Keyboard shortcuts in Excel for

Windows
Applies To: Excel for Office 365 Excel 2016 Excel 2013 Excel 2010 Excel 2007

Many users find that using an external keyboard with keyboard shortcuts for Excel
2016 on Windows helps them work more efficiently. For users with mobility or vision
disabilities, keyboard shortcuts can be easier than using the touchscreen and are an
essential alternative to using a mouse. This article itemizes the keyboard shortcuts
for Excel 2016 on Windows.

Notes:

 The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
 If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key
immediately after another, the keys are separated by a comma (,).

Newer versionsOffice 2013Office 2010Office 2007

This article describes keyboard shortcuts, function keys, and some other common
shortcut keys for Excel 2016. This includes the access keys that you can use for
ribbon commands. For Excel Online, see Keyboard shortcuts in Excel Online.

Notes:

 To keep this reference available when you work, you may want to print this topic. To print this topic, press Ctrl+P.
 Get these keyboard shortcuts in a Word document at this link: Excel 2016 for Windows keyboard shortcuts

Frequently used shortcuts

If you're new to the Ribbon, the information in this section can help you understand
the Ribbon's keyboard shortcut model. The Ribbon comes with new shortcuts,
called Key Tips, which you can make appear when you press the Alt key. The
Ribbon groups related commands on tabs. For example, on the Home tab, the
Number group includes the Number Format command.

This table lists the most frequently used shortcuts in Excel 2016.

To do this Press
Close a workbook Ctrl+W
Open a workbook Ctrl+O
Go to the Home tab Alt+H
To do this Press
Save a workbook Ctrl+S
Copy Ctrl+C
Paste Ctrl+V
Undo Ctrl+Z
Remove cell contents Delete key
Choose a fill color Alt+H, H
Cut Ctrl+X
Go to Insert tab Alt+N
Bold Ctrl+B
Center align cell contents Alt+H, A, then C
Go to Page Layout tab Alt+P
Go to Data tab Alt+A
Go to View tab Alt+W
Open context menu Shift+F10, or

Context key
Add borders Alt+H, B
Delete column Alt+H,D, then C
Go to Formula tab Alt+M
Hide the selected rows Ctrl+9
Hide the selected columns Ctrl+0

Top of Page

Ribbon keyboard shortcuts

If you're new to the ribbon, the information in this section can help you understand
the ribbon's keyboard shortcut model.

When you press the Alt key, letters appear in small images, called KeyTips, next to
tabs and commands on the ribbon, as shown in the following image.
You can combine these letters with Alt to make shortcuts called Access Keys for
ribbon commands. For example, Alt+H opens the Home tab, and Alt+Q goes to
the Tell me box.

Press Alt again to see KeyTips for the commands on any tab.

Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys:

To do this Pres
s
Open the Tell me box on the Ribbon and type a search term for assistance or Alt+
Help content. Q,
and
then
enter
the
searc
h
term.
Open the File page and use Backstage view. Alt+F
Open the Home tab and format text and numbers and use the Find tool. Alt+H
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, Alt+N
shapes, headers, or text boxes.
Open the Page Layout tab and work with themes, page setup, scale, and Alt+P
alignment.
Open the Formulas tab and insert, trace, and customize functions and Alt+
calculations. M
Open the Data tab and connect to, sort, filter, analyze, and work with data. Alt+A
Open the Review tab and check spelling, add comments, and protect sheets Alt+R
and workbooks.
Open the View tab and preview page breaks and layouts, show and hide Alt+
gridlines and headings, set zoom magnification, manage windows and panes, W
and view macros.
Top of Page

Work in the ribbon with the keyboard

To do this Press
Select the active tab of the ribbon, and activate Alt or F10. To move to a different tab,
the access keys. use access keys or the arrow keys.
Move the focus to commands on the ribbon. Tab or Shift+Tab
Move down, up, left, or right, respectively, among The Down Arrow, Up Arrow, Left Arrow,
the items on the Ribbon. or Right Arrow key
Activate a selected button. Spacebar or Enter
Open the list for a selected command. The Down Arrow key
Open the menu for a selected button. Alt+Down Arrow
When a menu or submenu is open, move to the Down Arrow key
next command.
Expand or collapse the ribbon. Ctrl+F1
Open a context menu. Shift+F10

Or, on a Windows keyboard

Context key (between the right Alt and

right Ctrl keys)
Move to the submenu when a main menu is open Left Arrow key
or selected.

Top of Page

Excel keyboard shortcut reference

Keyboard shortcuts for navigating in cells

To do this Press
Move to the previous cell in a worksheet or the previous option in a dialog Shift+Tab
box.
Move one cell up in a worksheet. Up Arrow key
Move one cell down in a worksheet. Down Arrow
key
Move one cell left in a worksheet. Left Arrow key
To do this Press
Move one cell right in a worksheet. Right Arrow
key
Move to the edge of the current data region in a worksheet. Ctrl+arrow
key
Enter End mode, move to the next nonblank cell in the same column or row End, arrow
as the active cell, and turn off End mode. If the cells are blank, move to the key
last cell in the row or column.
Move to the last cell on a worksheet, to the lowest used row of the Ctrl+End
rightmost used column.
Extend the selection of cells to the last used cell on the worksheet (lower- Ctrl+Shift+En
right corner). d
Move to the cell in the upper-left corner of the window when Scroll Lock is Home+Scroll
turned on. Lock
Move to the beginning of a worksheet. Ctrl+Home
Move one screen down in a worksheet. Page Down
Move to the next sheet in a workbook. Ctrl+Page
Down
Move one screen to the right in a worksheet. Alt+Page
Down
Move one screen up in a worksheet. Page Up
Move one screen to the left in a worksheet. Alt+Page Up
Move to the previous sheet in a workbook. Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a protected worksheet, Tab
move between unlocked cells.
Cycle through floating shapes, such as text boxes or images. Ctrl+Alt+5,
and then the
Tab key
repeatedly
Exit the floating shape navigation and return to the normal navigation. Esc

Top of Page

Keyboard shortcuts for formatting cells

To do this Press
Open the Format Cells dialog box. Ctrl+1
Format fonts in the Format Cells dialog box. Ctrl+Shift
+F or
Ctrl+Shift
To do this Press
+P
Edit the active cell and put the insertion point at the end of its contents. Or, F2
if editing is turned off for the cell, move the insertion point into the formula
bar. If editing a formula, toggle Point mode off or on so you can use arrow
keys to create a reference.
Add or edit a cell comment. Shift+F2
Open the Insert dialog to insert blank cells. Ctrl+Shift
+Plus (+)
Open the Delete dialog box to delete selected cells. Ctrl+Minu
s (-)
Enter the current time. Ctrl+Shift
+colon (:)
Enter the current date. Ctrl+semi
-colon (;)
Switch between displaying cell values or formulas in the worksheet. Ctrl+grav
e accent
(`)
Copy a formula from the cell above the active cell into the cell or the Ctrl+apos
Formula Bar. trophe (')
Move the selected cells. Ctrl+X
Copy the selected cells. Ctrl+C
Paste content at the insertion point, replacing any selection. Ctrl+V
Open the Paste Special dialog box. Ctrl+Alt+
V
Italicize text or remove italic formatting. Ctrl+I or
Ctrl+3
Bold text or remove bold formatting. Ctrl+B or
Ctrl+2
Underline text or remove underline. Ctrl+U or
Ctrl+4
Apply or remove strikethrough formatting. Ctrl+5
Switch between hiding objects, displaying objects, and displaying Ctrl+6
placeholders for objects.
Apply an outline border to the selected cells. Ctrl+Shift
+ampers
and (&)
Remove the outline border from the selected cells. Ctrl+Shift
+underlin
e (_)
To do this Press
Display or hide the outline symbols. Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost Ctrl+D
cell of a selected range into the cells below.
Apply the General number format. Ctrl+Shift
+tilde (~)
Apply the Currency format with two decimal places (negative numbers in Ctrl+Shift
parentheses). +dollar
sign ($)
Apply the Percentage format with no decimal places. Ctrl+Shift
+percent
(%)
Apply the Scientific number format with two decimal places. Ctrl+Shift
+caret
(^)
Apply the Date format with the day, month, and year. Ctrl+Shift
+number
sign (#)
Apply the Time format with the hour and minute, and AM or PM. Ctrl+Shift
+at sign
(@)
Apply the Number format with two decimal places, thousands separator, and Ctrl+Shift
minus sign (-) for negative values. +exclama
tion point
(!)
Open the Insert hyperlink dialog. Ctrl+K
Check spelling in the active worksheet or selected range. F7
Display the Quick Analysis options for selected cells that contain data. Ctrl+Q
Display the Create Table dialog box. Ctrl+L or
Ctrl+T

Top of Page

Keyboard shortcuts for making selections and performing actions

To do this Press
Select the entire worksheet. Ctrl+A or
Ctrl+Shift+Spacebar
Select the current and next sheet in a workbook. Ctrl+Shift+Page Down
Select the current and previous sheet in a workbook. Ctrl+Shift+Page Up
To do this Press
Extend the selection of cells by one cell. Shift+arrow key
Extend the selection of cells to the last nonblank cell in the Ctrl+Shift+arrow key
same column or row as the active cell, or if the next cell is
blank, to the next nonblank cell.
Turn extend mode on and use the arrow keys to extend a Turn extend mode on and
selection. Press again to turn off. use the arrow keys to
extend a selection. Press
again to turn off. F8
Add a non-adjacent cell or range to a selection of cells by Shift+F8
using the arrow keys.
Start a new line in the same cell. Alt+Enter
Fill the selected cell range with the current entry. Ctrl+Enter
Complete a cell entry and select the cell above. Shift+Enter
Select an entire column in a worksheet. Ctrl+Spacebar
Select an entire row in a worksheet. Shift+Spacebar
Select all objects on a worksheet when an object is Ctrl+Shift+Spacebar
selected.
Extend the selection of cells to the beginning of the Ctrl+Shift+Home
worksheet.
Select the current region if the worksheet contains data. Ctrl+A or
Press a second time to select the current region and its Ctrl+Shift+Spacebar
summary rows. Press a third time to select the entire
worksheet.
Select the current region around the active cell or select an Ctrl+Shift+asterisk (*)
entire PivotTable report.
Select the first command on the menu when a menu or Home
submenu is visible.
Repeat the last command or action, if possible. Ctrl+Y
Undo the last action. Ctrl+Z

Top of Page

Keyboard shortcuts for working with data, functions, and the formula bar

To do this Press
Select an entire PivotTable report. Ctrl+Shift+
asterisk (*)
Edit the active cell and put the insertion point at the end of its contents. Or, if F2
editing is turned off for the cell, move the insertion point into the formula bar.
To do this Press
If editing a formula, toggle Point mode off or on so you can use arrow keys to
create a reference.
Expand or collapse the formula bar. Ctrl+Shift+
U
Cancel an entry in the cell or Formula Bar. Esc
Complete an entry in the formula bar and select the cell below. Enter
Move the cursor to the end of the text when in the formula bar. Ctrl+End
Select all text in the formula bar from the cursor position to the end. Ctrl+Shift+
End
Calculate all worksheets in all open workbooks. F9
Calculate the active worksheet. Shift+F9
Calculate all worksheets in all open workbooks, regardless of whether they Ctrl+Alt+F
have changed since the last calculation. 9
Check dependent formulas, and then calculate all cells in all open workbooks, Ctrl+Alt+S
including cells not marked as needing to be calculated. hift+F9
Display the menu or message for an Error Checking button. Alt+Shift+F
10
Display the Function Arguments dialog box when the insertion point is to the Ctrl+A
right of a function name in a formula.
Insert argument names and parentheses when the insertion point is to the Ctrl+Shift+
right of a function name in a formula. A
Invoke Flash Fill to automatically recognize patterns in adjacent columns and Ctrl+E
fill the current column
Cycle through all combinations of absolute and relative references in a F4
formula if a cell reference or range is selected.
Insert a function. Shift+F3
Copy the value from the cell above the active cell into the cell or the formula Ctrl+Shift+
bar. straight
quotation
mark (")
Create an embedded chart of the data in the current range. Alt+F1
Create a chart of the data in the current range in a separate Chart sheet. F11
Define a name to use in references. Alt+M, M,
D
Paste a name from the Paste Name dialog box (if names have been defined in F3
the workbook.
Move to the first field in the next record of a data form. Enter
Create, run, edit, or delete a macro. Alt+F8
To do this Press
Open the Microsoft Visual Basic For Applications Editor. Alt+F11

Top of Page

Function keys
Ke Description
y
F1 F1 alone: displays the Excel Help task pane.
Ctrl+F1: displays or hides the ribbon.
Alt+F1: creates an embedded chart of the data in the current range.
Alt+Shift+F1: inserts a new worksheet.

F2 F2 alone: edit the active cell and put the insertion point at the end of its contents. Or,
if editing is turned off for the cell, move the insertion point into the formula bar. If
editing a formula, toggle Point mode off or on so you can use arrow keys to create a
reference.
Shift+F2: adds or edits a cell comment.
Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.

F3 F3 alone: displays the Paste Name dialog box. Available only if names have been
defined in the workbook.
Shift+F3: displays the Insert Function dialog box.

F4 F4 alone: repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles through all the
various combinations of absolute and relative references.

Ctrl+F4: closes the selected workbook window.

Alt+F4: closes Excel.

F5 F5 alone: displays the Go To dialog box.

Ctrl+F5: restores the window size of the selected workbook window.

F6 F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a
worksheet that has been split , F6 includes the split panes when switching between
panes and the ribbon area.
Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.
Ctrl+F6: switches to the next workbook window when more than one workbook
window is open.
Ke Description
y
F7 F7 alone: Opens the Spelling dialog box to check spelling in the active worksheet or
selected range.
Ctrl+F7: performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press Enter,
or Esc to cancel.

F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears
in the status line, and the arrow keys extend the selection.

F8 Shift+F8: enables you to add a nonadjacent cell or range to a selection of cells by

using the arrow keys.
Ctrl+F8: performs the Size command when a workbook is not maximized.
Alt+F8: displays the Macro dialog box to create, run, edit, or delete a macro.

F9 F9 alone: calculates all worksheets in all open workbooks.

Shift+F9: calculates the active worksheet.
Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether
they have changed since the last calculation.
Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all
open workbooks, including cells not marked as needing to be calculated.
Ctrl+F9: minimizes a workbook window to an icon.

F1 F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.)
0 Shift+F10: displays the shortcut menu for a selected item.
Alt+Shift+F10: displays the menu or message for an Error Checking button.
Ctrl+F10: maximizes or restores the selected workbook window.

F1 F11 alone: Creates a chart of the data in the current range in a separate Chart sheet.
1 Shift+F11: inserts a new worksheet.
Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can
create a macro by using Visual Basic for Applications (VBA).

F1 F12 alone: displays the Save As dialog box.

2

Top of Page

Other useful shortcut keys

Key Description
Alt Displays the Key Tips (new shortcuts) on the ribbon.
Key Description

For example,

Alt, W, P switches the worksheet to Page Layout view.

Alt, W, L switches the worksheet to Normal view.
Alt, W, I switches the worksheet to Page Break Preview view.

Arrow Move one cell up, down, left, or right in a worksheet.

Keys Ctrl+Arrow Key moves to the edge of the current data region in a worksheet.
Shift+Arrow Key extends the selection of cells by one cell.
Ctrl+Shift+Arrow Key extends the selection of cells to the last nonblank cell in
the same column or row as the active cell, or if the next cell is blank, extends
the selection to the next nonblank cell.
Left Arrow or Right Arrow selects the tab to the left or right when the ribbon is
selected. When a submenu is open or selected, these arrow keys switch
between the main menu and the submenu. When a ribbon tab is selected,
these keys navigate the tab buttons.
Down Arrow or Up Arrow selects the next or previous command when a menu
or submenu is open. When a ribbon tab is selected, these keys navigate up or
down the tab group.
In a dialog box, arrow keys move between options in an open drop-down list,
or between options in a group of options.
Down Arrow or Alt+Down Arrow opens a selected drop-down list.

Backspa Deletes one character to the left in the Formula Bar.

ce Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.

Delete Removes the cell contents (data and formulas) from selected cells without
affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.

End End turns End mode on or off. In End mode, you can press an arrow key to
move to the next nonblank cell in the same column or row as the active cell.
End mode turns off automatically after pressing the arrow key. Make sure to
press End again before pressing the next arrow key. End mode is shown in
the status bar when it is on.
If the cells are blank, pressing End followed by an arrow key moves to the last
cell in the row or column.
End also selects the last command on the menu when a menu or submenu is
visible.
Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the
rightmost used column. If the cursor is in the formula bar, Ctrl+End moves
the cursor to the end of the text.
Key Description
Ctrl+Shift+End extends the selection of cells to the last used cell on the
worksheet (lower-right corner). If the cursor is in the formula bar,
Ctrl+Shift+End selects all text in the formula bar from the cursor position to
the end—this does not affect the height of the formula bar.

Enter Completes a cell entry from the cell or the Formula Bar, and selects the cell
below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the
action for a selected command.
In a dialog box, it performs the action for the default command button in the
dialog box (the button with the bold outline, often the OK button).
Alt+Enter starts a new line in the same cell.
Ctrl+Enter fills the selected cell range with the current entry.
Shift+Enter completes a cell entry and selects the cell above.

Esc Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns
to normal screen mode to display the ribbon and status bar again.

Home Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when Scroll Lock is
turned on.
Selects the first command on the menu when a menu or submenu is visible.
Ctrl+Home moves to the beginning of a worksheet.
Ctrl+Shift+Home extends the selection of cells to the beginning of the
worksheet.

Page Moves one screen down in a worksheet.

Down Alt+Page Down moves one screen to the right in a worksheet.
Ctrl+Page Down moves to the next sheet in a workbook.
Ctrl+Shift+Page Down selects the current and next sheet in a workbook.

Page Up Moves one screen up in a worksheet.

Alt+Page Up moves one screen to the left in a worksheet.
Ctrl+Page Up moves to the previous sheet in a workbook.
Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.

Spaceba In a dialog box, performs the action for the selected button, or selects or
r clears a check box.
Ctrl+Spacebar selects an entire column in a worksheet.
Shift+Spacebar selects an entire row in a worksheet.
Ctrl+Shift+Spacebar selects the entire worksheet.
If the worksheet contains data, Ctrl+Shift+Spacebar selects the current
Key Description
region. Pressing Ctrl+Shift+Spacebar a second time selects the current
region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time
selects the entire worksheet.
When an object is selected, Ctrl+Shift+Spacebar selects all objects on a
worksheet.
Alt+Spacebar displays the Control menu for the Excel window.

Tab Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
Shift+Tab moves to the previous cell in a worksheet or the previous option in
a dialog box.
Ctrl+Tab switches to the next tab in dialog box.
Ctrl+Shift+Tab switches to the previous tab in a dialog box.

Action Shortcut Key

Go to “Tell me what you want to do” Alt + Q
Alt + W, Q, Tab to value
Zoom
you want
Move between open workbooks Ctrl + Tab
Move to next sheet Ctrl + PgDn
Move to previous sheet Ctrl + PgUp
Insert a new worksheet Shift + F11
Select the current sheet and the next sheet Shift + Ctrl + PgDn
Action Shortcut Key
Select the current sheet and the previous sheet Shift + Ctrl + PgUp
Select the entire column Ctrl + Spacebar
Select the entire row Shift + Spacebar
Display the format cells dialog box Ctrl + 1
Applies or removes strikethrough Ctrl + 5
Displays or hides outline symbols Ctrl + 8
Select a range of cells Ctrl + Shift + *
Enter a line break within a cell Alt + Enter
Toggle between viewing values and formulas in cells Ctrl + ~
Delete the selected cells Ctrl + –
Insert blank cells Ctrl + Shift + +
Hide the selected rows Ctrl + 9
Unhide any hidden rows in the selection Ctrl + Shift + (
Hide the selected columns Ctrl + 0 (zero)
Unhide any hidden columns in the selection Ctrl + Shift + )
Apply an outline border to the selected cells Ctrl + Shift + &
Remove the outline border Ctrl + Shift + _
Open the Visual Basic editor Alt + F11
Insert the current date Ctrl + ;
Insert the current time Ctrl + Shift + ;
Create a new, blank workbook Ctrl + N
Define a range name Ctrl + F3
Fill a range to the right Ctrl + R
Fill a range down Ctrl + D
Add values to active column using surrounding data Ctrl + E
Enter the cent character Alt + 0162
Enter the pound sterling character Alt + 0163
Enter the yen symbol Alt + 0165
Enter the euro symbol Alt + 0128
Display the insert function dialog box Shift + F3
Copy the value from the cell above Ctrl + Shift + "
Copy the formula from the cell above Ctrl + ‘
Open Print Preview Ctrl + F2
Apply the currency format Ctrl + Shift + $
Apply the percentage format Ctrl + Shift + %
Apply the exponential number format Ctrl + Shift + ^
Apply the number format with two decimals Ctrl + Shift + !
Apply the general number format Ctrl + Shift + ~
Apply the date format with day, month, year Ctrl + Shift + #
Apply the time format with hour and minute, AM or PM Ctrl + Shift + @
Display the style dialog box Alt + ‘
Action Shortcut Key
Rotates the active cell through the corners of a selection Ctrl + .
Select direct precedent cells Ctrl + [
Select all precedent cells Shift + Ctrl + [
Select directly dependent cells Ctrl + ]
Select all dependent cells Shift + Ctrl + ]
Select entire worksheet cells (if data in worksheet, then once selects
Ctrl+A
region and Ctrl + A twice selects entire worksheet)
Format cells dialog Ctrl + 1
Fill Color Alt + H, H
Add Border Alt + H, B
Open the Find and Replace dialog box Ctrl + F
Open the GoTo dialog box Ctrl + G or F5
Open the Create Table dialog box Ctrl + L
Insert a hyperlink Ctrl + K
Open a new workbook Ctrl + O
Open Print in backstage view Ctrl + P
Display Quick Analysis options Ctrl + Q
Undo Ctrl + Z
Redo Ctrl + Y
Cancel Esc
Alt + F, use letters to
Move to File tab ribbon
navigate
Alt + H, use letters to
Move to Home tab ribbon
navigate
Alt + N, use letters to
Move to Insert tab ribbon
navigate
Alt + M, use letters to
Move to Formulas tab ribbon
navigate
Alt + P, use letters to
Move to Page Layout tab ribbon
navigate
Alt + A, use letters to
Move to Data tab ribbon
navigate
Alt + R, use letters to
Move to Review tab ribbon
navigate
Alt + W, use letters to
Move to View tab ribbon
navigate
Alt + L, use letters to
Move to Developer tab ribbon
navigate
On the ribbon, to move between commands Tab or Shift-tab
Ctrl + Right Arrow or Ctrl
To move between groups on a ribbon
+ Left Arrow
Activate a selected command on the ribbon Spacebar or Enter key
Action Shortcut Key
Open a gallery on the ribbon Spacebar or Enter key
Finish with a control on the ribbon and move back to the document Enter key
Expand or collapse the ribbon Ctrl + F1
Help F1
Edit Cells F2
Paste named range in formula F3
Toggle between absolute and relative cell references F4
Go To F5
Switches between the worksheet, Ribbon, task pane, and Zoom
F6
controls
Spell check F7
Turn extend mode on or off F8
Calculate all worksheets in open workbook F9
Display ribbon key tip letters F10
Create a chart F11
Display Save As F12
Action Shortcut Key
Edit cells F2
Move between open workbooks Ctrl + Tab
Move to next sheet Ctrl + PgDn
Move to previous sheet Ctrl + PgUp
Insert a new worksheet Shift + F11
Select the current sheet and the next sheet Shift + Ctrl + PgDn
Select the current sheet and the previous sheet Shift + Ctrl + PgUp
Select the entire column Ctrl + Spacebar
Select the entire row Shift + Spacebar
Display the format cells dialog box Ctrl + 1
Applies or removes strikethrough Ctrl + 5
Displays or hides outline symbols Ctrl + 8
Select a range of cells Ctrl + Shift + *
Enter a line break within a cell Alt + Enter
Toggle between absolute and relative cell references F4
Toggle between viewing values and formulas in cells Ctrl + ~
Delete the selected cells Ctrl + –
Insert blank cells Ctrl + Shift + +
Hide the selected rows Ctrl + 9
Unhide any hidden rows in the selection Ctrl + Shift + (
Hide the selected columns Ctrl + 0 (zero)
Unhide any hidden columns in the selection Ctrl + Shift + )
Apply an outline border to the selected cells Ctrl + Shift + &
Remove the outline border Ctrl + Shift + _
Action Shortcut Key
Open the Visual Basic editor Alt + F11
Insert the current date Ctrl + ;
Insert the current time Ctrl + Shift + ;
Create a new, blank workbook Ctrl + N
Create a chart F11
Repeat the last action F4
Define a range name Ctrl + F3
Fill a range to the right Ctrl + R
Fill a range down Ctrl + D
Add values to active column using surrounding data Ctrl + E
Enter the cent character Alt + 0162
Enter the pound sterling character Alt + 0163
Enter the yen symbol Alt + 0165
Enter the euro symbol Alt + 0128
Display the insert function dialog box Shift + F3
Copy the value from the cell above Ctrl + Shift + “
Copy the formula from the cell above Ctrl + ‘
Open Print Preview Ctrl + F2
Apply the currency format Ctrl + Shift + $
Apply the percentage format Ctrl + Shift + %
Apply the exponential number format Ctrl + Shift + ^
Apply the number format with two decimals Ctrl + Shift + !
Apply the general number format Ctrl + Shift + ~
Apply the date format with day, month, year Ctrl + Shift + #
Apply the time format with hour and minute, AM or PM Ctrl + Shift + @
Display the style dialog box Alt + ‘
Rotates the active cell through the corners of a selection Ctrl + .
Select direct precedent cells Ctrl + [
Select all precedent cells Shift + Ctrl + [
Select directly dependent cells Ctrl + ]
Select all dependent cells Shift + Ctrl + ]
Select entire worksheet cells (if data in worksheet, then once selects
Ctrl+A
region and Ctrl + A twice selects entire worksheet)
Paste named range in formula F3
Format cells dialog Ctrl + 1
Open the Find and Replace dialog box Ctrl + F
Open the GoTo dialog box Ctrl + G or F5
Open the Create Table dialog box Ctrl + L
Insert a hyperlink Ctrl + K
Open a new workbook Ctrl + O
Open Print in backstage view Ctrl + P
Action Shortcut Key
Display Quick Analysis options Ctrl + Q
Display Save As F12
Undo Ctrl + Z
Redo Ctrl + Y
Action Shortcut Key
Edit cells F2
Move between open workbooks Ctrl + Tab
Move to next sheet Ctrl + PgDn
Move to previous sheet Ctrl + PgUp
Insert a new worksheet Shift + F11
Select the current sheet and the next sheet Shift + Ctrl + PgDn
Select the current sheet and the previous sheet Shift + Ctrl + PgUp
Select the entire column Ctrl + Spacebar
Select the entire row Shift + Spacebar
Display the format cells dialog box Ctrl + 1
Select a range of cells Ctrl + Shift + *
Enter a line break within a cell Alt + Enter
Toggle between absolute and relative cell references F4
Toggle between viewing values and formulas in cells Ctrl + ~
Delete the selected cells Ctrl + –
Insert blank cells Ctrl + Shift + +
Hide the selected rows Ctrl + 9
Unhide any hidden rows in the selection Ctrl + Shift + (
Hide the selected columns Ctrl + 0
Unhide any hidden columns in the selection Ctrl + Shift + )
Apply an outline border to the selected cells Ctrl + Shift + &
Remove the outline border Ctrl + Shift + _
Open the Visual Basic editor Alt + F11
Insert the current date Ctrl + ;
Insert the current time Ctrl + Shift + ;
Create a new, blank workbook Ctrl + N
Create a chart F11
Repeat the last action F4
Define a range name Ctrl + F3
Fill a range to the right Ctrl + R
Fill a range down Ctrl + D
Enter the cent character Alt + 0162
Enter the pound sterling character Alt + 0163
Enter the yen symbol Alt + 0165
Enter the euro symbol Alt + 0128
Display the insert function dialog box Shift + F3
Action Shortcut Key
Copy the value from the cell above Ctrl + Shift + “
Copy the formula from the cell above Ctrl + ‘
Open Print Preview Ctrl + F2
Apply the currency format Ctrl + Shift + $
Apply the percentage format Ctrl + Shift + %
Apply the exponential number format Ctrl + Shift + ^
Apply the number format with two decimals Ctrl + Shift + !
Apply the general number format Ctrl + Shift + ~
Display the style dialog box Alt + ‘
rotates the active cell through the corners of a selection Ctrl + .
Select direct precedent cells Ctrl + [
Select all precedent cells Shift + Ctrl + [
Select directly dependent cells Ctrl + ]
Select all dependent cells Shift + Ctrl + ]
Select entire worksheet cells Ctrl+A
Paste named range in formula F3
Format cells dialog Ctrl + 1
Action Shortcut Key
Edit cells F2
Move between open workbooks Ctrl + Tab
Move to next sheet Ctrl + PgDn
Move to previous sheet Ctrl + PgUp
Insert a new worksheet Shift + F11
Select the current sheet and the next sheet Shift + Ctrl + PgDn
Select the current sheet and the previous sheet Shift + Ctrl + PgUp
Select the entire column Ctrl + Spacebar
Select the entire row Shift + Spacebar
Display the format cells dialog box Ctrl + 1
Select a range of cells Ctrl + Shift + *
Enter a line break within a cell Alt + Enter
Toggle between absolute and relative cell references F4
Toggle between viewing values and formulas in cells Ctrl + ~
Delete the selected cells Ctrl + –
Insert blank cells Ctrl + Shift + +
Hide the selected rows Ctrl + 9
Unhide any hidden rows in the selection Ctrl + Shift + (
Hide the selected columns Ctrl + 0
Unhide any hidden columns in the selection Ctrl + Shift + )
Apply an outline border to the selected cells Ctrl + Shift + &
Remove the outline border Ctrl + Shift + _
Open the Visual Basic editor Alt + F11
Action Shortcut Key
Insert the current date Ctrl + ;
Insert the current time Ctrl + Shift + ;
Create a new, blank workbook Ctrl + N
Create a chart F11
Repeat the last action F4
Define a range name Ctrl + F3
Fill a range to the right Ctrl + R
Fill a range down Ctrl + D
Enter the cent character Alt + 0162
Enter the pound sterling character Alt + 0163
Enter the yen symbol Alt + 0165
Enter the euro symbol Alt + 0128
Display the insert function dialog box Shift + F3
Copy the value from the cell above Ctrl + Shift + “
Copy the formula from the cell above Ctrl + ‘
Open Print Preview Ctrl + F2
Apply the currency format Ctrl + Shift + $
Apply the percentage format Ctrl + Shift + %
Apply the exponential number format Ctrl + Shift + ^
Apply the number format with two decimals Ctrl + Shift + !
Apply the general number format Ctrl + Shift + ~
Display the style dialog box Alt + ‘
Action Shortcut Key
Edit cells F2
Delete cells entirely Ctrl + –
Move between open workbooks Ctrl + Tab
Move to next sheet Ctrl + PgDn
Move to previous sheet Ctrl + PgUp
Insert a new worksheet Shift + F11
Select the current sheet and the next sheet Shift + Ctrl + PgDn
Select the current sheet and the previous sheet Shift + Ctrl + PgUp
Select the entire column Ctrl + Spacebar
Select the entire row Shift + Spacebar
Display the format cells dialog box Ctrl + 1
Select a range of cells Ctrl + Shift + *
Enter a line break within a cell Alt + Enter
Toggle between absolute and relative cell references F4
Toggle between viewing values and formulas in cells Ctrl +
Delete the selected cells Ctrl + –
Insert blank cells Ctrl + Shift + +
Hide the selected rows Ctrl + 9
Action Shortcut Key
Unhide any hidden rows in the selection Ctrl + Shift + (
Hide the selected columns Ctrl + 0
Unhide any hidden columns in the selection Ctrl + Shift + )
Apply an outline border to the selected cells Ctrl + Shift + &
Remove the outline border Ctrl + Shift + _
Open the Visula Basic editor Alt + F11
Insert the current date Ctrl + ;
Insert the current time Ctrl + Shift + ;
Insert the current time and date Ctrl + Spacebar then Ctrl + Shift + ;
Create a chart F11
Repeat the last action F4
Define a range name Ctrl + F3
Fill a range to the right Ctrl + R
Fill a range down Ctrl + D
Enter the cent character Alt + 0162
Enter the pound sterling character Alt + 0163
Enter the yen symbol Alt + 0165
Enter the euro symbol Alt + 0128
Display the insert function dialog box Shift + F3
Copy the value from the cell above Ctrl + Shift + “
Copy the formula from the cell above Ctrl + ‘
Edit a cell comment Ctrl + F2
Apply the currency format Ctrl + Shift + $
Apply the percentage format Ctrl + Shift + %
Aply the exponential number format Ctrlj + Shift + ^
Apply the number format with two decimals Ctrl + Shift + !
Apply the general number format Ctrl + Shift + ~
Display the style dialog box Alt + ‘