📦 Complete SmartHR Pro Demo Data

Package
🏢 TARGET COMPANY PROFILE: TECHFLOW SOLUTIONS
Company Overview
Company Name: TechFlow Solutions
Industry: Software Development & IT Services
Size: 85 employees
Founded: 2018
Location: Austin, Texas (Headquarters) + Remote team
Revenue: $12M annually
Growth Rate: 35% year-over-year

Leadership:
- CEO: Sarah Chen
- CTO: Michael Rodriguez
- VP of Engineering: David Kim
- HR Manager: Lisa Johnson
- Recruiting Manager: Marcus Thompson

Current HR Pain Points:

- 47 resumes received last week alone
- 15+ handbook questions asked daily via Slack
- New hire onboarding takes 2 weeks manually
- HR team of 2 people overwhelmed
- Remote workforce creates policy confusion

📋 EMPLOYEE HANDBOOK CONTENT

Complete TechFlow Solutions Employee Handbook
1. VACATION & PTO POLICY
PAID TIME OFF (PTO) POLICY

Accrual Rates:
- 0-2 years: 15 days per year (1.25 days per month)
- 3-5 years: 20 days per year (1.67 days per month)
- 6+ years: 25 days per year (2.08 days per month)

Usage Rules:
- Must be requested 2 weeks in advance for trips over 3 days
- Maximum 5 days can roll over to next year
- Cannot exceed 30 days total accrued
- Blackout dates: December 15-31, major product launches

Sick Leave: 10 days per year, separate from PTO

- Doctor's note required after 3 consecutive days
- Can be used for family member illness
- Unused sick days do not roll over

Personal Days: 2 floating personal days per year

- Can be used for religious observances, personal emergencies
- Must be used by December 31st

2. REMOTE WORK POLICY

HYBRID WORK ARRANGEMENT

Eligibility:
- All employees after 90-day probation period
- Must maintain productivity standards
- Manager approval required

Remote Work Limits:

- Maximum 3 days per week remote
- Must be in office Tuesdays and Thursdays (core collaboration days)
- Monday, Wednesday, Friday are flexible

Home Office Requirements:

- Reliable high-speed internet (minimum 25 Mbps upload)
- Dedicated workspace free from distractions
- Company-provided laptop and monitor
- Video-capable for all meetings

Communication Standards:
- Available during core hours 9 AM - 3 PM CT
- Respond to Slack messages within 2 hours during work hours
- Weekly 1-on-1 with manager (video call)
- Monthly in-person team meetings required

3. HEALTH BENEFITS
HEALTH INSURANCE COVERAGE

Medical Insurance:
- Company pays 80% of employee premium
- Company pays 60% of family coverage premium
- Plan options: PPO and High-Deductible Health Plan
- Annual deductibles: $1,500 individual, $3,000 family

Dental & Vision:

- Company pays 100% of employee premium
- Company pays 75% of family coverage premium
- Annual dental maximum: $2,000
- Annual vision allowance: $300

Additional Benefits:
- $500 annual wellness reimbursement (gym, fitness classes)
- Employee Assistance Program (EAP) - confidential counseling
- Life insurance: 1x annual salary provided free
- Option to purchase additional coverage up to 5x salary

Health Savings Account (HSA):

- Available with high-deductible plan
- Company contributes $1,000 annually for individuals, $2,000 for families
- Funds roll over year to year

4. PERFORMANCE REVIEW PROCESS

PERFORMANCE MANAGEMENT SYSTEM

Review Schedule:
- Semi-annual reviews: March 15th and September 15th
- 90-day reviews for all new hires
- Quarterly check-ins for employees on improvement plans

Review Components:
1. Goal Achievement (40% of rating)
2. Core Competencies (30% of rating)
3. Leadership/Collaboration (20% of rating)
4. Innovation/Learning (10% of rating)

Rating Scale:
- Exceeds Expectations (4.0-5.0): Top 10% of performers
- Meets Expectations (3.0-3.9): Solid contributors
- Below Expectations (2.0-2.9): Needs improvement
- Unsatisfactory (1.0-1.9): Immediate action required

Salary Reviews:
- Merit increases based on performance ratings
- Promotion cycles align with performance reviews
- Market adjustments reviewed annually in January
- Bonus eligibility tied to company and individual performance

5. CODE OF CONDUCT
WORKPLACE BEHAVIOR STANDARDS

Professional Conduct:
- Treat all colleagues with respect and dignity
- Maintain confidentiality of company and client information
- Use company resources responsibly
- Report conflicts of interest to management

Harassment Policy:
- Zero tolerance for harassment, discrimination, or retaliation
- Includes verbal, physical, visual, or digital harassment
- Report incidents to HR immediately
- Anonymous reporting available through ethics hotline

Social Media Guidelines:

- Do not share confidential company information
- Identify yourself when discussing company matters
- Personal opinions should be clearly labeled as such
- Maintain professional image in all online interactions

Dress Code:
- Business casual in office settings
- Client meetings require business professional attire
- Remote workers: professional appearance for video calls
- Company-provided t-shirts acceptable on casual Fridays

6. IT SECURITY POLICY
INFORMATION SECURITY REQUIREMENTS

Password Policy:
- Minimum 12 characters with mix of letters, numbers, symbols
- Cannot reuse last 6 passwords
- Must be changed every 90 days
- Two-factor authentication required for all systems
Device Management:
- Company laptops encrypted with BitLocker/FileVault
- Automatic screen lock after 10 minutes of inactivity
- USB devices must be encrypted and approved
- Personal devices accessing company email must be enrolled in MDM

Data Protection:
- Client data cannot be stored on personal devices
- Use company-approved cloud storage only (OneDrive Business)
- Email encryption required for sensitive communications
- Report suspected security incidents within 1 hour

Remote Work Security:

- VPN required for accessing company systems
- Home Wi-Fi networks should use WPA2 or higher encryption
- Work in private areas to prevent screen viewing
- Lock devices when stepping away, even at home

👥 REALISTIC EMPLOYEE DATABASE (85 Employees)

Management Team (8 employees)
1. Sarah Chen - CEO - Employee ID: 001
Start Date: January 15, 2018
Department: Executive
Manager: Board of Directors
Salary: $180,000
Status: Active

2. Michael Rodriguez - CTO - Employee ID: 002

Start Date: March 1, 2018
Department: Engineering
Manager: Sarah Chen
Salary: $160,000
Status: Active

3. David Kim - VP Engineering - Employee ID: 003

Start Date: June 15, 2018
Department: Engineering
Manager: Michael Rodriguez
Salary: $140,000
 Status: Active

4. Lisa Johnson - HR Manager - Employee ID: 004

Start Date: September 1, 2018
Department: Human Resources
Manager: Sarah Chen
Salary: $85,000
Status: Active

5. Marcus Thompson - Recruiting Manager - Employee ID: 005

Start Date: January 10, 2019
Department: Human Resources
Manager: Lisa Johnson
Salary: $75,000
Status: Active

6. Jennifer Walsh - VP Sales - Employee ID: 006

Start Date: May 20, 2019
Department: Sales
Manager: Sarah Chen
Salary: $130,000
Status: Active

7. Robert Chang - VP Marketing - Employee ID: 007

Start Date: August 5, 2019
Department: Marketing
Manager: Sarah Chen
Salary: $120,000
Status: Active

8. Amanda Foster - Finance Director - Employee ID: 008

Start Date: November 12, 2019
Department: Finance
Manager: Sarah Chen
Salary: $110,000
Status: Active

Engineering Team (45 employees)

Senior Engineers (12):
9. Alex Thompson - Senior Full Stack Developer - ID: 009
10. Priya Patel - Senior Frontend Developer - ID: 010
11. James Wilson - Senior Backend Developer - ID: 011
12. Maria Gonzalez - Senior DevOps Engineer - ID: 012
[Continue pattern through ID: 020]

Mid-Level Engineers (20):

21. Kevin Liu - Full Stack Developer - ID: 021
22. Jessica Brown - Frontend Developer - ID: 022
23. Tyler Davis - Backend Developer - ID: 023
[Continue pattern through ID: 040]

Junior Engineers (13):

41. Emma Rodriguez - Junior Developer - ID: 041
42. Noah Johnson - Junior Developer - ID: 042
43. Sophia Lee - Junior Developer - ID: 043
[Continue pattern through ID: 053]

Other Departments (32 employees)

Sales Team (12 employees):
54. Brian Miller - Senior Account Executive - ID: 054
55. Rachel Green - Account Executive - ID: 055
[Continue through ID: 065]

Marketing Team (8 employees):

66. Tom Anderson - Marketing Manager - ID: 066
67. Lisa Chen - Content Marketing Specialist - ID: 067
[Continue through ID: 073]

Operations/Support (12 employees):

74. Chris Taylor - IT Support Specialist - ID: 074
75. Sarah Kim - Customer Success Manager - ID: 075
[Continue through ID: 085]

📄 REALISTIC RESUME COLLECTION (20 Resumes)

PERFECT FIT CANDIDATES (Score: 90-95)
Resume 1: Senior React Developer
ALEXANDRA MARTINEZ
Senior Full Stack Developer
Email: [email protected]
Phone: (555) 234-5678
Location: Austin, TX
LinkedIn: linkedin.com/in/alexandramartinez
SUMMARY
Senior Full Stack Developer with 6+ years of experience building scalable web applications
using React, Node.js, and modern JavaScript frameworks. Proven track record of leading
development teams and delivering high-quality software solutions for enterprise clients.

TECHNICAL SKILLS
Frontend: React, TypeScript, JavaScript (ES6+), HTML5, CSS3, SASS, Redux, Webpack
Backend: Node.js, Express.js, Python, PostgreSQL, MongoDB, REST APIs, GraphQL
Cloud: AWS (EC2, S3, Lambda), Docker, Kubernetes, CI/CD pipelines
Tools: Git, Jira, Agile/Scrum, Jest, Cypress, ESLint

PROFESSIONAL EXPERIENCE

Senior Full Stack Developer | TechCorp Solutions | Jan 2020 - Present

• Led development of React-based dashboard serving 10,000+ daily users
• Reduced page load times by 40% through performance optimization techniques
• Mentored 3 junior developers and conducted code reviews
• Implemented automated testing resulting in 95% code coverage

Full Stack Developer | Digital Innovations LLC | Mar 2018 - Dec 2019
• Built 5 client web applications using React, Node.js, and PostgreSQL
• Collaborated with UX team to implement responsive designs
• Integrated third-party APIs and payment processing systems
• Participated in Agile development process with 2-week sprints

Frontend Developer | StartupXYZ | Jun 2017 - Feb 2018

• Developed user-facing features for e-commerce platform
• Converted designs to pixel-perfect React components
• Optimized application for mobile responsiveness

EDUCATION
Bachelor of Science in Computer Science
University of Texas at Austin, 2017

PROJECTS
• Personal Finance Tracker: React/Node.js app with 1,000+ users
• Open Source Contributor: 15+ contributions to popular React libraries
• Tech Blog: Weekly posts about React best practices (5,000+ monthly readers)

Resume 2: Full Stack Developer with Leadership

DANIEL CHEN
Full Stack Developer & Team Lead
Email: [email protected]
Phone: (555) 345-6789
Location: Remote (Previously San Francisco)
GitHub: github.com/danielchen

SUMMARY
Experienced Full Stack Developer with 5 years building modern web applications. Strong
expertise in React, Node.js, and cloud technologies. Proven ability to lead development teams
and mentor junior developers in fast-paced startup environments.

TECHNICAL SKILLS
Frontend: React, Next.js, TypeScript, JavaScript, HTML5, CSS3, Tailwind CSS
Backend: Node.js, Express.js, Python, REST APIs, GraphQL, Microservices
Databases: PostgreSQL, MongoDB, Redis, Elasticsearch
Cloud/DevOps: AWS, Docker, Terraform, CI/CD, Jenkins
Testing: Jest, React Testing Library, Cypress, Selenium

PROFESSIONAL EXPERIENCE

Senior Full Stack Developer | InnovateTech | Feb 2021 - Present

• Lead team of 4 developers building SaaS platform with 50,000+ users
• Architected scalable backend services handling 1M+ API requests daily
• Implemented automated deployment pipeline reducing release time by 60%
• Conducted technical interviews and onboarded 6 new team members

Full Stack Developer | GrowthStartup | Jun 2019 - Jan 2021

• Built customer-facing React application from concept to production
• Developed RESTful APIs serving mobile and web clients
• Optimized database queries resulting in 50% faster response times
• Collaborated with product team to define technical requirements

Software Developer | ConsultingFirm | Aug 2018 - May 2019

• Created custom web solutions for enterprise clients
• Worked with React, Angular, and Vue.js based on client preferences
• Integrated applications with existing enterprise systems
• Provided technical documentation and client training

EDUCATION
Master of Science in Computer Science
Stanford University, 2018

Bachelor of Science in Software Engineering

UC Berkeley, 2016
CERTIFICATIONS
• AWS Certified Solutions Architect
• MongoDB Certified Developer

ACHIEVEMENTS
• Increased application performance by 70% through optimization
• Led successful migration of monolithic app to microservices
• Published 3 technical articles with 10,000+ combined views

GOOD FIT CANDIDATES (Score: 75-85)

Resume 3: Mid-Level Developer
SARAH JOHNSON
Full Stack Web Developer
Email: [email protected]
Phone: (555) 456-7890
Location: Dallas, TX
Portfolio: sarahjohnson.dev

SUMMARY
Full Stack Web Developer with 3 years of experience building responsive web applications.
Proficient in React, JavaScript, and backend technologies. Passionate about clean code and
user experience.

TECHNICAL SKILLS
Frontend: React, JavaScript, HTML5, CSS3, Bootstrap, jQuery
Backend: Node.js, Express.js, PHP, MySQL, REST APIs
Tools: Git, VS Code, npm, Webpack, Postman
Other: Responsive Design, Cross-browser compatibility, SEO basics

PROFESSIONAL EXPERIENCE

Web Developer | DigitalAgency | May 2021 - Present

• Develop custom websites and web applications for small-medium businesses
• Work with React for interactive frontend components
• Build RESTful APIs using Node.js and Express
• Collaborate with designers to implement pixel-perfect layouts
• Maintain and update existing client websites

Junior Web Developer | LocalTechCompany | Jan 2020 - April 2021

• Assisted in development of company's main product using React
• Fixed bugs and implemented minor feature requests
• Participated in code reviews and team meetings
• Learned modern development practices and agile methodology

Freelance Web Developer | Self-Employed | Jun 2019 - Dec 2019

• Built websites for local businesses using HTML, CSS, JavaScript
• Created responsive designs compatible across devices
• Integrated content management systems (WordPress)
• Provided ongoing maintenance and support

EDUCATION
Bachelor of Science in Information Technology
Texas State University, 2019

PROJECTS
• E-commerce Site: React/Node.js online store with payment integration
• Weather App: JavaScript application using external APIs
• Portfolio Website: Personal site showcasing development work

ADDITIONAL SKILLS
• Basic knowledge of Python and Java
• Familiar with Agile development processes
• Strong problem-solving and communication skills
• Quick learner with attention to detail

Resume 4: Career Changer with Bootcamp

MICHAEL TORRES
Junior Full Stack Developer
Email: [email protected]
Phone: (555) 567-8901
Location: Houston, TX
GitHub: github.com/michaeltorres

SUMMARY
Motivated Full Stack Developer with intensive coding bootcamp training and 1 year of
professional experience. Successfully transitioned from marketing career to software
development. Strong foundation in React, JavaScript, and modern web technologies.

TECHNICAL SKILLS
Frontend: React, JavaScript (ES6+), HTML5, CSS3, Bootstrap, Responsive Design
Backend: Node.js, Express.js, MongoDB, REST APIs
Tools: Git, GitHub, VS Code, npm, Postman, Chrome DevTools
Learning: TypeScript, Redux, GraphQL

PROFESSIONAL EXPERIENCE
Junior Full Stack Developer | StartupHub | Mar 2022 - Present
• Develop features for company's React-based web application
• Create responsive UI components following design specifications
• Build backend APIs using Node.js and Express
• Participate in daily standups and sprint planning
• Collaborate with senior developers on code architecture

Marketing Coordinator | Previous Career | 2018 - 2021

• Managed social media campaigns reaching 50,000+ followers
• Created marketing materials and analyzed campaign performance
• Coordinated with design team and external vendors
• Strong project management and communication skills

EDUCATION & TRAINING

Full Stack Web Development Bootcamp
CodeAcademy Intensive Program, 2021
• 24-week intensive program covering React, Node.js, databases
• Built 5+ full stack projects including capstone e-commerce site
• Pair programming and collaborative development experience

Bachelor of Arts in Marketing

University of Houston, 2018

PROJECTS
• Task Management App: React/Node.js productivity application
• Recipe Finder: JavaScript app using external food APIs
• Portfolio Site: Personal website showcasing development projects
• Group Project: Collaborated with team to build social media platform

ADDITIONAL INFORMATION
• Passionate about continuous learning and staying current with tech trends
• Strong analytical and problem-solving abilities from marketing background
• Excellent communication skills and ability to work in team environment
• Committed to writing clean, maintainable code

MAYBE FIT CANDIDATES (Score: 55-70)

Resume 5: Experienced but Different Stack
JENNIFER WONG
Senior Java Developer
Email: [email protected]
Phone: (555) 678-9012
Location: Austin, TX

SUMMARY
Senior Software Developer with 8 years of experience building enterprise applications using
Java, Spring Framework, and Angular. Strong background in backend development and
database design. Looking to expand skills in modern JavaScript frameworks.

TECHNICAL SKILLS
Backend: Java, Spring Boot, Spring MVC, Hibernate, REST APIs, SOAP
Frontend: Angular, HTML5, CSS3, JavaScript, TypeScript
Databases: Oracle, PostgreSQL, MySQL, MongoDB basics
Tools: IntelliJ IDEA, Maven, Gradle, Git, Jenkins, Docker

PROFESSIONAL EXPERIENCE

Senior Java Developer | EnterpriseCorp | Jan 2019 - Present

• Lead development of microservices architecture serving 100,000+ users
• Design and implement REST APIs for mobile and web clients
• Optimize database performance and design efficient queries
• Mentor junior developers and conduct technical training sessions

Java Developer | TechServices | Jun 2016 - Dec 2018

• Developed enterprise web applications using Java and Angular
• Integrated applications with third-party systems via APIs
• Participated in full software development lifecycle
• Worked in Agile environment with cross-functional teams

Software Developer | ConsultingGroup | Aug 2014 - May 2016

• Built custom solutions for various client industries
• Used Java, JSP, and JavaScript for web development
• Maintained legacy systems and implemented new features
• Provided technical support and documentation

EDUCATION
Bachelor of Science in Computer Science
Texas A&M University, 2014

ADDITIONAL INFORMATION
• Strong analytical and problem-solving skills
• Experience with enterprise-level applications and architecture
• Interested in learning React and modern JavaScript frameworks
• Available for training and skill development opportunities
Resume 6: Recent Graduate with Potential
DAVID KUMAR
Recent Computer Science Graduate
Email: [email protected]
Phone: (555) 789-0123
Location: College Station, TX
LinkedIn: linkedin.com/in/davidkumar

SUMMARY
Recent Computer Science graduate with strong foundation in programming fundamentals and
modern web technologies. Completed several projects using React, Node.js, and various
databases. Eager to start career in full stack development.

TECHNICAL SKILLS
Programming Languages: JavaScript, Python, Java, C++
Frontend: React (basic), HTML5, CSS3, Bootstrap
Backend: Node.js (basic), Express.js, Python Flask
Databases: MySQL, PostgreSQL, MongoDB basics
Tools: Git, GitHub, VS Code, IntelliJ IDEA

EDUCATION
Bachelor of Science in Computer Science
Texas A&M University, 2022
GPA: 3.7/4.0
Relevant Coursework: Data Structures, Algorithms, Database Systems,
Software Engineering, Web Development

ACADEMIC PROJECTS

Social Media Clone | Senior Capstone Project

• Built full-stack social media application using React and Node.js
• Implemented user authentication, post creation, and commenting system
• Used MongoDB for data storage and JWT for session management
• Deployed application using Heroku and demonstrated to faculty

E-commerce Website | Web Development Course

• Created online store using HTML, CSS, JavaScript, and PHP
• Implemented shopping cart functionality and basic payment processing
• Designed responsive layout compatible with mobile devices
• Integrated MySQL database for product and user management

Algorithm Visualizer | Data Structures Project

• Developed JavaScript application to visualize sorting algorithms
• Created interactive interface for educational purposes
• Implemented multiple sorting algorithms with animation features

INTERNSHIP EXPERIENCE

Software Development Intern | LocalStartup | Summer 2021

• Assisted with bug fixes and minor feature implementations
• Learned version control with Git and collaborative development
• Participated in daily standups and agile development process
• Gained exposure to professional software development practices

ADDITIONAL INFORMATION
• Strong problem-solving abilities and analytical thinking
• Quick learner with passion for new technologies
• Excellent academic performance in computer science coursework
• Seeking entry-level position to grow development skills

NO FIT CANDIDATES (Score: 20-45)

Resume 7: Wrong Skills Focus
PATRICIA ADAMS
Graphic Designer & Web Designer
Email: [email protected]
Phone: (555) 890-1234
Location: Austin, TX
Portfolio: patriciadesigns.com

SUMMARY
Creative Graphic Designer with 5 years of experience in visual design, branding, and basic web
development. Proficient in design software and basic HTML/CSS. Looking to transition into web
development role.

TECHNICAL SKILLS
Design: Adobe Creative Suite (Photoshop, Illustrator, InDesign), Figma, Sketch
Web: HTML5, CSS3, basic JavaScript, WordPress, Responsive Design
Other: Photography, Video editing, Brand development

PROFESSIONAL EXPERIENCE

Senior Graphic Designer | CreativeAgency | 2020 - Present

• Create visual designs for client marketing campaigns
• Design logos, brochures, and digital marketing materials
• Work with clients to develop brand identities
• Manage multiple projects simultaneously with tight deadlines
Web Designer | DigitalStudio | 2018 - 2020
• Designed and built basic websites using HTML, CSS, and JavaScript
• Created WordPress themes and customized existing templates
• Collaborated with clients to understand design requirements
• Ensured cross-browser compatibility and mobile responsiveness

Freelance Graphic Designer | 2017 - 2018

• Worked with various clients on design projects
• Built basic websites and landing pages
• Provided brand design and marketing materials

EDUCATION
Bachelor of Fine Arts in Graphic Design
Art Institute of Austin, 2017

ADDITIONAL INFORMATION
• Strong visual design skills and attention to detail
• Basic understanding of web development concepts
• Interested in learning advanced programming languages
• Excellent communication and client management skills

Resume 8: Completely Different Field

ROBERT MARTINEZ
Sales Manager
Email: [email protected]
Phone: (555) 901-2345
Location: San Antonio, TX

SUMMARY
Experienced Sales Manager with 10 years of success in B2B sales and team leadership.
Consistently exceeded sales targets and built strong client relationships. Looking to transition
into technology sector.

PROFESSIONAL EXPERIENCE

Regional Sales Manager | TechSolutions Inc | 2018 - Present

• Manage sales team of 8 representatives covering Southwest region
• Exceeded annual sales targets by average of 15% over 4 years
• Developed new business relationships resulting in $2M additional revenue
• Implemented CRM system improving team efficiency by 25%

Senior Sales Representative | SoftwareCorp | 2014 - 2018

• Sold enterprise software solutions to medium and large businesses
• Built pipeline of qualified prospects through cold calling and networking
• Achieved President's Club recognition 3 consecutive years
• Conducted product demonstrations and negotiated contracts

Sales Representative | StartupTech | 2012 - 2014

• Sold cloud-based services to small and medium businesses
• Learned technical aspects of software products
• Provided product training and implementation support
• Developed territory from $0 to $500K annual recurring revenue

EDUCATION
Bachelor of Business Administration
University of Texas at San Antonio, 2012

ADDITIONAL INFORMATION
• Strong communication and presentation skills
• Experience selling technical products to business clients
• Basic understanding of software and technology concepts
• Interested in learning programming and development skills

---

## 📊 SAMPLE HANDBOOK Q&A DATABASE (50 Questions)

### Vacation & PTO Questions

Q: How much vacation time do I get? A: You get 15 days per year for your first 2 years, then 20
days for years 3-5, and 25 days after 6 years of service.

Q: Can I roll over unused vacation days? A: Yes, you can roll over up to 5 unused vacation days
to the next year. The maximum you can have at any time is 30 days total.

Q: Do I need approval for time off? A: Yes, all PTO requests need manager approval. For trips
over 3 days, please request at least 2 weeks in advance.

Q: What are the blackout dates for vacation? A: December 15-31 and major product launch
periods are blackout dates when vacation requests may be denied.

Q: How much sick leave do I get? A: You get 10 sick days per year, separate from your PTO.
Unused sick days don't roll over to the next year.

Q: Do I need a doctor's note for sick days? A: A doctor's note is required if you're out sick for 3
or more consecutive days.
Q: Can I use sick leave for family members? A: Yes, you can use sick leave to care for
immediate family members who are ill.

Q: What are personal days? A: You get 2 floating personal days per year that can be used for
religious observances or personal emergencies. These must be used by December 31st.

### Remote Work Questions

Q: Can I work from home? A: Yes, after your 90-day probation period, you can work remotely up
to 3 days per week with manager approval.

Q: Which days do I need to be in the office? A: Tuesdays and Thursdays are required office
days for collaboration. Monday, Wednesday, and Friday are flexible.

Q: What equipment do I need for remote work? A: You need reliable high-speed internet (25
Mbps upload minimum), a dedicated workspace, and company-provided laptop and monitor.

Q: What are the communication requirements for remote work? A: You must be available during
core hours 9 AM - 3 PM CT, respond to Slack within 2 hours, and attend weekly 1-on-1s via
video.

Q: How often do I need to come to the office? A: Besides the required Tuesday/Thursday
schedule, you must attend monthly in-person team meetings.

Q: Can I work from anywhere while remote? A: Remote work should be from your designated
home office. Working from other locations requires prior approval.

Q: What if my internet goes down while working remotely? A: You should have a backup plan
(mobile hotspot) and notify your manager immediately. Come to the office if the outage is
extended.

### Benefits Questions

Q: What health insurance do we have? A: We offer PPO and High-Deductible Health Plans. The
company pays 80% of employee premiums and 60% of family coverage.

Q: How much is dental and vision coverage? A: The company pays 100% of employee
dental/vision premiums and 75% of family coverage.

Q: Do we have a wellness program? A: Yes, you get $500 annually for wellness reimbursement
including gym memberships, fitness classes, or wellness activities.

Q: What life insurance is provided? A: The company provides life insurance equal to 1x your
annual salary at no cost. You can purchase additional coverage up to 5x salary.

Q: Do we have a Health Savings Account? A: Yes, if you choose the high-deductible health
plan, the company contributes $1,000 annually ($2,000 for families) to your HSA.
Q: Is there an Employee Assistance Program? A: Yes, we provide confidential counseling and
support services through our EAP for all employees and their families.

Q: How much does the company pay for health insurance? A: 80% for employee coverage and
60% for family coverage. You pay the remaining portion through payroll deduction.

### Performance & Career Questions

Q: When are performance reviews? A: Semi-annual reviews are conducted in March and
September. New hires get a 90-day review as well.

Q: How are performance ratings calculated? A: 40% goal achievement, 30% core
competencies, 20% leadership/collaboration, and 10% innovation/learning.

Q: What are the performance rating levels? A: Exceeds Expectations (4.0-5.0), Meets
Expectations (3.0-3.9), Below Expectations (2.0-2.9), Unsatisfactory (1.0-1.9).

Q: When do salary increases happen? A: Merit increases are based on performance reviews.
Salary reviews align with performance cycles in March and September.

Q: How do promotions work? A: Promotion cycles align with performance reviews. Discuss
career goals with your manager during quarterly check-ins.

Q: What if I get a "Below Expectations" rating? A: You'll be placed on a performance

improvement plan with specific goals and timeline. HR and your manager will provide support.

Q: Are there bonuses? A: Bonus eligibility is tied to both company performance and individual
performance ratings.

### IT & Security Questions

Q: What are the password requirements? A: Minimum 12 characters with letters, numbers, and
symbols. Must be changed every 90 days and can't reuse last 6 passwords.

Q: Is two-factor authentication required? A: Yes, 2FA is required for all company systems and
applications.

Q: Can I use personal devices for work? A: Personal devices accessing company email must be
enrolled in our Mobile Device Management (MDM) system.

Q: How do I connect to the VPN? A: VPN access is required for all company systems when
working remotely. Contact IT for setup instructions.

Q: What if I lose my company laptop? A: Report it immediately to IT and your manager. All
company laptops are encrypted for security.
Q: Can I install personal software on my work laptop? A: Personal software installations require
IT approval. Submit requests through the IT service desk.

Q: What's the policy on USB drives? A: USB devices must be encrypted and approved by IT
before use with company equipment.

Q: How do I report a security incident? A: Report suspected security incidents to IT within 1 hour
via the security hotline or email [email protected].

### General Policy Questions

Q: What's the dress code? A: Business casual in the office, business professional for client
meetings, and professional appearance for video calls when remote.

Q: Can I wear company t-shirts to work? A: Yes, company-provided t-shirts are acceptable on
casual Fridays and during team events.

Q: What's the policy on social media? A: Don't share confidential information, identify yourself
when discussing company matters, and maintain a professional image online.

Q: How do I report harassment? A: Report immediately to HR, your manager, or use the
anonymous ethics hotline at 1-800-XXX-XXXX.

Q: What's the smoking policy? A: TechFlow is a smoke-free workplace. Smoking is only allowed
in designated outdoor areas 25 feet from building entrances.

Q: Can I bring my pet to work? A: Pets are not allowed in the office except for registered service
animals.

Q: What's the policy on alcohol at work events? A: Alcohol may be served at company-
sponsored events. Employees are expected to drink responsibly and follow all company
policies.

Q: How do I request accommodations? A: Contact HR to discuss reasonable accommodations.

We're committed to providing equal opportunities for all employees.

---

## 🎯 ONBOARDING CHECKLISTS BY ROLE

### Software Developer Onboarding (5 Days)

#### **Day 1: Welcome & Setup**

Morning (9:00 AM - 12:00 PM): □ Welcome meeting with HR (Lisa Johnson) - 30 minutes
 ● Complete I-9 and tax forms
● Review employee handbook highlights
● Get employee ID badge and parking pass

□ IT equipment setup with Chris Taylor - 45 minutes

● Receive laptop, monitor, keyboard, mouse

● Set up email and Slack accounts
● Install development tools (VS Code, Git, Node.js)
● Configure VPN access

□ Office tour and workspace assignment - 15 minutes

● Locate desk, break rooms, restrooms

● Meet office manager and front desk staff
● Get building access codes

Afternoon (1:00 PM - 5:00 PM): □ Meet with direct manager (David Kim) - 60 minutes

● Discuss role expectations and first month goals

● Review team structure and reporting
● Schedule regular 1-on-1 meetings

□ Team introduction meeting - 30 minutes

● Meet engineering team members

● Overview of current projects and team dynamics

□ Complete mandatory training modules - 2 hours

● Information security training

● Code of conduct training
● Company culture presentation

□ Set up development environment - 90 minutes

● Clone main repositories

● Set up local development server
● Test build and deployment process

End of Day Tasks: □ Complete new hire survey □ Schedule lunch with assigned buddy (Alex
Thompson) □ Review tomorrow's schedule

#### **Day 2: Deep Dive & First Tasks**

Morning (9:00 AM - 12:00 PM): □ Buddy lunch with Alex Thompson - 60 minutes

● Informal Q&A about company culture

● Tips for success and navigating team dynamics
□ Technical architecture overview - 90 minutes

● Review system architecture diagrams

● Understand tech stack and design patterns
● Learn about coding standards and best practices

□ Code review training - 30 minutes

● Learn PR review process

● Understand testing requirements
● Review documentation standards

Afternoon (1:00 PM - 5:00 PM): □ First coding task assignment - 3 hours

● Fix 2-3 "good first issue" bugs

● Submit first pull request
● Get code reviewed by team member

□ Meet with Product Manager (Jennifer Walsh) - 30 minutes

● Understand product roadmap

● Learn about user personas and customer needs

□ Set up monitoring and debugging tools - 30 minutes

● Configure error tracking (Sentry)

● Set up performance monitoring
● Learn debugging workflows

End of Day Tasks: □ Submit timesheet for first two days □ Schedule coffee chat with 2 team
members □ Complete developer environment checklist

#### **Day 3: Project Integration**

Morning (9:00 AM - 12:00 PM): □ Sprint planning meeting - 60 minutes

● Observe team's agile process

● Get assigned to first real project task
● Estimate work and add to sprint backlog

□ Database and API training - 90 minutes

● Learn database schema and relationships

● Review API documentation
● Practice making database queries

□ Testing framework training - 30 minutes

● Learn unit testing practices

 ● Understand integration test setup
● Review test coverage requirements

Afternoon (1:00 PM - 5:00 PM): □ Begin first project task - 3 hours

● Work on assigned feature development

● Ask questions and get guidance as needed
● Document any blockers or challenges

□ Coffee chat with Senior Developer (Priya Patel) - 30 minutes

● Career development advice

● Learn about growth opportunities

□ Security training workshop - 30 minutes

● Learn about secure coding practices

● Review security incident procedures
● Complete security awareness quiz

End of Day Tasks: □ Update project task progress □ Prepare questions for tomorrow's check-in
□ Review code style guide

#### **Day 4: Collaboration & Feedback**

Morning (9:00 AM - 12:00 PM): □ Daily standup meeting - 15 minutes

● Report on yesterday's progress

● Share any blockers or needs for help

□ Pair programming session - 2 hours

● Work alongside experienced developer

● Learn collaborative development techniques
● Get real-time feedback on code quality

□ Code review workshop - 45 minutes

● Practice reviewing others' code

● Learn what to look for in reviews
● Understand feedback best practices

Afternoon (1:00 PM - 5:00 PM): □ Complete first feature implementation - 2.5 hours

● Finish coding task

● Write unit tests
● Submit pull request for review

□ Meet with QA team - 30 minutes

 ● Learn testing process and bug reporting
● Understand QA workflow and tools

□ Documentation review - 60 minutes

● Read team runbooks and procedures

● Review deployment and release processes
● Update team wiki with any questions/clarifications

End of Day Tasks: □ Respond to code review feedback □ Schedule deployment demo for
tomorrow □ Complete mid-week check-in survey

#### **Day 5: Deployment & Wrap-up**

Morning (9:00 AM - 12:00 PM): □ Feature deployment - 90 minutes

● Deploy first feature to staging environment

● Test functionality and performance
● Get approval for production deployment

□ Retrospective meeting - 30 minutes

● Share first week experience

● Provide feedback on onboarding process
● Identify areas for improvement

□ Meet with mentor assignment - 60 minutes

● Get assigned long-term mentor (different from buddy)

● Discuss 30/60/90 day goals
● Set up regular mentoring schedule

Afternoon (1:00 PM - 5:00 PM): □ Production deployment - 60 minutes

● Deploy feature to production

● Monitor for any issues
● Celebrate first successful deployment!

□ Week 1 review with manager - 45 minutes

● Discuss experience and initial impressions

● Review completed tasks and quality
● Set goals for week 2 and beyond

□ Team happy hour - 90 minutes

● Informal celebration of completing first week

● Build relationships with team members
□ Complete first week documentation - 45 minutes

● Fill out detailed feedback survey

● Note any process improvements
● Submit expense reports if applicable

End of Week Tasks: □ Set up recurring meetings and calendar □ Plan weekend if needed for
additional learning □ Prepare for week 2 project assignments

### Product Manager Onboarding (7 Days)

#### **Day 1: Company & Product Overview**

Morning Tasks: □ HR orientation with Lisa Johnson - 60 minutes □ IT setup and security training
- 90 minutes □ Office tour and introductions - 30 minutes □ Meet CEO Sarah Chen - 30 minutes

Afternoon Tasks: □ Product portfolio overview with CTO - 90 minutes □ Customer personas and
market research review - 60 minutes □ Competitive landscape training - 60 minutes □ Set up
product management tools (Jira, Confluence) - 30 minutes

#### **Day 2-3: Stakeholder Meetings**

Key Meetings: □ Engineering team introduction - 60 minutes □ Sales team meeting - understand
customer needs - 90 minutes □ Marketing alignment session - 60 minutes □ Customer success
team - user feedback review - 45 minutes □ Finance team - budget and pricing overview - 45
minutes

Learning Tasks: □ Review customer feedback and support tickets - 2 hours □ Analyze product
usage analytics - 90 minutes □ Study user journey mapping - 60 minutes

#### **Day 4-5: Product Deep Dive**

Technical Tasks: □ Product demo from engineering team - 2 hours □ Review product roadmap
and backlog - 90 minutes □ Understand technical architecture - 60 minutes □ Learn release and
deployment process - 45 minutes

Strategic Tasks: □ Review quarterly OKRs and KPIs - 60 minutes □ Analyze competitor features
and positioning - 90 minutes □ Meet with key customers (video calls) - 2 hours □ Review pricing
strategy and market positioning - 45 minutes

#### **Day 6-7: Planning & Goal Setting**

Planning Activities: □ Create 30-60-90 day plan - 2 hours □ Set up regular stakeholder meetings
- 30 minutes □ Plan first feature requirements gathering - 90 minutes □ Schedule customer
discovery interviews - 60 minutes

Final Tasks: □ Present initial observations to leadership - 60 minutes □ Get feedback on

onboarding experience - 30 minutes □ Plan first sprint participation - 45 minutes □ Set up
success metrics tracking - 30 minutes

---

## 📈 ANALYTICS & METRICS DATA

### Current State (Before SmartHR Pro)

HR Team Productivity Metrics:

Time Spent Weekly:

● Resume screening: 12 hours (Lisa) + 8 hours (Marcus) = 20 hours

● Handbook questions: 8 hours (Lisa) + 4 hours (Marcus) = 12 hours
● Onboarding coordination: 6 hours (Lisa) + 2 hours (Marcus) = 8 hours
● Administrative tasks: 10 hours (Lisa) + 6 hours (Marcus) = 16 hours Total: 56 hours per
week

Cost Analysis:

● Lisa's hourly rate: $41/hour ($85,000 salary / 2,080 hours)

● Marcus's hourly rate: $36/hour ($75,000 salary / 2,080 hours)
● Weekly cost: (20 × $41) + (36 × $36) = $820 + $1,296 = $2,116
● Monthly cost: $2,116 × 4.33 = $9,162
● Annual cost: $9,162 × 12 = $109,944

Candidate Processing:

● Resumes received per month: 180

● Time per resume review: 8 minutes
● Total screening time: 180 × 8 = 1,440 minutes (24 hours)
● Qualified candidates found: 12 (6.7% success rate)

Employee Questions:

● Questions asked per day: 15

● Average response time: 45 minutes
● Time lost by questioning employees: 15 × 10 minutes = 150 minutes daily

### Future State (With SmartHR Pro)

Projected Improvements:

Resume Screening:

● AI processing time: 30 seconds per resume

● 180 resumes processed in: 180 × 0.5 minutes = 90 minutes (1.5 hours)
● Time saved: 24 - 1.5 = 22.5 hours per month
● Cost saved: 22.5 × $38.50 average rate = $866.25 monthly

Handbook Questions:

● AI response time: 5 seconds average

● HR time reduced by: 90%
● Time saved: 12 × 0.9 = 10.8 hours per week
● Monthly savings: 10.8 × 4.33 × $38.50 = $1,799

Onboarding:

● Automation level: 80%

● Time saved: 8 × 0.8 = 6.4 hours per week
● Monthly savings: 6.4 × 4.33 × $38.50 = $1,067

Total Monthly Savings:

● Time saved: 40+ hours

● Cost saved: $866 + $1,799 + $1,067 = $3,732
● Annual savings: $3,732 × 12 = $44,784
● ROI: ($44,784 - $3,588 system cost) / $3,588 = 1,148%

### Key Performance Indicators (KPIs)

System Performance Metrics:

Response Times:

● Handbook chatbot: 3.2 seconds average

● Resume processing: 8 seconds per resume
● Onboarding checklist generation: 15 seconds

Accuracy Rates:

● Chatbot correct responses: 94%

● Resume scoring accuracy: 87%
● Policy information accuracy: 98%

Usage Statistics (Monthly):

● Handbook questions answered: 450

● Resumes processed: 180
 ● Onboarding workflows created: 12
● Active users: 85 employees

Satisfaction Scores:

● Employee satisfaction with chatbot: 4.6/5

● Manager satisfaction with screening: 4.8/5
● HR team satisfaction: 4.9/5
● Overall system NPS: +73

---

## 💼 DEMO SCENARIOS & SCRIPTS

### Scenario 1: Overwhelmed HR Manager

Setup: Lisa Johnson (HR Manager) is drowning in work

Demo Script: "Lisa, yesterday you had 15 handbook questions interrupting your day, 47 new
resumes to screen, and Marcus starting Monday needs his onboarding plan. Let me show you
your Tuesday morning with SmartHR Pro..."

Live Demo:

1. Dashboard shows: "Good morning Lisa! While you slept, I:

○ Answered 8 employee questions automatically

○ Screened 47 resumes and found 5 top candidates
○ Created Marcus's complete 5-day onboarding plan
○ Scheduled his first week meetings"
2. Show specific example: "Employee asked: 'Can I work from home Friday for my
appointment?' AI responded: 'Yes, you can work remotely Friday. You have 2 remote
days left this week. Remember core hours 9-3 PM CT apply.'"

3. Resume demo: "Here are your top 5 candidates out of 47, scored and ranked:

○ Alexandra Martinez: 94/100 - Perfect React experience

○ Daniel Chen: 91/100 - Strong leadership background [Show detailed analysis for
each]"

ROI Calculation: "This just saved you 6 hours of work before 9 AM. That's $246 in cost savings,
and you haven't even started your day!"

### Scenario 2: Busy Engineering Manager

Setup: David Kim needs to onboard Marcus but has no time

Demo Script: "David, Marcus starts Monday. Instead of spending your weekend planning his
first week, watch this..."

Live Demo:

1. "Tell me about Marcus: Junior Developer, React focus, remote worker"

2. AI generates complete plan:

○ Day 1: Welcome, setup, team introductions

○ Day 2: Buddy system, first coding task
○ Day 3: Project assignment
○ Day 4: Code reviews and collaboration
○ Day 5: First deployment
3. Show automated coordination: "I've already:

○ Scheduled his buddy lunch with Alex

○ Booked conference room for team intro
○ Created his first 'good first issue' tasks
○ Set up all his accounts and tools"

Value Proposition: "Instead of 4 hours planning + 6 hours coordinating, you get a perfectly
structured onboarding plan in 30 seconds."

### Scenario 3: New Employee Experience

Setup: Marcus Johnson's first day experience

Demo Script: "Let's see Marcus's experience as he logs in for his first day..."

Live Demo:

1. Personalized welcome dashboard: "Welcome Marcus! Here's your first week plan."

2. Interactive checklist: □ Meet with Lisa (HR) - 9:00 AM, Conference Room A □ IT setup
with Chris - 10:00 AM, IT Office □ Team lunch - 12:00 PM, Break Room

3. Smart notifications: "Time for your meeting with Lisa in 10 minutes!"

4. Progress tracking: "Day 1: 80% complete. Great job!"

5. Manager view: "David can see Marcus is progressing well and completing tasks on
schedule."

Employee Benefits: "Marcus feels welcomed, organized, and productive from day one. No
confusion, no forgotten tasks, no anxiety about what's next."
---

## 🎨 UI/UX MOCKUP DESCRIPTIONS

### Dashboard Layout

Header:

● TechFlow Solutions logo (left)

● SmartHR Pro title (center)
● User profile + notifications (right)
● Navigation: Dashboard | Chatbot | Screening | Onboarding | Analytics

Main Dashboard (4 Cards): ┌─────────────────┬─────────────────┐ │ Total

Employees │ Questions │ │ 85 │ Answered Today │ │ ↑ 2 this week │ 23 │
└─────────────────┼─────────────────┤ │ Resumes │ Time Saved │ │ Processed
│ This Month │ │ 47 │ 40.5 hours │ │ ↑ 12% vs avg │ ↑ $2,640 value │
└─────────────────┴─────────────────┘

Recent Activity Feed:

● 2 minutes ago: "Sarah asked about PTO rollover"

● 5 minutes ago: "Resume processed: Alexandra Martinez - 94/100"
● 12 minutes ago: "Onboarding started: Marcus Johnson"

### Chatbot Interface

Chat Window Design: ┌─────────────────────────────────────────┐ │ 🤖

SmartHR Assistant │ ├─────────────────────────────────────────┤ │ │
│ 👤 How much vacation do I get? │ │ │ │ 🤖 You get 15 days per year for your │ │ first 2 years
at TechFlow. You │ │ currently have 8.5 days remaining │ │ this year. │ │ │ │ Want to know
about rollover rules? │ │ [Yes] [No] │ │ │
├─────────────────────────────────────────┤ │ Type your question...
[Send] │ └─────────────────────────────────────────┘

Sidebar:

● Recent Questions
● Quick Actions
● Upload Handbook
● View Analytics

### Resume Screening Interface

Upload Area: ┌─────────────────────────────────────────┐ │ 📎 Drag &
Drop Resumes Here │ │ or click to browse files │ │ │ │ Supported: PDF, DOC, DOCX, TXT │ │
Max size: 10MB per file │ └─────────────────────────────────────────┘

Results Table: Name Score Fit Experience Actions Alexandra Martinez 94 Perfect 6 years
[View][Interview] Daniel Chen 91 Perfect 5 years [View][Interview] Sarah Johnson 78 Good 3
years [View][Maybe] Michael Torres 65 Maybe 1 year [View][Consider]

Filters: □ Perfect Fit (90+) □ Good Fit (75-89) □ Maybe (50-74) □ Senior (5+ years) □ Mid (2-5
years) □ Junior (0-2 years)

This complete data package gives you everything needed to build a compelling, realistic demo
that will impress any target company! Each piece of data is carefully crafted to tell a cohesive
story about TechFlow Solutions and demonstrate clear value.