LAST UPDATED >> 27 April 2018

PREPARED BY >> Antech Systems, Inc.

PROGRAM SPONSOR >> NAVSEA 04RM

>> CHAPTER 1: WELCOME TO SKED 3.2 .................................................................................................................. 1
INTRODUCTION ...............................................................................................................................................................1
>> CHAPTER 2: INSTALLING SKED 3.2.5 .................................................................................................................. 2
INTRODUCTION ...............................................................................................................................................................2
NMCI/ONENET INSTALLATIONS ......................................................................................................................................2
GOVERNMENT STANDALONE INSTALLATIONS ........................................................................................................................ 3
INSTALLING SKED 3.2.5 ..................................................................................................................................................3
>> CHAPTER 3: MIGRATING SKED 3.1 DATA TO SKED 3.2 ....................................................................................... 6
INTRODUCTION ...............................................................................................................................................................6
MIGRATION PROCEDURE .................................................................................................................................................. 7
>>CHAPTER 4: LAUNCHING SKED 3.2.5 FOR THE FIRST TIME ................................................................................ 16
LOG INTO SKED ...........................................................................................................................................................16
NAVIGATING SKED 3.2 .................................................................................................................................................18
IMPORT PMS DATA INTO SKED (LOADING THE FR) ............................................................................................................. 26
RUN POST-INSTALL ADHOC SCRIPT ...................................................................................................................................28
PERFORM A FORCE REVISION FOR EACH WORKCENTER.........................................................................................................30
>> CHAPTER 5: CLIENT SETUP FOR NETWORK INSTALLATIONS............................................................................. 35
>> CHAPTER 6: TEMPORARY DETACHMENTS ....................................................................................................... 38
SKED 3.2.5 DATABASE PLACEMENT FOR TEMPORARY DETACHMENT INSTALLATIONS ................................................................38
>> CHAPTER 7: DIFFERENCES BETWEEN SKED 3.1 & SKED 3.2 .............................................................................. 43
INTRODUCTION .............................................................................................................................................................43
TRUE INTERVAL SCHEDULING...........................................................................................................................................43
SITUATIONAL MAINTENANCE IMPROVEMENTS ....................................................................................................................43
EQUIPMENT BASED SCHEDULING .....................................................................................................................................44
IMPROVED WORKFLOW AND AUDITING CAPABILITIES...........................................................................................................44
IMPROVED METRICS ...................................................................................................................................................... 44
AUTOMATED DOCUMENT FUNCTIONS ...............................................................................................................................45
DETACHMENTS .............................................................................................................................................................45
WEEKLY CLOSEOUT .......................................................................................................................................................45
>> CHAPTER 8: USER MANAGEMENT ................................................................................................................... 49
INTRODUCTION .............................................................................................................................................................49
ADD NEW USER............................................................................................................................................................49
CHANGE PASSWORD ......................................................................................................................................................54
CAC FEATURE .............................................................................................................................................................. 56
PIN FEATURE ................................................................................................................................................................57
EDIT USER ...................................................................................................................................................................58
EDIT CHAIN OF COMMAND .............................................................................................................................................65
DELETE A DIVISION ........................................................................................................................................................73
EDIT DIVISION OFFICERS/LCPOS ASSIGNED .......................................................................................................................74
EDIT A WORKCENTER .....................................................................................................................................................77
EDIT WORKCENTER SUPERVISORS ASSIGNED ......................................................................................................................77

SKED 3.2 QUICK START GUIDE TABLE OF CONTENTS / i

 >> CHAPTER 1: WELCOME TO SKED 3.2

INTRODUCTION
This guide provides the basic steps necessary to get started with Sked 3.2. It covers the following
procedures:

 Installing SKED 3.2.5

 Preparing SKED 3.1 Data for Migration
 Migrating SKED 3.1 Data to SKED 3.2
 Importing PMS Data
 Running the post-install Adhoc script
 Performing a Force Revision
 Understanding the main differences between SKED 3.1 & 3.2
 Adding/Editing Users
 Editing the Chain of Command

If migrating SKED 3.1 data to SKED 3.2, be sure to complete all steps through Chapter 4.

For a more in-depth explanation of what can be done in SKED 3.2 please refer to the Help
Documentation included with SKED 3.2. If you need support setting up SKED 3.2 or have any
questions, you can contact Antech Systems for SKED Support at:

Phone: (757) 819-5120

Email: [email protected]
Web: http://www.antechsystems.com/pms-support/

SKED 3.2 QUICK START GUIDE 1

 >> CHAPTER 2: INSTALLING SKED 3.2.5

INTRODUCTION
Based on your network platform, SKED 3.2.5 is installed various ways. If you are an NMCI or ONENET
user, SKED 3.2.5 is pushed to your workstation. If you are using a Government non-enterprise
network computer or standalone laptop, you will run the SKED 3.2.5 installer (msi). Instructions for
Government non-enterprise network computer or standalone laptop installation are on page 3.

NMCI/ONENET INSTALLATIONS
For NMCI and ONENET users, the software is pushed to the workstation and the installation is
completed by NMCI and ONENET. The software will be available once the push is complete. When
NMCI pushes SKED 3.2.5 software to a workstation, SKED 3.1 may be removed. However, you will
need an instance of SKED 3.1 to perform the PRELIMINARY steps in Chapter 3 for migrating your data
from SKED 3.1 t SKED 3.2. It is recommended when you request SKED 3.2.5 to be pushed to your
workstations, do not have it pushed to all workstations, to allow you to perform the preliminary steps
on the Sked 3.1 instance. Once the data migration has completed successfully, request to have SKED
3.2.5 pushed to the remaining workstations.

To ensure SKED 3.2.5 was installed on your workstation, open the Start menu and verify the following
Sked 3.2 folder and contents are available.

SKED 3.2 QUICK START GUIDE 2

GOVERNMENT STANDALONE INSTALLATIONS
For Government standalone platforms (non-enterprise network or detachment laptop) you will obtain
a copy of the SKED 3.2.5 package from your TYCOM or ISIC. -Unlike NMCI/ONENET, the SKED 3.2.5
software will need to be installed by the user.

PRELIMINARY STEPS
Before installing SKED 3.2.5:

 Ensure the user has Admin permissions on the computer or network where SKED 3.2.5 is
being installed.
 Ensure Microsoft Excel and PDF viewing software are installed on computer so SKED reports
can be used. Adobe reader is the preferred PDF viewing software – ensure it is set as the
default. If MS Edge is set as the default PDF viewer, the reports will not print.
 For non-enterprise networks:
o Create a folder on the shared drive and name it “Sked32Share”.
 For standalone instances:
o Create a folder on the C drive and name it “sked32”.
o Note: If standalone is intended to be used for a UIC’s SKED database, ensure
PRELIMINARY Steps in Chapter 3 are completed prior to installing SKED 3.2.5
on the computer.

 For detachment instances:

o Create a folder on the C drive and name it as required.
o Note: If setting up a Detachment laptop, ensure you have the correct PMS
documents available on the Detachment instance. The PMS documents are
copied from the main command data.

These folders are used while migrating SKED 3.1 to SKED 3.2 data.

INSTALLING SKED 3.2.5

WELCOME
1. Copy the Sked32 install file (Sked32.msi) to the desktop and double-click the icon. The Sked
3.2.5 Setup Wizard opens.
2. Click Next.

SKED 3.2 QUICK START GUIDE 3

DESTINATION FOLDER
1. Select the location to install Sked 3.2.5. The default location is C:\Program Files
(x86)\Sked32\. This can be changed by clicking Change… and browsing to the desired
location.
2. Ensure the two check boxes are selected to create a shortcut on the desktop and Start
menu.
3. Click Next.

READY TO INSTALL SKED 3.2.5

1. Click Install.

SKED 3.2 QUICK START GUIDE 4

COMPLETED
1. Once the install is complete, the “Completed the Sked 3.2.5 Setup Wizard” message displays.
2. Click Finish.

VERIFY INSTALLATION
1. Verify the installation placed a Sked 3.2 icon on your desktop.
2. Verify the shortcuts outlined below appear in your Start menu.

SKED 3.2.5 is now installed on the workstation. Proceed to Chapter 3.

SKED 3.2 QUICK START GUIDE 5

 >> CHAPTER 3: MIGRATING SKED 3.1 DATA TO SKED 3.2

INTRODUCTION
Now that the SKED 3.2.5 software is installed on the workstation(s), SKED needs a database to
operate.

PRELIMINARY STEPS

You will need an instance of SKED 3.1 to perform the preliminary steps for migrating your data from
SKED 3.1 t SKED 3.2. It is recommended when you request SKED 3.2.5 to be pushed to your
workstations, do not have it pushed to all workstations, to allow you to perform the preliminary steps
on the Sked 3.1 instance. Once the data migration has completed successfully, request to have SKED
3.2.5 pushed to the remaining workstations.

Attention: It is extremely important to perform all of the preliminary steps prior to data
migration from SKED 3.1 to SKED 3.2. The better the condition of the SKED 3.1 data, the
more stable the migrated SKED 3.2 data will be.

Log into SKED 3.1 and perform the following:

1. Configure AP Checks:
>> Go to Admin > Sked Assistant > Modify Periodicity Codes.
>> Highlight the AP row by clicking.
>> Click Modify.
>> Click OK on the Periodicity Rule Editor.
>> Click Close on the Periodicity Definitions window.

2. Add NEW Periodicity if missing:

>> Go to Admin > Sked Assistant > Modify Periodicity Codes.
>> In the "Periodicity Definitions" window, scroll through the defined periodicities and verify
that NEW hasn't already been defined. If it hasn't, continue.
>> Click the Add button.
>> In the "Periodicity Rule Editor" window, use the following input values:
>> Periodicity Code: NEW
>> Interval: 0
>> Added Weight: 16000
>> Situational Code <unchecked>
>> Click OK.
>> Click Close on the Periodicity Definitions window.

3. Perform the following for EACH Workcenter.

>> Ensure Workcenter is NOT in revision. If it is revision, finalize or abandon the revision.
>> Ensure all quarters are in maintenance mode.
>> Ensure SKED Doctor has been run on each Workcenter and all issues have been corrected.
You may need to run SKED Doctor several times until all areas are clear (green).

SKED 3.2 QUICK START GUIDE 6

 4. From a workstation with SKED 3.2.5 installed, create a new folder on your shared drive (or
local drive for standalone) and name it Sked32Share. All SKED users need to have write
permissions to this folder.

Once complete, your SKED 3.1 data is ready to migrate.

MIGRATION PROCEDURE
1. Open the Start menu and expand the Sked 3.2 folder.
2. Click Convert Sked 3.1 Data.

3. The Sked Migration Wizard displays.

4. Click Next.

SKED 3.2 QUICK START GUIDE 7

 5. Select “I want to migrate from a Sked 3.1 Desktop Install (detected).”
6. Click Next.

7. Browse to the location of your SKED 3.1 shared Folder. This is the folder where the
Workcenter files and other SKED 3.1 files are located.

SKED 3.2 QUICK START GUIDE 8

 8. Once you browse to that location, click OK.
9. Click Next.

10. Select “I want to migrate to Sked 3.2 Standalone Install.”

11. Click Next.

SKED 3.2 QUICK START GUIDE 9

 12. Select your UIC from the list. The Wizard automatically detects your UIC and highlights it in
blue. If your UIC is not listed, STOP and contact [email protected] for
assistance with your migration.
13. Verify the information is correct.

Please ensure you select the correct UIC. SKED 3.2.5 will not function as desired if you
select the incorrect UIC, and you will have to migrate your data again.

14. Click Next.

15. Select the new location where the SKED 3.2.5 data will be stored. This is the Sked32Share
folder created during the PRELIMINARY steps at the beginning of this Chapter.
16. Click Browse and navigate to the Sked32Share folder.
17. Click OK and then click Next. The Confirmation window opens.

NOTE: Your network drive location will be different than the below example. The
location should be \\[network location]\Sked32Share.

SKED 3.2 QUICK START GUIDE 10

 18. Verify the Activity Name, UIC, Sked 3.1 Mode is Desktop, Sked 3.1 Data Path is the
location of the SKED 3.1 folder, Sked 3.2 Mode is Desktop, and the Destination File
Location is the location of the Sked32Share created in the PRELIMINARY steps of this
Chapter.
19. Once the setting and values are verified correct, click Next. The Migration process displays. If
changes need to be made, click Back and make changes as necessary.

NOTE: Your network drive location will be different than the above example. The location
should be \\[network location]\SKED 3.1 and \\[network location]\Sked32Share.

SKED 3.2 QUICK START GUIDE 11

 20. Once Migration is complete, a “Migration Successful” message displays.
21. Click Next.

22. “The Migration Wizard is complete” message displays.

23. Click Finish.

SKED 3.2 QUICK START GUIDE 12

 SKED 3.2.5 will attempt to launch. If any data path is not valid, the First Run Wizard will
launch. If the First Run Wizard does not launch proceed to Chapter 4.

SET DATA PATHS IN FIRST RUN WIZARD

If the First Run Wizard launches you will need to set the data paths.

1. Click Next.

SKED 3.2 QUICK START GUIDE 13

 2. The First Run Wizard displays the Global Preference Values. The location for each
value should be the “Files” sub-folder under the Sked32Share folder created in the
PRELIMINARY Step.
3. To change the path, click the ellipsis to the right of the value.
4. Browse to the Sked32Share\Files\Feedback Reports in the Sked32share folder.
a. If the folder does not exist, click Make New Folder in the Files folder and
name it Feedback Reports.
5. Click Ok.
6. Once all paths are set correctly, click Next.

NOTE: Your network drive location will be different than the below example. The location
should be \\[network location]\Sked32Share\Files

7. “The First Run Wizard is complete” message displays.

8. Click Finish.

SKED 3.2 QUICK START GUIDE 14

 9. The SKED 3.2.5 Usage Consent window opens.
10. Click OK and SKED 3.2.5 will launch. Proceed to Chapter 4.

SKED 3.2 QUICK START GUIDE 15

>>CHAPTER 4: LAUNCHING SKED 3.2.5 FOR THE FIRST TIME

LOG INTO SKED

1. When SKED launches, a Usage Consent window opens. Review and click OK.

SKED 3.2 QUICK START GUIDE 16

 Log into SKED using your SKED 3.1 credentials. If your SKED 3.1 password does not meet the
requirements for SKED 3.2 you will be prompted to change your password, complying with the
password requirements displayed.

When you log into SKED the first view is the MY TASKS View. This view displays the Activity and User
Name located under the WELCOME TO SKED 3.2 area in the upper left hand corner of the SKED
window.

SKED 3.2 QUICK START GUIDE 17

NAVIGATING SKED 3.2
If you are already familiar with the SKED 3.2 interface, proceed to the next step - IMPORT PMS DATA
INTO SKED (LOADING THE FR)

VIEW TAB BAR

SKED 3.2 consists of 11 independent functional areas, which are called “Views.” The SKED 3.2 Views
are MY TASKS, WORKCENTER, PMS VIEWER, FBR, SPMIG, SPOT CHECKS, TRAINING, LOEP
MANAGER, EVENTS, REPORTS, and ADMIN. The permissions assigned to your User ID will
determine the Views that will be visible in your SKED session. The available Views will be displayed on
the View tab Bar at the bottom of the window.

SELECT A VIEW
1. Click the tab on the View Tab Bar you wish to view.
2. Your current View will be highlighted in red. For example, the MY TASKS View is the current
View in the following figure.

If the SKED 3.2 application window is not wide enough to display all of the tabs, a button displays
at the end of the bar. Click this button to view the hidden tabs.

CHANGE THE VIEW

1. You can also change your SKED 3.2 View by clicking the View menu, and selecting the
desired View from the drop-down menu. A Check Icon identifies the currently selected View.

SKED 3.2 QUICK START GUIDE 18

TOOLBARS
Unique toolbars enable you to display, modify, and manipulate the information being displayed in the
current View. Each View will have a View toolbar located at the top of the window (highlighted by the
green box). The View toolbar will be labeled with the name of the View on the left side. This allows
you to easily associate the actions on the toolbar with the View. The following image shows the
WORKCENTER View with the WORKCENTER toolbar highlighted by the red box.

Most Views have secondary views known as “Displays” that further define functionality. These Displays
will be listed on the View toolbar. For example, the WORKCENTER View has the following Displays:
Schedule, Review, Forecast, Situational, IEM, Journal, and PMS Documents.

CHANGE YOUR DISPLAY

1. Simply click the name of the desired Display in the View toolbar. The selected secondary
Display will be highlighted in light blue. In the following figure, the Schedule Display of the
WORKCENTER View is the current Display.

SKED 3.2 QUICK START GUIDE 19

Some Views / Displays have two toolbars to separate the various functions. When applicable, the
Secondary toolbar is located directly below the View toolbar. As your View / Display changes, so will
the associated toolbars.

SKED 3.2 QUICK START GUIDE 20

ICON LEGENDS
Each View and Display has its own set of icons which are used to represent the state of certain items.
Some of the icons will be universal in SKED 3.2 and some will be unique to the View or Display. To
understand what the icons mean, you can access an icon legend from any View or Display. When
accessed, the icon legend defines all of the icons for the View or Display you are currently using.

TIP: To open the icon legend, open the Help menu, and then click Display Icon Legend, or press
F12 on your keyboard.

SKED 3.2 QUICK START GUIDE 21

CUSTOM MENU
Along with the standard File, View and Help menus, each View also has its own custom menu with
the same name as the View. The custom menu will contain functions specific to that View.

Access any View’s custom menu by clicking the third drop-down menu on the menu bar. The
WORKCENTER View and Workcenter menu are used in the example images.

If you do not have permission to perform one of the menu functions, the item is either disabled or not
visible.

If your current View contains secondary Displays, those Displays will be shown on the custom menu as
well. A Check Icon identifies the currently selected Display. To change your Display, you can click the
desired Display name in the menu.

NOTE: Each View has a custom menu that includes View-specific features.

GRID CONTROL
The separation of the Views in SKED 3.2 allows custom displays for each specific function. A View has
unique menus, sorting features, toolbars, Help tools, status bars, and icons.

However, there are some general navigation rules that are common across Views. The Views and
Displays are shown in a modular layout of grids, tables, and outlines for easy navigation. Many rows of
data are displayed within SKED’s grids and tables. The data is further organized and separated by blue
column headers. Click a column header to sort data in a different order, such as from ascending to
descending order. You can also change the order of the columns by clicking a column header and
dragging it to a new position on the table.

The “Group By” technique is also often used in SKED 3.2 tables and grids. This means that similar
data rows are grouped together and expanded or collapsed by clicking the + or – buttons on the left
side of the window.

TIP: For a faster process you can also click the expand all or collapse all buttons on the lower
right portion of the window.

SKED 3.2 QUICK START GUIDE 22

In the following figure, note that the data is grouped by Feedback Reports, Lineout Approvals,
PMS Alerts, and Revision Approvals. The Feedback Reports and Revision Approvals groups are
expanded while the Lineout Approvals and PMS Alerts groups are collapsed. The data is also sorted
in descending order by Due Date. This is evident by the down pointing arrow on the Due Date column
header.

STATUS BAR
The Status Bar is located at the bottom of the window and contains some valuable information about
what is currently being shown in SKED. The far right always displays the logon name of the current
user. The other sections of the Status Bar contain unique View specific information such as the
number of rows displayed, the last report run, the current search criteria, the Workcenter name, or
similar information.

SKED 3.2 QUICK START GUIDE 23

EDITING GLOBAL PATHS
The global paths were set when SKED was first launched, so this step is not necessary. It merely
shows how you would edit global paths.

1. Select the ADMIN tab in the lower right corner of the window.
2. Open the Admin menu and click Preferences.

3. The Preferences window opens. The path should be the Sked32Share folder or folder
created during Chapter 2 PRELIMINARY Steps for your type of installation. Below is an
example of a Network installation:

SKED 3.2 QUICK START GUIDE 24

 Archive Path [network location]\Sked32Share\Files\Archive

Art Path [network location]\Sked32Share\Files\PMS Art

Change Indicators Path [network location]\Sked32Share\Files\ChangeIndicators
Document Path [network location]\Sked32Share\Files\Documents
Feedback Reports Path [network location]\Sked32Share\Files\Feedback Reports

Training [network location]\Sked32Share\Files\Training

Note: If any of the paths are incorrect, select the ellipsis and browse to the location of the
Sked32Share or folder created in Chapter 2. Open the Files folder and select the correct
folder. If the folder is not located in the Files folder, for example Feedback Reports, open
Windows Explorer, browse to the Sked32Share or folder created in Chapter 2, open the
Files folder and create a new folder named Feedback Reports.

4. Click OK.

SKED 3.2 QUICK START GUIDE 25

IMPORT PMS DATA INTO SKED (LOADING THE FR)
The next step is to load the current Force Revision (FR). The new SKED database needs a fresh load of
the PMS documents and art files.

1. Insert your Navy PMS DVD (FR Disk) in the DVD Drive.
2. Click the ADMIN view in lower right corner.
3. Open the Admin menu and click Import PMS Data.

4. The Import PMS Data Wizard displays. Click Browse and browse to the location of the DVD
Drive.
5. Click OK.
6. Click GO. (This may take 30 to 45 min to import.)

SKED 3.2 QUICK START GUIDE 26

 7. When the import is complete the “Import PMS Data has completed” message displays.
8. Click OK.

SKED 3.2 QUICK START GUIDE 27

RUN POST-INSTALL ADHOC SCRIPT
Contact [email protected] to obtain the latest post-install Adhoc Script. The script will
make any final adjustments needed to the newly migrated SKED 3.2 database. Adhoc Scripts are run
by the 3MC.

1. Copy the Adhoc Script file to the desktop.

2. Click the ADMIN view in the lower right corner.
3. Open the Admin menu, point to Sked Doctor, and click Run Adhoc Script.

4. Browse to the Adhoc Script (.sked) file located on the desktop.

5. Select the file and click Open.

SKED 3.2 QUICK START GUIDE 28

 6. Please note that there is no progress bar to indicate the script is running. Once the script has
completed, a Sked 3.2 Message displays stating that the script executed successfully, and how
many rows were affected, if any.
7. Click OK.

SKED 3.2 QUICK START GUIDE 29

PERFORM A FORCE REVISION FOR EACH WORKCENTER
Once the PMS Data is imported, a Workcenter Revision (Force Revision) must be started and finalized
for each Workcenter. This ensures SKED has all the required data from the FR DVD imported into a
freshly converted database. After SKED is up and running, each Workcenter can perform Admin
Revisions to clean up Schedules.

START THE REVISION

1. From the WORKCENTER tab in the lower left, double-click the first Workcenter.

2. Open the Workcenter menu, and click Start Revision.

3. The Revision Wizard displays.

SKED 3.2 QUICK START GUIDE 30

 4. Click Next.

5. From the Revision Type drop-down menu, select FR – Force Revision. The Revision Name
will populate with the Force Revision number loaded in steps 1-8 of the Import PMS Data into
SKED procedure. (This is based on the FR DVD that was loaded i.e. FR 2-17 or 3-17).
6. Click Next.

7. The Revision Wizard is complete message displays.

SKED 3.2 QUICK START GUIDE 31

 8. Click Finish.

The Workcenter is now in Revision and the Revision Editor opens.

SKED 3.2 QUICK START GUIDE 32

 9. Ensure all of your equipment and applicable maintenance are properly represented in the
Revision Editor.

STOP: Do NOT finalize the revision until you have verified all of your MIPs, equipment and
MRCs (maintenance). Once the revision is finalized, it cannot be un-done.

FINALIZE THE REVISION

1. Click Mark Complete on the toolbar.

SKED 3.2 QUICK START GUIDE 33

 2. Click Approve on the toolbar. This function is normally completed by the Department Head
after it has been reviewed by the Division Officer and LCPO. After conversion, the first FR in
each Workcenter will be started and approved by the 3MC.

3. A message will display to update all unassigned crew slots. Click No. It is not necessary at this
time and can be updated later by the Workcenter Supervisor (WCS).

IMPORTANT! You must repeat the steps and perform a Force Revision for all
Workcenters.

SKED 3.2 QUICK START GUIDE 34

 >> CHAPTER 5: CLIENT SETUP FOR NETWORK INSTALLATIONS

For Client machines, SKED 3.2.5 will need to be installed according to your configuration in Chapter 2.
Once SKED 3.2.5 is installed the following procedure will map the Client machine to the SKED 3.2.5
database files.

Note: Subsequent SKED installations need to point to the data file the first time SKED is run
on the workstation.

1. Launch SKED by double-clicking the Sked3.2 icon from the desktop or from the Start menu.

SKED 3.2 QUICK START GUIDE 35

 2. The Setup Wizard displays.
3. Click the Data Files tab and then click the ellipsis next to the SKED File and browse to the
Sked 3.2 Share folder.
4. Select the sked32.skedb and click Open.
5. Click the ellipsis next to the SKED XML File edit box and browse to the SKED 3.2 Share
folder.
6. Select the sked32xml.sxdb and click Open.
7. Verify both the SKED File and SKED XML File are populated correctly:
SKED File – [network location]\Sked32Share\Database\sked32.skedb
SKED XML File– [network location]\Sked32Share\Database\sked32xml.sxdb
Note: If possible, the UNC path of the network share should be used. If you have to use a
mapped drive, all SKED users must have the same mapped drive letter assigned to their
network location. Failure to have all users mapped to the same drive letter will result in users
receiving a window to change their file paths prior to logging into SKED.
8. Click OK.

SKED 3.2 QUICK START GUIDE 36

 9. The SKED 3.2.5 Usage Consent window opens. Review and click OK.

10. SKED 3.2.5 login window opens. Enter your SKED 3.1 username and password.
11. Click Login.
12. Change your Password if prompted (due to your Sked 3.1 password not meeting Sked 3.2
password requirements)

SKED 3.2 QUICK START GUIDE 37

 >> CHAPTER 6: TEMPORARY DETACHMENTS

The following procedure is only to be performed on temporary Detachment computers. This procedure
is intended for SKED setup on a Standalone computer that is used to run the SKED application for a
temporary Detachment.

SKED 3.2.5 DATABASE PLACEMENT FOR TEMPORARY DETACHMENT

INSTALLATIONS
PRELIMINARY STEPS
Before placing detachment files on standalone/detachment computer:

1. Ensure the user has Admin permissions on the computer where SKED 3.2.5 is being installed.
2. Ensure Microsoft Excel and PDF viewing software are installed on computer so SKED reports
can be used.
3. Create a new folder on C drive and name it as required (Detachment name).
4. From the Main Body (Parent Command), detach the detachment.
5. Save the Sked database files (.skedb and .sxdb files) to the detachment folder on your C
drive.
6. Copy the Sked PMS folders (Archive, ChangeIndicators etc…) from the Main Body (Parent
Command) and place them in the same detachment folder on your C drive.

SKED 3.2 QUICK START GUIDE 38

DATABASE PLACEMENT
1. Install Sked 3.2.5 on the detachment computer in accordance with the installation procedures
in Chapter 2.
2. Double-click the Sked 3.2 icon on the desktop.

3. If this is the first time SKED 3.2.5 is being run on the computer, the Setup Wizard will launch.
Click the Data Files tab.
4. Click the ellipsis to the right of the SKED File edit box.

5. Browse to the location of the .skedb file that was created for the detachment on your C:
drive.
6. Select the file and then click Open.
7. Browse to the location of the .sxdb file that was created for the detachment on your C: drive.
8. Select the file and then click Open.
9. Click OK.

SKED 3.2 QUICK START GUIDE 39

 10. The SKED First Run Wizard displays. Click Next.

11. The default Global Values are set to paths from the main command. These paths will need
to be changed to the folder created on the C: drive.
12. Browse to C:\Det 1\Files\PMS Art for the PMS Art Path, and click OK.

SKED 3.2 QUICK START GUIDE 40

 13. Browse to C:\Det 1\Files\Training for the Training Path, and click OK.
14. Browse to C:\Det 1\Files\Archive for the Archive Path, and click OK.
15. Browse to C:\Det 1\Files\Documents for the Documents Path, and click OK.
16. Browse to C:\Det 1\Files\Feedback Reports for the Feedback Reports Path, and click OK.
17. Browse to C:\Det 1\Files\ChangeIndicators for the PMS Change Indicator Documents Path,
and click OK.
18. Click Next.

SKED 3.2 QUICK START GUIDE 41

 19. First Run Wizard is complete displays. Click Finish.

SKED 3.2 QUICK START GUIDE 42

 >> CHAPTER 7: DIFFERENCES BETWEEN SKED 3.1 & SKED 3.2

INTRODUCTION
SKED 3.2 introduces new concepts, features and functionality that you need to understand to get the
most out of the application. These include:

- True Interval Scheduling

- Situational Maintenance Improvements
- Equipment Based Scheduling
- Improved Workflow & Auditing Capabilities
- Improved Metrics
- Automated Document Functions
- Detachments
- Workcenter Closeout

TRUE INTERVAL SCHEDULING

SKED 3.2 uses true interval scheduling. This means scheduling rules now revolve around a specific
number of days, and a periodic check will be scheduled based off of the last accomplished date.
Examples being weekly checks are scheduled every 7 days and quarterly checks are scheduled every
91 days. When a check is not performed during the week it is scheduled, SKED 3.2 will automatically
reschedule both the check and future checks by one week.

SKED 3.2 will also send a PMS alert to the Tasks area, on the My Task view, of the approval authority
for that Workcenter when a check is not accomplished and becomes out of periodicity. SKED 3.2 does
not allow users to manually reschedule checks out of periodicity. PMS Alerts are generated when the
week is closed out and a check was not accomplished during its periodicity range.

SITUATIONAL MAINTENANCE IMPROVEMENTS

Naval Sea Logistics Center (NAVSEALOGCEN or NSLC) has written standardized Situational
Requirements (SR), creating statements that are clear and consistent. Embedded in the MRCs are SR
Codes that enable SKED 3.2 to automatically build Situational events and perform other time-saving
actions.

EVENT TYPES
The three types of events are States, Triggers, and Metered Events. These can be scheduled on a local
(a single Workcenter) and global (all applicable Workcenters) level.

 A state is a persistent event that can be tracked over a duration of time (in days). An
example of a Global State would be “at sea” and an example of a Local State would be “while
in operation.”
 A trigger is a single occurrence or action that may have a maintenance action tied to it. An
example of a trigger would be “deployment.”
 A Metered event is based on the current value of a measurement in relation to the value at
the time of the last accomplishment. An example of a metered event would be “every 500
engine run hours.”

SKED 3.2 QUICK START GUIDE 43

EQUIPMENT BASED SCHEDULING
SKED 3.2 uses an equipment based maintenance schedule. This includes a unique procedure MRC for
each piece of equipment on the schedule. Equipment refers to any piece of equipment, system, or
subsystem which requires maintenance. When you look at equipment on the schedule in SKED 3.2, all
the information you need is displayed: serial number, location, nomenclature, and unique
maintenance procedures.

Equipment-based scheduling also enables accurate forecasting for man hours, tools, parts, HAZMAT
and test equipment because there are no hidden multiples like those found in the previous
component-row based system.

IMPROVED WORKFLOW AND AUDITING CAPABILITIES

SKED 3.2 uses Automated Workflows. It provides a consolidated and personalized list of maintenance
tasks. By simply looking at your MY TASKS view, you will know which feedback reports need
signatures, approvals that need attention, and which maintenance tasks you have been assigned over
the next two weeks.

IMPROVED METRICS
SKED 3.2 has new PMS metrics, or accomplishment ratings, that accurately show how much
maintenance is being performed as scheduled, based on periodicities and events.

PERIODIC ACCOMPLISHMENT RATING (PAR)

The first metric is the Periodic Accomplishment Rating (PAR). The PAR measures the percentage of the
MRCs being done on time within the evaluation period, and not just how many checks are performed.
For example, a weekly check can be tracked over a four-week time period. If the checks are
performed within periodicity during the first, second, and fourth weeks, but not performed during the
third week, a 75% PAR score will result. Each MRC is calculated individually and the scores are rolled
up into periodicity types. This means you can get customized metrics based on the type of check you
want to review – weekly, monthly, quarterly, etc.

SITUATIONAL ACCOMPLISHMENT RATING (SAR)

The second metric is the Situational Accomplishment Rating (SAR). This metric knows when global and
local situations occur and tracks and calculates the accomplishment of that maintenance. SKED 3.2
uses the SAR to track the number of situational checks that have been added to the schedule, versus
the number of situational checks that were completed. All user added checks regardless of periodicity
will be calculated as SAR.

ADMINISTRATION ACCOMPLISHMENT RATING (AAR)

The third metric is the Administrative Accomplishment Rating (AAR). This metric answers the
question, how well are we using SKED? The AAR keeps track of administrative duties such as checking
weekly close-out status, signing Feedback Reports (FBRs), acknowledging PMS alerts, and approving
MRC line outs. New business rules dictate the timeframe in which these actions should occur. For
instance, an FBR should be exported off the ship or Command within seven days of its creation. SKED
3.2 knows the day it was created and the day it was exported and can then determine if it was
completed on time.

SPOT CHECK ACCOMPLISHMENT RATING (SCAR)

The fourth metric is the Spot Check Accomplishment Rating (SCAR). This metric measures the number
of satisfactory checks divided by the total number of spot checks. SCAR provides administrators and
inspectors a confidence rating that reflects how well the Command is performing maintenance. This
rating is the percentage of spot checks that contain a passing score over a given period of time.

SKED 3.2 QUICK START GUIDE 44

WEEKLY RATINGS
Ratings for each Department, Division, and Workcenter can be viewed on the Dashboard on the My
Tasks view. By default SKED will display the Department, Division, and Workcenter scores for the last
4 closed out weeks. All workcenters must be closed out for the week in order for the scores to show
the most recent 4 closed out weeks. All of these metrics help you quickly determine if maintenance is
getting done and done on time, how well the Command is using SKED and performing administrative
tasks, and if the maintenance is being done properly.

AUTOMATED DOCUMENT FUNCTIONS

SKED 3.2 allows you to customize MRCs for each Workcenter. You can enter notes you want to appear
on the MRCs and add Lineouts to the procedure steps for a MRC. In addition you can also print PMS
Decks. While printing PMS Decks you can choose to print the full PMS Deck or select a specific set of
PMS Documents within a PMS Deck to print.

DETACHMENTS
SKED 3.2 allows the creation of detachments. Detachments are created when you deploy equipment
and personnel from the main Command. This allows the detachment to continue to track and maintain
personnel and equipment in their own SKED 3.2 environment while on detachment. Once the
detachment is completed, it is reattached to the main commands instance of SKED 3.2 and all
maintenance history is imported back into the database.

WEEKLY CLOSEOUT
After weekly maintenance tasks have been completed, the Work Center Supervisors shall perform the
function known as “weekly closeout”. The weekly closeout facilitates computation of PMS
accomplishment data and generation of reports relative to maintenance status. The closeouts become
part of the ship’s PMS data; they will be date/time stamped and electronic signatures will be recorded.
If a maintenance task goes out of periodicity, a PMS alert will be generated when a weekly closeout is
performed. The Supervisor must enter the reason why maintenance was not performed on time. The
reason will be reviewed and approved/disapproved by the Division Officer.

Your TYCOM will determine the number of days from the last day of each week, in which weekly
closeouts are to be performed. If a week was not closed out within the specified number of days, it
will appear on the “My Tasks” view as an overdue task.

Note: Weeks that are not closed out in a timely manner will directly affect your Administration
Accomplishment Rate (AAR).

SKED 3.2 QUICK START GUIDE 45

HOW TO PERFORM A WEEKLY CLOSEOUT
1. Open a Workcenter.
2. Open the Workcenter menu, and click Weekly Closeout.

3. The “Weekly Closeout” screen displays.

SKED 3.2 QUICK START GUIDE 46

 4. Listed are MRCs that were scheduled for the week that you are closing out, but not completed,
grouped by “Reason”.
a. “These checks must be marked before this week can be closed”
i. Checks were not updated on the Schedule view.
ii. You must update the check (e.g. mark Complete, Lost, N/A, or with the
System (Cent) sign.
b. “These checks will be rescheduled automatically”
i. Checks will be automatically rescheduled and do not require a reason, because
they are still within their periodic interval.
ii. Checks will not affect the PAR score by being rescheduled.
c. “These checks will be rescheduled automatically and generate a PMS alert”
i. Checks will be rescheduled, but because they are moving out of their periodic
interval they will generate a PMS alert.
ii. You will be required to enter an alert note for each check, with the reason the
check was not accomplished.
5. Click the “Closeout Week” button at the top of the screen.

6. You will be prompted to enter a reason for EVERY check that will be rescheduled, generating a
PMS Alert.

7. Select “OK” at the bottom of the screen

SKED 3.2 QUICK START GUIDE 47

VIEW WEEKLY CLOSEOUT DETAILS FOR A WORKCENTER
Your role must be either a Leading Chief Petty Officer (LCPO), Division Officer (DIVO), Department
Head (Dept Head) or 3MC.

1. Open the Workcenter

2. Select the Journal tab on the top menu bar
3. See “Category: Week Closeout” section

VIEW CLOSEOUT STATUS FOR ALL WORKCENTERS

Your role must be either a Leading Chief Petty Officer (LCPO), Division Officer (DIVO), Department
Head (Dept Head) or 3MC.

1. Select the “ADMIN” view from the bottom menu bar

2. Select the “Closeout Status” tab on the top menu bar
3. The areas shaded in grey are the closed out weeks

SKED 3.2 QUICK START GUIDE 48

>> CHAPTER 8: USER MANAGEMENT

INTRODUCTION
Every SKED user has a user account that must be managed. Your user role and permissions, as well
as your position in the Chain of Command, will control what you can and can’t do inside the
application. User accounts can be added, edited, and deleted as needed.

THE LCPO ROLE

Sked 3.2 introduces a new user role Leading Chief Petty Officer (LCPO). The LCPO works alongside the
Division Officer and shares the same permissions as the Division Officer. The LCPO will have some
approval authority and permissions to review schedules, conduct Spot Checks, sign FBRs, and review
revisions. It is important that once you migrate over from SKED 3.1, you identify the LCPOs in each
workcenter and modify their roles accordingly. In SKED 3.2 the LCPO has final approval on MRC
lineouts.

ADD NEW USER

1. Click the ADMIN view in the bottom right corner.
2. Click the User Management display button.
3. On the User Management toolbar, click Add User.

4. The Edit User Details: New User window opens.

SKED 3.2 QUICK START GUIDE 49

 5. Enter the User Name, Last Name and First Name in the appropriate edit boxes.
NOTE: By default all new users added to SKED have a Status of “Enabled” which can only be
changed after the user has been added.

6. The default Signature for a user will be the user’s Rate followed by the user’s Last Name. If
you wish to use a different Signature for the user, type the new signature in the Signature
edit box.

SKED 3.2 QUICK START GUIDE 50

 7. The default User Role is Read Only. To change the role, open the User Role drop-down menu
and select the desired role.

NOTE: Selecting a different role from the User Role drop-down menu will alter the permission
boxes checked at the bottom of the window. You may then change the individual permissions
by clicking inside the small check boxes.

8. Once you make a manual change to a user’s permissions, changing the User Role will no
longer load that User Role’s default permissions. To reset a user’s permissions to the default
for the User Role, click Reset Permissions.

SKED 3.2 QUICK START GUIDE 51

 9. Group, Phone, and Email are not required fields. If you want to assign a user to a group,
select a group from the Group drop-down menu, or you can manually type the name of the
group you wish to add the user to as well.

10. By default, the Primary Workcenter assigned to a new user is None. If you wish to assign
the new user to a Primary Workcenter, select the desired Workcenter from the Primary
Workcenter drop-down menu. The drop-down menu will display all Workcenters in your
Activity.

SKED 3.2 QUICK START GUIDE 52

 11. Verify all of the information is correct, and click OK.

12. Once the user is added, the “User was added successfully” message displays. If you did not
enter a User Name, Last Name, or First Name you will be prompted to add the required fields.

SKED 3.2 QUICK START GUIDE 53

 13. The new user will now be displayed on the User Management display.

CHANGE PASSWORD
1. Click the ADMIN view in the lower right corner, and click User Management. The list of all
users displays.
2. Double-click the user whose password you wish to change. The User Details window opens.
3. Click Change Password.

SKED 3.2 QUICK START GUIDE 54

 4. The Change Password dialog box displays. Changing a user’s password from the User
Management display does not require you to know the old password for the account.

5. Review the requirements for creating a new password in the Change Password dialog box.
6. Enter the new password in the New Password and Confirm New Password fields.
7. Click OK.

SKED 3.2 QUICK START GUIDE 55

 8. The “Password Changed” message displays. Click OK.

CAC FEATURE
Each UIC can set user login preferences to either CAC login or the traditional username and password
login. The CAC login is the preferred method and should be used unless the SKED environment cannot
support it.

RESET CAC
1. Click the ADMIN view in the lower right corner, and click User Management. The list of all
users displays.
2. Double-click the user who’s CAC you wish to reset. The User Details window opens.
3. Click Reset CAC.

4. “This will unregister the User’s CAC. Would you like to continue?” message displays.

SKED 3.2 QUICK START GUIDE 56

 5. Click Yes to reset the user’s CAC and you will be prompted with a message box informing you
that the user’s CAC was unregistered successfully.
6. Click OK.

PIN FEATURE
Each UIC can set user preferences to either PIN or Password. When a check is marked, the PIN or
Password (based on the preferences option selected) for one of the users assigned to the check must
be entered. Checks can only be marked by a crew member assigned to the check. The ability to
modify UIC preferences is limited to the 3MC role, by default.

RESET PIN
You can reset a user’s PIN on the User Management display from either the User Details window or
Edit User Details dialog box.

1. Click the ADMIN view in the lower right corner, and click User Management. The list of all
users displays.
2. Double-click the user who’s PIN you wish to reset. The User Details window opens.
3. Click Reset PIN on the User Details toolbar.

SKED 3.2 QUICK START GUIDE 57

 4. “This will clear the PIN so the User can set it again. Would you like to continue?” message
displays.
5. Click Yes to reset the user’s PIN.

6. You will be prompted with a message box informing you that the user’s PIN was reset
successfully.
7. Click OK.

EDIT USER
1. Click the ADMIN view in the lower right corner, and click User Management. The list of all
users displays.
2. Double-click the user you wish to edit. The User Details window opens.
3. Click Edit User on the toolbar.

4. The Edit User Details dialog box displays.

SKED 3.2 QUICK START GUIDE 58

 5. To change the user’s User Name, Last Name, First Name, Rate, Phone, or Email simply
click any of these fields and manually type in your changes.

CHANGE A USER’S SIGNATURE

You can change the user’s Signature one of two ways.

1. The first way is by changing the Last Name and Rate of the user. By default the Signature
changes to the user’s Rate, Last Name any time one of these two fields are modified.
2. The second way is by manually typing the new Signature in the Signature field. Keep in
mind any signature you manually enter will be overwritten as soon as you change the user’s
Last Name or Rate.

SKED 3.2 QUICK START GUIDE 59

CHANGE A USER’S STATUS
1. You can change the user’s status by clicking the Status drop-down menu. Here you can
enable, disable, or delete a user.
Note: Users will become disabled in SKED if their password is entered incorrectly 3 times.

CHANGE A USER’S ROLE

1. Open the User Role drop-down menu, and select the new role.
NOTE: This will not update the user’s permissions to the new role you selected.

SKED 3.2 QUICK START GUIDE 60

RESET A USER’S PERMISSIONS
1. To reset the user’s permissions to the default permissions for the role you selected, click
Reset Permissions.

2. A message displays that reads, “This will reset the user’s permissions to the defaults for their
current role. Are you sure you want to do this?”
3. Click Yes.

SKED 3.2 QUICK START GUIDE 61

 4. You can also manually edit the user’s individual permissions by selecting the check box
located next to each permission you wish to give.

SKED 3.2 QUICK START GUIDE 62

RESET A USER’S PIN OR CAC
You can reset a user’s PIN or CAC from the Edit User dialog box.

RESET PIN
1. Click Reset PIN.

2. Clicking Reset PIN prompts you with a message that reads, “This will clear the PIN so the
User can set it again. Would you like to continue?”

3. Click Yes to reset the user’s PIN. A message displays informing you that the user’s PIN was
reset successfully.
4. Click OK.

SKED 3.2 QUICK START GUIDE 63

RESET CAC
1. Click Reset CAC. A message displays that reads, “This will unregister the User’s CAC. Would
you like to continue?”

2. Click Yes to reset the user’s CAC. A message displays informing you that the user’s CAC was
unregistered successfully.
3. Click OK.

SAVE CHANGES TO USER DETAILS

1. To save the changes you made to the user click OK on the Edit User Details dialog box.

SKED 3.2 QUICK START GUIDE 64

 2. The “User was modified successfully” message displays. Click OK.

EDIT CHAIN OF COMMAND

1. Click the ADMIN view on the bottom right corner, and click Chain of Command. The Chain
of Command display appears.
2. Click Edit Chain of Command.

3. The Edit Chain of Command window opens.

SKED 3.2 QUICK START GUIDE 65

ADD DEPARTMENT
1. Click the Activity on the tree outline on the left.
2. Click Add Department.

3. This creates a new Department with the default Name “New Department X” with the Activity
being the Owner.

4. You cannot edit the owner of a Department, but you can edit the Department’s name. To edit
the Department’s name, click the Department on the tree outline on the left.
5. On the right side of the window, double-click the column header that reads New
Department X.
6. Type the new department’s name.
7. Press Enter on your keyboard.

SKED 3.2 QUICK START GUIDE 66

EDIT 3MCS ASSIGNED
1. Click the Activity on the tree outline on the left.
2. Click Edit 3MCs Assigned.

3. The Edit 3MCs Assigned dialog box opens. The list box on the left displays all the current
active users that meet the search criteria from the Search feature in the top left corner. By
default all current active users are listed. The list box on the right displays all of the 3MCs
currently assigned to your Activity.

SKED 3.2 QUICK START GUIDE 67

 4. The Search feature allows you to search for users not currently assigned as 3MCs by their last
Name, First Name, Rate or User Role. Clicking Search runs the search and opening the drop-
down menu displays a history of your most recent searches as well as the “Show All’ option.
Select Show All and click Search to display all current Active Users not Assigned as a 3MC in
the Chain of Command.

ADD A USER AS A 3MC TO THE CHAIN OF COMMAND

You can add a user as a 3MC to the Chain of Command three different ways.

1. First you can double-click the user you want to add from the list box on the left. The user
moves to the list box on the right.
2. Second, you can select the user from the list box on the left and click the “>” button.
3. Third, you can select multiple users on the left at the same time and click the “>” button.

NOTE: Using any of these 3 methods will make the users selected 3MCs.

REMOVE A 3MC ASSIGNED TO THE CHAIN OF COMMAND

You can remove a 3MC assigned to the Chain of Command four different ways.

1. The first way is to double-click 3MC assigned from the list box on the right. The user will
move to the left list box.
2. The second way is by selecting a 3MC assigned on the right and clicking the “<” button.
3. The third way is by selecting multiple 3MCs assigned on the right and clicking the “<” button.

SKED 3.2 QUICK START GUIDE 68

 4. The fourth way is by removing all 3MC’s assigned to the Chain of Command at once by clicking
the “<<” button.

NOTE: Using any of these options will remove the selected users as 3MCs in the Chain of Command.

ADD DIVISION
1. From the Edit Chain of Command window, select the Department you wish to add a
division to on the left side of the window.
2. Click Add Division.

3. This will add a new Division with the default name “New Division X” and the Department you
selected as the Owner.
4. On the right side of the window, double-click the column header at the top that reads New
Division X.
5. Type the new Division’s name.
6. Press Enter on your keyboard.

SKED 3.2 QUICK START GUIDE 69

 7. To change the owner of a Division, click a Division from the tree outline.
8. On the right side of the window, select a new owner from the Owner drop-down menu.

DELETE DEPARTMENT
A Department cannot be deleted if it contains a Division. Prior to deleting a Department change the
owner of or delete any Division a Department contains first.

1. Click the Department you wish to delete on the tree outline on the left.
2. Click Delete Department.

3. A message displays that reads, “Are you sure you want to delete this Department?”
4. Click Yes to delete the Department.

SKED 3.2 QUICK START GUIDE 70

EDIT DEPARTMENT HEADS ASSIGNED
1. To edit the Department Heads assigned to a Department, click the Department on the tree
outline on the left.
2. Click Edit Department Heads Assigned.

3. This opens the Edit Department Heads Assigned dialog box. The list box on the left
displays all current active users that meet the search criteria from the search feature on the
top left. By default all current active users that are not Department Heads are listed. On the
list box on the right, the current Department Heads assigned to the Department are listed.

SKED 3.2 QUICK START GUIDE 71

SEARCH FOR USERS NOT CURRENTLY ASSIGNED AS A DEPARTMENT HEAD
The Search feature allows you to search for users not currently assigned as Department Heads for the
Department you are editing. You can search by their Last Name, First Name, Rate and Role.

FIND A SPECIFIC PERSON

1. In the Search edit box in the upper left, type the Last Name, First Name, Rate or Role of
the person you are looking for.
2. Click Search. Results appear in the left list box.

SHOW ALL ACTIVE USERS NOT CURRENTLY ASSIGNED AS A DEPARTMENT HEAD IN THE CURRENT
DEPARTMENT
1. Opening the Search drop-down menu in the upper left displays a history of your most recent
searches, as well as the Show All option.
2. Select Show All and click Search. Results appear in the left list box.

ADD A USER AS A DEPARTMENT HEAD TO THE CHAIN OF COMMAND

You can add a user as a Department Head to the Chain of Command three different ways.

1. First you can double-click the user you want to add from the list box on the left. The user
moves to the right list box.
2. Second, you can select the user from the list box on the left and click the “>” button.
3. Third, you can select multiple users from the list on the left at the same time and click the
“>” button.

Using any of these three methods makes the selected users Department Heads. When you make a
User a Department Head they will have the permission to sign a revision, approve a revision, approve
MRC Lineouts, sign feedback reports, and disapprove feedback reports.

SKED 3.2 QUICK START GUIDE 72

REMOVE A DEPARTMENT HEAD ASSIGNED TO A DEPARTMENT
You can remove a Department Head assigned to a Department four different ways.

1. The first way is by double-clicking the Department Head assigned from the list box on the
right. The user then moves back to the list box on the left.
2. The second way is by selecting a Department Head assigned and clicking the “<” button.
3. The third way is by selecting multiple Department Heads assigned and clicking the “<”
button.
4. The fourth way is by removing all Department Heads assigned to the Department at once by
clicking the “<<” button.

Using any of these options will remove the selected users as Department Heads for the Department
selected.

DELETE A DIVISION
A Division cannot be deleted if it contains a Workcenter. Before deleting a Division, change the Owner
of each Workcenter it contains.

1. Click the Division from the tree outline on the left.

2. Click Delete Division.

3. A message displays that reads, “Are you sure to want to delete this Division?”

SKED 3.2 QUICK START GUIDE 73

 4. Click Yes to delete the Division.

EDIT DIVISION OFFICERS/LCPOS ASSIGNED

1. Click the Division on the tree outline on the left.
2. Click Edit Division Officers/LCPOs Assigned.

3. The Edit Division Officers/LCPO’s Assigned dialog box opens. The list box on the left
displays all current active users that meet the search criteria from the search feature on the
top left. By default all current active users that are not Division Officers/LCPO’s assigned to
the Division are listed. The list box on the right displays all current Division Officers/LCPO’s
assigned to the Division.

SKED 3.2 QUICK START GUIDE 74

DETERMINE IF A USER IS A DIVISION OFFICER OR LCPO
1. Locate the user in the right list box.
2. Look at the status under the IsLCPO column. If the entry reads “False” they are a Division
Officer. If the entry reads “True” they are a LCPO.

SEARCH FOR USERS NOT CURRENTLY ASSIGNED AS A DIVISION OFFICER OR LCPO

The Search feature allows you to search for users not currently assigned as a Division Officer/LCPO for
the Division you are editing by their Last Name, First Name, Rate and Role.

FIND A SPECIFIC PERSON

1. In the Search edit box in the upper left, type the Last Name, First Name, Rate or Role of
the person you are looking for.
2. Click Search. Results appear in the left list box.

SHOW ALL ACTIVE USERS NOT CURRENTLY ASSIGNED AS A DIVISION OFFICER OR LCPO IN THE
CURRENT DIVISION
1. Opening the Search drop-down menu in the upper left displays a history of your most recent
searches, as well as the Show All option.
2. Select Show All and click Search. Results appear in the left list box.

ADD A USER AS A DIVISION OFFICER OR LCPO TO THE CHAIN OF COMMAND

You can add a user as a Division Officer/LCPO to the Chain of Command three different ways.

1. First you can double-click the user you want to add in the list box on the left. The user will
move to the right list box.
2. Second, you can select the user in the list box on the left and click the “>” button.
3. Third, you can select multiple users on the list box on the left at the same time and click the
“>” button.

SKED 3.2 QUICK START GUIDE 75

 4. A message displays that reads, “Is <User Signature> an LCPO?” for each user you selected.
Click Yes if you want the user to be an LCPO. Click No if you want the user to be a Division
Officer.

This will remove the users you selected from the left list box to the right list box. Each user you
answered “Yes” to will be made an LCPO with an entry of “True” on the IsLCPO column. Each user
you answered “No” to will be made a Division Officer with an entry of “False” on the IsLCPO column.

When you make a user a Division Officer they will be able to approve weekly closeouts, sign revisions,
sign feedback reports, and approve MRC Lineouts. When you make a user a LCPO they will be able to
sign revisions, sign feedback reports, and approve MRC Lineouts.

REMOVE A DIVISION OFFICER OR LCPO ASSIGNED TO A DIVISION

You can remove a Division Officer/LCPO assigned to a Division four different ways.

1. The first way is by double-clicking the Division Officer/LCPO assigned on the list box on
the right. The user moves to the list box on the left.
2. The second way is by selecting a Division Officer/LCPO assigned and clicking the “<”
button.
3. The third way is by selecting multiple Division Officers/LCPO’s assigned and clicking on
the “<” button.
4. The fourth way is by removing all Division Officers/LCPO’s assigned to the Division at once by
clicking the “<<” button.

Using any of these options will remove the selected users as Division Officers/LCPOs for the Division
selected.

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EDIT A WORKCENTER
On the Edit Chain of Command window you can change the name of a Workcenter and the Owner of a
Workcenter.

CHANGE THE WORKCENTER NAME

1. Click the Workcenter on the tree outline on the left.
2. On the right side of the window, click the Workcenter Name in the upper right and type
your changes. Your Workcenter Name must always match your LOEP, otherwise all of your
MIPs will show as deleted in your next Force Revision.

CHANGE THE WORKCENTER OWNER

1. Click the Workcenter on the tree outline on the left.
2. Open the Owner drop-down menu on the right side of the window and select a different
Owner from the list.

EDIT WORKCENTER SUPERVISORS ASSIGNED

1. Click a Workcenter on the tree outline on the left.
2. Click Edit Workcenter Supervisors Assigned.

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 3. The Edit Workcenter Supervisors Assigned dialog box displays. The list box on the left
displays all current active users that meet the search criteria from the search feature on the
top left corner. By default all active users that are currently not Workcenter Supervisors
assigned to the Workcenter are listed. The list box on the right displays all the current
Workcenter Supervisors assigned to the selected Workcenter.

SEARCH FOR USERS NOT CURRENTLY ASSIGNED AS WORKCENTER SUPERVISOR

The Search feature allows you to search for users not currently assigned a Workcenter Supervisor for
the Workcenter you are editing by their Last Name, First Name, Rate and Role.

FIND A SPECIFIC PERSON

1. In the Search edit box in the upper left, type the Last Name, First Name, Rate or Role of
the person you are looking for.
2. Click Search. Results appear in the left list box.

SHOW ALL ACTIVE USERS NOT CURRENTLY ASSIGNED AS A WORKCENTER SUPERVISOR IN THE
CURRENT WORKCENTER
1. Opening the Search drop-down menu in the upper left displays a history of your most recent
searches, as well as the Show All option.
2. Select Show All and click Search. Results appear in the left list box.

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ADD A WORKCENTER SUPERVISOR TO THE CHAIN OF COMMAND
You can add a user as a Workcenter Supervisor to the Chain of Command three different ways.

1. First you can double-click the user you want to add on the list box on the left. The selected
user moves to the list box on the right.
2. Second, you can select the user on the left list box and click the “>” button.
3. Third, you can select multiple users on the left list box at the same time and click the “>”
button.

Using any of these three methods makes the selected users Workcenter Supervisors.

REMOVE A WORKCENTER SUPERVISOR FROM THE CHAIN OF COMMAND

You can remove a Workcenter Supervisor assigned to a Workcenter four different ways.

1. The first way is by double-clicking the Workcenter Supervisor assigned on list box on the
right. The selected user moves to the list box on the left.
2. The second way is by selecting a Workcenter Supervisor assigned and clicking the “<”
button.
3. The third way is by selecting multiple Workcenter Supervisors assigned and clicking on
the “<” button.
4. The fourth way is by removing all Workcenter Supervisors assigned to the Workcenter at once
by clicking the “<<” button.

Using any of these options will remove the selected users as Workcenter Supervisors for the
Workcenter selected.

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