(Ver. 2023.

12)

AN EXAMPLE OF MANAGEMENT PROCEDURE

TO MAINTAIN PART I OF THE INVENTORY OF HAZARD MATERIALS (IHM)

Paragraph 5.2.2 of IMO Resolution MEPC.379(80) “2023 GUIDELINES FOR THE

DEVELOPMENT OF THE INVENTORY OF HAZARDOUS MATERIALS” following
“HONG KONG INTERNATIONAL CONVENTION FOR THE SAFE AND
ENVIRONMENTALLY SOUND RECYCLING OF SHIPS, 2009” requires that a
system be established to maintain the part I of IHM. Following this requirement,
here is shown an example of procedure of such system, assuming to designate on
shore a person responsible for it. This, however, is not more than an example and
another style of system procedure may be established as far as it meets the
Convention and the Resolution as mentioned above.
 ＜ EXAMPLE ＞

MANAGEMENT PROCEDURE
TO MAINTAIN PART I OF THE INVENTORY OF HAZARD MATERIALS (IHM)

(Assuming a designated person to maintain the part I of IHM is on shore)

(Revision 0.0)

Revision History of procedure

Rev. No. Date of Revision Section No. Outline of Revision

2
Definition/ Abbreviation

HM : Hazardous Material

IHM : Inventory of HM, including the part I, II, III of it.

the Convention : Hong Kong International Convention for the Safe and
Environmentally Sound Recycling of Ships, 2009

the Guidelines : IMO Resolution MEPC.379(80), 2023 Guidelines for

the Development of the Inventory of Hazardous Materials

the Inventory : Referred to the part I of IHM, unless otherwise specified.

DP : A designated person as responsible for maintaining and

updating the Inventory to meet Par. 5.2.1 of the Guidelines

MD/SDoC : Material declaration/ Supplier’s Declaration of Conformity

Table A/B : Tables A and B of Appendix 1 of the Guidelines

objects for the Inventory : Items requiring to collect information of containing of

HM shown in the table A/B by using MD/SDoC, and
which are the objects for the part I of IHM.

3
1 Purpose
This “management procedure to maintain the part I of IHM” is established for the
purpose of meeting Regulation 5.3 of the Convention and Par. 5.2.2 of the
Guidelines by means of properly maintaining, during the ship’s operational stage,
the part I of IHM developed according to the Convention and the Guidelines2.

2 Policy of Management to Maintain the Inventory

2.1 Designation of a Person Responsible for Maintaining the Inventory

Ship owner designates a person shown in [Supplement 1] as responsible for

maintaining and updating the Inventory for the ship and entrust the duty to him on shore.
(G/Par. 5.2.1)4
2.2 Establishment of Management System to Maintain the Inventory
The DP establishes and supervises a system shown in the section 3 in order to
ensure that the Inventory on board is properly updated and maintained. (G/Par.
5.2.2)

3 Management System to maintain the Inventory

3.1 Request of Hazardous Material Information
A person who places an order of structure material, machinery and/or equipment to
be installed on board the ship should identify the objects for the Inventory out of
the orders following the section 4.1, and request a repair yard or suppliers, etc. of
those objects for MD/SDoC showing information of HM which are contained in the
objects. (G/Par. 4.2.2)
3.2 Review of Collected Information of HM
A person who receives the deliveries to be on board the ship should ensure that the
information of HM is properly collected following the section 4 for the delivered
objects.
3.3 Development of Revision of the Inventory
The DP or a person assigned by the DP should develop a revision of the Inventory
following the section 5 based on the information collected following the sections 3.1
and 3.2, where an object reviewed contains HM.

2 The regulations/paragraphs relevant to the maintenance of IHM are shown in [Supplement 3].
4 This shows the relevant regulation/paragraph of the Convention or Guidelines, abbreviating “Convention” to “C”
and “Guidelines” to “G”.

4
3.4 Review of Revision and Instruction of Updating Inventory
The DP should confirm that the revision of the Inventory is properly developed,
should write his signature and others on it following the section 5.8, and should
instruct the shipmaster to update the IHM on board with this revision.
3.5 Update of the Inventory on Board
The shipmaster should ensure the update of the Inventory on board following the
section 6, recognizing that the Inventory is an essential part of the certificate on
IHM. (C/App. 3/Note)
3.6 Ascertaining the Conformity of the Inventory
The DP should follow the section 7 in order to maintain conformity of the Inventory.

4 Collection of Information of HM
4.1 Items Requiring to Collect MD/SDoC
4.1.1 The items requiring to collect information of containing of HM shown in the table
A/B are structure material, machinery and equipment which are fixed (i.e.,
securely fitted with the ship, such as by welding or with bolts, riveted or
cemented, and used at their position, including electric cables, gaskets), and
applied coating.(G/Par. 2.2, 3.1, 3.2.2, 4.2.2, 4,3,2)
4.1.2 For the application of the section 4.1.1, reference should be made to the
followings.
①The items which are not fixed, such as portable fire extinguishers, distress flares,
lifebuoys, etc., are not required to be listed in the part I of IHM. (G/Par. 2.4, 3.2.3)
②The batteries containing lead acid or other hazardous materials that are fixed in
place should be listed in the part I of IHM, but those not fixed, such as consumer
batteries and batteries in store are not required to be listed in the part I. (G/Par.
3.2.4)
③The items, potentially hazardous to the environment and human health at ship
recycle facilities, which are shown in Table C of Appendix of the Guidelines, are
not required to be listed in the part I of IHM during ship operation, while they
are going to be listed in the part II or III when recycling. (G/Par. 3.2.1.3, 3.2.2,
App. 1/Table C)
④Regular consumable goods, potentially containing hazardous materials, which
are not integral to a ship and are unlikely to be dismantled or treated at a ship
recycling facility, and which are shown in Table D of Appendix of the Guidelines,
are not required to be listed in the part I of IHM, while they are going to be listed
in the part III when recycling. (G/Par. 3.2.1.4, 3.2.2, App. 1/Table D)
⑤Materials listed in Table B that are inherent in solid metals or metal alloys, such
as steels, aluminium, brasses, bronzes, plating and solders, provided they are
used in general construction, such as hull, superstructure, pipes or housings for
equipment and machinery, are not required to be listed in the Inventory. (G/Par.
3.3.1)

5
 ⑥Although electrical and electronic equipment is required to be listed in the
Inventory, the amount of hazardous materials potentially contained in printed
wiring boards (printed circuit boards) installed in the equipment does not need to
be reported in the Inventory. (G/Par. 3.3.2)
⑦Even though the Guidelines does not require the spare parts of the objects for the
Inventory to be listed in the part I, they should obtain MD/SDoC in advance,
expecting that they are going to be fixed when it is in use. Further, when
delivering a spare part containing HM on board, the information should be given
to the shipmaster, or a copy of MD should be attached to the spare part, in order
for the shipmaster to take a proper action following the section 6.4.(G/Par. 4.1.2,
4.1.3)
4.2 Collected MD/SDoC should contain information required by the Par. 6 and 7 of the
Guidelines. Examples of them are referred to in Appendix 6 and 7 of the
Guidelines.
4.3 Location on board and approximate quantity of HM needs to be shown in the
Inventory, and, therefore, in case where a product consists of plural components
located in different places, its MD should be divided correspondingly to the
locations of components containing HM.(C/Reg.5.1.1)
4.4 A delivery which contains HM excessing the threshold value shown in table A
should not be installed on board. (C/Reg. 4.1) 6

Where it is subject to the followings, it may be on board and should be listed in the
Inventory.
①Threshold value 1.0% for Asbestos may be applied instead of 0.1% not later than 5
years after the entry into force of the Convention, and, in that case, should be
recorded in the Inventory and, if available, the MD. 0.1% need not be retroactively
applied. (G /App. 1/Table A)
②A delivery which contains Hydrochlorofluorocarbons(HCFCs) and be installed on
board before 1st January 2020 may be permitted. (G /App. 3/Par. 3.2.1)
4.5 Revised threshold values of Tables A/B should be used for a revision of the
Inventory to be developed after the adoption of revised values, but need not be
retroactively applied. (G/Par. 3.5)

6 Where Asbestos is present on board and is listed in the initial version of the Inventory, it is recommended to
follow MSC/Circ.1045 “GUIDELINES FOR MAINTENANCE AND MONITORING OF ON-BOARD MATERIALS
CONTAINING ASBESTOS” for the treatment of it. Where, further, Asbestos which is prohibited to install on
board after 2002/7/1 or 2011/1/1 is by mistake installed on board, it should be removed out of ship following
MSC.1/Circ.1374/Rev.1 “INFORMATION ON PROHIBITION OF THE USE OF ASBESTOS ON BOARD SHIPS”.

6
5 Development of Revision of the Inventory9,10
5.1 If, among the objects for the Inventory reviewed following the section 4, there is an
object containing HM of Tables A/B, a revision of the Inventory should be
developed. Especially where new installation, modification, repair, exchange,
removal, or alteration of location etc. of structure, machinery and/or equipment,
renewal of coating, change of flag, owner or operator is undertaken, attention
should be paid so that a proper revision of the Inventory may be made. (C/Reg. 5.3,
10.1.3, G/Par. 4.3)
5.2 Where machinery, equipment, coating, etc. is exchanged/ renewed with an
identical part or coating, update of their inventory is not required. (G/Par. 4.3.2)
5.3 The item removed out of board should be clearly specified in such manner that a
cross line is put on the removed item, or that the item is deleted out of the
Inventory providing a separate list of removed items.(G/Par. 5.2.3, App. 2)
5.4 A revision of the Inventory should be developed following examples in Appendix 2
and 3 of the Guidelines based on the MD showing the information of HM of Tables
A/B regardless of development method (G/Par. 4.1 or 4.2) of the initial version of
the Inventory. (G/Par. 3.4, 4.1.2～4.1.4, 4.2.2)
5.5 In order to show location of HM, names of location which are indicated in General
Arrangement, etc. should be used, and in case there is a list of location when
initially developed the IHM, this location list should be utilized. (G/Par. 4.6)
5.6 Standard unit to show the approximate quantity of hazardous materials should be
kg, unless other units (e.g. m3 for materials of liquid or gases, m2 for materials
used in floors or walls) are considered more appropriate. An approximate quantity
should be rounded up to at least two significant figures. (G/Par. 4.7)
5.7 Same items to be installed may be listed together in the Inventory with general
location, but, their location should be as small as they can be identified. (G/Par.
3.2.5/App. 3)
5.8 Revision of the Inventory should include date of revision, summary of change/
deletion of items, and signature of DP. (G/Par. 5.2.3)
5.9 A copy of the Inventory should be kept on shore.

9 IHM can be developed utilizing the application in URL referring to “PrimeShip-GREEN/SRM”.

https://www.psgreensrm.com/PrimeShip-GREENSRM/InitAction.do?lang=en
10 It is recommended to obtain HM information and make a record referring to [Supplement 2] when doing kinds of
works at repair yards.

7
6 Update of the Inventory on Board
6.1 Shipmaster should confirm with DP that, for all the items to be delivered on
board, revision of the Inventory is properly developed based on the investigation
following the section 4.1.
6.2 Shipmaster should recognize that the Inventory on board is an essential
supplement of the Conventional Certificate on IHM and should replace the
Inventory with its revision immediately after receiving the revision from DP, and
maintain IHM up-to-date at all times. (C/Reg. 5.3)
6.3 Shipmaster should undergo a renewal survey and update the supplement of the
Certificate and should report it to DP. (C/Reg. 10.1.2, G/Par. 4.3.2, Par. 5.2.4)
6.4 Where, based on the information given or MD collected following the section 4.1.2
⑦, a spare part containing HM is fixed on board, the shipmaster should request
DP to revise the Inventory and take a necessary action.

7 Continuity of Conformity of the Inventory

7.1 In case where alteration, exchange or significant repair is made on the structure,
equipment, system, fitting, location or material of ship, DP should instruct the
shipmaster to undergo an additional survey if necessary and renew the
supplement of Certificate in order to maintain the compliance with the Convention.
(C/Reg10.1.3, G/Par. 4.3.2, 5.2.4)
7.2 In case where alteration of ship leads to complicated revision of the Inventory, it is
recommended to undergo a review of the revision of the Inventory and its
supplementary information prior to the additional survey.
7.3 DP should confirm on the occasion of internal audit of the ship that the Inventory
on board is properly updated with revisions and is consistent with the current
condition of HM on board, further should confirm that the Inventory on board
coincides with its copy kept on shore and should make a record of the audit.
(G/Par.5.2)
7.4 Where DP is going to be changed in association with a change of flag/shipowner or a
sale/recycle of ship, etc., DP should transfer to a new ship owner/ DP the latest
version of the Inventory and its supplementary information (MD/SDoC, etc.). And,
further, he should maintain them so that they may be shown to an inspector on the
occasion of survey of flag or port state. (G/Par. 4.3.3, 5.2.4)

8
[Supplement 1] Designation of person responsible for maintaining and updating the
Inventory

The owner of the ship mentioned below designates a person shown below as DP (person
12
responsible for maintaining and updating the part I of IHM of the ship) 。

Name of Company and

department DP belongs
to

DP
Name of DP

Contact

Name of ship

Ship concerned IMO Number

Name of shipowner

[Supplement 2] Example of information list14 to develop a revision of the Inventory

relating to the works done at repair yard
No. Work Name Contractor Delivery / Dismantlement No. Supplier

12 It is recommended to attach a statement of shipowner with his signature/ company stamp stating that he
designated the DP.
13 Purchase List and Collected MD List are automatically generated when inputting data in the application,
PrimeShip-GREEN/SRM.

9
 2-1 List of delivery and dismantlement relating to the works
Contractor of Delivery/
No. Work name No. Supplier of delivery
work Dismantlement

1 BWMS BWMS Filter 1 Filter manufacturer

installation manufacturer Disinfection 1 BWMS manufacturer
2
appliance

3 Control panel 2 BWMS manufacturer

4 Repair yard a set of Piping Gasket manufacturer

5 Electric cables E/cable manufacturer

Compound for cable Compound

6
penetration manufacturer

7 Maintenance Repair yard Dismantled gasket Gasket manufacturer

of piping Installed gasket Gasket manufacturer
8

2-2 Collected MD List

No. Supplier Product Amount HM(Yes/No) IHM No. MD No. Remarks

* Regarding a modification work such as ballast water treatment system or a scrubber etc, in addition to
MD/SDoC for the equipment itself, the following may be necessary to be collected and reflected to the IHM
1. Electric wire
2. Putty of penetration
3. Expansion piping flange packing

10
[Supplement 3]

Requirements relevant to management to maintain IHM

in the Ship Recycle Convention and its relevant Resolution
(See the other requirements in the full text of the Convention and Resolution for the details)

11
1
 HONG KONG INTERNATIONAL CONVENTION FOR THE SAFE AND
ENVIRONMENTALLY SOUND RECYCLING OF SHIPS, 2009

REGULATIONS FOR SAFE AND ENVIRONMENTALLY SOUND RECYCLING OF SHIPS

CHAPTER 2 – REQUIREMENTS FOR SHIPS

Part A – Design, construction, operation and maintenance of ships

Regulation 1 – Definitions
5 “New installation” means the installation of systems, equipment, insulation, or other
material on a ship after the date on which this Convention enters into force.
Regulation 4 – Controls of ships’ Hazardous Materials
In accordance with the requirements specified in Appendix 1 to this Convention each
Party:
.1 shall prohibit and/or restrict the installation or use of Hazardous Materials
listed in Appendix 1 on ships entitled to fly its flag or operating under its
authority; and ….
Regulation 5 – Inventory of Hazardous Materials
1 Each new ship shall have on board an Inventory of Hazardous Materials. The
Inventory shall be verified either by the Administration or by any person or organization
authorized by it taking into account guidelines, including any threshold values and
exemptions contained in those guidelines, developed by the Organization. The
Inventory of Hazardous Materials shall be specific to each ship and shall at least:
.1 identify as Part I, Hazardous Materials listed in Appendices 1 and 2 to this
Convention and contained in ship’s structure or equipment, their location and
approximate quantities; and
.2 clarify that the ship complies with regulation 4.
3 Part I of the Inventory of Hazardous Materials shall be properly maintained and updated
throughout the operational life of the ship, reflecting new installations containing Hazardous
Materials listed in Appendix 2 and relevant changes in ship structure and equipment, taking into
account the guidelines developed by the Organization.

Part C – Surveys and certification

Regulation 10 – Surveys
1 Ships to which this Convention applies shall be subject to the surveys specified below:
.2 a renewal survey at intervals specified by the Administration, but not exceeding five
years. This survey shall verify that Part I of the Inventory of Hazardous Materials

12
1
 required by regulation 5 complies with the requirements of this Convention;
.3 an additional survey, either general or partial, according to the circumstances, may be
made at the request of the shipowner after a change, replacement, or significant repair
of the structure, equipment, systems, fittings, arrangements and material. The survey
shall be such as to ensure that any such change, replacement, or significant repair has
been made in the way that the ship continues to comply with the requirements of this
Convention, and that Part I of the Inventory is amended as necessary;

Appendix 1
CONTROLS OF HAZARDOUS MATERIALS
…new installations containing hydrochlorofluorocarbons (HCFCs) are permitted until 1 January
2020.

Appendix 3
FORM OF THE INTERNATIONAL CERTIFICATE ON INVENTORY OF
HAZARDOUS MATERIALS
Note: Part I of the Inventory of Hazardous Materials, as required by regulation 5 of the
Annex to the Convention, is an essential part of the International Certificate on
Inventory of Hazardous Materials and must always accompany the International
Certificate on Inventory of Hazardous Materials. Part I of the Inventory of Hazardous
Materials should be compiled on the basis of the standard format shown in the
guidelines developed by the Organization.

13
1
RESOLUTION MEPC.379(80) (adopted on 7 July 2023)
2023 GUIDELINES FOR THE DEVELOPMENT OF THE INVENTORY OF
HAZARDOUS MATERIALS

2 DEFINITIONS
2.2 Fixed means the conditions that equipment or materials are securely fitted with
the ship, such as by welding or with bolts, riveted or cemented, and used at their
position, including electrical cables and gaskets.
2.4 Loosely fitted equipment means equipment or materials present on board the
ship by the conditions other than "fixed", such as fire extinguishers, distress flares, and
lifebuoys.

3 REQUIREMENTS FOR THE INVENTORY

3.1 Scope of the Inventory
The Inventory consists of:
Part I: Materials contained in ship structure or equipment;
Part II: Operationally generated wastes; and
Part III: Stores.
3.2 Materials to be listed in the Inventory
3.2.1 Appendix 1 of these guidelines (Items to be listed in the Inventory of Hazardous
Materials), provides information on the hazardous materials that may be found on board
a ship. Materials set out in appendix 1 should be listed in the Inventory. Each item in
appendix 1 of these guidelines is classified under tables A, B, C or D, according to its
properties:
.1 table A comprises the materials listed in appendix 1 of the Convention;
.2 table B comprises the materials listed in appendix 2 of the Convention;
.3 table C (Potentially hazardous items) comprises items which are potentially
hazardous to the environment and human health at ship recycling facilities; and
.4 table D (Regular consumable goods potentially containing hazardous
materials) comprises goods which are not integral to a ship and are unlikely to
be dismantled or treated at a ship recycling facility.
3.2.2 Tables A and B correspond to part I of the Inventory. Table C corresponds to
parts II and III and table D corresponds to part III.
3.2.3 For loosely fitted equipment, there is no need to list this in part I of the Inventory.
Such equipment which remains on board when the ship is recycled should be listed in
part III.

14
1
3.2.4 Those batteries containing lead acid or other hazardous materials that are fixed
in place should be listed in part I of the Inventory. Batteries that are loosely fitted, which
includes consumer batteries and batteries in stores, should be listed in part III of the
Inventory.
3.2.5 Similar materials or items that contain hazardous materials that potentially
exceed the threshold value can be listed together (not individually) on the IHM with their
general location and approximate amount specified there (hereinafter referred to as
"bulk listing"). An example of how to list those materials and items is shown in row 3 of
table 1 of appendix 3.

3.3 Exemptions – Materials not required to be listed in the Inventory

3.3.1 Materials listed in Table B that are inherent in solid metals or metal alloys, such
as steels, aluminium, brasses, bronzes, plating and solders, provided they are used in
general construction, such as hull, superstructure, pipes or housings for equipment and
machinery, are not required to be listed in the Inventory.
3.3.2 Although electrical and electronic equipment is required to be listed in the
Inventory, the amount of hazardous materials potentially contained in printed wiring
boards (printed circuit boards) installed in the equipment does not need to be reported
in the Inventory.
3.4 Standard format of the Inventory of Hazardous Materials
The Inventory should be developed on the basis of the standard format set out in
appendix 2 of these guidelines: Standard format of the Inventory of Hazardous Materials.
Examples of how to complete the Inventory are provided for guidance purposes only.
3.5 Revision to threshold values
Revised threshold values in tables A and B of appendix 1 should be used for IHMs
developed or updated after the adoption of the revised values and need not be applied
to existing IHMs and IHMs under development. However, when materials are added to
the IHM, such as during maintenance, the revised threshold values should be applied
and recorded in the IHM.

4 REQUIREMENTS FOR DEVELOPMENT OF THE INVENTORY

4.1 Development of part I of the Inventory for new ships1

1 In ascertaining whether a ship is a "new ship" or an "existing ship" according to the Convention, the term
"a similar stage of construction" in regulation 1.4.2 of the annex to the Convention means the stage at
which:
.1 construction identifiable with a specific ship begins: and
.2 assembly of that ship has commenced comprising at least 50 tonnes or 1% of the estimated
mass of all structural material, whichever is less.

15
1
4.1.2 Checking of materials listed in table A
During the development of the Inventory (part I), the presence of materials listed in table
A of appendix 1 should be checked and confirmed; the quantity and location of table A
materials should be listed in part I of the Inventory. If such materials are used in
compliance with the Convention, they should be listed in part I of the Inventory. Any
spare parts containing materials listed in table A are required to be listed in part III of the
Inventory.
4.1.3 Checking of materials listed in table B
If materials listed in table B of appendix 1 are present in products above the threshold
values provided in table B, the quantity and location of the products and the contents of
the materials present in them should be listed in part I of the Inventory. Any spare parts
containing materials listed in table B are required to be listed in part III of the Inventory.
4.1.4 Process for checking of materials
The checking of materials as provided in paragraphs 4.1.2 and 4.1.3 above should be
based on the Material Declaration furnished by the suppliers in the shipbuilding supply
chain (e.g. equipment suppliers, parts suppliers, material suppliers).
4.2 Development of part I of the Inventory for existing ships
4.2.2 The determination of hazardous materials present on board existing ships
should, as far as practicable, be conducted as prescribed for new ships, including the
procedures described in sections 6 and 7 of these guidelines. Alternatively, the
procedures described in this section may be applied for existing ships, but these
procedures should not be used for any new installation resulting from the conversion or
repair of existing ships after the initial preparation of the Inventory.
4.3 Maintaining and updating part I of the Inventory during operations
4.3.1 Part I of the Inventory should be appropriately maintained and updated,
especially after any repair or conversion or sale of a ship.
4.3.2 Updating of part I of the Inventory in the event of new installation
If any machinery or equipment is added to, removed or replaced or the hull coating is
renewed, part I of the Inventory should be updated according to the requirements for
new ships as stipulated in paragraphs 4.1.2 to 4.1.4. Updating is not required if identical
parts or coatings are installed or applied.
4.3.3 Continuity of part I of the Inventory
Part I of the Inventory should belong to the ship and the continuity and conformity of the
information it contains should be confirmed, especially if the flag, owner or operator of
the ship changes.
4.6 Description of location of hazardous materials on board

16
The locations of hazardous materials on board should be described and identified using
the name of location (e.g. second floor of engine-room, bridge DK, APT, No.1 cargo
tank, frame number) given in the plans (e.g. general arrangement, fire and safety plan,
machinery arrangement or tank arrangement).
4.7 Description of approximate quantity of hazardous materials
In order to identify the approximate quantity of hazardous materials, the standard unit
used for hazardous materials should be kg, unless other units (e.g. m3 for materials of
liquid or gases, m2 for materials used in floors or walls) are considered more appropriate.
An approximate quantity should be rounded up to at least two significant figures.

5 REQUIREMENTS FOR ASCERTAINING THE CONFORMITY OF THE

INVENTORY
5.2 Operational stage
Shipowners should implement the following measures in order to ensure the conformity
of part I of the Inventory:
.1 to designate a person as responsible for maintaining and updating the
Inventory (the designated person may be employed ashore or on board);
.2 the designated person, in order to implement paragraph 4.3.2, should establish
and supervise a system to ensure the necessary updating of the Inventory in
the event of new installation;
.3 to maintain the Inventory including dates of changes or new deleted entries and
the signature of the designated person; and
.4 to provide related documents as required for the survey or sale of the ship.

6 MATERIAL DECLARATION
6.1 General
Suppliers to the shipbuilding industry should identify and declare whether or not the
materials listed in table A or table B are present above the threshold value specified in
appendix 1 of these guidelines. However, this provision does not apply to chemicals
which do not constitute a part of the finished product.
6.2 Information required in the declaration
6.2.1 At a minimum the following information is required in the Material Declaration:
.1 date of declaration;
.2 Material Declaration identification number;
.3 supplier's name;
.4 product name (common product name or name used by manufacturer);

17
 .5 product number (for identification by manufacturer);
.6 declaration of whether or not the materials listed in table A and table B of
appendix 1 of these guidelines are present in the product above the
threshold value stipulated in appendix 1 of these guidelines; and
.7 mass of each constituent material listed in table A and/or table B of
appendix 1 of these guidelines if present above threshold value.
6.2.2 An example of the Material Declaration is shown in appendix 6.

7 SUPPLIER'S DECLARATION OF CONFORMITY

7.1 Purpose and scope
7.1.1 The purpose of the Supplier's Declaration of Conformity is to provide assurance
that the related Material Declaration conforms to section 6.2, and to identify the
responsible entity.
7.1.2 The Supplier's Declaration of Conformity remains valid as long as the products
are present on board.
7.1.3 The supplier compiling the Supplier's Declaration of Conformity should
establish a company policy. The company policy on the management of the chemical
substances in products which the supplier manufactures or sells should cover:
.1 Compliance with law:
The regulations and requirements governing the management of chemical
substances in products should be clearly described in documents which
should be kept and maintained; and
.2 Obtaining of information on chemical substance content:
In procuring raw materials for components and products, suppliers should
be selected following an evaluation, and the information on the chemical
substances they supply should be obtained.
7.2 Contents and format
7.2.1 The Supplier's Declaration of Conformity should contain the following:
.1 unique identification number;
.2 name and contact address of the issuer;
.3 identification of the subject of the Declaration of Conformity (e.g. name,
type, model number, and/or other relevant supplementary information);
.4 statement of conformity;
.5 date and place of issue; and
.6 signature (or equivalent sign of validation), name and function of the
authorized person(s) acting on behalf of the issuer.

18
7.2.2 An example of the Supplier's Declaration of Conformity is shown in appendix 7.

APPENDIX 1 (of the RESOLUTION)

ITEMS TO BE LISTED IN THE INVENTORY OF HAZARDOUS MATERIALS
Table A – Materials listed in appendix 1 of the Annex to the Convention
(See the Table A in the FORM OF MATERIAL DECLARATION of APPENDIX 6.)

Table B – Materials listed in appendix 2 of the Annex to the Convention

(See the Table B in the FORM OF MATERIAL DECLARATION of APPENDIX 6.)

Table C – Potentially hazardous items

Inventory
No. Properties Goods
Part I Part II Part III
C-1 Kerosene x
C-2 White spirit x
C-3 Lubricating oil x
C-4 Hydraulic oil x
C-5 Anti-seize compounds x
C-6 Fuel additive x
C-7 Engine coolant additives x
C-8 Antifreeze fluids x
Boiler and feed water treatment
C-9 x
and test re-agents
Liquid Oiliness
C-10 De-ioniser regenerating chemicals x
C-11 Evaporator dosing and descaling acids x
C-12 Paint stabilizers/rust stabilizers x
C-13 Solvents/thinners x

C-14 Paints x
C-15 Chemical refrigerants x
C-16 Battery electrolyte x
C-17 Alcohol, methylated spirits x
C-18 Acetylene x
Explosives/
C-19 Propane x
inflammables
C-20 Butane x
C-21 Gas Oxygen x
C-22 CO2 x

C-23 Green Perfluorocarbons (PFCs) x

C-24 House Methane x

Gases
C-25 Hydrofluorocarbon (HFCs) x

19
 C-27 Nitrous oxide (N2O) x
C-28 Sulfur hexafluoride (SF6) x
C-29 Bunkers: fuel oil x
C-30 Grease x
C-31 Waste oil (sludge) x
Oiliness Bilge and/or waste water generated by
C-32 x
the after-treatment systems fitted on
Liquid machineries
C-33 Oily liquid cargo tank residues x

C-34 Ballast water x

C-35 Raw sewage x
C-36 Treated sewage x
C-37 Non-oily liquid cargo residues x
Explosibility/
C-38 Gas Fuel gas x
inflammability

C-39 Dry cargo residues x

C-40 Medical waste/infectious waste x
2
C-41 Incinerator ash x
C-42 Garbage x
C-43 Fuel tank residues x
C-44 Oily solid cargo tank residues x
C-45 Oily or chemical contaminated rags x
C-46 Batteries (incl. lead acid batteries) x
C-47 Pesticides/insecticide sprays x
C-48 Extinguishers x
Solid Chemical cleaner (incl. electrical
C-49 x
equipment cleaner, carbon remover)
C-50 Detergent/bleacher (could be a liquid) x
C-51 Miscellaneous medicines x
Fire fighting clothing and Personal
C-52 x
protective equipment
C-53 Dry tank residues x
C-54 Cargo residues x
Spare parts which contain materials
C-55 x
listed in Table A or Table B

2 Definition of garbage is identical to that in MARPOL Annex V. However, incinerator ash is classified
separately because it may include hazardous substances or heavy metals.

20
Table D – Regular consumable goods potentially containing hazardous materials3
Inventory
No. Properties Example
Part I Part II Part III
Computers, refrigerators, printers, scanners,
D-1 Electrical and television sets, radio sets, video cameras,
electronic video recorders, telephones, consumer x
equipment batteries, fluorescent lamps, filament bulbs,
lamps

D-2 Lighting equipment Fluorescent lamps, filament bulbs, lamps x

Chairs, sofas, tables, beds, curtains, carpets,

D-3 Non ship-specific
garbage bins, bed-linen, pillows, towels,
furniture, interior
mattresses, storage racks, decoration, x
and similar
bathroom installations, toys, not structurally
equipment
relevant or integrated artwork

3 This table does not include ship-specific equipment integral to ship operations, which has to be listed in
part I of the inventory.

21
 APPENDIX 2

STANDARD FORMAT OF THE INVENTORY OF HAZARDOUS MATERIALS4

Part I
Hazardous materials contained in the ship's structure and equipment

I-1 – Paints and coating systems containing materials listed in table A and table B of appendix 1 of these guidelines
Materials
No. Application of paint Name of paint Location Approximate Remarks
(classification
quantity
in appendix 1)

1 Anti-drumming Primer, xx Co., xx primer Hull part Lead 35.00 kg

compound #300
Underwat
2 Anti-fouling xx Co., xx coat #100 TBT 120.00 kg
er parts

4 Examples of how to complete the Inventory are provided for guidance purposes only in accordance with paragraph 3.4 of the guidelines.

22
I-2 – Equipment and machinery containing materials listed in table A and table B of appendix 1 of these guidelines
Materials
No. Name of equipment and machinery Location Parts where Approximate Remarks
(classification in
used quantity
appendix 1)
Housing
Cadmium 0.02 kg
1 Switch board Engine coating
control room Mercury Heat gauge <0.01 kg less than 0.01kg
Bearing Starter
2 Diesel engine, xx Co., xx #150 Engine room Lead Cadmium 0.02 kg
for blower
Starter for Revised by XXX on Oct.
3 Diesel engine, xx Co., xx #200 Engine-room Lead 0.01 kg
blower XX, 2008 (revoking No.2)
Ingredient of
4 Diesel generator (x 3) Engine-room Lead copper 0.01 kg
compounds
Radioactive substances Gauge 5 Ci Radionuclides:
5 Radioactive level gauge No. 1 Cargo tank (1.8E+11) (Bq) 60Co

I-3 - Structure and hull containing materials listed in table A and table B of appendix 1 of these guidelines
Materials
No. Name of structural element Location Parts where Approximate Remarks
(classification
used quantity
in appendix 1)
1 Wall panel Accommodation Asbestos Insulation 2,500.00 kg
Perforated
Engine control Lead 0.01 kg cover for insulation material
2 Wall insulation plate
room
Asbestos Insulation 25.00 kg under perforated plates
3

23
 APPENDIX 3

EXAMPLE OF THE DEVELOPMENT PROCESS FOR PART I

OF THE INVENTORY FOR NEW SHIPS

1 OBJECTIVE OF THE TYPICAL EXAMPLE

This example has been developed to give guidance and to facilitate understanding of the
development process for part I of the Inventory of Hazardous Materials for new ships.

2 DEVELOPMENT FLOW FOR PART I OF THE INVENTORY

Part I of the Inventory should be developed using the following three steps. However, the
order of these steps is flexible and can be changed depending on the schedule of shipbuilding:

.1 collection of hazardous materials information;

.2 utilization of hazardous materials information; and

.3 preparation of the Inventory (by filling out standard format).

3 COLLECTION OF HAZARDOUS MATERIALS INFORMATION

3.1 Data collection process for hazardous materials

Materials Declaration (MD) and Supplier's Declaration of Conformity (SDoC) for products
from suppliers (tier 1 suppliers) should be requested and collected by the shipbuilding yard.
Tier 1 suppliers may request from their suppliers (tier 2 suppliers) the relevant information if
they cannot develop the MD based on the information available. Thus the collection of data on
hazardous materials may involve the entire shipbuilding supply chain (Figure 1).

MD
List

Request Request
MD MD

Equipment
Submit Submit
supplier
(tier 1) (tier 2)

MD MD

Figure 1 – Process of MD (and SDoC) collection showing involvement of supply chain

24
3.2 Declaration of hazardous materials

Suppliers should declare whether or not the hazardous materials listed in table A and table B in
the MD are present in concentrations above the threshold values specified for each
homogeneous material in a product.

3.2.1 Materials listed in table A

If one or more materials listed in table A are found to be present in concentrations above the
specified threshold value according to the MD, the products which contain these materials
shall not be installed on a ship. However, if the materials are used in a product in accordance
with an exemption specified by the Convention (e.g. new installations containing
hydrochlorofluorocarbons (HCFCs) before 1 January 2020), the product should be listed in the
Inventory.

3.2.2 Materials listed in table B

If one or more materials listed in table B are found to be present in concentrations above the
specified threshold value according to the MD, the products should be listed in the Inventory.

3.3 Example of homogeneous materials

Figure 2 shows an example of four homogeneous materials which constitute a cable. In this
case, sheath, intervention, insulator and conductor are all individual homogeneous materials.

Sheath Insulator Conductor

(PVC) (rubber) (copper)

Figure 2 – Example of homogeneous materials (cable)

4 UTILIZATION OF HAZARDOUS MATERIALS INFORMATION

Products which contain hazardous materials in concentrations above the specified threshold
values should be clearly identified in the MD. The approximate quantity of the hazardous
materials should be calculated if the mass data for hazardous materials are declared in the
MD using a unit which cannot be directly utilized in the Inventory.
5 PREPARATION OF INVENTORY (BY FILLING OUT STANDARD FORMAT)
The information received for the Inventory, as contained in table A and table B of appendix 1 of
these guidelines, ought to be structured and utilized according to the following categorization
for part I of the Inventory:
Part I-1 Paints and coating systems;
Part I-2 Equipment and machinery; and
Part I-3 Structure and hull.

25
5.1 "Name of equipment and machinery" column

5.1.1 Equipment and machinery

5.1.1.1 The name of each item of equipment or machinery should be entered in this column. If
more than one hazardous material is present in the equipment or machinery, the row
relating to that equipment or machinery should be appropriately divided such that all of the
hazardous materials contained in the piece of equipment or machinery are entered. If more
than one item of equipment or machinery is situated in one location, both name and quantity of
the equipment or machinery should be entered in the column. Examples are shown in rows
1 and 2 of table 1

5.1.1.2 For identical or common items, such as but not limited to bolts, nuts and valves,
there is no need to list each item individually (see Bulk Listing in paragraph 3.2 of the
guidelines). An example is shown in row 3 of table 1.

Table 1 – Example showing more than one item of equipment

or machinery situated in one location

Name of equipment Materials Parts where Approximate

No. Location (classification Remarks
and machinery in appendix 1)
used quantity

Lead Piston pin bush 0.75 kg

1 Main engine Engine-room Thermometer
Mercury charge air 0.01 kg
temperature
2 Diesel generator (x 3) Engine-room Mercury Thermometer 0.03 kg
Throughout Lead and lead
3 FC valve (x 100) 20.5 kg
the ship compounds

5.1.2 Pipes and cables

The names of pipes and of systems, including electric cables, which are often situated in
more than one compartment of a ship, should be described using the name of the system
concerned. A reference to the compartments where these systems are located is not
necessary as long as the system is clearly identified and properly named.

5.2 "Approximate quantity" column

The standard unit for approximate quantity of solid hazardous materials should be kg. If the
hazardous materials are liquids or gases, the standard unit should be either m3 or kg. An
approximate quantity should be rounded up to at least two significant figures. If the
hazardous material is less than 10 g, the description of the quantity should read "<0.01 kg".

26
 Table 2 – Example of a switchboard

Name of equipment Materials Parts where Approximate

No. Location (classification Remarks
and machinery in appendix 1)
used quantity

Cadmium Housing coating 0.02 kg

Engine
Switchboard
control room less than
Mercury Heat gauge <0.01 kg
0.01 kg

5.3 "Location" column

5.3.1 Example of a location list

It is recommended to prepare a location list which covers all compartments of a ship based
on the ship's plans (e.g. general arrangement, engine-room arrangement, accommodation
and tank plan) and on other documentation on board, including certificates or spare parts'
lists. The description of the location should be based on a location such as a deck or room to
enable easy identification. The name of the location should correspond to the ship's plans so
as to ensure consistency between the Inventory and the ship's plans. Examples of names of
locations are shown in table 3. For bulk listings, the locations of the items or materials may be
generalized. For example, the location may only include the primary classification such as
"Throughout the ship" as shown in the table 3 below.

27
27
 Table 3 – Examples of location names

(A) Primary classification (B) Secondary classification (C) Name of location

Throughout the ship
Hull part Fore part Bosun store
…
Cargo part No.1 cargo hold/tank
No.1 garage deck
…
Tank part Fore peak tank
No.1 WBT
No.1 FOT
…
Aft Peak Tank
Aft part Steering gear room
Emergency fire pump space
…
Superstructure Accommodation
Compass deck
Nav. bridge deck
…
Wheel house
Engine control room
Cargo control room
…
Deck house Deck house
…
(A) Primary classification (B) Secondary classification (C) Name of location
Machinery part Engine-room Engine-room
Main floor
2nd floor
…
Generator space/room
Purifier space/room
Shaft space/room
Engine casing
Funnel
Engine control room
…
Pump-room Pump-room
…
Exterior part Superstructure Superstructure
Upper deck Upper deck
Hull shell Hull shell
bottom
under waterline
…

28
5.3.2 Description of location of pipes and electrical systems

5.3.2.1 Locations of pipes and systems, including electrical systems and cables situated in
more than one compartment of a ship, should be described for each system concerned. If
they are situated in a number of compartments, the most practical of the following two
options should be used:

.1 listing of all components in the column; or

.2 description of the location of the system using an expression such as those

shown under "primary classification" and "secondary classification" in Table 3.

5.3.2.2 A typical description of a pipe system is shown in table 4.

Table 4 – Example of description of a pipe system

Name of Materials Parts

Approximate
No. equipment and Location (classification where Remarks
quantity
machinery in appendix 1) used

Ballast water Engine-room,

system Hold parts

29
 APPENDIX 6

FORM OF MATERIAL DECLARATION

<Date of declaration>
Date

<MD ID number> <Supplier (respondent) information>

MD- ID-No. Company name
Division name

<Other information> Address

Remark 1 Contact person

Remark 2 Telephone number

Remark 3 Fax number
Email address
SDoC ID no.

<Product information>
Delivered unit
Product name Product number Product information
Amount Unit

<Materials information> Unit

1
This materials information shows the amount of hazardous materials contained in (unit: piece, kg, m, m2, m3, etc.) of the product.

Present above If yes, material mass

Threshold
Table Material name threshold value If yes, information on where it is used
value
Yes / No Mass Unit(g)
Asbestos 0.1%5
Polychlorinated biphenyls (PCBs) 50 mg/kg

Chlorofluorocarbons(CFCs)

Halons

Other fully halogenated CFCs

Table A Carbon tetrachloride
1,1,1-Trichloroethane (Methyl
(materials Ozone depleting chloroform)
listed in no threshold value
substances
Hydrochlorofluorocarbons6
appendix 1 of
the Hydrobromofluorocarbons
Convention)
Methyl bromide

Bromochloromethane
Anti-fouling systems containing organotin 2,500 mg total
compounds as a biocide tin/kg
Anti-fouling systems containing cybutryne 1,000 mg/kg7

Present above If yes, material mass

Threshold
Table Material name threshold value If yes, information on where it is used
value
Yes / No Mass Unit(g)

Cadmium and cadmium compounds 100 mg/kg

Hexavalent chromium and hexavalent chromium
1,000 mg/kg
compounds

Lead and lead compounds 1,000 mg/kg

Mercury and mercury compounds 1,000 mg/kg

Table B
Polybrominated biphenyl (PBBs) 50 mg/kg
(materials Polybrominated diphenyl ethers (PBDEs) 1,000 mg/kg
listed in Polychlorinated naphthalenes (more than 3 chlorine
appendix 2 of atoms) 50 mg/kg
the
Convention) Radioactive substances no threshold value
Certain shortchain chlorinated paraffins (Alkanes,
1%
C10-C13, chloro)

5 If 1% is applied, this threshold value should be recorded in the Inventory and, if available, the Material Declaration
and can be applied not later than five years after the entry into force of the Convention. The threshold value of
0.1% need not be retroactively applied to those Inventories and Material Declarations.

30
6
New installations which contain ozone-depleting substances shall be prohibited on all ships, except that new installations
containing hydrochlorofluorocarbons (HCFCs) are permitted until 1 January 2020.
7 When samples are directly taken from the hull, average values of cybutryne should not be present above 1,000 mg of

cybutryne per kilogram of dry paint.

31
 APPENDIX 7
FORM OF SUPPLIER'S DECLARATION OF CONFORMITY

SUPPLIER'S DECLARATION OF CONFORMITY FOR MATERIAL DECLARATION MANAGEMENT

1 SDoC ID number：

2 Issuer’s name:

Issuer’s address:

3 Object(s) of the
declaration:

4 The object(s) of the declaration described above is in conformity with the following documents：

Document no.: Title: Edition/date of issue:

5

6 Additional information

Signed for and on behalf of

(Place and date of issue)

(name, function) (signature)

32