M.P.

MADHYA KSHETRA
VIDYUT VITARAN CO. LTD.,
BHOPAL
(Government of M.P. Undertaking)

Tender Specification No.MD/MK/04/879

(Due for Opening on 17.03.2023)
“Rate Contract for Supply of printed LT Bills for
consumers of MPMKVVCL’

Chief General Manager (Procurement)

Corporate Office,
M.P. Madhya KshetraVidyutVitaran Co. Ltd.,
Nishtha Parisar, Bijlinagar,
Govindpura, Bhopal-462023
Phone No.:(0755) 2602033-36
Fax No. :(0755) 10089821
Website :portal.mpcz.in
 TENDER SPECIFICATION NO- MD/MK/04/879
ITEM: Rate Contract for Supply of printed LT Bills for consumers of MPMKVVCL’

DUE FOR OPENING ON 17.03.2023 FROM 3.00 PM

INDEX

S. No. Particulars Pg no.

1 Tender notice, Critical Dates & Basic Tender Information 3-5
2 Instructions for Online Bidders 6-8
3 Annexure I -General Instructions to Bidders 9-14
4 Annexure II -Qualification Criteria & Evaluation Methodology 15-17
5 Annexure III -General Terms and Conditions of Purchase 18-23
6 Annexure IV - Special Terms and Conditions of Purchase 24-28
7 Annexure V – Location of billing centre & printed bill delivery 29-30
8 Annexure VI – LT bill technical specification 31
9 Annexure-VII -List of Consignee 32
10 Schedule I -Price & Quantity Schedule 33-34
11 Schedule II “GENERAL INFORMATION ” 35
12 Schedule III “Undertaking” 36-37
13 Schedule IV “Check List” 38

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 M.P.MADHYA KSHETRA VIDYUT VITARAN CO. LTD.,
(Govt. of Madhya Pradesh Undertaking)
NISHTHA PARISAR, BIJLINAGAR, GOVINDPURA, BHOPAL-462023
PHONE NO. 0755-2602033-34 FAX NO.0755-10089821, Email-
[email protected]
Website:portal.mpcz.in, CIN Number:U40109MP2002SGC015119
--------------------------------------------------------------------------------------------------------------------

TENDER NOTICE

Online tender is invited for supply of following item from bidders as per Tender
Specifications. The Bid will be received online on the portal http://www.mptenders.gov.in up to date
& time indicated below. The tender will be opened in the office of the undersigned as mentioned in
tender time schedule (key date). If desired, the bidder or their duly authorized representatives may
remain present at the time of opening of tender: -
Tender fee Due date of
Tender Approx.
Sr. (inclusive of opening of tender
Specification Name of items Value
No. GST @18%) online from
no. (Rs. Lakh)
(in Rs.) 15.00 Hrs.*
Rate Contract for
supply of printed
1. MD/MK/04/879 LT Bills for 27.00 5900 17.03.2023
consumers of
MPMKVVCL‟

*For updated/extended due dates for opening of tender (EMD in cover-A & Techno-commercial bid
in cover-B) please refer to the online key dates.
NOTE: -
(1) Other details can be seen in the complete tender documents available on new implemented e-
portal https://mptenders.gov.in.

(2) Tender Documents can be downloaded from main portal https://mptenders.gov.in free of
cost. However, for participation in the tender, the bidder shall have to pay non-refundable
tender fee. In case, the tender is dropped without opening, the tender fees shall be refunded
after deduction of necessary portal charges.

(3) The Micro & Small Enterprises (MSEs) of Madhya Pradesh registered with District
Industries Centre (DIC)/Khadi &Village Industries Commission (KVIC)/ Khadi & Village
Industries Board (KVIB)/Coir Board/NSIC/Directorate of Handicraft and Handlooms / Udyog
Aadhar Memorandum (UAM) or any other body specified by Ministry of Micro, Small &
Medium Enterprises on the date of opening of tender for the tendered item(s) shall be
exempted from payment of tender fee. In support of above the bidders shall be required to
upload the requisite documents on the portal of MP Tender, failing which their techno
commercial bid shall not be considered for opening.

(4) The bid data should be filled in and the bid seals of all the envelops and the documents which
are to be uploaded by the bidders should be submitted online only as per time schedule (Key
Dates).

(5) The relevant portion of tender which tenderers have to fill online would be available on above
website on date mentioned against each tender. The company reserves the right to reject any or
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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 all the tenders or accept any tender in full or part as considered advantageous to the company,
whether it is lowest or not, without assigning any reason whatsoever it may be.

(6) Since the bidders are required to sign their bids online using class III – Digital Certificates
only, hence they are advised to obtain the same at the earliest. For further information, bidders
are requested to contact Madhya Pradesh State Electronic Development Corporation Ltd, State
IT Centre, 2nd Floor, 47-A, Arera Hills, Bhopal-462011, Telephone No. 0120-4001002/
4200462/ 4001005, E-mail: [email protected].

(7) Bidders intending to participate in the Tender are required to get themselves trained on the e-
Procurement System.

(8) The required amount of EMD shall be accepted through online payment only.

(9) The Bidders are required to invariably upload the valid documentary evidence of submission
of online EMD (or EMD Exemption Certificate if applicable) in Envelope-A without which
online offer i.e., Envelopes-B & C shall not be opened.

(10) No offer will be accepted without valid Earnest Money Deposit, unless exempted by the
Company. If on opening of tender, it is revealed that EMD amount is inadequate / any other
discrepancy is noticed, the tender shall be rejected.

(11) The corrigendum or addendum to the Bidding Documents, if any, as well as any change in due
date(s) of opening of tender will be published on the website https://mptenders.gov.in & also
Company‟s website www.mpcz.co.in but will not be published in newspaper. Hence
participant bidders are advised to regularly visit the websites until the bid opening. The
Company shall not be responsible in any way for any ignorance of the bidders about the
corrigendum or addendum or change in the due date(s).

(12) Last date for submission of Online Bid documents {Envelop- A (EMD) & Envelop-B (Techno
Commercial Bid)} shall be as per online key dates. The same shall be opened as per key dates.
The date of opening of EMD & Techno commercial bid shall be the date of opening of tender
for all the purpose.

(13) The Tender document will be available on portal https://mptenders.gov.in on or after

07.03.2023 at 16:30 Hrs. The interested bidders are advised to regularly visit the portal for the
purpose.

CGM (Purchase)
M.P.M.K.V.V. Co. Ltd., Bhopal

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 -//SAVE ELECTRICITY//-

CRITICAL DATES & BASIC TENDER INFORMATION

Particulars Details
Name of Work Rate Contract for supply of printed LT Bills
for consumers of MPMKVVCL‟
Tender Specification Number MD/MK/04/P-III/TS-879
Due date of submission of Tender (EMD + 16.03.2023 at 15.00 Hrs.
Techno-Commercial Bid Online)
Key Dates:-
S.No. Tender Stage Date & Time
1. Publishing Date 07.03.2023 at 16.00 Hrs.
2. Document Download/Sale Start Date 07.03.2023 at 16.30 Hrs.
3. Pre-Bid Meeting Date 09.03.2023 at 15.00 Hrs.
4. Bid Submission Start Date 10.03.2023 at 15.00 Hrs.
5. Bid Submission End Date 16.03.2023 at 15.00 Hrs.
6. Bid Opening Date 17.03.2023 at 15.00 Hrs.
Basic tender information:-
1. Part-I (Envelop-1)-The bidder shall be required to deposit EMD online as specified in
clause-5, Annexure-1 of the tender specification and to upload a scan copy of the same
in envelop-1. In case of exemption from payment of EMD as allowed in clause-5 (b),
Annexure-1 of the tender, bidder shall upload the scan copy of duly notarized
documents as required in the above clause.
2. Part-II ( Envelop-2)- The bidders shall be required to upload following documents
digitally signed in the envelop-2 which shall form Techno commercial bid.
(i) Schedule II - General Information
(ii) Schedule III - Declaration/Undertaking must be submitted by all the bidders
on non-judicial stamp paper worth Rs.500/- duly notarized
(iii) Schedule IV- Check list

In case of error-ness/ non-submission/ missing of any of the above documents,

the purchaser will have full right to reject the bid or evaluate the bid with the
documents submitted by the bidder, as the case may be. The purchaser may
however ask the bidder for a clarification of its bid. Part-III (Envelop- 3) the
bidder shall quote their rates online only in the BOQ and shall be kept in envelop-III
schedule-I.
3. Part-III (Envelop- 3) the bidder shall quote their rates online only in the BOQ and
shall be kept in envelop-III schedule-I.
4. The bidders may please keep themselves updated of price bid opening from the e-
portal.
5. Pre-bid conference (as detailed in above table).

CGM (Procurement)
M.P.M.K.V.V. Co. Ltd., Bhopal

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 INSTRUCTIONS FOR ONLINE BID SUBMISSION

The bidders are required to submit soft copies of their bids electronically on the MP TENDERS
Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the
bidders in registering on the MP TENDERS Portal, prepare their bids in accordance with the
requirements and submitting their bids online on the MP TENDERS Portal.
More information useful for submitting online bids on the MP TENDERS Portal may be obtained at:
https://mptenders.gov.in/nicgep/app

REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: https://mptenders.gov.in/nicgep/app) by clicking on the link
“Online bidder Enrollment” on the MP TENDERS Portal which is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the MP TENDERS
Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class II or Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g. Sify /nCode /eMudhra etc.), with their
profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC‟s to others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

1) There are various search options built in the MP TENDERS Portal, to facilitate bidders to
search active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search
for tenders, wherein the bidders may combine a number of search parameters such as
Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a
tender published on the MP TENDERS Portal.
2) Once the bidders have selected the tenders they are interested in, they may download the
required documents / tender schedules. These tenders can be moved to the respective „My
Tenders‟ folder. This would enable the MP TENDERS Portal to intimate the bidders through
SMS / e-mail in case there is any corrigendum issued to the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before
submitting their bids.

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 2) Please go through the tender advertisement and the tender document carefully to understand
the documents required to be submitted as part of the bid. Please note the number of covers in
which the bid documents have to be submitted, the number of documents - including the
names and content of each of the document that need to be submitted. Any deviations from
these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. Bid documents may be scanned with 100 dpi with black and white option which
helps in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to
the bidders. Bidders can use “My Space” or „‟Other Important Documents‟‟ area available to
them to upload such documents. These documents may be directly submitted from the “My
Space” area while submitting a bid, and need not be uploaded again and again. This will lead
to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can upload the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3) Bidder should prepare the EMD as per the instructions specified in the tender document. The
bidder has to submit EMD by making Online payment on mptenders portal until unless not
exempted from EMD.
4) Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a
standard BoQ format with the tender document, then the same is to be downloaded and to be
filled by all the bidders. Bidders are required to download the BoQ file, open it and complete
the white coloured (unprotected) cells with their respective financial quotes and other details
(such as name of the bidder). No other cells should be changed. Once the details have been
completed, the bidder should save it and submit it online, without changing the filename. If
the BoQ file is found to be modified by the bidder, the bid will be rejected.
5) The server time (which is displayed on the bidders‟ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening
of bids etc. The bidders should follow this time during bid submission.
6) All the Documents submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by
unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology. Data storage
encryption of sensitive fields is done. Any Bid Document that is uploaded to the server is
subjected to symmetric encryption using a system generated symmetric key. Further this key
is subjected to asymmetric encryption using buyers/bid openers public keys. Overall, the
uploaded tender documents become readable only after the tender opening by the authorized
bid openers.
7) The uploaded Tender Documents become readable only after the tender opening by the
authorized bid openers.
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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 8) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a bid
summary will be displayed with the bid no. and the date & time of submission of the bid with
all other relevant details.
9) The bid summary has to be printed and kept as an acknowledgement of the submission of the
bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
ASSISTANCE TO BIDDERS
1) Any queries relating to the Tender Document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to MP
TENDERS Portal in general may be directed to the 24x7 MP TENDERS Portal Helpdesk.

Contractors / Vendors / Bidders / Suppliers are requested to visit e-procurement portal of Govt. of
Madhya Pradesh (https://www.mptenders.gov.in). The details and relevant links are available in
the Bidders Manual Kit on the right pane of website which is furnished here-
S.No Particulars Downloads
1 Notice to Bidders Notice_to_bidders_v906.pdf
2 Registration of Bidders Bidder_Registration_Manual_Updated_v906.pdf
3 Uploading of My Documents MyDocument_Updated_v906.pdf
4 Online e-Bid Submission Three_Cover_Bid_Submission_New_v906.pdf
Two_cover_bid_submission_new_v906.pdf
Four_cover_bid_submission_new_v906.pdf
Single_Cover_bid_submission_New_v906.pdf
5 Online Bid Withdrawal bid_withdrawal_updated_v906.pdf
6 Online Bid Re-submission Bid_Resubmission_Updated_v906.pdf
Clarifications (Tender Status, My
7 Enquiry_Updated_v906.pdf
Archive...)
8 Trouble Shooting troubleshoot_document_v906.pdf
9 BoQ Preparation Guidelines ItemWise_BOQ_New_v906.pdf
Percentage_BOQ_Updated_v906.pdf
ItemRate_BOQ_Updated_v906.pdf

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 ANNEXURE-I

GENERAL INSTRUCTIONS TO THE BIDDERS

1. The CGM (Procurement) on behalf of Madhya Pradesh Madhya Kshetra Vidyut Vitran Co.
Ltd. hereinafter referred to as “MPMKVVCL” invites online Tender for Supply of LT Bills
to respective circle .

2. The Bidders are requested to go through the General Instructions to the Bidders Annexure-I,
General Terms & Conditions of purchase contained in Annexure-III and Special Terms &
Conditions of purchase contained in Annexure-IV except as modified/laid-down hereunder. It
may be noted that no conditions or stipulations to the contrary or which are inconsistent will
be accepted.

Bidders are requested to ensure that all such schedules along with questionnaire (duly filled-
in), are submitted along with their offer. The bidders should note that in absence of any of the
schedules, as required in the tender, their offer shall be liable for rejection.
3. Here are some of very important instructions which every bidder should read carefully for
compliance before submitting the bid.

4. VALIDITY OF BIDS

Offers should be kept open for acceptance for at least 180 days from the date of opening.
Those who do not agree for a validity of 180 days will do so at their own risk and no request
for extending the validity is likely to be made from this office. However, if due to any
circumstances, beyond control, bidders are advised to extend the validity, they shall not be
permitted to revise their rates, offer any rebate or concession while extending the validity
which may materially result in any reduction or increase in the computed prices of their
original offer.
5. EARNEST MONEY

The bidder shall deposit the Earnest Money vis-à-vis the value of the tender as per the table
given below:-
NIT Value Earnest Money
Upto INR 50,000 Nil
Above INR 50,000 @1% of tender value, subject to minimum INR 1,000 and
maximum INR 1 lac.

i. No offer will be accepted without Earnest Money Deposit, unless exempted by the
Purchaser. If on opening of tender any discrepancy in EMD amount is noticed, the
offer shall be rejected.

ii. The required amount of EMD shall be accepted through online payment only. The
Bidders are required to invariably upload the valid documentary evidence of
submission of EMD (or EMD Exemption Certificate if applicable) in Envelope-A
without which online offer i.e., Envelopes-B & C shall not be opened.

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
i) No offer will be accepted without Earnest Money Deposit, unless exempted by the
Company. If on opening of tender any discrepancy in EMD amount is noticed, the tender shall
be rejected.

ii) The required amount of EMD shall be accepted through online payment only. The Bidders are
required to invariably upload the valid documentary evidence of submission of online EMD
(or EMD Exemption Certificate if applicable) in Envelope-A without which online offer i.e.,
Envelopes-B & C shall not be opened.

iii) The following are exempted from payment of EMD:

The Micro & Small Enterprises (MSEs) of Madhya Pradesh registered with District Industries
Centre (DIC)/Khadi &Village Industries Commission (KVIC)/ Khadi & Village Industries Board
(KVIB)/Coir Board/NSIC/Directorate of Handicraft and Handlooms / Udyog Aadhar
Memorandum(UAM)/UDHYAM or any other body specified by Ministry of Micro, Small &
Medium Enterprises on the date of opening of tender for the tendered item(s). The SSI units of
MP registered with DIC shall be exempted from payment of EMD on production of valid
competency certificate. In support of above the bidders shall be required to upload the requisite
documents on the portal of MP Tender, failing which their techno commercial bid shall not be
considered for opening.
iv) Forfeiture of Earnest Money Deposit:
The EMD may be forfeited:-
a) If a bidder withdraws or revokes its bid during the period of bid validity specified by
the bidder;
b) If a bidder modifies its bid in any manner after its opening but before the validity of the
bid expires;
c) If a bidder does not accept the arithmetical corrections of its bid price;
d) In the case of successful bidder, if the bidder fails to furnish the Performance Security
within the prescribed time.
e) In case, the bidder withdraws his offer during the validity period, after placement of
order, the EMD shall be forfeited.
v) Return of earnest money to bidders.
a) EMD shall be returned to the unsuccessful bidders, as soon as possible, after the tender
is decided.
b) EMD of bidders on whom the orders have been placed, shall be returned on acceptance
of Security Deposit.

6. Submission of bid:- Bidders shall submit the tender online only in following three parts .

i. Part-I (Envelop-1)-The bidder shall be required to deposit EMD online as specified in

clause-5, Annexure-1 of the tender specification and to upload a scan copy of the same in
envelop-1. In case of exemption from payment of EMD as allowed in clause-5 (b),
Annexure-1 of the tender, bidder shall upload the scan copy of duly notarized documents
as required in the above clause.
ii. Part-II ( Envelop-2)- The bidders shall be required to upload following documents
digitally signed in the envelop-2 which shall form Techno commercial bid.
(i) Schedule II - General Information
(ii) Schedule III - Declaration/Undertaking must be submitted by all the bidders
on non-judicial stamp paper worth Rs.500/- duly notarized
(iii) Schedule IV- Check list

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 In case of error-ness/ non-submission/ missing of any of the above documents,
the purchaser will have full right to reject the bid or evaluate the bid with the
documents submitted by the bidder, as the case may be. The purchaser may
however ask the bidder for a clarification of its bid.
iii. Part-III (Envelop- 3) the bidder shall quote their rates online only in the BOQ and shall be
kept in envelop-III schedule-I.

7. DATE AND TIME OF OPENING OF BIDS - CHANGES

Tender shall be opened on the due date and time as notified in the presence of the bidders or
their authorized representatives who may be present. If the due date of opening/ submission of
tender documents are declared a holiday by the Central/ State Government or Local
Administration, it will automatically get shifted to the next working day, for which no prior
intimation shall be given. The tender opening shall be continued on subsequent days, in case
the opening of all the tenders is not completed on the day of opening.
It may please be noted that the due date/ time of opening can be altered, extended, if felt
necessary by the purchaser, without assigning any reason thereof. However, due intimation
shall be communicated in such a case.

8. OPENING OF E.M.D. & COMMERCIAL AND TECHNICAL BID

The first envelope of Earnest Money Deposit shall be opened on the due date and time, as
notified in the Notice Inviting Tenders. The requirement for EMD shall be verified and
thereafter, the second part, i.e. the Commercial & Technical Bid, shall be opened on the same
date in respect of eligible bidders.

9. REQUIREMENT FOR OPENING OF PRICE BIDS:

After opening of first two parts (i.e. Part-I and Part-II), the deviations from the Company‟s
terms & conditions, if any, proposed by the tenderer in regard to Technical Bid, as per
prescribed schedules given along with the tender documents, shall be notified and
clarifications as may be required by Company, shall be submitted by the tenderers either at the
time of scrutiny of tender or within the time prescribed. After opening of Part-I EMD and
Part-II Techno-commercial bid scrutiny will be done. In case of error-ness/ non-submission/
missing of any of the above documents, the purchaser will have full right to reject the bid or
evaluate the bid with the documents submitted by the bidder, as the case may be. The
purchaser may however ask the bidder for a clarification of its bid.

The Price Bids of such offers shall be opened who have:-

i. Accepted all terms & conditions of tender document.
ii. Qualified the basic qualification of the bidder.

Please ensure that the online documents furnished are legible.

10. UNSATISFACTORY PERFORMANCE

Even on fulfillment of all the criteria it may please be noted that:-
i. Offers of those bidders whose work have been terminated or who have been debarred for
future business with our company/ other Discoms of MP, may be summarily rejected.
ii. In case of those bidders whose past performance has not been found to be satisfactory
against previous tenders of the purchaser, they shall not be considered for opening of
price bid.

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11. Pre-Bid Conference

(i) The Purchaser shall arrange a Pre-bid conference of bidders on 09.03.2023 at 03:00 PM
through online mode, to clarify various clauses of the Bid document to ensure uniformity in
understanding the bid documents.
(ii) Bidders are advised to attend the Pre Bid Conference so as to clear all ambiguities and doubts
and point to any mistake or shortcomings which might be visible in the Tender.
(iii)The Purchaser reserves the right to change the clauses as emerging after pre-bid conference or
as per it's discretion. Details of any doubt(s) about instant Tender Specification and/or required
clarification/ suggestion/ modification in any of the terms & conditions and/ or the
specifications etc. must be sent sufficiently in advance to the Purchaser through post or
(preferably) through e-mail to [email protected] so as to reach at least two days before the
scheduled date of pre-bid meeting to enable this office to provide necessary clarification/
modification during pre-bid meeting.
The Purchaser also reserves the right to insert new clauses or post amendments to Tender
Specification etc. The changes shall be notified through addendum/corrigendum posted on
Purchaser‟s website and e-procurement Govt. website to get all concerned informed. Bidders
may therefore regularly visit the websites stated. The Purchaser shall not be responsible if
some prospective bidder misses any Amendment/Addendum/ Corrigendum/ Due date
extension related to the Tender.

12. AMENDMENT IN SPECIFICATIONS

The Purchaser may revise or amend the tender document, prior to the date notified for
opening of Technical Bid of tender. Such revision/ amendment, if any, will be communicated
to all those who have bought the tender documents as Amendment/ Addendum to the
invitation of tender.
13. BIDS IN OPEN FORM
Open bids through Telegram/Fax will not be considered under any circumstances.

14. ALTERNATIVE BIDS

Bid should be submitted as per intent of Tender Documents; any alternative offers are liable
for rejection.
15. MISTAKES IN BIDS
Rates should be quoted in both; figures and words. In case of ambiguity between rates in
figures and words, lower of the two/beneficial to the Purchaser shall be considered. Such
offers can also be rejected.

16. LUMPSUM BASED BIDS

In case prices for some items or all items are given as a sump sum, instead of unit prices as
required in the tender specifications, Purchaser can summarily rejected such incomplete
tender.
17. PRINTED TERMS AND CONDITIONS IN BIDS
Supplier's printed terms and conditions will not be considered as forming part of the tender
under any circumstances whatsoever.
18. ALTERATIONS/CORRECTIONS IN BIDS
Any alteration/correction in the tender document should be counter-signed. Further, no post
tender alteration/correction shall be entertained.
19. INCOMPLETE BIDS
Tender which is incomplete or obscure is liable for rejection.
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20. AMBIGUITIES IN CONDITIONS OF BIDS:-
In case of ambiguous or self-contradictory terms/conditions mentioned in the bid,
interpretation as may be advantageous to the Purchaser shall be taken without any reference to
the tender.
21. LANGUAGE OF BIDS
All tenders should be made in English only.
22. CANVASSING OF BIDS
Tenders shall be deemed to be under consideration, after opening of tender/ bid, till placement
of order. During this period, the bidders or their authorized representatives or other interested
parties are advised strongly, in their own interest, to refrain from contacting by any means any
of the Purchaser‟s personnel or Representative, on matters relating to tender under process.

23. ACCEPTANCE OF PART/WHOLE BIDS-RIGHTS THEREOF

Purchaser reserves the right to accept/ reject wholly or partly any tender without assigning any
reason whatsoever. The Purchaser in this regard shall not entertain any correspondence.
24. FILLING OF QUESTIONNAIRE /SCHEDULES
All the Questionnaire / Schedules along with specification are enclosed for technical/
commercial terms & conditions. It is compulsory on the part of the bidder to furnish all details
as sought in these. In case, these are not filled in and enclosed with the offer, the Bid will be
rejected.
25. DEVIATIONS FROM TERMS & CONDITIONS
Offers with deviations in the terms of payment, liquidated damages and security deposit are
liable to be rejected out rightly.
26. AUTHORISATION/LOCAL REPRESENTATIVE
Only authorized representative, possessing necessary authority letter (on Rs. 50/- non judicial
stamp paper) from the bidder/supplier who have participated in the tender shall be allowed to
attend the tender opening and further submission/collection of documents in the event of order.

27. CHANGE OF QUANTITY

The quantity indicated in the Schedule-I (Price & Quantity) is tentative and purchaser reserves
the right to change the quantities of any or all items to the any extent for award of
order/Purchase Order, as may be necessary, based on Purchaser's judgment/requirement. No
correspondence shall be entertained into, neither discussed regarding change in quantity, nor
any reason will be assigned thereof.

28. POOL RATES

The bidders are advised to quote their own individual rates. It may please be noted that if more
than one bidder quotes the same rate, suggestive of a cartel, then such offers may not be
considered by the Purchaser. It may also please be noted that the competitive rate quoted by
each bidder may be one of the main criteria for quantity to be ordered on each successful
bidder.

29. The Purchaser reserves the right to accept/reject wholly and partly any tender without
assigning any reason, whatsoever. No correspondence in this regard shall be entertained by
the Purchaser.

30. ACCEPTANCE OF TENDER

i. The Purchaser may reject any or all tenders or to accept any tender considering
advantageous to Purchaser whether it is the lowest offer or not.

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 ii. The Purchaser may split the quantities against the tender on more than one firm for the
same item. No reasons shall be assigned by the Purchaser for this and the same will be
binding on the bidders.

NOTE: The other terms & conditions of the tender as described in Annexure-III of (General Terms
& Conditions of Purchase) and Annexure-IV: Special terms and condition of purchase shall
also be applicable.
.

Chief General Manager (Proc.)

M.P.M.K.V.V. Co. Ltd., Bhopal

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 ANNEXURE-II

QUALIFICATION CRITERIA AND EVALUATION METHODOLOGY

1. Qualification Criteria

1.1. BASIC QUALIFICATION OF BIDDERS:

This bidding is open for bidder who provide satisfactory evidence that:-

1. They have adequate capacity available to perform the assignment properly and
expeditiously within the time period specified.
2. The Bidder must be registered under GST Act and should produce copy of the GST
registration certificate, failing which offer shall be rejected. However, if it is under taken by
the bidder that GST registration is under process, in such case the price bid shall be considered
for opening but the award will not be issued till registration under GST not submitted.

2. CONFLICT OF INTEREST

Bidder shall not have a conflict of interest with one or more parties. Participation by
bidder(s) with a conflict of interest situation will result in the disqualification of all bids in
which it is involved. Purchaser considers a conflict of interest to be a situation in which a party
has interest that would improperly influence that party‟s performance of official duties or
responsibilities, contractual obligations or compliance with applicable laws and regulations,
and that such conflict of interest may contribute to or constitute a prohibited corrupt practice.
A bidder may be consider to be in a conflict of interest with one or more parties if including
but not limited to :-

i. Have controlling shareholders as his/her family members viz spouse, son, daughter,
father, mother or brother in common or
ii. Have a relationship with each other, directly or through common third parties that puts
them in as position to have access to information about or influence on the bid of another
bidder.
iii. Has a close business or family relationship (Spouse, Son, Daughter, Father, Mother or
brother) with a professional staff of the employer (or of the project implementing agency,
or of a recipient of a part of the loan) who: (i) are directly or indirectly involved in the
preparation of the tender documents or specifications of the contract, and/or the tender
evaluation process; or (ii) would be involved in the implementation or supervision of
such contract.

3. EVALUATION OF OFFERS AND ACCEPTANCE OF TENDER

i. The Purchaser may reject any or all tenders or to accept any tender considering
advantageous to Purchaser whether it is the lowest offer or not without assigning any
reason.
ii. If any taxes are not quoted, the Purchaser reserves the rights to load the quoted prices as
per the applicable rate of taxes prevalent at the time of bid evaluation for price
comparison purposes. However, responsibility in this regard shall solely rest with bidder.

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4. COMPUTATION OF LOWEST ACCEPTABLE RATE (L1)
Price bids of Bidders shall be opened and evaluated to find lowest rate for each circle. The
bidder, who quotes lowest computed FOR destination price i.e. Ex-works + GST, shall be
declared as L1 bidder for the respective circle.

5. PRICE CONSIDERATION ZONE (15% above Lowest Acceptable Rate)

Subject to fulfilling all the criteria of the tender, the counter offer shall be limited to the
bidders whose computed FOR price including applicable GST is within the price band of 1.15
times of the lowest acceptable rate. The bidders whose offers is with in price consideration
zone shall only be eligible for issue of counter offer/ LOI.

(a)Re-distribution of quantity due to non-performance of any supplier:

In case performance of any supplier is found unsatisfactory during the delivery process,
the award will be liable to be cancelled and in such event the Purchaser reserves the
right to distribute the balance quantity of cancelled award amongst remaining existing
suppliers on their acceptance.
In case, if there are not enough bidders in Price Consideration Zone to cater the full
tender quantity or there is any balance quantity left over due to any reasons, in such case
the Purchaser has the right to offer the balance quantity to the bidders outside to the
price consideration zone in the order of their ranking who accept counter offer at L-1
Rate.
(b) Distribution of quantity in case 2 bidders quoted same price
In case two (2) bidders quotes same L1 rate, then both bidders will be considered as L1
bidder and their rate will declared as L1 rate. In such case, share of L1 and L2 bidders as
per quantity distribution shall be equally distributed amongst these two L1 bidders.
POOL RATES
The bidders are advised to quote their own individual rates. It may please be noted that if
more than one bidder quotes the same rate, suggestive of a cartel, then such offers may not
be considered by the Purchaser. It may also please be noted that the competitive rate quoted
by each bidder may be one of the main criteria for quantity to be ordered on each successful
bidder.

8. SNAP BIDDING
i. In case the Purchaser opts for snap bidding, then all the initial Price Bids shall be discarded
by the purchaser and shall invite all the bidders, who were technically qualified, to submit
the new Price Bids as per terms and conditions of the bidding document. The timeline for
submission and price bid opening of such price bids shall be intimated separately to all
such Bidders by the Purchaser. Bidders submitting new Price Bids electronically shall
follow the electronic bid submission procedures specified in the bid document for
resubmission of Price Bids.
The quoted price in the Price bid shall not be allowed to be increased above the L-1 rates.
If any bidder bids above the lowest evaluated price during the initial bidding, his bid shall
be treated as non-responsive and bidder shall not be considered for award.

ii. In case any of the invited technically qualified bidder does not submit new Price Bid
during the snap bidding then he shall not be considered for any further evaluation by the
Purchaser.
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iii. Re-submitted new Price bids shall be again evaluated by the Purchaser as per terms and
conditions of the bidding document. The Purchaser shall evaluate the price bids and derive
the lowest evaluated bid (L1). However, in case, even after submission of new price bids
by the bidders, the Purchaser has right to reject the lowest Evaluated Bid Price. If the bid is
rejected by the purchaser then the entire bidding process shall be annulled.

Chief General Manager (Proc.)

M.P.M.K.V.V. Co. Ltd., Bhopal

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 ANNEXURE-III

GENERAL TERMS AND CONDITIONS OF PURCHASE

1. DEFINITIONS
In this Bid Document (including all the annexures & Schedules), unless the context otherwise
requires, the terms given below shall have the following meanings assigned to them:
(i) “Addendum” shall mean any other document issued to the bidders in addition to the bid
document by the Purchaser in the context of this bidding process.
(ii) “Agency” shall mean the successful bidder who has received the Letter of Award from the
Purchaser to execute the Purchase Order.
(iii) “Bid/Tender” shall mean the proposal/document that the bidder submits in the requested and
specified form as mentioned in bid/tender documents.
(iv) “Bidder” shall mean the firm/manufacturer who quotes the offer against a tender or enquiry.
(v) “BG” shall mean Bank Guarantee.
(vi) “Companies Act” shall mean The Companies Act, 1956 (as amended or replaced from time to
time).
(vii) “Competent Authority” shall mean the authorised person of the Purchaser.
(viii) “Division office” Manage and control working of Sub-division office/DCs. Division Office
operates under Circle office and have a number of Sub-division office/DCs.
(ix) “EMD” shall mean Earnest Money Deposit.
(x) “Instruction” shall mean any drawings and/or instruction in writing, details, directions and
explanations issued by the Purchaser from time to time to Agency.
(xi) “Purchaser” shall means Madhya Pradesh Madhya Kshetra Vidyut Vitran Company Limited,
Bhopal.
(xii) “ MPMKVVCL” shall means Madhya Pradesh Madhya Kshetra Vidyut Vitran Company
Limited, Bhopal.

2. PRICES AND STATUTORY LEVIES

(i) It is obligatory that FOR destination FIRM or VARIABLE price as specified in Annexure-IV:
Special Terms and Conditions of Purchase is quoted, clearly giving break -up in the following
elements: -

(a) Unit Ex-works / Ex-godown rate including packing.

(b) Goods and Service Tax GST as applicable: -
(i) CGST and SGST; or
(ii) IGST
(c) Forwarding & Freight-Insurance Charges.
(d) Any other levy / taxes. The details and rate to be specified.
(e) In case of exemption from Tax, documentary evidence shall be furnished with the
offer.
(f) The prices shall be quoted exactly as per the price schedule enclosed with the tender
specification, including all elements. In absence of this, the offer shall be liable for
rejection.
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(ii) Any charge as may be applicable as per law in force, must be clearly specified otherwise any
of such silent charges, shall not be payable in the event of an order.
(iii) The basic order shall be placed on Ex-factory price inclusive of packing and forwarding
charges. GST shall be paid on elements of Ex-factory price and Freight charges.
(iv) The payment of statutory levies such as CGST & SGST or IGST against the Purchase Order
shall be made on the basis of rates prevailing during the contractual delivery period only and
on applicable quantity due, to be actually delivered as per delivery schedule of Purchase
Order. In case concessional rate of statutory levies are quoted by the bidder, then the same
shall be paid limited to the quoted rate. In that case the payment of statutory levies against the
Purchase Order to all concerned government departments or any other organization will be the
sole responsibility of supplier on the basis of rates prevailing during the contractual delivery
period as per schedule of Purchase Order, as well as for any supplies made after the
contractual period. Any liability raised by the government authorities due to any difference in
the amount payable and consequences thereof the purchaser will not be responsible for any
sustained damages by the supplier.
(v) In case, supplies against the Purchase Order are affected late i.e. beyond contractual delivery
period and rate of GST undergoes upward revision, the payment will continue to be made only
on the basis of rates prevailing during the contractual delivery period. However, in case the
rate of statutory levy (ies) undergoes, downwards revision then the delayed supplies beyond
contractual delivery period will attract the reduced rate of statutory levy (ies).
(vi) In case of delay in supply, if the supplier is able to prove that the delay involved is due to
force majeure conditions, as detailed in the “Force Majeure” clause, supported with suitable
documentary proofs and in case the delay is condoned with specific approval for payment of
statutory levies during extended period, supplementary claim for GST shall be accepted and
payment shall be released, accordingly.
(vii) Pending decision on the request of the supplier, for condition of the delay in delivery, the
supplier will claim GST as per the rates prevailing during the contractual delivery period. In
case, this is not done, all financial losses will be to supplier‟s account.
(viii) GST registration number of MPMKVVCL23AADCM6799G2Z4. If any rates of Tax are
increased or decreased, a new Tax is introduced, an existing Tax is abolished, or any change in
interpretation or application of any Tax occurs in the course of the performance of Purchase
order, which directly impacts tax liability of Agency in performance of this Purchase order, an
equitable adjustment of the Purchase order value shall be made to take into account any such
change by addition to the Purchase order value or deduction therefrom, as the case may be.
However, decision of the Purchaser would be final in this regard”.
(ix) In case of difference in the quoted HSN Code/Service Accounting Code and quoted rate of
GST, final decision of the MPMKVVCL, Bhopal shall prevail.
3. TRANSIT RISK
(i) Responsibility regarding covering of risk during transit of material shall entirely be on the
supplier. The Company shall, in no case, bear the transit risks/ transit insurance charges.
(ii) Transit damages/ shortages/ losses shall be reported by the consignees within 7 days from the
receipt of the consignments. Such damages / shortages/losses shall be repaired/ replaced by
the supplier / manufacturer, free of cost within one month from the date of intimation by the
consignee without waiting for his settlement from carrier or Insurance Company etc. If the
supplier fails to do so the consignee (s) shall be free to get the repair work done from other
sources and they shall be free to recover the cost of such material / expenses of repairs either
from the supplier / balance bills or from the security deposit as deemed fit.
(iii) While necessary assistance shall be rendered by the consignee in lodging and processing the
claims with carriers and the supplier‟s insurance underwriters, the responsibility shall rest with
the supplier to immediately make good the shortages/losses/ damages, without any extra cost
and without waiting for the settlement of the claim.
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 (iv) In the case of transport damages/ shortage, the payment shall be made only for the quantity
received in good and working condition.

4. PACKING AND FORWARDING

(a) The supplier shall be responsible for the Stores being sufficiently and properly packed at his
expense for transport by rail, road or sea, so as to ensure them being free from loss/damage
due to handling and transport to the destination.
(b) Each package shall be prominently and distinctly marked on at least two faces, indicating the
full address of the consignee, destination station, name of material, purchaser‟s order number,
weight and volume of the package etc.
(c) Each package shall contain in a water proof cover, detailed description indicating the order
reference and date and list of the contents. Each item contained in the package or box shall be
described sufficiently to enable easy identification. The quantity, weight etc. shall also be
given.
(d) The packing shall conform to the specification, rules and regulations prescribed by the
underwriters, railways, Transport Agencies. In case of any loss/damage to the consignment
due to non-standard packing, the same shall be made good free of all charges to Purchaser by
the supplier. All provisions of this clause shall apply whether the disrupting cause is total or
partial in its effects upon the ability of supplier to perform.
9. MODE OF DISPATCH
The bidder should clearly indicate mode of dispatch for the material. In case of dispatch
through rail, the material is to be booked for respective destination railway station. In case of
dispatch through road transport, the material should be dispatched through bank approved road
transporter on door delivery basis only.
10. Responsibility for loading / unloading
It shall be the responsibility of purchaser to arrange necessary facility for loading / unloading
of material.
11. INSPECTION AND TEST CERTIFICATE
(i) The Purchaser may arrange pre dispatch inspection of material/equipment at the Firm‟s
work before dispatch by deputing an officer from the Purchaser. The supplier shall extend all
necessary cooperation and facilities to the inspecting authority for performing inspection/
testing of materials.
(ii) Intimation about the date, by which material shall be ready for inspection, indicating
quantity, be given to the Order Placing Authority, by the supplier, so as to reach him
sufficiently in advance, failing which, the suppliers shall be responsible for delay in delivery
on account of inspection. On receipt of such intimation, the material shall be inspected
normally within 3 days.
12. RIGHT TO CARRYOUT THE INSPECTION DURING MANUFACTURING
(i) The Purchaser, at its option, will inspect the material on order during its process of
manufacturing including the inspection of raw material and will request the supplier to carry
out such tests as may be necessary to ensure proper quality check. Samples of components of
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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 the material shall be subjected to quality check by the inspecting officer during manufacturing.
In the event of stage inspection, if any discrepancy is noticed, the supplier shall be given
immediate notice to suspend further manufacturing until corrective measures are taken and the
process cleared.

13. FORCE MAJEURE

Force majeure condition is herein defined as:-

(a) Natural phenomena, such as floods, draughts, earth-quakes and epidemics.
(b) Act of any Government Authority, domestic or foreign, such as war, quarantines, embargoes,
licensing control or production or distribution restrictions.
(c) Accident and disruptions such as fires, explosions, increase in power cut with respect to date
of tender opening, break-down of essential machinery or equipment‟s etc.
(d) Strikes slow down, lockouts continuing for more than three (3) weeks.
(e) Failure or delay in the supplier's source of supply due to force majeure causes enumerated at
(a) to (d) above, provided the supplier produces documentary evidence to show that there
were no other alternative sources of supply available to him or if available, the lead time
required was likely to be longer than the duration of the Force Majeure at the normal source
of supply.
(f) Any cause which is beyond the reasonable control of the supplier or purchaser as the case
may be.
All the provisions of this clause shall apply whether the disrupting cause is total or partial in
its effect upon the ability of the supplier to perform.

NOTE :- The cause of force majeure condition will be taken into consideration only if the
supplier within 15 days from the occurrence of such delay notifies. The Purchaser shall
verify the facts and grant such extension as the facts justify. For extension of delivery
period on account of force majeure conditions, the supplier shall submit his
representation with documentary evidence for scrutiny by the purchaser and decision of
the Purchaser shall be binding on the firm.

14. RECOVERIES FOR LIABILITIES AGAINST OTHER CONTRACTS/ORDERS

All amount recoverable from the successful bidders against any earlier or subsequent
contracts/orders including contracts/orders placed on sister concern by the Purchaser will be
adjusted/ recovered from any type of payment due against the contracts/orders that may be
awarded under this specification OR any other contract(s)/order(s) including the
contracts/order placed on sister concern firms placed by Purchaser against other tender
specification for the same or the other items.
The Purchaser shall have the option to recover the outstanding dues / liability, if any, against
the firm against any contracts / orders from the firm‟s bills / payments due against the orders /
contract placed by other Discoms of MP, which shall be binding on the bidders.

15. EXTENSION ORDER

The Purchaser reserves the right to place an extension order for any additional quantity to the
extent of 100% quantity of the original order on the same rates, terms and conditions within 24
Months from the date of order.

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16. COMPLIANCE OF REGULATIONS
The supplier shall warranty that all Goods covered under procurement, shall have been
produced, sold, dispatched, delivered, tested, in strict compliance with all applicable Rules,
Regulations including Industries (Development and Regulations)
Act 1951 and any amendment there under, labour agreements, working conditions and
technical codes and requirements, as applicable from time to time.
The supplier should execute and deliver such documents, as may be needed, by the purchaser
in evidence of compliance. All laws, Rules and Regulations are required to be incorporated in
this reference. Any liability arising out of contravention of any of the laws shall be the sole
responsibility of the vendor and the purchaser shall not be responsible in any manner
whatsoever.
17. FALSE/WRONG INFORMATION/DOCUMENT SUBMITTED BY BIDDER
In case, at any stage, if any information/document as submitted by bidder/Supplier is found
false/ forged or incorrect, the purchaser shall be free to take any punitive / legal action against
the bidder/supplier (s) which may include debarring from the future business with MP
DISCOMs.

18. CANCELLATION/TERMINATION OF ORDER

The Purchaser may upon written notice of default, terminate/cancel the purchase order in
whole or for a part quantity with recovery of liquidate damages in the circumstances detailed
hereunder:-
i. If in the opinion of the Purchaser, the bidder fails to deliver the material within the time
specified or during the period for which extension has been granted by the Purchaser.
ii. If in the opinion of the Purchaser, the bidder fails to comply with any of the other
provisions of this order or material is found not in accordance with prescribed
specifications and or the approved samples.
iii. If in the opinion of the Purchaser, the bidder fails to take urgent steps towards corrective
measures as indicated/intimated to them as a result of stage inspection.
iv. In pursuance to clause no. i, ii & iii Above, Purchaser may debar the bidder for further
business with Purchaser for a declared period on breach of the Purchase Order.
v. Notwithstanding that the powers under clause 19.4 referred to above, are in addition to
the rights and remedy available to the Purchaser under the general law of India relating
to Contract.
vi. In the event, Purchaser does not terminate the order, the bidder shall continue execution
of this order, in which case he shall be liable to the Purchaser for liquidated damages for
the delay as per applicable clause until supplies are accepted.
19. CANCELATION/ TERMINATION OF ORDER FOR CONVENIENCE
The purchaser shall be entitled to terminate/cancel the purchase order at any time for the
balance order quantity which is within the delivery schedule with no liability on either side
and without assigning any reason thereof. However, the purchase order for the quantity
which has already been offered for inspection shall not be canceled and supply of the same
shall be availed in due course of time.
20. REDUCTION OF RATE DUE TO SUBSEQUENT TENDER
As a result of opening of the subsequent tender of the purchaser, if the rates received for the
same item(s) are found to be lower, then the balance ordered quantity as on date of opening
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 of price bid excluding the quantity which has already been offer for pre dispatch inspection,
may be accepted at the lower rates only. If the supplier does not agree to supply the balance
quantity at the lower rate, the order will be cancelled by the purchaser without liability on
either side provided the ordered delivery period of the balance quantity is existing otherwise
the provision of the clause named “Cancellation/Termination of Order” shall be applicable.

21. JURISDICTION

Any dispute or difference, arising under, out of, or in connection with this tender/ Purchase
order shall be subject to exclusive jurisdiction of competent court at Bhopal only.

22. CORRESPONDENCE
Copies of all important correspondence regarding the order shall be endorsed to the
following:-
(i) Concerned consignee
(ii) Concerned Sr. AO /Regional AO Bhopal
(iii) CGM (Commercial) & CGM (Procurement), O/o, MD (CZ) MPMKVVCL, Bhopal.
(iv) GM. (Stores) Bhopal/Gwalior.

23. SETTLEMENT OF DISPUTES AND ARBITRATION

If any dispute of any kind whatsoever shall arise between the Purchaser and the Supplier in
connection with or arising out of the Purchase Order, the parties shall seek to resolve any such
dispute or difference in opinion, to the extent possible, amicably by mutual consultation.
If the parties have failed to resolve their dispute or difference by such mutual consultation,
then the dispute shall be referred in writing by either party to and settle by Arbitral Tribunal
comprising of three Arbitrators, one to be appointed by each party and third Presiding
Arbitrator to be appointed by the both the Arbitrators as per provision of Indian Arbitration
and Conciliation Act, 1996 as amended from time to time.
The Arbitration shall be conducted as per provision of Arbitration and Reconciliation act 1996
and as amended from time to time, and of the rules made there under. The Arbitrators or the
Presiding Arbitrator as the case may be, are bound to give a detailed speaking award assigning
reasons for the findings. The decision of Arbitral Tribunal shall be final and binding up on
both the parties.
Supplies under the Purchase Order shall be continued by the Supplier during the arbitration
proceedings, unless otherwise, directed in writing by the purchaser or unless the matter is such
that the work cannot possibly be continued until the decision of the Arbitrator or of the
Presiding Arbitrator, as the case may be, is issued.
The Arbitration proceeding if any shall be strictly held at the Head Quarter of Purchaser at
Bhopal.

Chief General Manager (Proc.)

M.P.M.K.V.V. Co. Ltd., Bhopal

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 ANNEXURE-IV

SPECIAL TERMS AND CONDITIONS OF PURCHASE

1 SCOPE OF CONTRACT
Following is the basic information about the quantum of work: -
Software being used No. of Divisions Approx. no. of consumers
i. 9 Lakh agriculture
consumers bills to be printed
six monthly i.e. twice in a
year.
NGB 55
ii. 40 thousand LT high value
consumer bills to be printed
monthly.

The quantity of consumers may increase due to addition of new consumers or decrease due
to permanent disconnections. Approximate growth may be considered as 10 % per year. The
bidder must take into account such possible variation for printing of bills or arrangement of
stationery. A text file shall be generated after processing of each batch and shall be handed over to
the contractor on day to day basis as and when generated at each of the billing centers.

2. The quantity of bills to be printed may increase or decrease on case to case basis. The quoted price
by the firm and vendor will have no right to reduce/increase the price in case of increase or
decrease of quantity of bills printed.

1.2 ACTIVITIES TO BE PERFORMED BY THE CONTRACTOR

The Contractor shall carry out following activities during the period of contract:
1) Collection of billing details in soft copies in form of print/softcopies from billing centers.
2) Compatible media for such data collection shall have to be arranged by the bidder.
3) The contractor may depute a person at each data collection location or it may provide internet
connection at its own cost using which the MPMKVVCL staff may e-mail the data file for
printing.
4) Delivery of Printed bills at the Circle office as specified in Annexure-V within 72 hours of
collection / delivery of data. However, if the bill data is delivered after 5:30 PM on any day,
the bill delivery period shall be considered from 10:30 AM next day.
1.3 CONDITIONS:-
Contractor has to comply with the following conditions / requirements:-
(a) The input data format within software as well as format of the bill may be
changed by the Company at any time. In such case the contractor shall have to
make necessary change in the printing solution to accept input data in new
format and print bills in the revised format on same rate terms & conditions,
with prior intimation allowing reasonable time.

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 (b) Technical specification and requirement of printed LT Bills are mentioned in
Annexure-VI which are to be followed compulsorily.
(c) No hardware/software will be provided by the MPMKVVCL for execution of
above work.
(d) Any hardware/software, internet broadband connection required for the work
will have to be arranged by the bidder himself. Only data will be made available
by the Company.
(e) The data printed on the energy bills shall have quality.
(f) The required machinery for executing work shall be owned, installed and
maintained by the bidder, within the area of operation of the MPMKVVCL.
(g) The contractor shall make full proof and transparent arrangement to ensure that
all the data shall be supplied by the Company is printed within stipulated time
period.
(h) The contractor shall have to maintain the confidentiality of the billing
information provided by the Company. Leakage of same is liable to be treated
as breach of contract.
(i) The Contractor may depute a person to monitor the printing and dispatch of bills.
(j) The contractor shall provide appropriate sitting space with basic amenities for
the company staff on printing location.
(k) The work has to be executed by the contractor himself and no work or part
thereof shall be sub-let or given to sub contractor without specific approval of
the company. In case any works is sub-let or given to any sub contractor after
obtaining approval of the Company, such sub contractor shall also have to
follow all the terms and condition for execution of the work as are applicable to
the contractor.
If required MPMKVVCL, Bhopal can modify the draft of LT bill forms.

2 PERIOD OF RATE CONTRACT

The rate contract award shall be initially placed for a period of 2 years which may be extended
twice for a further period of one year at each instance, on the same rates and terms &
conditions.
3 ISSUE OF PURCHASE ORDERS
The purchase order for supply of printed LT Bills for consumers under the rate contract award
shall be issued by the Regional Chief Engineers/ Concerned GM (City/O&M)- as per
discretion of DISCOM, as & when required on roaster basis.
4 PRICES :-
The quoted prices should be filled strictly as per proforma given in Schedule-I.
5 TAXES AND DUTIES :-
The applicable taxes viz. GST shall be paid at the rate prevailing at the time of delivery. No
upward variation shall be payable beyond the contractual delivery period where the supplier is
responsible for the delay and any downward variation in the prices shall be recovered from the

25
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 firm. The bidders are advised to quote the present rate of applicable taxes in the respective
columns of the price schedule.
Statutory variations in applicable taxes, if applicable during the contractual delivery period
shall be paid extra against documentary evidence.
MPMKVCL Bhopal is enrolled under GST (Goods and Service Tax and its GSTIN is GSTIN
6 Collection of billing data :-
The billing data shall be collected by the agency from the respective billing centre mentioned
in Annexure-V. Locations of these billing centers may be changed, if required.
7 DELIVERY :-
The delivery of the printed LT Bills against order placed by Regional Chief General Manager/
Concerned GM (City/O&M) to concerned Circle shall require to be made within within 72
Hrs of collection/delivery of data. However, if the bill data is delivered after 5.30 PM on any
day, the bill delivery period shall be considered from 10.30 AM next day. Time of delivery
will be the essence of the contract and shall be strictly adhered to. However early delivery
shall be preferred.
8 PAYMENT
Subject to completion of all contractual formalities, 100% payment along with applicable taxes
corresponding to the consignment would generally be made within 45 days from the date of
receipt of material at Circle office in good condition against MATERIAL RECEIPT
CERTIFICATE (M.R.C.) issued by the consignee.
The MPMKVVCL shall make above payment directly in the account of successful bidder. To
make payment directly through Bank, the bidders are requested to furnish following
information in respect of their Bank Account:-
(a) Name of Bank and Branch address.
(b) Their Bank Account Number.
(c) IFS code of the Branch for RTGS transfer.

The MPMKVVCL shall not be liable for payment of any interest on delayed payment.
9 PENALTY FOR DELAY

It is to again emphasize here that “timely work is the essence of the contract” in case of delay
in supply of printed bills beyond stipulated time period, without prejudice to other rights of the
company, penalty as follows shall be levied :-

(i) For delay in commencement- Penalty @ 3 % of contract value per month shall be
deducted if agency delays in commencement for more than 1 month ,then Discom may
initiate the process of termination of contract.
(ii) For delay upto 5 days – Penalty shall be equal to 5 paisa per bill for the batch of bills
which are delayed, for each day of delay. For this purpose, part of a day shall be
considered as full day.
(iii) For delay beyond 5 days - Contract will liable to be cancelled, if delay is for more than
120 hrs (5 days). For delay beyond five days, further penalty @ 10 paisa per bill for the
batch of bills which are delayed, for each day of delay beyond five days, shall be
payable.

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 (iv) Total penalty in pursuance of clause (i) &(ii) above shall not exceed the price of per
bill for the batch of bills, which are delayed.
(v) If the Circle found ( Division may also inform to Circle) that the work done is not as
per the specifications, without prejudice to other rights of the Company, a 10% of LT
bill rate (GST will be additional with this amount) of the bills which are not up to the
specifications may be deducted from invoices of the contractor as compensation.
(vi) Not withstanding anything contained in this tender document, in the event of delay in
supply of printed bills by the contractor for 8 days, the company reserves the right to
get the whole or part of the works executed from elsewhere, after giving due notices to
the Contractor, on account and at the risk of the Contractor. Decision of the
Company shall be final and binding in this regard.
(vii) In the event of cancellation/termination of the contract, provisions of Clause-19, of
Annexure-III shall be applicable.

10 SECURITY DEPOSIT
Bidders shall require to furnish security deposit in two parts as detailed below:-
(i) Security deposit in the name of M.P.M.K.V.V.C.L., Bhopal equal to 1% of total value
of the rate contract award against the tender within 15 days from the date of issue of
award with validity of 2 years of contract plus 6 months so as to cover the performance
guarantee period also due and faithful execution in accordance with the terms and
conditions of the order.
(ii) Security deposit equal to 2% of value of the individual orders placed against the RCA
may be remitted either through deduction from their supply bills or in the form of BG
with validity of minimum 12 months so as to cover the performance guarantee period
of the material supplied.
The bank guarantee towards security deposit as required above point should be drawn on any
schedule bank on stamp paper equal to 0.25% of the amount of BG subject to maximum of Rs.
25000
11. Penalty for breach of contract :-
In case of breach of any terms & conditions of the contract by the contractor, the Company
shall be entitled to forfeit the available security deposit and to realise and retain the same as
damages and compensation for the said breach. This will be without prejudice to the right of
the Company to recover any further sums as damages, from any sums which are due or which
may become due to the contractor by the company; or otherwise howsoever.
12. Random Testing :-
Billing stationery utilised by Contractor for printing of bills (if stationery is supplied by
Contractor) and print quality shall be subjected to random testing by the company. If, during
such testing, the quality of stationery or printing is not found up to the specifications, without
prejudice to other rights, the company may-
(i) Ask to Contractor redo the work as per specifications, at the cost of Contractor. It shall not
relieve the Contractor of his liabilities towards payment of penalty for delay;
or
Deduct such amount from the bill of the Contractor as may deem appropriate, as a
compensation towards sub-standard work;
or
(ii) Terminate the contract without prejudice to the right to recover liquidated damages.
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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
13. Recoveries of liabilities against other contracts :-
All amount recoverable from the successful bidders against earlier contracts/orders including
contracts/orders placed on sister concern by the MPMKVVCL, Bhopal will be adjusted/
recovered from any type of payment due against the contracts/orders that may be awarded
under this specification OR any other contract(s)/order(s) including the contracts/order placed
on sister concern firms placed by MPMKVVCL, Bhopal against other tender specification for
the same or the other items.
11 Termination of Contract :-
The MPMKVVCL reserves the right to terminate the contract either in part or full at any time
by giving one month notice in writing.
12 SETTLELMENT OF DISPUTES:-
All suits or proceedings relating to any dispute or claim arising out of or in the course of
performance of the contract, shall be filed only in the competent court at Bhopal only

13 SUSPENSION /BANNING OF BUSINESS DEALINGS:-

Suspension / Banning of Business Dealings with bidders may be resorted to for serious
lapses in performance/ misdemeanors, such as abandoning the work without completion,
repeated failures in timely execution of the contracts, resorting to unfair means (including false
certification), adoption of unethical business practices, furnishing manipulated documents, etc

Chief General Manager (Proc.)

M.P.M.K.V.V. Co. Ltd., Bhopal

28
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 ANNEXURE-V

Name of Divisions
whose billing is
Circle Office where covered under Agriculture LT high value
S.N. printed bills are to respective circles, Consumers Six consumer monthly Billing Software
be supplied and from where monthly billing bill printing
billing data is to be
collected

1 North 184
2 South 144
City Bhopal 10378
3 East 472
4 West 469
5 Bhopal 28030
6 Kolar 2104
7 O&M Bhopal N'Ganj 14133 1883
8 Budhni 16281
9 Mandideep 9
10 Raisen 31546
11 Raisen Bareli 35172 1254
12 O'Ganj 12756
13 Vidisha 30890
Vidisha 1427
14 Basoda 27645
15 Sehore Dn. 36109 NGB
Sehore 1373
16 Ashta Dn. 25777
17 Rajgarh 19308
18 Zeerapur 22943
Rajgarh 1484
19 Biaora 31010
20 N'garh 35690
21 Hoshangabad 25012
22 Itarsi 9250
Hoshangabad 2422
23 Pipariya 24613
24 Sohagpur 25340
25 Harda N 16827
Harda 713
26 Harda S 16797
27 Betul (North) 27488
28 Betul Betul (South) 23077 1950
29 Multai 18032
Bhopal Region 557108 22884

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 Name of Divisions
whose billing is
Circle Office where covered under Agriculture LT high value
S.N. printed bills are to respective circles, Consumers Six consumer monthly Billing Software
be supplied and from where monthly billing bill printing
billing data is to be
collected

30 City Dn.South 406

31 City Dn.Central 43
Gwalior City 5823
32 City Dn.North 96
33 City Dn.East 77
34 Gwalior O&M 12985
35 Gwalior O&M Dabra 17527 1376
36 Malanpur 134
37 Datia 10653
Datia 808
38 Seondha 16837
39 Morena I 832
40 Ambah 7397
Morena 2009
41 Morena II 7803
42 Sabalgarh 12525
43 Bhind 8051
NGB
44 Mehgaon 4248
Bhind 1608
45 Gohad 3541
46 Lahar 6511
47 Guna 28101
Guna 1425
48 Raghogarh 22711
49 Ashoknagar 18905
Ashoknagar 802
50 Mungaoli 6493
51 Shivpuri-I 18296
52 Shivpuri Shivpuri-II 28182 1572
53 Pichhore 10062
54 Sheopur(S) 15884
Sheopur 630
55 Seopur(N) 19685
Gwalior Region 277985 16053
Central Discom 835093 38937

Chief General Manager (Purchase)

MPMKVVCL, Bhopal

30
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 ANNEXURE-VI

TECHNICAL SPECIFICATIONS & REQUIREMENT OF PRINTED LT BILL

Weight of paper Perforation

S.
Name of Item Size (Gram per Sq. Paper Quality at
No.
mtr.) Horizontal
White
maplitho 6 cms from
1 Printed LT Bills A-4 70 +
”A” Grade bottom
quality

Conditions:-

(i) Printing should be of high quality sharp, very clear without ink spreading.
(ii) Sharpness and intensity of printing data must be as specified in Scope of Work/ special
conditions of the contract.
(iii) The printing matter may be changed to any extent as per the requirement, during the validity of
contract. This must be acceptable to the firm.

Chief General Manager (Purchase)

MPMKVVCL, Bhopal

31
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 ANNEXURE-VII

LIST OF CONSIGNEE

No. of LT high value

No. of Agri Bills to be
S. No. Name of Circle Office consumer bills to be
printed six monthly
printed monthly
1 City Bhopal 1762 10378
2 O&M Bhopal 62799 1883
3 Raisen 80614 1254
4 Vidisha 62543 1427
5 Sehore 67002 1373
6 Rajgarh 112748 1484
7 Narmadapuram 88573 2422
8 Harda 36436 713
9 Betul 73448 1950
10 City Gwalior 596 5823
11 O&M Gwalior 32154 1376
12 Datia 28820 808
13 Morena 29370 2009
14 Bhind 23226 1608
15 Guna 53900 1425
16 Ashok Nagar 27932 802
17 Shivpuri 59189 1572
18 Sheopur 36696 630

Chief General Manager (Proc.)

MPMKVVCL, Bhopal

32
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 Schedule-I

PRICE & QUANTITY SCHEDULE

Expected
LT high Applicable GST
Expected Unit FOR
value Unit
Agri Bills Total Destination
consumer rate
Sr. HSN to be GST price
Particulars Name of Circle Unit Bills to be
No. Code printed six CGST SGST IGST amount inclusive of ,
printed
monthly (Rs./bill) GST (Rs./
monthly (Rs.
Qty. (Nos.) bill)
Qty. / % % %
(Nos.) bill)
1 City Bhopal 1762 10378

2 O&M Bhopal 62799 1883

3 Raisen 80614 1254

4 Vidisha 62543 1427

5 Sehore 67002 1373

6 Rajgarh 112748 1484

7 Narmadapuram 88573 2422

Rate Contract
for collection
8 of data & Harda 36436 713

9 supply of Betul 73448 1950

Number
printed LT
10 Bills for City Gwalior 596 5823
consumers of
11 MPMKVVCL O&M Gwalior 32154 1376

12 Datia 28820 808

13 Morena 29370 2009

14 Bhind 23226 1608

15 Guna 53900 1425

16 Ashok Nagar 27932 802

17 Shivpuri 59189 1572

18 Sheopur 36696 630

NOTE
1. GST Registration Number of Bidder - ………………………………………………….………..
(Enclose copy of Registration Certificate).
2. GST Registration Number of Madhya Pradesh Madhya Kshetra Vidyut Vitran Company limited is -
23AADCM6799G2Z4.
3. The bidder shall fill either rate/value of CGST & SGST or IGST as applicable.
4. The prices are to be filled in strictly in this format only.

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
5. Responsibility of any lack of clarity leading to confusion will rest with bidders.
6. Rates in various tapering steps shall not be considered.
7. The UNIT of measurement for quoting rate of the item specified in the above Price Bid schedule
should be noted carefully before quoting rate (s). The unit shall remain un-changed & applicable as per
the above schedule and quoted rate shall be considered only as per the above specified unit(s) for
purpose of comparison as well as placement of order. The bidder shall be bound to accept the same;
else EMD shall be forfeited and if EMD is already exempted, amount equivalent to the EMD required
in the tender will have to be deposited to MPMKVVCL BHOPAL otherwise such firm shall be kept
disqualified for TWO (2) future tenders of MPMKVVCL for same/similar item(s), reserving rights of
other actions as per provisions of the tender & law of contracts.

8. M.P. Madhya Kshetra Vidyut Vitran Company Ltd., Bhopal is Registered under Goods &
Service Tax (GST) and GSTIN Number is 23AADCM6799G2Z4. Therefore necessary
declaration form, wherever applicable, shall be issued after receipt of material at destination.
This should be kept in mind by the bidder while quoting the prices.

No conditions should be attached or otherwise your price would be rejected outright.

GST Registration No. of the Bidder…………………………………. (enclose copy of

Registration Certificate)

DATE SIGNATURE OF THE BIDDER

PLACE WITH SEAL OF THE FIRM

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 SCHEDULE-II

SCHEDULE OF QUESTIONNAIRE PART “A”: GENERAL INFORMATION

(TO BE KEPT IN THE ENVELOPE PART-II, (COMMERCIAL/TECHICAL BID)
(i) Separate sheets should be used, wherever necessary.

Sl. No. Particular Reference/Unit To be filled by Bidder

1. Name & Address of the firm/Company etc
(a) Telephone Nos.
(b) Email
2. Whether the firm is an MP SSI Unit Yes / No
(a) If yes, write registration No.
(b) Whether documentary evidence regarding
registration enclosed
(c ) Items of registration
(d) Period of Registration
(e) Furnish latest copy of competency certificate Yes/ No
3. Any other information that bidder If yes, whether If yes, give details
document evidence enclosed. may like to give in
order to highlight his
bid

PLACE: SIGNATURE OF BIDDER

NAME IN FULL
DATE DESIGNATION/ STATUS IN THE FIRM
COMPANY SEAL

35
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 SCHEDULE – III

(UNDERTAKING)
The following declaration/Undertaking must be submitted by all the bidders on non-judicial stamp
paper worth Rs.500/- duly notarized

I ……………………… proprietor / partner / Director / Authorized Signatory of M/s………… …………

having its Registered Office/Head Office at ………………. Give an undertaking:
1. That, M/s …………….. have participated against TS No. ………. due for opening on ………. For
supply of ……….
2. That, I have gone through the tender document and aware with all the requirement of the tender
specification.
3. That, the profile of M/s ……………..………………………. is as under:-
(a) Address of factory/works- ……………………………………………..
(b) GST Registration No. of the firm -…………………………………….
(c) PAN No. of the firm - ………………………………………………….
(d) Entrepreneurs Memorandum Number (If registered under MSMED Act 2006) –
……………………………………
(e) E-mail address of the firm - …………………………………………...
(f) Mobile No. -…………………………………………………………....
(g) Name & Branch address of bidder banker - …………………………
(h) Bank Account of the firm - ……………………………………………
(i) IFSC Code of the branch for RTGS - …………………………………
4. That the details of owner / partners / Directors (in case of Company) of the bidding firm is as under:-
Sr. No. Name of Owner / Address of Owner / Mobile Numbers of PAN Number of
Partners / Directors Partners / Directors Owner/Partners/Direc Owner / Partners
tors / Directors

5. That I/we Confirm that there is no deviation with the commercial terms & Conditions and technical
requirement of the tender specification.

6. That the MPMKVVCL will have full right to cancel the order, if awarded and forfeit the EMD /
Performance SD as applicable in event if finds that the information given at Sl. No. 8 is misleading or
false, even at a later date i.e. after opening of Price Bid/Award of Order.
7. “Regarding Conflict of Interest”
I ……………………… sole proprietor/ partner/ Director …………….. of
M/s,……………………undertake that : I am not interested as a Proprietor and/or Partner and/or
Director in any other party/firm/company participating in tender No. _____ of Purchaser due for
opening on ____/____/___ for procurement of ________

8. “Regarding Black listing/ Debarring of the firm”

We hereby undertake and submit the declaration that our firm/company is not debarred/black listed for
future business with Discoms of M.P./MPSEB/other successor Companies formed after restructuring
of MPSEB. In case, at any stage if the above declaration is found false or incorrect, the Purchaser shall
36
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 be free to take any punitive/legal action against us, as may be deemed fit , which shall be
acceptable/binding on us and the consequences shall be to our account.
9. “Regarding information/details given”
I,…………………………………………, the Sole Proprietor / Partner(s)/ Director(s) of
M/s……………………………………, participating in the bidding process against tender
No……………………………………… undertake that I am not interested as a proprietor and/or
partner in any other firm and/or Director in any other company participated in the tender for
procurement of……………………………., and specifically undertake that our firm/Company:

(i) Not follow & shall not follow unethical/unfair/fraudulent practice in any manner.
(ii) Has no conflict of interest with any bidder/firm participating in the tender.
(iii) Not concealing any material information.
(iv) Not given any misleading fact or statement in the offer/bid submitted against the tender.
(v) Has not been debarred/ blacklisted for future business with Purchaser/other Discom of MP.

10. “Regarding Serving Officer(s) or Employee(s) of the MP Discom”

We confirm that no Serving Officer(s) or employee(s) of the MP Discom is/are
Proprietor/Partner(s)/Director(s) of the firm/company or having controlling shares or has controlling
interest in the firm. It is also confirmed that no Proprietor/Partner(s)/Director(s) of the firm/company has
any close relationship (spouse, son, daughter, father, mother or brother) with any serving Officer(s) or
Employee(s) of the MP Discom.

Further, the MPMKVVCL., Bhopal will have full right to cancel the Purchase Order, if awarded
and forfeit the EMD/Bid Security & Performance Guarantee as applicable in the event of the above
condition/situation is observed, even at a later date i.e. after opening of Price Bid/award of Purchase Order.

PLACE: SIGNATURE OF TENDERER NAME

IN FULL
DATE: DESIGNATION / STATUS IN
THE FIRM COMPANY SEAL

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TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’
 SCHEDULE – IV:
CHECK LIST

(TO BE KEPT IN THE ENVELOPE PART-B, “COMMERCIAL/TECHNICAL BID” &

UPLOAD ONLINE ALSO)

Sr. Check List Item Options Answer

No.
Whether “Earnest Money Deposit” of specified
1. amount is kept in a sealed envelope-A & the same is Yes/No
uploaded online.
Whether NSIC/SSI/MSME/DIC Registration
2. Yes/No
Certificate is attached
Schedule I: Price bid is duly filled in and digitally
signed by the signatory authority & uploaded online in
3. Yes/No
envelope-C

4. Schedule II- General Information Yes/No

Schedule III- Declaration/Undertaking must be

submitted by all the bidders on non-judicial stamp
5. Yes/No
paper worth Rs.500/- duly notarized

Yes/No
6. Schedule IV- Check List

CGM (Purchase)
M.P.M.K.V.V.Co.Ltd., Bhopal

38
TS-No. MD/MK/04/879 Rate Contract for supply of printed LT Bills for consumers of MPMKVVCL’