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Professional Formats Memo MoM Proposal

The document outlines three professional formats: a memo, minutes of meeting (MoM), and a technical proposal. Each format includes specific sections to be filled out, such as purpose, body, and action required for memos; agenda items and decisions for MoMs; and objectives and methodology for technical proposals. Examples are provided for clarity on how to structure each document.

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jamabhaisuthar071
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121 views5 pages

Professional Formats Memo MoM Proposal

The document outlines three professional formats: a memo, minutes of meeting (MoM), and a technical proposal. Each format includes specific sections to be filled out, such as purpose, body, and action required for memos; agenda items and decisions for MoMs; and objectives and methodology for technical proposals. Examples are provided for clarity on how to structure each document.

Uploaded by

jamabhaisuthar071
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

1.

PROFESSIONAL MEMO FORMAT

TO: [Recipient Name, Designation]

FROM: [Your Name, Designation]

DATE: [DD Month YYYY]

SUBJECT: [Clear and Concise Subject Line]

---

Introduction / Purpose:

State the reason for the memo. Be concise and direct.

Body:

Provide background information, explanation, data, or justification. Use short paragraphs or bullet points.

Conclusion / Action Required:

Summarize what is expected from the reader-action to be taken, response requested, or next steps.

Optional: Attachments, References

Example:

TO: All Department Heads

FROM: Prof. D. Patel, HOD - Chemical Engineering

DATE: 29 July 2025

SUBJECT: Submission of Mid-Semester Exam Papers


This memo is to remind all faculty members to submit the Mid-Semester Examination papers by 5th August

2025.

Ensure the papers are reviewed and moderated as per university norms. Late submissions may delay the

printing process.

Kindly adhere to the deadline.

Thank you.

---

2. MINUTES OF MEETING (MoM) FORMAT

Minutes of Meeting

Date: [DD-MM-YYYY]

Time: [Start - End Time]

Venue: [Location]

Meeting Chaired by: [Name]

Attendees:

1. [Name - Designation]

2. ...

Agenda Items Discussed:

1. [Agenda Item #1]


- Discussion Summary:

- Decision Taken:

- Action By: [Person/Dept]

- Deadline: [Date]

2. [Agenda Item #2]

...

Other Notes / Observations:

[Additional comments]

Next Meeting:

Date & Time (if decided)

Prepared By:

[Name]

[Designation]

Example Snippet:

Agenda Item 2: Finalizing AI Workshop Schedule

- Discussion: Proposal to conduct AI training on 18-19 August for 4 zones.

- Decision: Approved. Zonal coordinators to handle local arrangements.

- Action By: Dr. Fenny Narsingani

- Deadline: 5 August 2025

---
3. TECHNICAL PROPOSAL FORMAT

Title Page:

- Project Title

- Submitted By (Name, Org.)

- Submitted To

- Date

1. Executive Summary

Brief overview of the proposal, objectives, and outcomes.

2. Introduction / Background

Problem statement and context of the proposal.

3. Objectives

Specific, measurable goals to be achieved.

4. Methodology / Technical Approach

Details of how the project will be executed, tools used, workflow, technical designs, etc.

5. Timeline / Work Plan

Gantt chart or milestone-wise schedule.

6. Resources and Budget

Manpower, equipment, costs involved.


7. Expected Outcomes / Deliverables

What results will be produced and benefits gained.

8. Conclusion / Recommendation

Summary and call to action.

9. Annexures (if any)

Additional technical diagrams, letters of support, previous work, etc.

Example Section:

3. Objectives

- To develop an AI-based predictive maintenance system for chemical reactors.

- To reduce unscheduled downtime by 25% over a 6-month pilot phase.

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