UNIT -1
Word Processing
By Neelam Bhatnagar
Introduction to WORD PROCESSING
A word processor is software or a device
that allows users to create, edit, and print
documents. It enables you to write text,
store it electronically, display it on a
screen, modify it by entering commands
and characters from the keyboard, and
print it.
WORKING WITH DOCUMENTS AND THE
KEYBOARD
A keyboard's primary function is to act as an input device. Using a keyboard, a person
can type a document, use keystroke shortcuts, access menus, play games and perform a
variety of other tasks. Keyboards can have different keys depending on the
manufacturer, the operating system they're designed for, and whether they are attached
to a desktop computer or part of a laptop. But for the most part, these keys, also called
keycaps, are the same size and shape from keyboard to keyboard. They're also placed at
a similar distance from one another in a similar pattern, no matter what language or
alphabet the keys represent.
Most keyboards have between 80 and 110 keys, including:
Typing keys
A numeric keypad
Function keys
Control keys
NAVIGATING THROUGH A WORD DOCUMENT
To go to a page or a heading in a Word document
without scrolling, use the Navigation pane.
TEXT EDITING IN WORD
The ability to change text by adding, deleting
and rearranging letters, words, sentences and
paragraphs. Text editing is the main operation
users perform in word processors, which
typically also handle graphics and other
multimedia files.
text formatting
Formatting text in Microsoft Word
involves tasks like bolding the text,
italicising it, and changing the font
and size. The commands to
perform all of these formatting
tasks are found on the Home tab in
the Font group. Select your text
and then click on the required
formatting button to see the
effects.
PARAGRAPH formatting
Paragraph formatting is a change in the format of
text that affects an entire paragraph or is different
from other paragraphs in a document. Paragraphs
in a word processing document or on a web page
can have paragraph formatting applied to them,
including alignment, font type, font size,
highlighting, and indentation.
STYLE formatting
In Word, a style is a collection of formatting
instructions. You use styles to format the
paragraphs in your document. So you would use
the "Title" style for your title, "Body Text" style
for body text, "Caption" style for the picture
captions, and "Heading 1" for the major
headings.
PAGE formatting
Page formatting is the layout of the page when it is printed on
a printer. It includes page size, page orientation, page
margins, headers and footer etc. page formatting is defined in
page setup dialog box
TEMPLATES
A template is a predesigned document you can use to
create documents quickly without having to think about
formatting. With a template, many of the larger document
design decisions such as margin size, font style and size,
and spacing are predetermined. In this lesson, you will
learn how to create a new document with a template and
insert text into it.
TABLE
A table is made up of rows and columns. The intersection
of a row and column is called a cell. ... You can use tables
to align numbers in columns, and then sort and perform
calculations on them. You can also use tables to create
interesting page layouts.
TABLE
A table is made up of rows and columns. The intersection
of a row and column is called a cell. ... You can use tables
to align numbers in columns, and then sort and perform
calculations on them. You can also use tables to create
interesting page layouts.
MAIL MERGE
Mail merge is a feature within most data processing applications
that enables users to send a similar letter or document to
multiple recipients. It enables connecting a single form template
with a data source that contains information about the recipient’s
name, address and other predefined and supported data.
