the rates for each item of work for evaluating change
orders. However, the above Contract Documents being complementary,
what is called for by any one shall be binding as if called for by all.
Wherever there is a discrepancy between drawings and specifications,
the drawings shall be followed. In interpreting the specifications, the
following order of decreasing importance shall be followed:
i. Bill of Quantities
ii. Technical Specifications
iii. Drawing
iv. CPWD Specifications
v. Indian Standard Specification of BIS

73.3. Matters not contained in the specifications and in case of any

ambiguities in written specifications of the contract, the works shall be
executed as per relevant Bureau of Indian Standards codes and Central
Public Works Department specifications in the above order of preference.
If such codes have not been framed, the decision of the Engineer-in-
charge shall be final. Any work indicated on the Drawings and not
mentioned in the Specifications or vice versa, shall be deemed as though
fully set forth in each. Work not specifically detailed, called for, marked
or specified shall be the same as similar parts that are detailed, marked
or specified. From time to time during the progress of the Work, the
Contractor will be issued with revisions of Drawings and written
instructions by the Engineer-in-Charge in connection with and
necessary for the proper execution and completion of the Work. All such
revisions of Drawings and written instructions shall be part of the
Contract Documents and the Contractor shall be bound to carry out the
work that is shown and detailed on all such Drawings and shall be
bound to follow and comply with all such instructions.
73.4. It shall be the responsibility of the Contractor to ascertain and
ensure that all the Work is carried out in accordance with the latest
revisions of the Drawings issued to him. Should the Contractor fail to do
this, all the rectifications and remedial work that may be required to
conform to the latest revisions of the Drawings shall be at the
Contractor's expense.
77
 73.5. Wherever it is mentioned in the Conditions of Contract,
Specifications, and other Contract Documents that the Contractor shall
perform certain work or provide certain facilities, it is understood that
the Contractor shall do so at his own cost, unless otherwise provided in
the Documents.
73.6. No deviations shall be made by the Contractor, in the execution of
the Work from the Drawings, Specifications, and other Contract
Documents. Only the Engineer-in-Charge shall issue interpretations and
clarifications.
73.7. The Contractor shall immediately in writing bring any errors or
inconsistencies in the Drawings and Specifications to the attention of
the Field Engineer for interpretation or correction before proceeding with
the affected portion of the Work, and no claims or losses alleged to have
been caused by such discrepancies shall be entertained or allowed at
any stage. Local conditions, which may affect the Work, shall likewise be
brought to the Field Engineer’s attention at once. If at any time it is
discovered that work, which has been done or is being done is not in
accordance with the approved Drawings and Specifications, the
Contractor shall correct the work immediately. Correction of such work
shall be at the expense of the Contractor and shall not form a basis for
any claims for payment or extension of time. The Contractor shall carry
out all the rectification work only after obtaining approval for the same
from the Engineer-in-Charge.
73.8. No scaling of any Drawing shall be done to obtain the dimensions.
Figured dimensions on the Drawings shall be used for carrying out the
Work. Drawings with large-scale details shall take precedence over small
scale Drawings. Where any Drawings and details have not been provided
but are necessary for the execution of the Work, it shall be the
responsibility of the Contractor to seek these drawings and details in
writing from the Engineer-in-Charge at least four weeks prior to the
latest date by which the Contractor needs these drawings and details to
suit the programmed execution of the Work. No extension of time shall
be allowed for any delays caused due to the Contractor's failure to seek
such details.
73.9. Drawings, Schedule of Rates, Specifications, and other Contract
Documents, and all copies thereof furnished by the Engineer-in-Charge
shall become the Employer's property. They shall not be used on any
other work and shall be returned to the Employer at his request or at
the completion of the Contract.
74. Overtime work
74.1. If it is necessary for the Contractor or any Sub-Contractor to work
on other than working days or outside the normal working hours in
order to keep up to the time schedule and meet the Construction
Programme, the Contractor shall obtain the prior approval of the
Engineer-in-Charge in writing, which approval shall not be
unreasonably withheld. The additional cost of wages and any other costs
78
 incurred as a result of overtime or any shift work (except supervision
expenses incurred by the Employer) shall be borne by the Contractor.
74.2. Where work is being carried out in or around an operating plant /
office or occupied building /premises and is liable to cause disturbance
or interruption in working of the Plant / Office or inconvenience to the
occupants of the premises, the Contractor shall work only at specified
places and times as mutually arranged between the Contractor and the
Field Engineer so as not to cause any disturbance. Due to this the
Contractor may be required to work during off-hours, Sundays and
holidays. The Contractor shall not be entitled for any extra payment for
doing work in the manner described above.
75. Materials, workmanship, storage, inspections etc
75.1. Employer Supplied Material
a) The Employer will not supply any material unless otherwise
specified. Sole responsibility rests with the contractor for
procurement of all other materials required for completion of
work within the stipulated time.
b) Materials specified as to be issued by the Employer, if any,
will be supplied to the Contractor by the Employer from his
stores or the dealer or the dealers warehouse or railway
siding or from any other specified place.
c) It shall be the responsibility of the contractor to take delivery
of the materials and arrange for its loading, transport and
unloading at the site of work and to keep the materials under
safe custody at the site, at his own cost. The materials shall
be issued during working hours only.
d) The Contractor shall bear all incidental charges for the
storage and safe custody of materials as directed by the
Engineer, at site after these have been issued to him.
e) The materials shall be issued in standard sizes as obtained
from the manufacturers.
f) It shall be the duty of the contractor to inspect the materials
supplied to him at the time of taking delivery and satisfy
himself that they are in good condition. After the materials
have been delivered, it shall be the responsibility of the
Contractor to keep them in good condition and if the
materials are damaged or lost, at any time, they shall be
repaired and/or replaced by the contractor at his own cost,
according to the directions of the Engineer-in-Charge.
g) The Employer shall not be liable for delay in supply or non-
supply of any materials, if any, which he has undertaken to
supply where such failure or delay is due to natural
calamities, transport and procurement difficulties and any
circumstances beyond the control of the Employer. In no
case, shall the Contractor be entitled to claim any
compensation or loss suffered by him on this account.
79
 h) It shall be the responsibility of the Contractor to arrange in
time all the materials required for the works. If, however, in
the opinion of the Engineer-in-Charge / Employer, the
execution of the work is likely to be delayed due to the
Contractor’s inability to make arrangements for supply of
materials which normally he has to arrange for, the
Engineer-in-Charge / Employer shall have the right, at his
own discretion to arrange for issue of such materials from
the market or elsewhere and the Contractor will be bound to
take such materials at the rate decided by the Employer.
This however, does not in any way absolve the Contractor
from responsibility of making arrangements for the supply of
such material in part or full, should such a situation occur
nor shall this constitute a reason for the delay in the
execution of the work.
i) The Contractor shall, if desired by the Engineer-in-Charge /
Employer, be required to execute an indemnity bond in the
prescribed form for safe custody and accounting of all
materials issued by the Employer.
j) A day to day account of the materials issued by the Employer
shall be maintained by the Contractor, indicating the daily
receipt, consumption and balance in hand, in a manner
prescribed by the Engineer-in-Charge.
k) The Contractor shall see that only the required quantities of
materials are got issued. The contractor shall not be entitled
to cartage and incidental charges for returning the surplus
materials, if any, to a place as directed by the Work Manger.
l) Materials supplied by the Employer, if any, shall not be used
for any other purpose other than that issued for.

75.2. Contractor Supplied material

a) All the materials including reinforcement steel & cement
shall be procured by the contractor. Quoted rate to include
labour, basic cost of material, cost of accessories, taxes,
payment to suppliers, transportation, handling, storage,
safety, wastage, accounting and reconciliation and to provide
Form -C & 38 and any other documents/formalities for
purchase of materials, cost of electricity, water, WCT, VAT
and Contractor’s overheads and profits etc.
b) In case the Contractor fails / refuses to procure and provide
any material, the Engineer-in-Charge in the interest of the
work may resort to procure and provide such materials at
the risk and cost of the Contractor. Under such
circumstances a procurement charge @ 15% of the respective
item rates shall be imposed on the Contractor and recovered

80
 from his bills / any outstanding payments. Clause 4.59.1(b)
shall mutatis mutandis apply to such materials.
c) The materials shall be fully accounted for by the Contractor
as required hereinafter. In accounting for the materials with
allowances to cover all wastages and losses that may have
been incurred in the process of handling, storing, cutting,
fabrication, fixing and installing. The contractor shall submit
statement of account and reconciliation of material lying in
Contractor’s stores along with each Running Account Bill
and consolidated statement of reconciliation along with Final
Bill.
d) The Contractor shall, at all times when requested, satisfy the
Engineer-in-Charge by the production of records or books or
submissions of returns that the materials are being used for
the purpose for which they are procured and the Contractor
shall at all times keep the records updated to enable the
Engineer-in-Charge to apply such checks as he may desire to
impose. The Contractor shall, at all times, permit the
Engineer-in-Charge to inspect his godown. The Contractor
shall not, without prior written permission of the Engineer-
in-Charge, utilise or dispose of the materials for any purpose
other than intended in the Contract.
75.3. Materials and workmanship:
a) The Contractor shall be responsible for the establishment of
a full and comprehensive quality control system for the
Work. The system shall include, but not be limited to, the
means of controlling the testing and receipt of materials, the
inspection of the Work, the filing and ordering of drawings
and correspondence and the duties and responsibilities of
staff members.
b) All materials and equipment to be incorporated in the Work
shall be new. The materials, equipment, and workmanship
shall be of the best quality of the specified type, in conformity
with Contract Documents and the best engineering and
construction practices, and to the complete satisfaction of
the Engineer-in-Charge. This requirement shall be strictly
enforced at all times and stages of the Work and no request
for change whatsoever shall be entertained on the grounds of
anything to the contrary being the prevailing practice. The
Contractor shall immediately remove from the Work any
materials, equipment and/or workmanship which, in the
opinion of the Engineer-in-Charge, are defective or
unsuitable or not in conformity with the Contract Documents
and best engineering and construction practices, and the
Contractor shall replace such rejected materials, equipment
and/or workmanship with proper, specified, required and
81
 approved materials, equipment and/or workmanship, all at
his own cost within a period of seven (7) days from the date
of issuance of such notice.
c) The Contractor shall, whenever required to do so by the
Engineer-in-Charge, immediately submit satisfactory
evidence and necessary test results as to the kind and
quality of the materials and equipment.
75.4. Special makes or brands:
a) Where special makes or brands are called for, they are
mentioned as a standard. Others of equivalent quality may
be used provided that Engineer-in-Charge considers the
substituted materials as being equivalent to the brand
specified, and prior approval for the use of such substituted
materials is obtained in writing from the Engineer-in-Charge.
b) Unless substitutions are approved by the Engineer-in-Charge
in writing in advance, no deviations from the Specifications
and other Contract Documents shall be permitted, the
Contractor shall indicate and submit written evidence of
those materials or equipment called for in the Specifications
and other Contract Documents that are not obtainable for
incorporation in the Work within the time limit of the
Contract. Failure to indicate this in writing will be deemed
sufficient cause for denial of any request for an extension of
time and /or additional cost because of such circumstances.
c) Alternative equivalent brands if suggested by the Contractor
during construction may be considered if approved brand is
not available in market, provided the suggested brand fully
meets the requirements and is acceptable to the Engineer-in-
Charge.
75.5. Contractor shall be responsible for providing, at his own cost,
proper and adequate security for all the materials and equipment stored
at the Site so as to prevent any theft, pilferage etc., and the Contractor
shall be responsible and liable for all the matters in connection with
such security or the lack thereof. Where, after permission has been
sought and obtained from the Engineer-in-Charge, any material or
equipment is kept on any portion of the structure, this shall be done in
such a manner as to prevent any overloading whatsoever of the
structure, to the complete satisfaction of the Engineer-in-Charge. The
cost associated with any damage to any portion of the structure in this
respect shall be to the account of the Contractor and shall be borne by
him. Should delays be caused on account of removal and replacement of
any materials or equipment or on account of any lack of security, the
Contractor shall not be entitled to any extension of time or increase in
the Contract Price. Wherever applicable the storage of materials shall be
in accordance with the relevant Indian Standard Specifications.
Reinforcement bars shall be stored diameter-wise over raised sleepers
82
 and protected from rain in suitable manner as approved by the
Engineer-in-Charge. Similarly, structural steel sections shall also be
stored in the yard in a proper orderly manner.
75.6. Certificates: The Contractor shall furnish, at his own cost, test
certificates, calibration certificates for the various materials and
equipment as called for by the Engineer-in-Charge. Such test certificates
should be for the particular consignment/lot/piece as decided by the
Engineer-in-Charge. The details in respect of the test and calibration
certificates shall be as decided by the Engineer-in-Charge for the
relevant items.
76. Construction programme and Site order book
76.1. Construction Programme:
76.1.1. The contractor should furnish an overall construction programme
for the approval of the Engineer-in charge before the start of the
works. The construction programme shall clearly show all the
sequential activities of work required to be carried out from the
commencement of the Work up to the Virtual Completion.
76.1.2. The construction programme shall be based on the mutually
agreed milestones.
76.1.3. Every month, or sooner if required by the Engineer-in-Charge, the
approved programme charts shall be reviewed in relation to the
actual progress of the Work, and shall be updated as necessary. If at
any time it appears to the Engineer-in-Charge that the actual
progress of the Work does not conform to the approved programme,
the Contractor shall produce, at its expense and without
reimbursement therefore, a revised programme showing the
modifications to the approved programme and the additional input of
resources by the Contractor necessary to ensure completion of the
Work within the time stipulated for completion.
76.1.4. The submission to and approval by the Engineer-in-Charge of such
programmes or the furnishing of such particulars shall not relieve
the Contractor of any of his responsibilities, obligations and
liabilities under the Contract.
76.2. Site Order Book – the contractor shall maintain the site order book
for the day to day records of deficiencies / rectifications required etc.
76.3. Site Register:
76.3.1. The Contractor shall maintain a site register that records the name
and time of arrival and departure, at Site, of any visitors.
76.4. Hindrance Register- The contractor and the field Engineer shall
jointly maintain a Hindrance Register at the site for recording any
hindrance to the daily work which shall be jointly certified by the
Engineer-in-charge and the Contractor with serially numbered pages.
76.4.1. Reason for Hindrance for delay of daily work with details like date
of occurrence, nature of hindrance, etc. shall be recorded with the
joint dated signature of the Engineer and contractor or their

83
 authorised representatives. This hindrance register shall need to be
produced during the consideration of pray for extension of time.
77. Protections of works:
77.1. The Contractor shall take full responsibility for the proper care and
protection of the Work from commencement of work until completion
and handing over of the Work to the Assistant Engineer at no additional
cost. The Contractor shall protect and preserve the Work in every way
from any damage, fire or accident, including by providing temporary
roofs, boxing or other construction as required by the Engineer-in-
Charge. This protection shall be provided for all property on the Site as
well as adjacent to the Site. The Contractor shall adequately protect, to
the satisfaction of the Engineer-in-Charge, all the items of finishing work
to prevent any chipping, cracking, breaking of edges or any damage of
any kind whatsoever and to prevent such work from getting marked or
stained or dirty. Should the Contractor fail to protect the Work or any
part thereof and should any damage be caused to the same, the
Contractor shall be responsible for all replacement and rectification, as
directed by the Engineer-in-Charge, and all costs and expenses in
connection with such replacement and rectification shall be to the
account of the Contractor and shall be borne by him.
77.2. The Contractor shall in connection with the Work provide and
maintain at his own cost all lights, security guards, fencing and
anything else necessary for the protection of the Work and for the safety
of the public and everyone associated with the Work, all to the approval
and satisfaction of the Engineer-in-Charge.
77.3. All operations necessary for the execution of the Work shall be
carried out so as not to interfere with the convenience of the public, or
with the traffic, or the access to, use and occupation of public or private
roads and footpaths or of properties whether in the possession of the
Employer or of any other person. The Contractor shall save harmless
and indemnify the Employer & Engineer-in-Charge in respect of all
claims, proceedings, damages, costs, charges, and expenses whatsoever
arising out of or in relation to any such matters.

78. Cleaning of works and clearing of site:

78.1. The Contractor shall maintain the Site, adjoining areas within 20
meters all around site and all Work thereon in neat, clean and tidy-
conditions at all times. The Contractor shall remove all rubbish and
debris from the Site and adjoining areas on daily basis and as directed
by the Field Engineer. Suitable steel skips shall be provided at strategic
locations around the Site to receive waste and packaging materials.
78.2. Just prior to the Virtual Completion of the Work, or whenever so
directed by the Engineer-in-Charge, the Contractor shall carry out all
the work necessary to ensure that the Site & 20 meter area all around
site is clear and the Work are clean in every respect, the surplus
materials, debris, sheds and all other temporary structures are removed
84
 from the Site, all plant and machinery of the Contractor are removed
from site, the areas under floors are cleared of rubbish, the gutters and
drains are cleared, the doors and sashes are eased, the locks and
fastenings are oiled, all electrical, plumbing and other services are tested
and commissioned, the keys are clearly labelled and handed to the
Assistant Engineer, so that at the time of Virtual Completion the whole
Site and the Work are left fit for immediate occupation and use, to the
approval and satisfaction of the Engineer-in-Charge and the Employer.
78.3. Should the Contractor fail to comply with the cleaning
requirements, whether progressively or before completion, or fail to clear
the Site and 20 meter area all around site as directed and required, then
the Engineer-in-Charge, after giving due notice in writing to the
Contractor, shall have the right to employ other persons or agencies to
carry out the cleaning and/or clearing work and all costs incurred on
such work shall be recovered from the Contractor and shall be deducted
by the Employer / Engineer-in-Charge from any money that may be
payable or that may become payable to the Contractor.
79. Settlement of disputes
79.1. Except where otherwise provided in the contract, all questions and
disputes relating to the meaning of the specifications, design, drawings
and instructions here-in before mentioned and as to the quality of
workmanship or materials used on the work or as to any other question,
claim, right, matter or thing whatsoever in any way arising out of or
relating to the contract, designs, drawings, specifications, estimates,
instructions, orders or these conditions or otherwise concerning the
works or the execution or failure to execute the same whether arising
during the progress of the work or after the cancellation, termination,
completion or abandonment thereof shall be dealt with as mentioned
hereinafter:
79.2. If the contractor considers any work demanded of him to be
outside the requirements of the contract, or disputes any drawings,
record or decision given in writing by the Engineer in- Charge on any
matter in connection with or arising out of the contract or carrying out
of the work, to be unacceptable, he shall promptly within 15 days
request the Agreement authority in writing for written instruction or
decision. Thereupon, the Agreement authority shall give his written
instructions or decision within a period of one month from the receipt of
the contractor’s letter.
79.3. If the Agreement authority fails to give his instructions or decision
in writing within the aforesaid period or if the contractor is dissatisfied
with the instructions or decision of the Agreement authority, the
contractor may, within 15 days of the receipt of Agreement authority’s
decision, appeal to the Chief Engineer who shall afford an opportunity to
the contractor to be heard, if the latter so desires, and to offer evidence
in support of his appeal. The Chief Engineer shall give his decision
within 30 days of receipt of contractor’s appeal. If the Chief Engineer
85
 fails to give his decision within the aforesaid period or the contractor is
dissatisfied with the decision of Chief Engineer, then the contractor may
within a period of 30 days from the receipt of the decision of Chief
Engineer, give notice to the Chief Engineer for appointment of arbitrator,
failing which the said decision shall be final binding and conclusive and
not referable to adjudication by the arbitrator.
79.4. It is a term of contract that each party invoking arbitration must
exhaust the aforesaid mechanism of settlement of claims/disputes prior
to invoking arbitration.
79.5. Except where the decision has become final, binding and
conclusive in terms of Sub Para (80.2 to 80.4) above, disputes or
difference shall be referred for adjudication through arbitration by a sole
arbitrator appointed by the Chief Engineer, PWD, in charge of the work.
If the arbitrator so appointed is unable or unwilling to act or resigns his
appointment or vacates his office due to any reason whatsoever, another
sole arbitrator shall be appointed in the manner aforesaid. Such person
shall be entitled to proceed with the reference from the stage at which it
was left by his predecessor.
79.6. It is a term of this contract that the party invoking arbitration shall
give a list of disputes with amounts claimed in respect of each such
dispute along with the notice for appointment of arbitrator and giving
reference to the rejection by the Chief Engineer of the appeal.
79.7. It is also a term of this contract that no person, other than a
person appointed by such Chief Engineer PWD, as aforesaid, should act
as arbitrator and if for any reason that is not possible, the matter shall
not be referred to arbitration at all.
79.8. It is also a term of this contract that if the contractor does not
make any demand for appointment of arbitrator in respect of any claims
in writing as aforesaid within 120 days of receiving the intimation from
the Engineer-in-charge that the final bill is ready for payment, the claim
of the contractor shall be deemed to have been waived and absolutely
barred and the Government shall be discharged and released of all
liabilities under the contract in respect of these claims.
79.9. The Arbitration shall be conducted in accordance with the
provisions of the Arbitration and Conciliation Act(amendment)-2015 or
any statutory modifications or re-enactment thereof and the rules made
there under and for the time being in force shall apply to the arbitration
proceeding under this clause.
79.10. It is also a term of this contract that the arbitrator shall adjudicate
on only such disputes as are referred to him by the appointing authority
and give separate award against each dispute and claim referred to him
and in all cases where the total amount of the claims by any party
exceeds Rs. 1,00,000/-, the arbitrator shall give reasons for the award.
79.11. It is also a term of the contract that if any fees are payable to the
arbitrator, these shall be paid equally by both the parties.

86
79.12. It is also a term of the contract that the arbitrator shall be deemed
to have entered on the reference on the date he issues notice to both the
parties calling them to submit their statement of claims and counter
statement of claims. The venue of the arbitration shall be such place as
may be fixed by the arbitrator in his sole discretion. The fees, if any, of
the arbitrator shall, if required to be paid before the award is made and
published, be paid half and half by each of the parties. The cost of the
reference and of the award (including the fees, if any, of the arbitrator)
shall be at the discretion of the arbitrator who may direct to any by
whom and in what manner, such costs or any part thereof shall be paid
and fix or settle the amount of costs to be so paid.

87
 Part III- SPECIAL CONDITIONS OF CONTRACT

1. General
1.1. The Special Conditions of Contract are an extension of and are to
be read in conjunction with the General Conditions of Contract. Should
there be any contradictory requirements in the two, the requirement as
per the Special Conditions of Contract shall prevail.
2. Reference drawings
2.1. The Contractor shall maintain on site one set of all Drawings
issued to him for reference.
3. Completion drawings(As Built) & Measurement books
3.1. On completion of the Work, the Contractor shall submit three (3)
complete sets of drawings and marked up prints of "AS BUILT" drawings
verified and approved by the Engineer-in-Charge. These drawings shall
include and show all the changes / deviations made from the working
drawings during the course of construction and also the other details as
called for by the Engineer-in-Charge. During the execution of the Works
a set of drawings prepared initially shall be retained in the Contractors
Site Offices for the exclusive purpose of recording changes made to the
Work as the construction proceeds. The drawings shall be prepared on
computer through AutoCAD Software and provided to the Engineer-in-
Charge on CD.
3.2. Along with the completion drawings the Contractor shall also
prepare and submit to the Engineer-in-Charge, a complete set of all final
measurement of works in the form of bound measurement books and a
soft copy of the same. Measurement Books shall incorporate the
standard measurements of the items as per the completion / as built
drawings in modules finalized in consultation with the Engineer-in-
Charge.
4. Testing of installations:
4.1. All water retaining structures and the basement shall be tested as
specified for the waterproof qualities, in the presence of the Engineer-in-
Charge pr his authorised representative. The Contractor shall also
perform all such tests as may be necessary and required by the
Engineer-in-Charge to ensure quality of the executed works. The
Contractor shall provide all labour, equipment, and materials etc.,
required for the performance of the tests.
5. Quality assurance and Quality Control
5.1. The Contractor shall establish an effective quality control system
at the Site and implement the same through an independent team
consisting of qualified and experienced Engineers and technical
personnel to enforce quality control on all items of the Work at all
stages. Generally the following are to be noted regarding the quality
control of the works in this contract.

88
5.2. Quality control of various items in this Work shall be governed by
the provisions of Kerala PWD Quality Control (QC)Manual approved vide
GO(Rt) No-1339/2015/PWD dated 10-9-2015 and PWD laboratory
Manual approved vide GO(Rt) No-1346/2015/PWD dated 11-9-2015 and
published in the web portal of Kerala PWD.
5.3. The intending Bidders are expected to familiarize with the contents
of QC manual before participating in the bid.
5.4. Technical audit as envisaged in clause 2406 of the revised PWD
Manual-2012 shall be carried out for this Work. The contractor shall
extend full cooperation to the agency entrusted with the technical audit.
5.5. The contractor shall extend full cooperation to the departmental
officers of quality control wing for taking samples, curing and keeping
them in safe custody whenever required. The contractor shall issue
proper acknowledgement for samples so kept in his safe custody.
5.6. The Bidder whose tender is finally approved is bound to post
technical personnel who are well versed with quality control tests and
other guidelines stipulated in the QC manual.
5.7. The selected Bidder shall establish site laboratories with required
facilities.
5.8. Being the agency entrusted with execution of the Contract, the
primary responsibility for ensuring quality of each item of work in this
Contract is vested with the Contractor. Engineer-in charge and his
Representatives shall only issue guidelines as and when required for
ensuring Quality Control, which the Contractor has to follow.
5.9. The Engineer and his Representatives shall have the right to direct
Contractor to remove materials supplied which do not conform to
standards specified
5.10. The contractor shall conduct first tier quality control tests for all
items of work at the site laboratory/approved laboratory as per the
procedure and frequency stipulated in the PWD Quality Control manual
at his own expense.
5.11. The Contractor is bound to carry out rectification works at his own
cost, if results obtained during quality control tests either in the first-
tier or second-tier do not comply with the standards. He shall also carry
out rectification works, if any pointed out during technical audit done
after completion of work.
5.12. The decision of the Engineer-in-charge regarding compliance of
test results and rectification works to be done shall be final and binding
on the contractor.
5.13. Payment for works which are to be re-done or rectified will be made
only after the Engineer-in charge, after inspection, certifies in writing
that the rectifications have been done satisfactorily and the results of
the tests conducted after the rectification comply with the specified
values.
5.14. Third party testing shall be done in an independent approved
laboratory, if there is dispute due to difference in the test results of first-
89
 tier and second-tier testing or if any manipulated results are suspected.
In case, certain specific tests cannot be carried out with the facilities
available in the Contractor's site laboratory or the Department
laboratories, third party laboratory testing shall be resorted to.
5.15. Engineer in charge shall decide whether third party testing is
required to settle a dispute. His decision will be final and binding on the
Contractor.
5.16. Third party tests, if approved by the Engineer-in charge shall be
arranged by the Contractor in an approved laboratory as directed by the
Engineer-in-charge. It is desirable that the test shall be done in the
presence of the representatives of the Engineer-in charge and the
Contractor to eliminate any further disputes. The expenses shall be met
by the Contractor. The result obtained in the test shall be final and
binding on both the Contractor and the Employer.
5.17. Wherever specified, the contractor shall also obtain manufacture’s
test certificate from the manufacturer/dealer and submit the same
before executing the items listed in such certificates. Contractor shall be
responsible for the genuineness of the Manufacturer's Test Certificate
obtained and submitted by him. Contractor shall record a statement in
the Manufacturer’s Certificate that “This Certificate for supply of
................ (Name of material with item no in BoQ) has been obtained by
me from .. ..............................(Name and address of Manufacturer/Dealer)
on ...... (date of receipt of certificate) for the actual materials supplied at
site”
5.18. The rate quoted by the Bidder shall include all expenses for
carrying out the first tier quality control tests. Expenses for third party
tests as detailed in clause 7.4 of the introduction to QC Manual, if
required, shall also be borne by the Contractor.

6. Drilling, cutting etc.

6.1. All cutting and drilling of walls or other elements of the building or
structure for the proper entry/installation of inserts, boxes, equipment,
etc. shall be carried out using electrically operated tools only. Manual
drilling, cutting, chiselling, etc. shall not be permitted. No structural
member shall be cut or chased without the written permission of the
Engineer-in-Charge. Cutting and drilling of structural members shall be
carried out using vibration free diamond wire sawing and diamond
drilling only with prior permission from the Engineer-in-Charge. The
costs for procurement and using such equipment are deemed to be
included in the Contract and no extra costs will be paid.
6.2. Horizontal cutting of walls or other supporting structural elements
for laying pipe conduits, water supply lines etc., shall be avoided as far
as possible. Conduits shall be laid through lintels or slabs or similar
elements without affecting the structural safety. The conduits shall be
connected to the required locations though vertical cuts in the walls or
the supporting elements.
90
7. Approval by statutory bodies:
7.1. The Employer will handle commencement Certificate, No Objection
Certificate and Occupation Certificate if applicable under this Contract.
The contractor shall be responsible for providing required notices to
authorities and to obtain and retain with him at his own cost all other
approvals from the statutory bodies pertaining to works under this
tender and temporary structures to be constructed at site or equipments
to be erected, labour, Employee Insurance, Provident Funds, Tax
Departments. etc and any other approval required to facilitate
performance of Contractor’s work under the Contract till completion.
Refusal by statutory authorities to issue any certificate or any other
approvals due to the Contractor’s failure to observe the relevant rules
and regulations in connection of the construction in accordance with the
sanctioned plans and/or specifications shall render the Contractor liable
for damages and in addition, render him liable to obtain such
certificates at his cost.
8. Name board and publicity
8.1. The contractor is not entitled to do any publicity on account of the
Work. Contractor shall not put any hoarding, publish any
advertisement, put any banner or circulate any pamphlet or adopt any
other publicity methods except with prior written approval of the
Engineer-in-Charge. A name board may be made and displayed by the
Contractor at his own cost at the Site at some approved place. The
drawing of the Name Board shall be got approved from the Engineer-in-
Charge. The contents of the board shall be as follows:-
i. Name of the Work.
ii. Name of the Employer.
iii. Name of Agreement Authority with address
iv. Engineer-in-Charge and Field Engineers with their
addresses.
v. Contracting Agency.
vi. Contract Price, Date of Start and Expected date of
Completion
9. Water and Electricity
9.1. Contractor shall make his own arrangement for electricity and
water for construction purposes. The water used for construction
purpose shall be potable and tested once in every 6 (six) months. The
source of water shall be approved by the Engineer-in-charge.
9.2. There is no water arrangement at site from which the Contractor
may draw water for construction purpose. The contractor shall arrange
the water good for construction and personal use at his own cost and
shall be responsible for all further connections, pumps, pipes, storage
facilities and all other things necessary to distribute and use services
from this distribution point.
9.3. The electricity required for Construction Work shall be arranged by
the Contractor from the authorities and/ or generators at his own cost.
91
 Contractor shall be responsible for all distribution points as may be
required for the Work. The Contractor shall also make arrangement for
alternative standby services at his own cost in the form of additional
Generators of adequate capacity (day and night) so that there is no delay
in progress of Work as per construction schedule submitted by him and
approved by the Engineer-in-Charge. The Contractor shall also share
electricity from his Generators and electric connection with other
Contractors, Sub-contractors, Vendors & Engineer-in-Charge etc. and
share proportionate cost (excluding the Engineer-in-Charge or his
authorised representatives for whom the electric supply shall be free)
with them at tariff prevalent as per State Electricity Board. The point of
supply shall be at Generator / Electric supply Board. The cost of energy
meter shall be borne by the contractor. Contractor shall ensure
adequate capacity of generators to support such load sharing with other
vendors.
9.4. The Contractor shall prepare schematic distribution diagrams of
distribution of electricity and water for construction purposes
incorporating all safeties and get them approved by the Engineer-in-
Charge, the distribution at site shall be in accordance to the approved
schematic. The contractor shall ensure incorporation and strict
implementation of all safety parameters, equipments, instruments and
directions given by the Engineer-in-Charge from time to time in this
regard.
9.5. The contractor shall install the temporary distribution lines for
water and electricity ensuring that work of other agencies / vendors is
not interrupted or hampered. In case during the course of construction
these lines foul or interrupt or hamper the work of other agencies /
vendors, the contractor shall remove and relocate the service lines and
relocate the same at his own cost within the time stipulated by the
Engineer-in-Charge.
9.6. All statutory Fees, & miscellaneous expenses and costs for electric
power and Water connection for construction purposes shall be borne by
the Contractor.

10. Price Adjustment

10.1. The formula(e) for adjustment of prices are:

R = Total value of work done during the month. This would include the
amount of secured advance granted, if any, during the month, less the
amount of secured advance recovered, if any during the month. It will
exclude value for works executed under variations for which price
adjustment will be worked separately based on the terms mutually
agreed.

92
10.2. Adjustment for labour component
Price adjustment for increase or decrease in the cost due to labour
shall be paid in accordance with the following formula:

VL = 0.85 x Pl/100 x R x (Li ‐ Lo)/Lo, where

VL = increase or decrease in the cost of work during the quarter

under consideration due to changes in rates for local labour.

Lo = the consumer price index for industrial workers for the State
on 28 days preceding the date of opening of Bids as published by
Labour Bureau, Ministry of Labour, Government of India.

Li = The consumer price index for industrial workers for the State
for the period under consideration as published by Labour Bureau,
Ministry of Labour, Government of India.

Pl = Percentage of labour component of the work.

10.3. Adjustment for cement component

Price adjustment for increase or decrease in the cost of cement
procured by the contractor shall be paid in accordance with the
following formula.

Vc = 0.85 x Pc/100 x R x (Ci - Co)/Co , where

Vc = Increase or decrease in the cost of work during the quarter

under consideration due to changes in the rates for cement

Co = The all India average wholesale price index for Grey cement
for on 28 days preceding the date of opening of Bids as published
by the Ministry of Industrial Development, Government of India,
New Delhi

Ci = The all India average wholesale price index for Grey cement for
the month under consideration as published by Ministry of
Industrial Development, Government of India, New Delhi

Pc = Percentage of cement component of the work

10.4. Adjustment of Bitumen component
Price adjustment for increase or decrease in the cost of bitumen
shall be paid in accordance with the following formula:

Vb = 0.85 x Pb/100 x R x (Bi - Bo)/Bo, where

Vb = Increase or decrease in the cost of work during the quarter

under consideration due to changes in the rate for bitumen.

93
 Bo = The official retail price of bitumen at the IOC depot at nearest
centre on the day 28 days prior to date of opening of Bids.

Bi = The average official retail price of bitumen at IOC depot at

nearest centre for the 15th day of calendar month under
consideration.

Pb = Percentage of bitumen component of the work.

10.5. Adjustment for steel component

Price adjustment for increase or decrease in the cost of steel
procured by the Contractor shall be paid in accordance with the
following formula:

Vs = 0.85 x Ps/100 x R x (Si - So)/So, where

Vs = Increase or decrease in the cost of work during the quarter

under consideration due to changes in the rates for steel

So = The all India wholesale price index for reinforcement steel

(Bars and Rods) on 28 days preceding the date of opening of Bids
as published by the Ministry of Industrial Development,
Government of India, New Delhi

Si = The all India average wholesale price index for reinforcement

steel (Bars and Rods) for the month under consideration as
published by Ministry of Industrial Development, New Delhi

Ps = Percentage of steel component of the work

Note: For the application of this clause, index of Bars and Rods has
been chosen to represent steel group.

10.6. Adjustment of POL( fuel and lubricant )component

Price adjustment for increase or decrease in cost fuel and lubricant
shall be paid in accordance with the following formula:

Vf = 0.85 x Pf/100 x R x (Fi - Fo)/Fo, where

Vf = Increase or decrease in the cost of work during the quarter

under consideration due to changes in rates for fuel and
lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the

existing consumer pumps of IOC at the nearest centre on the day
28 days prior to the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps

of IOC at nearest centre for the 15th day of the calendar month
under consideration.
94
 Pf = Percentage of fuel and lubricants component of the work.

Note: For the application of this clause, the price of High Speed Diesel
oil has been chosen to represent fuel and lubricants group.

10.7. Adjustment for Plant and Machinery Spares component

Price adjustment for increase or decrease in the cost of plant and
machinery spares procured by the Contractor shall be paid in
accordance with the following formula:

Vp = 0.85 x Pp/100 x R x (Pi - Po)/Po, where

Vp = Increase or decrease in the cost of work during the month

under consideration due to changes in the rates for plant and
machinery spares

Po = The all India wholesale price index for heavy machinery and
parts on 28 days preceding the date of opening of Bids as
published by the Ministry of Industrial Development, Government
of India, New Delhi

Pi = The all India average wholesale price index for heavy

machinery and parts for the month under consideration as
published by Ministry of Industrial Development, New Delhi

Pp = Percentage of plant and machinery spares component of the

work

Note: For the application of this clause, index of Heavy Machinery

and Parts has been chosen to represent the Plant and Machinery
Spares group.

10.8. Adjustment of Other materials component

Price adjustment for increase or decrease in cost of local materials
other than cement, steel, bitumen and POL procured by the
contractor shall be paid in accordance with the following formula:

Vm = 0.85 x Pm/100 x R x (Mi - Mo)/Mo, where

Vm = Increase or decrease in the cost of work during the quarter

under consideration due to changes in rates for local materials
other than cement, steel, bitumen and POL.

Mo = The all India wholesale price index (all commodities) on 28

days preceding the date of opening of Bids, as published by the
Ministry of Industrial Development, Government of India, New
Delhi.

95
 Mi = The all India wholesale price index (all commodities) for the
month under consideration as published by Ministry of Industrial
Development, Government of India, New Delhi.

Pm = Percentage of local material component (other than cement,

steel, bitumen and POL) of the work.

The percentages given in the Contract Data will govern the price adjustment
for the entire contract.

*[The Tender inviting authority shall fill up the percentages as per the
requirement in the Works which are to be decided based on the Work
components and type]

11. Protection / preservation of trees:

11.1. Contractor shall take all measures necessary to ensure the
protection and preservation of existing trees within / outside the
boundary of the site. Contractor shall be responsible of any damage /
casualty to the trees happening as a result of his working at site and for
any action, claim, penalty or expenses imposed by the forest / any other
department. No claim / payment shall be payable to the contractor on
this account.
12. Sub-Contracting
12.1. Maximum value of works to be sub-contracted is limited to 25% of
Contract value. The value of a sub-contract and Provisional Sums items
as and when awarded, should be intimated by the Contractor to the
Engineer-in charge and it should also be certified that the cumulative
value of the sub-contracts awarded so far is within the aforesaid limit of
25%. A copy of the contract between the Contractor and Sub-Contractor
shall be given to the Engineer within 15 days of signing and in any case
7 days before the Sub Contractor starts the Work and thereafter the
Contractor shall not carry any modification without the consent in
writing of the Engineer. The terms and conditions of sub-contracts and
the payments that have to be made to the sub-contractors shall be the
sole responsibility of the Contractor. Payments to be made to such sub-
contractors will be deemed to have been included in the Contract price.
However, for major sub-contracts (each costing over Rs 50 lakhs), it will
be obligatory on the part of the Contractor to obtain consent of the
Engineer. The Engineer will give his consent after assessing and
satisfying himself of the capability, experience and equipment resources
of the sub-contractor. In case the Employer intends to withhold his
consent, he should inform the Contractor within 15 days to enable him
to make alternative arrangements to fulfil his programme.
12.2. The Contractor shall provide sufficient superintendence, whether
on the site or elsewhere, to ensure that the work to be carried out by a
sub-contractor complies with the requirements of the Contract.

96
 12.3. The proposed sub-contract terms and conditions shall impose on
the sub-contractor such terms of the Contract as are applicable and
appropriate to the part of the Works to be sub-contracted, to enable the
Contractor to comply with his obligations under the Contract.
12.4. Notwithstanding any consent to sub-contract given by the
Engineer, if in his opinion it is consider necessary, the Engineer-in-
charge shall have full authority to order the removal of any sub-
contractor from the Site or off-Site place of manufacture or storage.

13. Specialised Works to be carried out by licensed persons/firms:

13.1. Technically competent persons or firms holding valid licenses
obtained from competent local authority/ proven experience record shall
only carry out any special works and service installations included in
the scope of the Work. The list of such special works are available in the
Government order No-GO(Ms) No-65/2015//PWD dated 24-7-2015.

14. Contractor's temporary works design

14.1. The Contractor shall, prior to commencing the construction of any
temporary Works like earth protection works for deep excavations,
temporary platforms/formworks for heavy concreting etc , submit a
certificate to the Engineer signed by him certifying that the temporary
Works have been properly and safely designed and checked to carry the
intended load without failure and that the Contractor has checked the
effect of the Temporary Works on the Permanent Works and has found
this to be satisfactory. The Employer and the Engineer shall not be
responsible for any failure of such temporary structures and the
Contractor is bound to take care of all expenses related to such failures,
its rectification and subsequent remedial measures if any at no extra
cost.
15. Deduction towards the cost of Bitumen if supplied by the Employer
15.1. The cost of bitumen will be recovered at Rs………..per tonne
excluding cost of empty drum and empty drum of bitumen used on the
work should be returned in good condition the value of empty tar drum
will be recovered at the rates of Rs…….per drum + S.T. as per rules. Also
the rates for recovery of excess Bitumen allowing 2 ½ % for wastage will
be double the issue rate.
16. Special Conditions For Purchasing
16.1. In respect of each work, the Engineer-in charge will assess the
total cost of purchased items utilized in the work and issue a certificate
regarding the amount so assessed to the Tax Assessing Authority
concerned. Six point four eight percentages (6.48%) of the value of the
purchasable items except departmental materials will be retained by the
Engineer-in charge when the bill for the work is passes for payment and
the amount so retained will be credited to the Sales Tax Department. In
assessing the tax liability, the percentage, will be worked out with
reference to the contract price of the work whether it is below or above
97
 the estimate cost. Purchase tax will be leviable as per sections 2 (2) of
the Kerala Finance Act. 1991 as modified periodically.

17. Contractors Technical Personnel at site

17.1. The contractor shall employ Technical personnel in addition to
other supporting staff as detailed below for tenure of the contract for
works supervision depending upon the cost of work.
a) For works, Estimated cost from Rs.500 lakhs to Rs.20
Crores-
i. Works Manager- 1no.(Civil Engineering Graduate with
minimum 3 years experience)
ii. Site Engineer - 2 nos (1 no for supervision and 1 no for
Quality Control) - (Civil Engineering graduate with
minimum 1 year experience)
iii. Supervisor - 2 nos (Civil Engineering Diploma holder
with minimum 1 year experience)
iv. Supervisor(Mechanical) (if required) - 1 no (Mechanical
Engineering Diploma holder with minimum 1 year
experience)
b) For works, Estimated cost above Rs.20 crores
i. Works Manager- 1no.(Civil Engineering Graduate with
minimum 5 years experience)
ii. Site Engineers- 3 nos (2 nos for supervision and 1 no
for Quality Control) - (Civil Engineering graduate with
minimum 3 years experience)
iii. Supervisor - 4 nos (Civil Engineering Diploma holder
with minimum 2 year experience)
iv. Supervisor (Mechanical) (if required) - 1 no (Mechanical
Engineering Diploma holder with minimum 2 year
experience)

18. Contractors Equipments at site

18.1. The contractor shall own/possess/deploy the minimum tools and
plants as specified in the Contract data for the satisfactory execution of
the work

19. Special conditions for KVAT as per the Kerala Finance Act 2008
19.1. In case of Civil works awarded by Government of Kerala deduction
towards KVAT at the prevailing rates(as provided in the Contract Data)
will be done on the gross amount of bill payable for the Bidders every
time. The VAT amount will be retained by the Engineer-in charge when
the bill for the work is passed for payment and the amount so retained
shall be credited to the Sales Tax Department. Necessary certificates in
this regard shall be issued to the Contractor in due course.

98
20. Special condition towards contribution of Kerala Construction Workers
Welfare Fund Board.
20.1. Deduction towards the Kerala Construction Workers Welfare Fund
Board contribution will be made at the prevailing rate(as provided in the
Contract Data) from any bill amount which includes cost of
departmental materials and hire charges of departmental tools and
plants . This amount shall be remitted to K.C.W.W.F. by the Engineer-in
charge within 15 days of the payment to the Bidder. Necessary
certificates in this regard shall be issued to the Contractor in due
course.

21. Advance Payments

21.1. Mobilisation Advance
21.1.1. Mobilization advance, shall not exceed 10% of the Contract
price may be given, if applicable and requested by the contractor in
writing within one month of the order to commence the work. Such
advance shall be in two or more instalments to be determined by the
Engineer-in- Charge at his sole discretion. The first instalment of
such advance shall be released by the Engineer-in-charge to the
contractor on a request made by the contractor to the Engineer in-
Charge in this behalf. The second and subsequent instalments shall
be released by the Engineer- in- Charge only after the contractor
furnishes a proof of the satisfactory utilization of the earlier
instalment to the entire satisfaction of the Engineer-in-Charge.
21.1.2. Before any instalment of advance is released, the contractor
shall execute a irrevocable Bank Guarantee Bond from a
Nationalised or Scheduled Bank for the amount equal to 110% of the
amount of advance and valid for the contract period. This (Bank
Guarantee from Bank for the amount equal to 110% of the balance
amount of advance) shall be kept renewed from time to time to cover
the balance amount and likely period of complete recovery.
21.1.3. Mobilisation advance, if paid, shall be deducted from the
next immediate interim payment at the rate of 25% of the amounts
of all Interim Payment Certificates until such time as the advance
has been repaid, always provided that the advance shall be
completely repaid prior to the expiry of the original/extended time for
completion.
21.1.4. This clause 21.1 shall be applicable only when so provided in
‘Contract Data’.
21.2. Secured Advance for non-perishable materials
21.2.1. The contractor, on signing an indenture in the form to be
specified by the Engineer-in- Charge, shall be entitled to be paid
during the progress of the execution of the work up to 90% of the
assessed value of any materials which are in the opinion of the

99
 Engineer-in- Charge non-perishable, non-fragile and non-
combustible and are in accordance with the contract and which have
been brought on the site in connection therewith and are adequately
stored and/or protected against damage by weather or other causes
but which have not at the time of advance been incorporated in the
works. When materials on account of which an advance has been
made under this sub-clause are incorporated in the work, the
amount of such advance shall be recovered/deducted from the next
payment made under any of the clause or clauses of this contract.
21.2.2. Such secured advance shall also be payable on other items of
perishable nature, fragile and combustible with the approval of the
Engineer-in-Charge provided the contractor provides a
comprehensive insurance cover for the full cost of such materials.
The decision of the Engineer- in-Charge shall be final and binding on
the contractor in this matter. No secured advance, shall however, be
paid on high-risk materials such as ordinary glass, sand, petrol,
diesel etc.
21.2.3. Secured advance, if paid, shall be recovered from each succeeding
interim payment to the extent materials have been incorporated into
the Works.
21.2.4. This clause 22.1 shall be applicable only when so provided in
‘Contract Data’.
21.3. All advance payments shall be completely recovered before end of
80% of Contract period.

22. < any other special conditions specific to the Work may be added here>

100
 Part IV- CONTRACT DATA
Sl.No Item Clause Data
reference

1 Identification No. of the Contract NIT

2 Name of Work NIT
3 Employer GCC-1.1 Government of Kerala- Public
Works Department
4 Tender Inviting Authority GCC- 1.2
5 Name of PWD Division
6 Name of PWD Sub- Division and Section
offices
7 Estimated Probable Amount of contract
8 Source of Fund ITB-1.2 <Head of account><Plan/non
Plan/Deposit>
9 Location of Work NIT
10 Type of Work(brief description about NIT
the nature of work)
11 Time of completion of work(in months) GCC-1.17, 15
12 Work Milestones GCC-15, 44, 77
13 Class/Registration of Bidder NIT, GCC-13.1,
PQ-2.1
14 Pre-bid meeting date , venue and time ITB-2.2.3 <applicable for works above Rs. 20
Crs>
15 Bid submission start date NIT
16 Last date and time for bid submission NIT
17 Bid submission fee ITB-3.7
18 Bid Security ITB-3.6
19 Performance Guarantee ITB-7
20 Performance Security Deposit ITB-7 at 2.5% from running bills
21 Insurance requirements are GCC -13 a. The Contractor shall obtain
insurance cover for a
minimum of Rs. ……………..*
per occurrence.
b. The insurance cover shall be
taken initially for a minimum
of four occurrences, which
shall be revised whenever an
event involving Contractor's
liability and Plant and
Materials for payment arises,
and additional insurances
shall be taken so as to cover
minimum four occurrences
always.
c. 0.2% of the Contract Amount

101
 shall be deducted in the event
of failure to obtain the
insurance by the contractor
within 15 days of Start Date
[* The value shall be generally
0.5% of the Contract Value subject
to a minimum of Rs. 2.00 lakh and
maximum of Rs. 5.00 lakh]
22 Defects Liability Period GCC-46 < specify the DLP as applicable>
23 Price adjustment is applicable/not, if GCC-41
applicable give the percentages for
Sl. Component Percentage*
calculation No
1 Labour ‐ Pl
2 Cement ‐ Pc
3 Bitumen- Pb
4 Steel ‐ Ps
5 Fuel and
Lubricants ‐ Pf
6 Plant &
Machinery
Spares ‐ PP
7 Other
materials ‐ Pm
24 Liquidated damages GCC-16 @ 0.1(point one) percent of the
contract price per week of delay or
0.015(point zero one five) percent
of the contract price per day of
delay
25 Work items for which Guaranties GCC-46 <specify here the items for which
required Guarantees are required and the
period of such guarantee
26 Limit of subcontracting SCC-12 25% of Contract Value
27 Maximum extent of change in quantity GCC-11 25% of BoQ quantity
28 Contractors Equipments and Tools and SCC-18, PQ- <provide the list of tools and
Plants 2.7(d) plants required>
29 Whether mobilisation advance SCC-21.1 <yes/no>
applicable
30 Whether secured advance applicable SCC- 21.2 <yes/no>
31 Deduction towards KVAT SCC-19 At the rate of 5 % on the Gross bill
amount
32 Deduction towards KCWWF SCC-20 At the rate of 1 % on the Gross bill
amount

102
 Part V- TECHNICAL SPECIFICATIONS
1. General
1.1. The specifications and mode of measurements for Building works
shall be in accordance with Central Public Works Department
(CPWD) Specifications 2009 Volumes I and II and Kerala PWD Manual
and that for Road and Bridge works shall be in accordance with
MoRTH/IRC specifications with up to date correction slips unless
otherwise specified in the nomenclature of individual item or in the
individual item specification in the Bill of Quantities. The entire work
shall be carried out as per the above specifications in force with up to
date correction slips issued up to the date of opening of tender.
1.2. For the item not covered under CPWD Specifications mentioned
above, the work shall be executed as per latest relevant
standards/codes published by B.I.S. (formerly ISI) inclusive of all
amendments issued thereto or revision thereof, if any, up to the date of
opening of tenders.
1.3. In case of B.I.S. (formerly I.S.I) codes/specifications are not
available, the decision of the Engineer based on standards
prescribed by ASTM, BS, DIN, AASHTO and similar organisations or
acceptable sound engineering practice and local usage shall be final
and binding on the contractor. However, in the event of any discrepancy
in the description of any item as given in the bill of quantities or
specifications appended with the tender and the specifications relating
to the relevant item as per CPWD/MoRTH or other specifications
mentioned above, or in drawings the former shall prevail.
1.4. The work shall be carried out in accordance with the design and
drawings furnished by the Department. The drawings shall have to be
properly co-related before executing the work. In case of any discrepancy
noticed between the drawings, final decision, in writing of the Engineer
shall be obtained by the contractor. For items, where so required, by
the relevant clause in PWD Quality Control Manual, samples shall be
prepared before starting the particular items of work for prior approval
of the Engineer and nothing extra shall be payable on this account.
1.5. All materials to be used on works shall bear I.S. certification
mark unless specifically permitted otherwise in writing. In case I.S.
marked materials are not available (not produced), the materials used
shall conform to relevant I.S. Code or CPWD/MoRTH specifications,
as applicable in this contract.

103
1.6. In such cases the Engineer shall satisfy himself about the quality
of such materials and give his approval in writing. Only articles
classified as "Premium/First Quality" by the manufacturers shall be
used unless otherwise specified. First tier Quality Control tests for all
materials and work shall be done as per the procedure and frequency
detailed in PWD Quality Control Manual. Proper proof of procurement
of materials from authentic manufacturers shall be provided by the
contractor to the satisfaction of Engineer. Manufacturer’s test certificate
shall also be produced by Contractor as required in the relevant
provisions of the PWD Quality Control Manual. The contractor shall
carryout Mix Design for all RCC works done by the labs approved by
Engineer-in-Charge only. Reinforcement Steel used shall be of TMT, of
Grade as detailed in the structural drawings or as instructed in writing
by the Engineer-in charge.
1.7. In respect of the work of other-agencies deployed in the same site
through a separate contract by the Employer for doing work like
electrification, air-conditioning, external services, other building
work, horticulture work, etc. and any other agencies simultaneously
executing other works, the contractor shall afford necessary
coordination and facilities for the same. The contractor shall leave
such necessary holes, openings, etc. for laying / burying in the work
pipes, cables, conduits, clamps, boxes and hooks for fan clamps, etc. as
may be required for the electric, sanitary air-conditioning, fire
fighting, PA system, telephone system, C.C.T.V. system, etc. and
nothing extra over the agreement rates shall be paid for the same.
1.8. Unless otherwise specified in the bill of quantities, the rates for
all items of work shall be considered as inclusive of pumping out or
bailing out water if required for which no extra payment will be made.
This will include water encountered from any source such as rains,
floods, or due to any other cause whatsoever.
1.9. Any cement slurry added over base surface (or) for
continuation of concreting for bond is added its cost is deemed to
have in built in the item unless otherwise/explicitly stated and
nothing extra shall be payable or extra cement considered with
consumption on this account.
1.10. The rate for all items in which the use of cement is involved is
inclusive of charges for curing.
1.11. The contractor shall clear the site thoroughly of all scaffolding
materials and rubbish etc. left out of his work and dress the site

104
 around the building to the satisfaction of the Engineer before the
work is considered as complete.
1.12. Rates for plastering work, if any (excluding washed grit finish on
external wall surfaces) shall include for making grooves, bands,
chicken wire mesh over joints etc. wherever required and nothing extra
shall be paid for the same.
1.13. The rates quoted for all brick/concrete work shall be deemed to
include making openings and making good these with the same
specifications as shown in drawings and/or as directed. No extra
payment shall be made to the contractor on this account.
1.14. Rates for all concrete/plaster work shall include for making drip
course moulding, grooves etc. wherever required and no extra shall be
paid for the same.
1.15. Rates for flooring work shall include for laying the flooring in
strips/as per sample or as shown in drawings wherever required and
nothing extra shall be paid for the same.
1.16. The drawing(s) attached with the tender documents are for the
purpose of tender only, giving the tenderer a general idea of the nature
and the extent of works to be executed. The rates quoted by the
tenderer shall be deemed to be for the execution of works taking into
account the "Design Aspect" of the items and in accordance with the
"Construction Drawings" to be supplied to the Contractor during
execution of the works.
1.17. The quoted rate shall be for finished items and shall be complete in
all respects including the cost of all materials, labour, tools & plants,
machinery etc., all taxes, duties, levies, octroi, royalty charges, statutory
levies etc. applicable from time to time and any other item required but
not mentioned here involved in the operations described above. The
Employer shall not be supplying any material, labour, plant etc. unless
explicitly mentioned so.
1.18. There could be some restrictions on the working hours, movement
of vehicles for transportation of materials and location of labour camp.
The contractor shall be bound to follow all such restrictions and adjust
the programme for execution of work accordingly.
1.19. The contractor shall also ensure that all work sites within the site
are properly cordoned off by means of barricades and screens up to a
height of 3.0 m above ground level at his own cost. The contractor shall
use pre-coated GI sheets which are in good condition mounted on steel
props.

105
1.20. Stacking of materials and excavated earth including its disposal
shall be done as per the directions of the Engineer-in-Charge. Double
handling of materials or excavated earth if required shall have to be done
by the contractor at his own cost.
1.21. The Contractor will have to take prior approval of the Engineer/
Architect for the Make of materials before procurement of the same. It
may also be noted that if any of the makes does not comply with
Standards, it will not be allowed for use. No claim what so ever shall be
entertained on this account.
1.22. The contractor shall clear the site of all rubbish, remove all grass
and low vegetation and remove all bush wood, trees, stumps of trees, and
other vegetation only after consultation with the Field Engineer as to
which bushes and trees shall be saved.
1.23. The contractor shall carry out the survey of the site and shall
establish sufficient number of grids and level marks to the satisfaction of
the Engineer-in-charge, who shall decide on the basis of this information,
the general levels of the construction works.
1.24. Prior to commencement of construction, the contractor shall in
consultation with the Engineer-in-charge, establish several site datum
bench-marks, their number depending on the extent of the site. The
bench-marks shall be sited and constructed so as to be undisturbed
throughout the period of construction.
1.25. The Engineer-in charge might have got the soil investigation done
and if so, copy of the report will be handed over to the contractor for their
scrutiny upon specific request by the Contractor. The Contractor shall
however inspect the site and study the findings from the trial pits or
bores in order to assess the problems involved in and methods to be
adopted for excavation and earthwork. The contractor shall ascertain for
himself all information concerning the sub-soil conditions, ground water
table levels and intensity of rainfall, flooding of the site and all data
concerning excavation and earthwork. The Employer shall not be
responsible for any later claims of the contractor for any extra work
required to be done on account of this and shall not pay any extra
amount in this regard.
1.26. The Contractor shall set out the works using Total Station and
during the progress of the building shall amend at his own cost any
errors arising from inaccurate setting out. During the execution of the
work contractor must cross check his work with the drawings. The
contractor shall be responsible for all the errors in this connection and
shall have to rectify all defects and/or errors at his own cost, failing

106
 which the Engineer-in charger serves the right to get the same rectified
at the risk and cost of the contractor.
1.27. Cleaning up and handing over:- Upon completion of the work all
the areas should be cleaned. All floors, doors, windows, surface, etc.
shall be cleaned down in a manner which will render the work acceptable
to the Engineer-in-charge. All rubbish due to any reason, shall be
removed daily from the site and an area of up to ten metres on the outer
boundaries of the premises will be cleaned by the contractor as a part of
the contract. Upon completion of the Work, the contractor shall hand
over to the Assistant Engineer the following:
a) Written guarantee and certificates
b) Maintenance manuals, if any, and
c) Keys.
1.28. Samples :- The contractor shall submit to the Engineer-in charge
samples of all materials for approval and no work shall commence before
such samples are duly approved. Samples of materials for concrete
works, masonry units, building insulation, finished hardware, door and
windows, flooring materials etc. and every other work requiring samples
as detailed in the PWD Quality Control Manual or as required by the
Engineer-in charge shall be supplied to them and these samples will be
retained as standards of materials and workmanship. The cost of
procuring the samples shall be borne by the contractor. Throughout this
specification, types of material may be specified by manufacturer’s name
in order to establish standard of quality, price and performance and not
for the purpose of limiting competition. Unless specifically stated
otherwise, the Bidder may assume the price of 'approved equivalent'
except that the burden is upon the contractor to prove such equality, in
writing.
1.29. Tests :- All materials and methods of tests shall conform to the
latest rules, regulation and/or specifications as per the provisions laid
out in the PWD Quality Control Manual and PWD Laboratory Manual.
The Engineer-in charge will have the option to have any of the materials
tested and if the test results show that the materials do not conform to
the specifications, such materials shall be rejected. The expenses to carry
out tests as per frequency and procedure detailed in the PWD Quality
Control Manual and PWD Laboratory Manual will be deemed to be
included in the Rates quoted.
1.30. Mode of Measurements:- All measurements will be taken in
accordance with IS 1200 latest issue unless otherwise specified.

107
1.31. The rates tendered by a Bidder for the work shall include the cost
of :
a) All labour and supervision thereof, all materials, tools, implements and
plant of every description, ladders, cordage tackle, etc. as well as the
provision of safe and substantial scaffolding required for the proper
execution of the work in conformity with the various items of work;
b) Supplying the requisite agency with necessary equipments, to set out
the work as well as to afford facilities for such examination of the work
as the Departmental Officers may at any time consider desirable, as also
to count, weigh and assist in the measurement or check measurement of
the work or materials;
c) Providing and maintaining all temporary fences, shelters, lights ,
watchmen and danger signals and such other precautions as are
necessary for the protection of the work or materials, as well as to
protect the public and those connected with the work from accidents at
the site of, or on account of the work;
d) All sheds, mortar mills and mixing platform of every kind required for
the proper execution of the work according to the specifications;
e) All fees and royalties of materials and
f) Finally clearing away of all rubbish, surplus materials, plant etc. on
completion of the work and dressing and levelling of and restoring the
site to a tidy condition, prior to handing over the work to the Assistant
Engineer and also its maintenance until so taken over.
1.32. In the case of supplies of materials such as rubble, broken stones,
gravel, sand etc. which may have to be measured prior to being used on
the work, the Bidder must always stack or arrange them neatly on level
ground or on ground cleared and levelled by him for the purpose in such
manner as may be ordered by the Officer-in-charge so that they may be
easily susceptible for inspection and measurement, the cost of such
clearing, levelling and stacking or arranging being included in the rates
for work. Each stack must be straight and of uniform section throughout
and of the dimensions specified by the Field Engineer. Materials not
stacked or arranged in accordance with instructions issued will not be
measured and paid for.
1.33. The Bidder should state whether he has all the plant necessary for
execution of the work. If the opinion of the Engineer-in charge, Bidder’s
own plant is neither sufficient nor suitable for the proper execution of the
work, the department may supply other available plant and recover hire
charges for the same. The decision of the Engineer-in charge in the
matter shall be final and binding on the Contractor.

108
1.34. The Contractor shall bear the running expenses inclusive of pay of
the departmental staff attached to such plant and cost of repairs of all
Government plant while in his possession on hire as also the cost of
restoring the same in good condition at the time of return, due allowance
being made for fair wear and tear.
1.35. All materials and plant that are to be made over to the Bidder by
the Department shall be handed over to him at the Section Office
Store/yard and the charges for their handling, loading and unloading
and conveyance to and from for the respective work as also for stacking
the materials neatly and in regular heaps on the ground or sheds to
which they are brought shall be deemed to be included in the rates for
the work.
1.36. Unless otherwise specifically provide for in the Contract, the
Contractor shall at his own cost keep all portions of the work free from
water whether due to springs, or inclement weather and neat and
sanitary condition and shall also see that drainage and sewage are
prevented from entering the site of work or accumulating therein.
1.37. The Bidder shall be responsible for the proper use and bear the
cost of protection of materials made over to him by the Department for
use on the work and bear any loss form deterioration of from faulty
workmanship or any other cause. The cost of materials thus allowed to
deteriorate amounting as it does to and excess issue over sanctioned
quantities, will be recovered at rates 20 percent over the actual cost. The
orders of the Engineer-in charge in the matter shall be final binding on
the Contractor.
1.38. The Contractor shall be responsible to see that the level or the
other pegs, profiles, bench, marks masonry pillars or other marks set up
by the Department for guidance in the execution of the work are not
disturbed, removed or destroyed If the same is disturbed, it will be
replaced by the Engineer at the cost of the Contractor.
1.39. Any materials brought to the site of work, or any work done by the
Contractor but rejected by the Engineer-in-charge as being not up to the
specifications shall in the case of materials supplied be then and there
removed from or broken up at the site of work, and in the case of work
done, the dismantled or rectified at the expense of the Contractor, as
may be ordered by the Engineer-in-charge.
1.40. In all cases whether so specified in the contract or not , the work
shall be executed in strict accordance with the Contractor’s accepted bid
and these specifications and with such further drawings and

109
specifications and orders as may from time to time be issued by the
Engineer-in charge.

110
 Part VI- PRE-QUALIFICATION INFORMATION

1. General
1.1. The following criteria specified for pre-qualification shall be met by
the Bidder in addition to the requirements specified elsewhere in the
bidding document. The Bidder is required to submit all details as below
along with his bid online and subsequently a signed hardcopy of all
these details shall be submitted to the tendering authority as detailed in
the section “instructions to the Bidders”
1.2. A Bidder shall be pre - qualified so that his financial/price bid can
be opened.
1.3. Prequalification questionnaire completed in all respect shall be
submitted online to the Tender Inviting Authority on or before closing
date.
1.4. Bidder has to bear all cost and expenses in making this PQ offer,
in providing clarification or attending discussions, conferences or site
visits.
1.5. Incomplete offers are liable to be rejected.
1.6. The language for submission of bid should be English.
1.7. The enclosed Forms/schedules should be filled in completely and
all questions should be answered. If any particular query is not relevant,
it should be stated as “not applicable”.
1.8. If the offer is submitted by a Bidder backed up by specialized Sub-
Contractors, the Bidder and each of the Sub Contractor should fill in all
the schedules completed. The main Bidder should be clearly identified
and the extent of responsibility of each of the Sub-Contractors should be
defined.
1.9. Testimonials, audited financials etc shall be in English and shall
contain amounts in Indian Rupees only. Others shall not be considered.
1.10. If the application for bidding is made by a firm in Partnership, it
should be signed by all the Partners of the Firm, above their full name
and current address, or by a Partner holding valid Power of Attorney for
the firm by signing the application in which case a certified or notarised
copy of the power of attorney shall accompany the application. A
certified copy of the Partnership Deed or Memorandum of
Understanding, current address of the Firm and the full name and
current address of all the Partners of the firm shall also accompany the
application.

111
1.11. If the application for bidding is made by an Limited Company or a
Limited Corporation, it shall be signed duly by authorized person
holding the Power of Attorney for signing the application in which case a
certified copy of the power of attorney shall accompany the Bid. Such
Ltd. Company or Corporation will be required to furnish satisfactory
evidence of its existences before the contract is awarded.
1.12. If the application for bidding is made by a group of Firms, Joint
Venture or Consortium, it shall be accompanied by a notarised
document of Memorandum of Understanding signed by all partied to
joint venture / consortium confirmed therein a clear and definite
manner the proposed administrative arrangements for the management
and execution of the Bidder, the definition of duties, responsibilities and
scope of work to be under taken by each such party, the authorized
representative of the Joint Venture and an undertaking that the parties
are jointly severally liable to the Employer. The Performance of each of
the parties to the Joint Venture on works of a similar nature within the
past five years, current works on hand and other contractual
commitments shall also be submitted along with the Bid.
1.13. All the partners of the Bidding Firms/Joint Ventures/Partnership
Firms/Consortiums shall be of Indian Nationals or Indian registered
companies.
1.14. To be eligible for award of contract, Bidders shall provide evidence
satisfactory to the Employer, not withstanding any previously conducted
prequalification of potential Bidders, of their capability and adequacy of
resources affectively to carry out the subject Contract effectively. To this
and all bids submitted shall include the following information which
shall be submitted by all Bidders and their individual Partners/ Joint
Venture Partners/Consortium Partners.
(a) Copies of original documents defining the constitution, legal status,
place of registration and principal place of business of the company of
firm or partnership or, if a Joint Venture or Consortium of each party
there to constituting the Bidder.
(b) Where the Bidder is a Joint Venture or Consortium of two or more
firms a statement/ MoU signed by all parties to the joint venture of
the proposed administrative arrangements to the management and
execution of the Contract, the duties responsibilities, and scope of
works to be undertaken by each party, the authorized representative
of the joint venture, with an undertaking that the several parties are
jointly and severally liable to the Employer for the performance of
Contract.

112
 (c) Details or the experience and past performance of the Bidder or each
party to a Joint Venture of works of similar nature within a past five
years, and details of current work in hand and other contractual
commitments.
(d) Major item of construction equipment and key personnel proposed for
use in carrying out the contract in the form as prescribed in
schedule-D form.
(e) The qualification and experience of key personnel proposed for
administration and execution of the contract both on and off site in
the form at prescribed in schedule-C supported by the copies of their
professional qualification certificates.
(f) Proposal for sub- contracting elements of the works amounting to
more than 10 % of the tender amount for each elements the listed in
Schedule-E
(g) Reports on the financial standing of the Bidder/each party to a Joint
Ventures/Consortium/Others including audited profit and loss
statements and balance sheets for the past five years, their existing
commitments and a written authority from the Bidder (or authorized
representative of a Joint Venture) to seek reference from the Bidder’s
Bankers.
(h) Information regarding any current litigation or arbitration proceedings
in which the Bidder(including all partners or associates) is involved. If
such details are not there for a Bidder or his partner, they shall
submit a Nil statement with regard to this.
1.15. The information furnished must be sufficient to show that the
application (along with all parties to Consortium/ Joint Venture), has
earlier carried satisfactorily work of similar size, nature and complicity.
Each Bidder (along with all parties to Consortium/ Joint Venture) shall
submit their pre-qualification application and supporting details
invariably even though they have been qualified earlier in similar works
Pre-qualification with the Employer.
1.16. The applicant is expected to have visited at the Work site before
submitting Prequalification.
1.17. While submitting the schedule duly filled up, the applicant shall
enclose latest copies of brochures and technical documentation giving
more information about the firm and all the members of the consortium
/ joint venture.
1.18. The Employer/ Tender inviting authority reserves the right to reject
any or all the prequalification applications, without assigning any

113
 reason and the Employer’s decision shall be final and binding to all
concerned.

2. Eligibility and qualification of Bidder

2.1. The Bidder shall possess a valid registration in Kerala PWD in the
requisite class. The Bidder shall submit a attested true copy of his
Registration Certificate along with the Bid.
2.2. The intending Bidder must have in his name as a prime contractor
experience of having successfully completed least one similar work
costing more than 40% (Forty percentage) of the estimated cost of work
put to tender, for Government / Semi Government Clients during the
last 05 (five) years ending last day of month previous to the month in
which bid applications are invited.
2.3. Similar nature of works- Works of any magnitude with a minimum
as stated above which is of the same nature and type of the work
tendered as per the Contract Data.
2.4. In order to prove the above eligibility, a Certificate of experience
from the Agreement Authority of the completed similar work shall
invariably be submitted along with the tender documents failing which
the tenders will be rejected. The certificate should contain the details
such as Name of work, Agreement number, Estimated cost, Contract
Price, date of start and date of completion, whether the work has been
completed satisfactorily, the salient features of the work like type of
structure and foundation, number of stories and type of finishing in
case of Building works. For Bridge works, the Certificate shall contain
type of bridge, span, and number of spans, type of foundation,
substructure, deck slab and the width of deck slab. For Road works, the
Certificate shall contain type of road, carriageway width, type of sub-
base and base courses and the surface course and the type of road
markings and signages. In all the above cases, while considering the
value of completed works, the full value of completed work will be
considered whether or not the date of commencement is within the said
05 (year) year period. Certificates which do not contain the above details
will not be considered for evaluation and the Bidder will be disqualified
without notice.
2.5. The Bidder shall submit certified audited copies of its balance
sheet and profit and loss account to demonstrate its annual financial
turnover during the last 5(five) years, ending 31st March of the previous
financial year. Annual financial turnover and cost of completed works of

114
 previous years shall be given a weightage of 5% per year (average annual
rate of inflation) to bring them at current price level.
2.6. The Bidder should possess adequate working capital of more than
10% of the probable estimated cost of work for which he is bidding. For
this the Bidder shall submit his Bank’s certificates specifically showing
access to lines of credit and valid proofs showing availability of other
financial resources to meet the requirement. Bank’s certificates does not
showing the amount of credit limit sanctioned to the Bidder is liable to
rejected and the Bidder will be disqualified without any notice. In case of
bank certificates showing sanctioned credit limit and utilised credit
limit, the Employer shall take the balance available credit limit only for
evaluation purpose.
2.7. The Bidder shall provide evidence satisfactory to the Employer of
its eligibility, capability and adequacy of resources to effectively perform
the subject contract. To this end, the Bidder shall be required to submit
the following information
a) The Bidder shall submit details of experience and past performance of
works of similar nature in the last five years with
certified/attested/notarised copies of certificates from the Clients as
detailed in clause 2.4.
b) The Bidder shall provide the details of his ongoing works viz., Name of
work, Client/Department, Agreement number, Estimated cost, Contract
Price, date of start, amount towards work completed at the time of Bid
submission and probable date of completion.
c) The qualifications and experience of Technical and Administrative
personnel proposed for administration and execution of the contract both
on and off site with copies of their Certificates to prove qualification.
d) Major items of construction plant and equipment proposed for use in the
performance of the Contract. It shall be noted that, if the Bidder does not
possess/intend to procure the minimum required plants and equipment
as given in the special conditions of contract and contract data, he will
be disqualified for this work. Hence, it is advised that the Bidder shall
closely look in to the requirements of the subject work and the minimum
required plants and machinery. Proof of purchase of such equipment in
the Bidders name shall be submitted along with the technical proposal.
e) Details of subcontractors to whom it is proposed to sub-contract any
portion of the contract and for whom authority will be required for such
subcontracting in accordance with the conditions of contract, especially
for specialised works, if any, in the contract.

115
 f) A draft programme of works as described in this document, which shall
form part of the contract if the tender is accepted. Any change in the
programme or schedule shall be subject to the approval of the Engineer-
in charge.
g) Details of any current litigation or arbitration proceedings or court cases
in which the Bidder is involved as one of the parties. In case the Bidder
is blacklisted or debarred from any Government Works by any
Government Department, the same shall be informed with details in the
bid document. In such cases, the Employer reserves the right either to
accept or reject the bid.
h) Duly filled Requisition for e-Payment form.
2.8. In addition to above, the intending Tenderer has to submit the
following:
a) Permanent Income Tax Account Number and details of tax payment for
the last five years.
b) Particulars of Registration with appropriate Sales Tax Authorities (in
relation with Work Contract Tax) if applicable.
c) Particulars of Registration / clearance from the appropriate Provident
Fund Authorities, if applicable.
d) Registration of the firm, in case of partnership firm, Joint venture and
consortium. The details of registration shall be submitted (Tenders from
unregistered firm/not accompanying requisite details will be rejected).
e) Service Tax Registration, if service tax is payable.

2.9. Copies of all the certificates and deeds are to be submitted duly
authenticated by the Bidder.

3. Joint Venture/consortium:-
3.1. Tenders submitted by a Joint Venture/Consortium/Partnership of
two or more Firms/Contractors as partners shall comply with the
following requirements;
a) The tender and in case of a successful tender, contract form/agreement
signed shall be legally binding on all partners.
b) One of the partners shall be nominated as being Lead Partner, and the
authorization of the lead partner to submit the tender and deal with
further correspondence or any other related matters shall be evidenced
by submitting a Power of Attorney signed by legally authorized
signatories of all the partners.
c) The Lead Partner shall be authorized to incur liability and receive
instructions for and on behalf of any and all the partners of the joint

116
 venture/consortium and the entire execution of the contract including
payment shall be done exclusively with the Lead Partner.
d) All partners of the joint venture/consortium shall be liable jointly and
severally for the execution of the contract in accordance with the
contract terms, and a relevant statement to this effect shall be included
in the authorization mentioned in (b) above as well as in the form of
tender and the contract form (in case of the accepted tender).
e) Parties should specify their role in the joint venture whether technical or
financial and corresponding sharing percentage.
f) A copy of the registered contract/notarised MoU entered into by the joint
venture/consortium/partnership partners shall be submitted with the
tender.
g) A Bidder who gives false information in the tender document about its
qualification or who refuses to enter into a contract after notification of
contract award shall be considered for debarment from participating in
future public procurement.
h) The qualification criteria parameter e.g. turnover details, financial
resources etc. of the individual partners of the joint venture will be added
together and the total criteria should not be less than as spelt out in the
qualification criteria. Hence, the details of all the partners shall be
submitted irrespective of their share in the joint venture or consortium.
i) The formation of joint venture or change in joint venture character /
partner after submission of the bid and any change in the biding
regarding joint venture will not be permitted.
j) The pre-qualification of a joint venture does not necessarily pre-qualify
any of its partners individually or as a partner in any other joint venture
or association. In case of dissolution of a joint venture, each one of the
constituent firms may pre-qualify if they meet all the pre-qualification
requirements, subject to the written approval of the Tender Inviting
Authority.
k) The contract agreement, in case of successful Bidder, should be signed
jointly by each Joint Venture partners.
l) An entity can be a partner in only one Joint
Venture/consortium/partnership firm. Bid or bids submitted by Joint
Ventures/consortium/partnership firm including the same entity as
partner will be rejected.
m) In case of consortium / associate route of participation, consortium
partners must collectively meet the technical and financial qualification
requirements. In such a case the Bidder:

117
a. Shall furnish a registered/notarised Memorandum of
Understanding with associates/ Consortium partners (as per
format given)
b. Shall furnish a registered/ notarised JDU (Joint deed of
undertaking) prior to signing of as per format given in bid
documents. Bidders will be required to submit a registered
Memorandum of Understanding (MOU) entered with the associates
along with the bid in Technical bid.

118
4. PRE-QUALIFICATION DOCUMENT

Name of Work:- < >

4.1. Bids for Prequalification or contract are invited for a Work which
included in the Contract Data hereunder. General Bidders booked up by
the specialist sub-contractors or alternatively Joint ventures of consortia,
who wish to bid for the work should apply for Pre- qualification in the
manner set out in this documents as per the above given conditions and
criteria.
4.2. EMPLOYER- Public Works Department Govt. of Kerala,
represented at the headquarters of the Department by the Secretary,
Government of Kerala or his authorized representative(Chief
Engineer,<wing>) or any other officer specially deputed for the purpose
on behalf of the Governor of State of Kerala

Name :

Address :

Telephone :

4.3. ENGINEER

Name :

Address :

Telephone :

Name :

Address :

Telephone :

4.4. Name of work : <Here all the contract sub section with their
nomenclature of improvement may be listed>.
4.5. Location of work and site conditions:-
4.6. Broad / Scope of Work
4.6.1. Major items of improvements envisaged through this work
4.6.2. Salient features

119
 4.7. PRE- QUALIFICATION APPLICATION

Contract No :

Name of Work:

To

……………………………………………………..

……………………………………………………….

Dear Sir,

Having examined the pre-qualification documents including scope of works and

time frame of construction, I / We hereby submit all the necessary information
and relevant documents for prequalification me / us for bidding for the above
mentioned work.

The application is made by me on behalf of …………… ………………

………………………………………………………………………………………….group of
firms) in the capacity of …………………………………………………… … ….
……………………………………………………………….. duly authorised to submit
the offer.

The necessary evidence, admissible in law in respect of authority assigned to

me / us on behalf of the group of firms for applying and for completion of the
contract documents is attached herewith.

I / We understand that Engineer / Employer reserves the right to reject any

applications without assigning any reason.

Name of Bidder:

(Name including titled capacity in which

application is made)

Place:

Date:

Encl:

1. Schedule duly filled in the prescribed form.

2. Evidence of authority to sign.

120
 3. Latest brochures.

4.8. STRUCTURE AND ORGANISATION

SCHEDULE – A

1. Name of Bidder or Company who is major

Partner and is leading the joint

Venture / consortium :

Address :

Telephone :

Telex :

2. Description of Company :(for eg. General Civil Engg.

Bidder, supplier of equipment etc.)

3. Registration and Classification with

the PWD in Kerala :

4. Name and address of bankers :

5. No. of years of experience as a General Bidder.

In own country :

Internationally :

6. No. of years of experience as a Sub Contractor :

In own country :

Internationally :

7. Name and address of partners or associated

companies to the involved in the Work and

whether parent/subsidiary/other :

8. Name and address of the companies of various items of civil works, namely :

a) Pre-construction soil investigation :

121
 b) Earth Work :

c) Flexible pavement involving items

such as granular, sub-base wet mix

macadam ;water bound macadam,

dense bituminous macadam asphaltic :

concrete, open graded premix carpet,

mix seal surfacing etc.

d) Minor bridges/culverts with Protection works :

e) Supply and installation of Roads signs

pavement markings :

f) Miscellaneous works :

9. Name and address of companies who will be involved in

a) Supply and installation of signal system if any,

b) Electrical installation etc.

10. Attach and organization chart showing the

structure of the company including names

and position of Directors and key Personals :

Note : Particulars of 2,3,4,5,6,7,8,9 & 10 above should be separately for each

partner of joint venture /Consortium.

4.9. SCHEDULE – B – FINANCIAL STATEMENT

(To be given separately for each partner of Joint Venture /Consortium)

1. Name of firm (Partners in case of Joint Venture / Consortium) :

2. Capital
a) Authorised :
b) Issued and Paid up :
3. Attach audited balance sheets and profit
And loss statements for the past 5 years :
4. Financial position (Exact amount in

122
 Rupees to be stated)
a) Cash :
b) Current assets :
c) Current liabilities :
d) Working capital :
e) Net worth :
5. Total Liabilities
a) Current ratio :Current assets to current liabilities
b) Acid test ratio :Cash, temporary investment held in lieu
of cash and current revivable to current liabilities.
c) Total liabilities to new worth :

Note : Information asked against each item to be carefully filled in . More

reference to balance sheet in reply to above point is not acceptable.

6.Annual value of construction works, undertaken for each of the last five years
and Work for current years.

Year 2014-15 2013-14 2012-2013 2011-12 2010-11

Home
Abroad

7. Net profit before tax :

a) Current period :

b) During the last financial Year :

c) During each of the four previous financial year :

The profit and loss statement have been certified

through……………………. ………. … … ……………
………………………………… ………………… …………………………
by…………………………… …………… ………………………………
……………………..

8. Applicant’s financial arrangements for the proposed

Work (Exact amount in rupees to be mentioned) :

a) Own Resources : Rs.

b) Bank Credit : Rs.

c) Others (Specify) : Rs.

123
9. Certificate of financial soundness from bankers of

Applicants together with their full address :

10. Approximate value of works in hand : Rs.

11. Value of anticipated orders for next financial year : Rs.

Home :

Abroad :

Note : Details of items 10 & 11 are to be given in Schedule ‘E’ Experience.

Schedule C – PERSONNEL

4.10. DETAILS OF PERSONNEL WITH THE APPLICANT

Name of Applicant :

______________________________________________________________________________

Sl.No. Description Of the Applicant’s pay roll

________________________________________________________________________

1. Work Manager

2. Works Manager (Main Civil Works)

3. No.of Engineering Graduates

a. Design

b. Construction supervision

4. No. of Administrative Graduates

5. No. of skilled employees

6. No.of unskilled employees

7. Please indicate whether design, wherever

required as per condition of bid, will be

carried out in-house or with the help of

consultants. If in house, please indicate

124
 the details of design carried out over the

past five years. If to be done by back up

consultants, please give the data such as

name of company key personnel and

professional qualifications, present

position, total experience, number of

Engg. Staff under each category of

specialization and details of work excavated.

8. For item at Sl. No. 1 to 6 data area necessary

for each partner of venture /Consortium.

In the case of Personnel at Sl. No. 1 and 2

Please give name, qualification present

Posting professional experience and

linguistic ability relevant to the Work.

4.11. SCHEDULE ‘D’

4.11.1. PLANT AND EQUIPMENT PROPOSED TO BE EMPLOYED BY
THE APPLICANT FOR USE ON THE WORK
<the details of equipments required for the Work and available with
Bidder>
4.12. SCHEDULE ‘E’
4.12.1. Bidder’s Experience

Company/Individual:

Experience : Geographical (To be given separately for each partner of

Joint Venture / Consortium

Summary of experience of company in the neighbourhood Work and / or

neighbouring states.

125
Please Fill information about the relevant Works completed over the last
six years

Contract:

Company:

Experience : ALL WORKS IN PROGRESS (To be given separately for each

partner of Joint Venture / Consortium)

126
4.13. SCHEDULE ‘F’ – ADDITIONAL INFORMATION

(The applicant can add here any further information relevant to the
evaluation of their pre-qualification bid)

127
 Part VII- FORMS and DECLARATIONS

1. FORM OF TENDER

Name of Work:

To

The Governor of the State of Kerala

Sir,
1. I/We do hereby tender to execute the works enumerated in the Schedule
accompanying in accordance with the terms in your tender Notification
_______ date………………………………..and specifications and conditions of
contract in the bidding document.
2. Copy of the electronically signed specifications signed is also enclosed.
3. I/We further agree to complete the whole work in………………
………………… weeks/months from date of receipt of order to start work,
and / or in the case of piece-works, maintain the minimum rate or
progress specified in the Tender Schedule.
4. I/We do/do not agree to accept and carry out such portion of the work
included in my/our tender as may be allotted to me /us if the whole work
be not given to me/us.
5. In consideration I/We being registered as a Bidder in the Kerala PWD and
invited to tender, I/We agree to keep the tender open for
acceptance…………….days from the date of submission thereof and not to
make any modifications in its terms and conditions which are not
acceptable to Government.
6. I/We agree that Arbitration shall not be a means of settlement of any
disputes or claims arising out of the contract relating to the work.

A sum of Rs…………………………… is hereby remitted online on the e-GP web

site as Earnest Money. If I/We fail to keep the tender open as aforesaid or
make any modifications in that terms and conditions of the tender which are
not acceptable to Government.

OR

If after tender is accepted, I/We fail to execute the agreement as provided in

clause ___ of tender notifications or to commence the execution of the work as
provided in the conditions. I/We agree that the government shall , without

128
prejudice to any other right or remedy be at liberty to forfeit the said earnest
money absolutely and also recover from me/us the entire loss that may be
caused to the Government by the retender or rearrangement of the work or
otherwise under the provision of the Revenue Recovery Act or otherwise.

Acc:

i. Tender Schedule (submitted with Financial Bid) :

ii. Earnest Money Rs……………..

iii. Signed copy of full tender/bid documents:

iv. Signed copy of drawings :

Nationality :

Signature

Full Name of Bidder:

Place of Residence:

2. PRELIMINARY AGREEMENT FORMAT

PRELIMINARY AGREEMENT

(To be executed on stamp per Rs.200/-)

Preliminary Agreement entered into on this ……………………… ………………… day of

……………………………………………… Two thousand and …………….. between
…………………………………………………<Tender Inviting Authority> for and on behalf of
the Governor of Kerala (hereinafter called for the Government) of the one part and
Sri…………………………………………………………………………………………………
………………………………………………………………………………………………………
…………………………………….. (here enter full name and address of the Bidder) hereinafter
called the Bidder of the other part for the execution of the agreement as well as for the execution
of the work ………………………………………………………………………………………
………………………………………………………………………………………………………
…………………………………………….

WHEREAS the Government invited tenders for the work of

………………………...……………………………………………………………

129
..………………………………………......……………………………………………….(here
enter name of the work) by Notification No………………………………….Dated
……………in the …………………………………………………………

I/We undersigned hereby offer to construct the proposed work in strict accordance with the
contract/bid document for the consideration to be calculated in terms of the priced schedule of
quantities.

I/We undertake to complete the whole of the works as per the attached schedule from the date of
issue of intimation by you that our tender has been accepted and upon being permitted to enter
site. I/We further undertake that on failure, subject to the conditions of the contract relating to
extension of time, I/We shall pay agreed `Liquidated Damages' for the period during which the
work shall remain incomplete.

I/We hereby deposit with you as Earnest money Rs. _____ /- (Rupees ______) [carrying no
interest] by means of online payment in the e-GP web site of Kerala in favour of <tender
inviting authority> and I/We agree that this sum shall be forfeited in the event of the Employer
accepting my/our tender and I/We fail to take up the contract when called upon to do so as per
clause 3.6.6 and 7 of ITB of the bid document.

I/We further agree for the deduction of 2.5% from the `Interim Payment/RA Bill' and up to a
maximum of 2.5% of the contract value towards the ‘Performance Security Deposit', which will
be returned as per the relevant clauses in the agreement.

I/We will furnish the Performance Guarantee Bond as per the approved format, if our bid is
accepted. Bid Security deposited shall be treated as security for the proper fulfilment of the same
and shall execute an agreement for the work in the prescribed form. If I/We fails to do this or
maintain a specified rate of progress (as specified in the Milestone details of contract data in the
bid document), the performance guarantee(both treasury fixed deposit and irrevocable bank
Guarantee) and Performance Security Deposit if any deducted from the RA Bills shall be
forfeited to Government and fresh tenders shall be called for or the matter otherwise disposed
off. If as a result of such measures due to the default of the Bidder to pay the requisite deposit,
sign contract or take possession of the work any loss to Government due to the same will be
recovered from me/us as arrears of revenue, but should it be a saving to Government. I/We shall
have no claim whatever to the difference. Recoveries on this or any other account will be made
from the sum that may be due to us on this or any or other subsisting contracts or under the
Revenue Recovery act or otherwise the Government may decide.

I/We further agrees that, in the case of becoming the lowest Bidder in this tender and in the
event of failure on part of me/us to produce any of the original documents, or submit the
performance guarantee, or enter into agreement with the first part within the specified time limit,
the first part may take appropriate action as provided in the bid document. In such a situation, if
the second lowest Bidder gets awarded with the work at his quoted rate, I shall agree to pay to

130
the first part compensation towards the loss on account of award of work at a higher amount.
Recoveries on this or any other account will be made from the sum that may be due to us on this
or any or other subsisting contracts or under the Revenue Recovery act or otherwise the
Government may decide.

NOW THEREFOR IN THE PRESENCE OF WITNESS it is mutually agreed as follows.

1) The terms and conditions for the said contract having been stipulated in the said
tender document and forms to which the I/We have agreed and a copy of which is
here to be appended which forms the part of this agreement, it is agreed that the terms
and conditions stipulated therein shall bind the parties to this agreement except to the
extend to which they are abrogated or altered by express terms and conditions herein
agreed to and in which respect the express provisions herein shall supersede those of
said tender form.
2) The I/We hereby agreed and undertake to perform and fulfill all the operations and
obligations connected with the execution of the said contract work
........................................................ ................................................................................
(hereinafter the name of the work) if awarded in favour of the me/us.)
3) If the Bidder does not come forward and to execute the original agreement after the
said work is awarded and selection notice issued in his favour or commits breach of
any of the conditions of the contract as stipulated in clause of the notice inviting
tenders as quoted above, within the period stipulated then the Government may
rearrange the work otherwise or get it done departmentally at the risk and the cost of
the Bidder and the loss so sustained by the Government can be realized from the
Bidder under the Revenue recovery Act as if arrears of land revenue as assessed
quantified and fixed by an adjudicating authority consisting of the Secretary Public
works, Chief Engineer (Admn) or any other officer or officers authorized by
Government in this behalf, taking into consideration the prevailing P.W.D rates and
after giving due notice to the Bidder. The decision taken by such authority officer or
officers shall be final and conclusive and shall be binding on the Bidder.
4) The Bidder further agrees that any amount found due to the Government under or by
virtue of this agreement shall be recoverable from the Bidder from his Bid Security
and his properties movable and immovable as arrears of Land Revenue under the
provision of the Revenue Recovery Act for the time being in force or in any other
manner as the Government may deem fit in this regard.
5) The Bidder further assures that it is clearly understood that the settlement of claims
either by part bills or by final bills will be made only according to the availability of
budget provision and allotment of funds made with the Divisional officer in charge of
the work under the respective heads of account in which the work is sanctioned and
arranged and also subject to the seniority of such bills. No claims for interest or for
damages whatsoever shall be made for the related settlement of claims of bills.

131
IN WITNESS THERE OF SRI………… ………………………………………

.………………………… (here enter the name of the officers of the Department )

for on behalf of the Governor of Kerala State and ………………………………

……………………………………………………………………………………..

………………………………………………………………………………………

… the Bidder have set their hand on the day and year first above written

Signed by Sri………………………………………(officer / Officers of Public Works

Department)

In the presence of witnesses:

1.

2.

Signed and delivered by …………………………………..(Bidder) in the presence of

1.

2.

3. Format for Integrity Pact

(Certificate to be furnished by the Bidder with the tender document downloaded from e-GP
Web-site)

CERTIFICATE

I/We………………………………… undertake that the tender submitted by us is downloaded

from e-GP Website (www.etenders.kereala.gov.in) and is same in content and form (verbatim),
and any deviation, of detected, at any stage, would entitle the Employer to reject our bidding/
offer without assigning any reason or recourse to any penal action and would be legally binding
on us.

Signature……………………..(of Bidder)

Seal……………………………

132
4. Format for Affidavit
Non-Judicial Stamp Paper

AFFIDAVIT

I/We, ………………………………………………………….., Bidder/Partner/Legal

Attorney/Accredited Representative of M/s …………………………… solemnly declare that:

1. I/We are submitting Tender for the Work ……………………………………………

against Tender Notice No…………. dated ………..

2. None of the Partners of our firm is relative of employee of …………………………

(Name of the Employer) who is involved with the arrangement and execution of this work.

3. All information furnished by us in respect of fulfilment of eligibility criteria and

qualification information of this Tender is complete, correct and true.

4. All documents/credentials submitted along with this Tender are genuine, authentic, true
and valid.

5. I/we undertake to deploy all plant and machinery, tools and tackles, man and materials
etc. as required for execution of the work.

6. I/We hereby declare that I/We have perused in detail and examined closely the Central
Public Works Department Specifications, Kerala PWD Manual, Kerala PWD Quality Manual
and Laboratory Manual, before I/We submit the tender/ bid and I/We agree to be bound by and
comply with all such specifications and requirements.

7. If any information and document submitted is found to be false/incorrect at any time,

department may cancel my/our Tender and action as deemed fit may be taken against us,
including termination of contract, forfeiture of all dues including Earnest Money, revoking of
Bank Guarantees and banning/delisting of our firm and all partners of the firm etc.

Signature of the Tenderer,

Seal of Notary Dated …………………

133
5. Form of Performance Guarantee by Bank
1) This deed of Guarantee made on the day of ………………. (month & year) between
Bank of…………………. …………. (hereinafter called the “Bank”) represented
by_________(name of authorised signatory ) of the one part, and the <tender inviting authority>
(hereinafter called “the Employer”) represented by _______(name) of the other part.

2) Whereas Employer has awarded the contract for …………… (Name of work as per
Notice Inviting Tender) (hereinafter called the contract) to …………………………… (Name of
the Contractor) hereinafter called the “Contractor”.

3) AND WHEREAS the Contractor is bound by the said Contract to submit to the Employer
a Performance Guarantee for a total amount of `…………………(Amount in figures and words).

4) Now we the Undersigned ……………………………………. (Name of the Bank and

Branch) being fully authorized to sign and to incur obligations for and on behalf of and in the
name of………………………….. (Full name of Bank), hereby declare that the said Bank will
guarantee the Employer the full amount of `. …………………………… (Amount in figures and
Words) as stated above.

5) After the Contractor has signed the aforementioned Contract with the Employer, the
Bank is engaged to pay the Employer, any amount up to and inclusive of the aforementioned full
amount upon written order from the Employer to indemnify the Employer for any liability of
damage resulting from any defects or shortcomings of the Contractor or the debts he may have
incurred to any parties involved in the Works under the Contract mentioned above, whether these
defects or shortcomings or debts are actual or estimated or expected. The Bank will deliver the
money required by the Employer immediately on demand without delay and demur and without
reference to the Contractor and without the necessity of a previous notice or of judicial or
administrative procedures and without it being necessary to prove to the Bank the liability or
damages resulting from any defects or shortcomings or debts of the Contractor. The Bank shall
pay to the Employer any money so demanded notwithstanding any dispute/disputes raised by the
Contractor in any suit or proceedings pending before any Court, Tribunal or Arbitrator/s relating
thereto and the liability under this guarantee shall be absolute and unequivocal.

6) This Guarantee is valid till ………………….. (valid till 28(twenty-eight) days from the
completion of defects liability period as per clause ___ of bidding document).

7) At any time during the period in which this Guarantee is still valid, if the Employer
agrees to grant a time extension to the Contractor or if the Contractor fails to complete the Works
within the time of completion as stated in the Contract, or fails to discharge himself of the
liability or damages or debts as stated under Para 5, above, it is understood that the Bank will

134
extend this Guarantee under the same conditions for the required time on demand by the
Employer and at the cost of the Contractor.

8) The Guarantee hereinbefore contained shall not be affected by any change in the
Constitution of the Bank or of the Contractor.

9) The neglect or forbearance of the Employer in enforcement of payment of any moneys,

the payment whereof is intended to be hereby secured or the giving of time by the Employer for
the payment hereof shall in no way relieve the bank of their liability under this deed.

10) The expressions “the Employer”, “the Bank” and “the Contractor” hereinbefore used
shall include their respective successors and assigns.

11) Notwithstanding anything contained herein:

a) Our liability under this Bank Guarantee shall not exceed `……………(Rupees………)

b) This Bank Guarantee shall be valid up to …………….

IN WITNESS WHEREOF I/We of the bank have signed and sealed this guarantee on the
…………. day of …………… (Month & year) being herewith duly authorized.

For and on behalf of the…………………………. Bank.

Signature of Authorized Bank official

Name : ……………………………..

Designation : ……………………………..

Stamp/Seal of the Bank : ……………………………..

Signed, sealed and delivered for and on behalf of the Bank by the above named ……………….
in the presence of :

Witness 1. Witness 2.

Signature ……………………… Signature ……………………….

Name …………………………… Name …………………………..

Address ……………………….. Address …………………………

135
6. Requisition Form for e-Payment
Requisition for e-Payment

[ To be attached with tender form as per G.O (P) No.06/2012/PWD dated 10/01/2012 ]

Certified that I am having a Savings / Current Account in <Name of Bank> at <Name of

Branch> with IFSC Code ___________

The Account Number is: _______________________________

I wish to receive all payments in this account through NEFT and RTGS systems, as the case may
be, for all payments relating to this work.

Name of Bidder

Place:____________________

Date:__________________

7. Sample Guarantee Bond for termite-proof/water and leak-proof work.

This AGREEMENT made this ........................ day of ......................two
thousand...............................between M/s ................ (Hereinafter called the Guarantor/Contractor
of the one part) and the...................................... (Employer on behalf of the Hon. Governor of
Kerala hereinafter called the Government of the other part).

WHEREAS this agreement is supplementary to the contract (hereinafter called the Contract)
dated ................... made between the Guarantor of the one part and the Employer of the other
part, whereby the Contractor, inter alia, undertook to render the buildings and structures in the
said Contract recited, completely termite-proof/water and leak-proof.

AND WHEREAS the Guarantor agreed to give a guarantee to the effect that the said structure
will remain termite-proof for ten years to be reckoned from the date after the maintenance period
prescribed in the contract expires.

During this period of guarantee the Guarantor shall make good all defects and for that matter,
shall replace at his risk and cost such wooden members as may be damaged by termites, and in
case of any other defect being found he shall render the building waterproof/termite-proof at his
cost to the satisfaction of the Engineer-in-charge, and shall commence the works of such
rectification within seven days from date of issuing notice from the Engineer-in-
charge/Competent authority calling upon him to rectify the defects, failing which the work shall
be got done by the Department by some other Contractor at the Guarantor’s cost and risk, and in

136
the later case the decision of the Engineer-in-charge as to the cost recoverable form the
Guarantor shall be final and binding.

That if the Guarantor fails to execute the waterproofing/anti-termite treatment or commits

breaches hereunder then the Guarantor will indemnify principal and his successors against all
loss, damage, cost, expense or otherwise which may be incurred by him by reason of any default
on the part of the Guarantor in performance and observance of this supplemental agreement. As
to the amount of loss and/or damage and/or cost incurred by the Government, the decision of the
Engineer-in-charge will be final and binding on the parties.

IN WITNESS WHEREOF these presents have been executed by the Obligor .................. and by

................................. for and on behalf of the Governor of Kerala on the day, month and year first
above written.

Signed, sealed and delivered by OBLIGOR in the presence of witnesses

1.

2.

Signed for and on behalf of THE GOVERNER OF KERALA by …………........………… in the

presence of witnesses

1.

2.
8. Format for MoU for Consortium or Joint Ventures

FORMAT OF MEMORANDUM OF UNDERSTANDING WITH ASSOCIATE(s)

(Format for the MoU between the Bidder i.e. Lead Member & its Associate(s)
and to be submitted along with the Bid by the Bidder)
(To be executed on Non-Judicial Stamp Paper of appropriate value)
Memorandum of Understanding

Name of Work :
Ref : NIT No……………………………..

We, M/s …………………………………. ( Name & Address of the Bidder i.e

Lead Member) and (i) M/s …………………………, (ii) M/s ……………………….
And (iii) M/s ………………………….. * (Names and addresses of the Associate
/ Consortium partner) have formed a Consortium for the subject work and
hereby undertake:
1. to be held jointly and severally responsible for the subject work as well as
performance of the Contract.

137
2. that M/s …………………………. (Bidder / Associate or Consortium
partners)* have the experience as prime contractor for construction of the
work whose details are given hereafter.
<name of work>

Name of Bidder / Associate (Consortium) partners: ………………………..

Sl.No Name of similar Details of Date of Details of Remarks

Works work start and customer
complete
1
2
3

(The Bidder as well as each Associate / Consortium Partner with experience

as prime contractor for the work as mentioned in this clause shall furnish
their details separately).

3. that M/s ………………………. shall be the Lead Member for this Associate
/ Consortium.
4. that M/s ……………………… (name of the Bidder i.e. Lead Member) has
associated with (i) M/s ……………………………. (ii) M/s ………………
………and (iii) M/s ……………. * (name of Associate or Consortium partners)
for the subject work as per their role, tenure & % share in association, given
hereafter:

Sl.No Name of Role of Bidder/ Tenure of % share

Bidder (LM) & Associate/ Association** in
Associate / Consortium Association
Consortium partners
partners
1 M/s …….. (
Bidder / LM)
Financial &
technical
qualification
For entire
period
2 M/s
……(Associate
(s) Financial
& technical
qualification
5. that M/s ……………………………… ( Bidder i.e. Lead Member) have formed
consortium with (i) M/s ……………………… & (ii) M/s

138
………………………………. (names of Associate / Consortium partners)
having collective experience towards Technical & Financial Qualification as
per the relevant clauses of NIT. We hereby undertake that this MoU followed
by JDU as per the provision of the Bid Document shall remain valid for the
tenure of association as specified at para 4.0 of this MoU.
6. that M/s …………………………. ( Bidder i.e. Lead Member) shall furnish
the Joint Deed of Undertaking (JDU) duly executed between the Bidder and
the Associate(s) as per the format given in the NIT by the date specified by
the Employer.
7. that this MoU shall valid till a valid JDU is submitted.
8. that the above MoU shall governed by substantive and procedural laws in
India.

For and on behalf of: …………………………………..

(the Lead Member of Associate / Consortium )

Signature: …………………………………..
(the Authorized Signatory)

Name of the Signatory:

Designation:
Company’s Stamp / Seal:

For and on behalf of: (i) ………………… (ii) ………………… (iii) ………………
(the Associate )

Signature: (i) ………………… (ii) ………………… (iii) …………………

(the authorized Signatory)

Name of the Signatory: (i) …….…………… (ii) ………………… (iii)

…………………

Designation: (i) …………… …… (ii) ………………… (iii) …………………

Company’s Stamp / Seal:

Witness (1): Witness (2):

Signature: …………………….. Signature: ……………………..

Name: …………………….. …. Name: …………………………
Official Address: ……………………. Official Address: …………………..
Date:
Place:
Sign and seal of Notary with date

* Strike out which is not applicable

139
 ** Association / Consortium formed for execution of this subject work will
be effective from the date of signing of the Contract.

9. Format for JDU for Consortium

PROFORMA OF JOINT DEED OF UNDERTAKING (JDU) TO BE JOINTLY

EXECUTED BY THE BIDDER i.e. LEAD MEMBER AND HIS ASSOCIATE(S)
(on the strength of other associate(s) collectively meeting both the Technical
& Financial Qualification Requirement as per NIT)
(TO BE FURNISHED IN NON-JUDICIAL STAMP PAPER OF APPROPRIATE
VALUE IN ACCORDANCE WITH STAMP ACT)
[To be submitted before signing of the Contract by the Bidder i.e. Lead
Member]

This JOINT DEED OF UNDERTAKING (JDU) executed on this ……. day of

……… (month two thousand…….(year) by M/s……………………….. (Legal
Status) having its …………….(registered/principal/head etc.*) office at
…………………(address of the Bidder) hereinafter called “the Bidder” i.e.
Lead Member (LM), which expression shall unless repugnant to the context
or meaning thereof, include its successors-in-interest, administrators,
executors and permitted assigns and M/s……………….. (Legal Status)
registered under the …………… Act, …………….. having its/ their
……….(registered/principal/head etc.*) office at (1)……………. (2)……….
………….. hereinafter called “the Associate” which expression shall unless
repugnant to the context or meaning thereof, include its/their successors-
in-interest, administrators, executors and permitted assigns in favour of the
<tender inviting authority>(hereinafter called “Employer” which expression
shall unless repugnant to the context or meaning thereof, include its
successors in interest, administrators, executors and assigns).
WHEREAS the Employer has invited <name of work> vide its NIT
No…………. dt. ……… .

AND WHEREAS, M/s………………………………(the Bidder/LM) has

submitted its Proposal bearing Ref. No……………dated…………… based on
MoU dated……….. in association with M/s………………………, and this Deed
of Joint Undertaking under these presents and the proposal, in accordance
with the requirements of NIT, have been signed jointly by us.
AND WHEREAS, M/s………………………………(the Bidder/LM) has requisite
collective experience as prime contractor , of Technical / Financial
Qualification Requirement of of NIT with associates 1) M/s ---------------------
----------------------2) M/s ----------------------------------------and is entitled to
bid (ii) under associates /Consortium Route of as the Bidder and thus after
association, the Bidder & his Associate(s) collectively meet the requirements
for <name of work>as per the Qualifying Requirements of Instructions to

140
Bidders of NIT. The said Bidder (LM) and its Associate(s) hereby furnish an
undertaking that they shall be held jointly and severally responsible and
bound unto Owner for <name of work>as well as performance of the
Contract for the period for which the association has entered into this JDU,
fully meeting the parameters guaranteed for the above work as per the
bidding documents/ specifications including furnishing Financial
Securities, in the event the Proposal is accepted by the Employer, resulting
in a Contract (hereinafter called the “Contract”).

The role, tenure & % share of the members of the Association/Consortium

is as given
hereafter:

Sl.No Name of Role of Bidder/ Tenure of % share

Bidder (LM) & Associate/ Association** in
Associate / Consortium Association
Consortium partners
partners
1 M/s …….. (
Bidder / LM)
Financial &
technical
qualification
For entire
period
2 M/s
……(Associate
(s) Financial
& technical
qualification

NOW THEREFORE, THIS DEED Witnesses as Under:

1. That in consideration of the Award of the Contract by the Employer to

M/s………………….. (the Bidder i.e LM), we, the aforesaid Bidder (LM) and
the Associate(s), will jointly and severally be responsible in accordance with
the Contract to Owner for successful Construction of the work for <name of
work> as well as performance of the Contract, fully meeting the guaranteed
parameters required as per the Contract Specification.

2.0 The Bidder (LM) along with the Associate(s) shall have responsibility of
the work of <name of work>for entire term of the contract.

141
2.1 Without prejudice to the generally of the undertaking in paragraph 1.0
above, the manner of achieving the objective set-forth in paragraph 1.0
above shall be as follows:

a) M/s……………… (name of the Lead Member / Associate(s) having

Technical Qualification Requirement as per the Instructions to Bidders shall
be required to furnish the details and to advise and provide necessary
technical assistance to M/s……………… (the Bidder i.e. LM) for the work for
<name of work>, their quality surveillance during construction, Erection,
Installation & commissioning and performance of the subject work. Lead
Member / All such Associate (s) further shall depute their technical experts
from time to time to the Work site to facilitate successful performance for
the work of for <name of work>, as stipulated in the aforesaid Bidding
Documents. Other Associate(s) shall also render all the assistance during
the period of contract.

b) The Lead Member / Associate(s) will be responsible to deliver the work of

for <name of work>, in accordance with the Bidder’s consent.
c) In the event, the Lead Member / Associate(s) and the Bidder (LM) fail to
demonstrate successful performance of the work of for <name of work>, as
set forth in the Bidding Documents, the Associate(s) and the Bidder (LM)
will be jointly responsible for taking proper corrective measures.
d) Implementation of the corrected design and all other necessary corrective
repairs, replacements or modifications to the work of for <name of work>,
if required, shall be the joint responsibility of the Associate(s) & the Bidder
(LM). e) The Lead Member / Associate(s) will be fully responsible for the
quality of all the works/ components manufactured at its works or at its
Vendor’s works and, if necessary, their repair or replacement, for
incorporation in the work of for <name of work>, and timely completion as
per the Contract.

f) However, the Lead Member / Associate(s) having the qualification

requirement in terms of of Instructions to Bidders of NIT, shall have
exclusive responsibility for the work of for <name of work>, as per the
tenure specified in this JDU.
.
2.2 We, the Bidder(LM) and the Associate(s) are fully aware that for non-
fulfillment of any of the obligations either towards <name of work>, the
Employer is free to take up the matter either with the Lead Member and/ or
any or all of the Associate(s) as per the Employer’s convenience.
3.0 This Joint Deed of Undertaking shall be construed and interpreted in
accordance with the Laws of India. The High Court of Kerala shall have
exclusive jurisdiction in all matters arising there under.
4.0 We, the Bidder (LM) and the Associate(s), undertake not to revoke this
Undertaking for the full term of the Contract and further stipulate that the

142
undertaking herein contained shall terminate upon satisfactory completion
of such period or the subject work.
5.0 In case of award, the Bidder (LM) & his Associate(s) shall furnish a
Financial Security in favour of the Owner from any reputed commercial
bank as indicated in the NIT. The value of such Financial Security Contract
Performance Guarantee shall be guaranteed towards the faithful
performance/ compliance of this Joint Deed of Undertaking in accordance
with the terms & conditions specified herein. The guarantee shall be
unconditional, irrevocable and valid as stipulated under the Contract. The
guarantee amount shall be payable to Owner
on demand without any demur, reservation, protest or contest.

6.0 That this Deed will form an integral part of the Contract awarded to the
Bidder (LM) on acceptance of its Proposal and shall be operative from the
date of the Contract coming into force.

IN WITNESS WHERE OF, the Associate(s) and the Bidder (LM) have,
through their authorized representatives, set their hands and seal on the
day, month and year first mentioned above.

BIDDER
For and on behalf of M/s…………………………………(name of the Bidder/LM)

Signature………………………………
(the Authorized Signatory)
Name of the Signatory……………………………………………
Designation……………………………………………………
Bidder’s Stamp/Seal …………………………………………………….

WITNEESS (1) WITNEESS (2)

Signature……………………… Signature……………………
Name…………………………………. Name………………………..
Official Address……………………… Official Address………………
ASSOCIATE(S)
For and on behalf of M/s…………………………………
(Name of the Associates)

Signature M/s…………………………………...
(Authorized Signatory)
Name of the Signatory ………………………………………..
Designation ………………………………………..
Company’s Stamp/Seal ………………………………………..

WITNEESS (1) WITNEESS (2)

Signature……………………… Signature……………………
143
Name…………………………………. Name………………………..
Official Address……………………… Official Address………………
Sign and seal of Notary with date

* Association/Consortium formed for execution of this subject work will be

effective from the date of signing of the Contract.

144
Part VIII- DRAWINGS

145