CERTIFICATE IN COMMUNITY WILDLIFE MANAGEMENT

INDUSTRIAL FIELD ATTACHMENT

AT

MOUNT KENYA NATIONAL PARK

BY

ANNETTE SIMAYO NTAYIA

CWM/P/1087/2024

PERIOD: 6 (SIX) WEEKS.

FROM 2ND JUNE 2025 TO 11TH JULY 2025

SUBMITTED TO: MADAM VIOLET

MASAI

THIS REPORT WILL BE SUBMITTED TO WILDLIFE RESEARCH AND TRAINING

INSTITUTE IN PARTIAL FULFILMENT OF THE REQUIREMENTS OF THE COURSE
LEADING TO A CERTIFICATE IN COMMUNITY WILDLIFE MANAGEMENT
DECLARATION
I annette simayo ntayia, declare that all statements and information contain within this document are true,
complete, and accurate to the best of my knowledge, belief and understanding. I acknowledge my
responsibility to provide truthful and reliable information, and I understand the legal implications of false
statements or misrepresentations.

Signature: ……………………

Name:

Date:
DEDICATION
I dedicate this report to my family members, whose unwavering support and encouragement have
been my driving force throughout this journey. To my lecturer and supervisor Madam Violet. whose
guidance and wisdom have shaped my growth professionally. And to all those who have inspired me
along the way, thank you for being the guiding stars in my pursuit of knowledge and experience.
ACKNOWLEDGEMENTS
I would like to express my sincere gratitude to Mount Kenya National Park for their
valuable contributions and support throughout the industrial report process. Their
guidance, encouragement, and expertise have been instrumental in shaping the outcome of
this report.
Table of Contents
DECLARATION................................................................................................................................ 2
DEDICATION................................................................................................................................... 3
ACKNOWLEDGEMENTS..................................................................................................................4
Summary of Mount Kenya National Park.......................................................................................5
DEPARTMENTS ATTACHED............................................................................................................. 6
STORES/ PROCUREMENT............................................................................................................... 6
HUMAN RESOURCE........................................................................................................................7
COMMUNITY WILDLIFE..................................................................................................................8
TOURISM AND EDUCATION............................................................................................................9
ACCOUNTS................................................................................................................................... 10
SECURITY/RESCUE DEPARTMENT.................................................................................................11
Summary of Mount Kenya National Park
Mount Kenya National Park is a UNESCO World Heritage Site and one of Kenya’s most iconic
protected areas. Established in 1949, the park surrounds Mount Kenya, the second-highest
mountain in Africa, which rises to 5,199 meters (17,057 ft) at its highest peak, Batian.

It is Located in central Kenya, approximately 150 km northeast of Nairobi and it Covers an area
of 715 square kilometers, with additional forest reserve areas around it.
DEPARTMENTS ATTACHED

STORES/ PROCUREMENT
DUTIES

1. Procurement Responsibilities

 Identify needs: Coordinate with departments to determine purchasing requirements.

 Vendor sourcing: Identify, evaluate, and select suppliers/vendors.

 Purchase orders: Prepare and issue purchase orders based on approved requisitions.

 Negotiation: Negotiate prices, terms, and delivery schedules with suppliers.

 Contract management: Draft and manage procurement contracts and agreements.

 Budget adherence: Ensure purchases are within the allocated budget.

 Compliance: Ensure procurement complies with legal, regulatory, and company policies.

 Market analysis: Monitor market trends and maintain supplier competitiveness.

 Risk management: Assess and mitigate supply chain risks.

2. Stores (Inventory) Responsibilities

 Receiving goods: Inspect and verify quantity and quality upon delivery.

 Storage: Safely store materials in appropriate conditions.

 Inventory control: Maintain accurate inventory records using systems like ERP or manual
logs.

 Stock issuance: Issue materials to departments as needed, following proper procedures.

 Reordering: Monitor stock levels and reorder before depletion (maintain reorder points).

 Loss prevention: Prevent theft, damage, or loss through proper security and handling.

 Stocktaking: Conduct regular physical inventory counts and reconcile with records.
  Waste management: Dispose of obsolete or expired items following policies.

3. Documentation & Reporting

 Maintain accurate records of:

o Purchase orders

o Delivery notes

o Invoices

o Stock registers

o Supplier performance

HUMAN RESOURCE
Assisting with Recruitment

 Posting job advertisements on job boards and company platforms

 Screening CVs and shortlisting candidates

 Scheduling interviews and follow-ups

 Assisting in onboarding and induction of new employees

2. Employee Records Management

 Creating and updating employee files

 Ensuring documents (contracts, IDs, certificates) are complete and organized

 Entering employee data into HR systems or spreadsheets

3. Supporting Payroll and Attendance

 Assisting in collecting and verifying attendance records

 Preparing timesheets or helping with leave tracking

 Supporting payroll processing by checking data accuracy

4. Training and Development Support

 Helping organize internal training or workshops

 Sending out training invites and maintaining attendance lists

 Preparing training materials or taking notes during sessions

5. HR Administration Tasks

 Drafting letters (e.g., employment confirmation, internship, warning letters)

 Photocopying, scanning, and filing HR documents

 Handling phone calls and emails related to HR matters

COMMUNITY WILDLIFE
1. Community Engagement & Education

 Assisting in organizing community meetings and sensitization sessions

 Supporting awareness campaigns on wildlife conservation and human-wildlife conflict

mitigation

 Helping in the preparation and distribution of educational materials

 Recording feedback and concerns from community members

2. Wildlife Monitoring and Reporting

 Assisting in the collection of data on wildlife sightings, poaching incidents, or animal

movements

 Helping maintain logs and reports of wildlife activities

 Participating in patrols or field visits (where permitted and under supervision)

 Observing and documenting human-wildlife conflict cases

3. Administrative and Office Work

 Filing documents and maintaining records (e.g., incident reports, meeting notes)
  Assisting in data entry and maintaining digital records

 Helping draft letters, reports, or minutes from meetings

 Answering phone calls and handling basic inquiries from the public

4. Support in Conservation Projects

 Assisting in tree planting, clean-up exercises, or habitat restoration projects

 Helping implement small-scale community development projects (e.g., eco-tourism

initiatives)

 Supporting logistics for fieldwork (e.g., arranging materials, coordinating transport)

5. Compliance and Law Awareness

 Learning about wildlife laws, conservation policies, and protected area regulations

 Assisting in community sensitization about legal wildlife practices

 Helping in the distribution of permits or licenses (if applicable)

6. Research and Documentation

 Assisting in basic surveys or interviews with community members

 Recording information from wildlife conflict zones

 Helping prepare simple reports or summaries based on collected data

TOURISM AND EDUCATION

1. Tourism Support Activities

 Assisting in guiding visitors and tourists at information centers or heritage sites

 Providing basic information about attractions, wildlife, and conservation areas

 Helping in the development and distribution of brochures, maps, and promotional

materials

 Supporting the organization of tourism events, eco-tours, and cultural exhibitions

2. Environmental Education and Outreach

 Assisting in planning and delivering environmental education programs for schools and
communities

 Helping organize workshops, awareness campaigns, and conservation clubs

 Supporting the preparation of teaching materials and visual aids

 Participating in field trips and guiding school groups on educational tours

3. Visitor Management

 Registering visitors and maintaining visitor logs or statistics

 Collecting feedback from tourists and summarizing suggestions or complaints

 Assisting in enforcing rules and regulations related to visitor conduct

 Helping with interpretation signage or displays in visitor centers

4. Administrative Tasks

 Filing and organizing department documents (visitor reports, educational records)

 Assisting with correspondence (letters, emails, phone calls)

 Data entry of visitor statistics, program participation, or feedback

 Supporting logistics for field visits, meetings, and outreach programs

5. Support in Marketing and Promotion

 Assisting with social media updates or website content related to tourism and education

 Taking photos or documenting events for reports and publications

 Helping with promotional campaigns (e.g., World Tourism Day, Wildlife Education
Week)

ACCOUNTS
1. Bookkeeping and Data Entry
  Assisting in recording daily financial transactions

 Entering receipts, payments, invoices, and journal entries into accounting software

 Maintaining up-to-date ledgers and cashbooks

 Filing and organizing source documents (receipts, invoices, vouchers)

2. Assisting in Financial Reporting

 Supporting the preparation of monthly or quarterly financial reports

 Assisting in compiling data for income and expenditure statements

 Helping in preparing bank reconciliation statements

 Summarizing petty cash transactions and balances

3. Invoice and Payment Processing

 Assisting in preparing payment vouchers, cheques, or online payment requests

 Verifying invoices against purchase orders or delivery notes

 Supporting in the processing of staff allowances, reimbursements, or travel claims

 Following up on pending payments or outstanding bills

4. Supporting Audits and Compliance

 Organizing and retrieving accounting records for auditors

 Assisting in ensuring documents meet audit and tax compliance standards

 Learning about tax procedures (VAT, PAYE, etc.) and how to apply them

 Participating in stock and asset verification (if applicable)

5. Banking and Treasury Support

 Assisting in preparing deposit slips or withdrawal forms

 Filing bank statements and checking for transaction accuracy

SECURITY/RESCUE DEPARTMENT
1. Security Monitoring and Patrol Support

 Accompanying security personnel during routine patrols of the premises

 Observing and reporting any unusual or suspicious activities

 Assisting in checking entry and exit points for compliance and control

 Helping in the registration and screening of visitors, staff, and vehicles

2. Emergency Response Assistance

 Supporting trained staff during rescue operations or emergencies (fire, accidents, wildlife
incidents)

 Assisting in first aid application under supervision

 Helping coordinate with local authorities or emergency services when needed

 Participating in emergency drills and evacuation procedures

3. Incident Reporting and Documentation

 Assisting in recording and filing daily occurrence books (DOB) or incident reports

 Taking notes during investigations or debriefings

 Helping compile logs of accidents, injuries, or security breaches

4. Access Control and Surveillance

 Supporting in monitoring CCTV footage or other surveillance systems (under

supervision)

 Assisting in controlling access to restricted areas

 Helping verify IDs and issue temporary passes or badges

5. Safety and Risk Management

 Assisting in identifying potential hazards in the workplace or field environment

  Helping in routine checks of fire extinguishers, alarms, and safety equipment

 Supporting the enforcement of safety protocols and protective measures

6. Administrative and Operational Support

 Filing incident reports, safety checklists, and patrol records

 Assisting in updating contact lists for emergency teams or first responders

 Maintaining rescue equipment and first aid kits (under supervision)