Introduction to Creating a Survey Via Google Forms Page 1 of 30

Introduction to Creating a Survey Via Google Forms

What is Google Form?

Google forms offer a great tool for creating surveys, quizzes, and other forms
quickly and easily. With Google forms, you can create forms that are accessible
from anywhere, automatically collect responses, and even add advanced features
like conditional logic.
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Google Survey Form

Google Forms is a tool within Google Drive for creating online survey forms. It is
not as feature-rich as Qualtrics, but it does support basic data validation, basic
skip logic, and a range of question types. especially colors and fonts.
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Why Use Google Forms?

• Easy to learn.
• Can access your form or your data from any computer connected to the
internet.
• Survey responses are automatically recorded in a Google Spreadsheet, and
can be downloaded in several common formats (including *.xlsx, *.ods, and
*.csv).
• Can require users to be logged into their Kent State accounts in order to
view or complete the form - useful for instructors.

Who Can Create or Use Google Forms?

• Any Google user can create Google Forms.
Google Forms is part of Google's free suite of tools (Google Workspace).
• It's easy to use and one of the simplest ways to collect data—and
automatically save it to a spreadsheet.
•

14 Advantages and Disadvantages of Google Forms

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Summary
Advantages Disadvantages
1) Intuitive user interface 1) File upload restrictions
2) No limitation on number of forms 2) Date picker lacks important features
3) Easy to create multiple step
3) No form in pop-up
forms
4) Integration with Google services 4) Lack of integrations
5) Free to use 5) Lack of design customizations
6) File upload feature for free 6) Paid support
7) Unlimited number of submissions 7) Limited Versatility

ADVANTAGES

1) Intuitive user interface

Google forms has an intuitive user interface that makes it easy to create
forms and surveys without any coding knowledge.
• With drag-and-drop functionality, you can quickly add and edit
questions, add images, and even use conditional logic.
• Furthermore, Google forms is accessible from anywhere, so you can
access your forms from any device with an internet connection.

2) No limitation on number of forms

Google forms offers both a free plan and paid plans.
• It allows you to create any number of forms even on the free plan.
• Whether you're creating a survey, quiz or event registration form,
you can easily create it using Google forms.
• With the free plan, you can create unlimited forms and collect
responses.
• Hence, no matter how big or small your project is, you can use
Google forms to get the job done.

3) Easy to create multiple step forms

A multiple step form is a form that consists of multiple pages or sections.
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• This type of form can be used to collect more detailed information

from respondents, such as contact information, payment details, or
other information that requires multiple steps to complete.
• Google forms allows you to create multiple step forms with just a few
clicks.
• It has better user interface for this than most of other form builders.

4) Integration with Google services

Google forms has easy integration with Google Spreadsheet and other
Google services.
• This makes it easy to collect and store form responses in a Google
Spreadsheet, which can then be used for further analysis.
• Additionally, you can integrate your form with other Google services
such as Google Calendar, Google Drive, and Gmail.
• This allows you to quickly and easily share form responses with
colleagues, automatically create calendar events, and more.

5) Free to use
Google forms are free to use, so you don't have to pay to use them.
• With the free plan, you can create unlimited forms and collect
unlimited responses.
• The paid plans offer additional features and offer better support.

6) File upload feature for free

Google forms allow you to upload files even on the free plan.
• This is a great feature for collecting additional information from
respondents, such as images, documents, and other files.
• With Google forms, you can easily upload files and integrate them
with other Google services.
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• So, whether you need to collect additional information from your

respondents or just want to provide them with supplemental
documents, Google forms has you covered

• The application allows you to validate the file format of uploaded

files.
• This is a great feature for ensuring that only the expected file type is
uploaded.
• For example, if you are expecting an image, it won't be possible to
upload a different type of file.
• With Google forms, you can easily validate uploaded files to ensure
that only valid files are accepted.

7) Unlimited number of submissions

As mentioned earlier, Google forms allow you to collect unlimited
responses per form for free.
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• This is a great feature, as it allows you to collect data from an

unlimited number of respondents without having to pay anything.
• Furthermore, you can easily review and manage the responses in the
Google forms dashboard, making it easy to keep track of your data.
• With the free plan, you can collect an unlimited number of form
submissions, making Google forms an invaluable tool for collecting
data.

DISADVANTAGES

1) File upload restrictions

One potential disadvantage of using Google forms is that the file upload
feature requires users to be authorized in Google.
• While most users have a Google account, some users may not have
one, which could result in them not being able to upload files.
• Additionally, the file uploads are limited to a certain size, so if you
need to collect large files, you may need to look for an alternative
solution.
• Learn how to use the file upload feature of Google Forms.

2) Datepicker lacks important features

Another potential disadvantage of using Google forms is that the
datepicker has no ability to restrict dates from being chosen.
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• For example, if you have a delivery service that only operates during
business days, you won't be able to restrict users from choosing a
weekend date.

3) No form in pop-up
A form in pop-up is a form that appears in a modal window when a user
visits a website or clicks on a button.
• Google forms allows you to easily embed forms on your website or
blog.
• However, there is no option to add a form in a pop-up window on
every page of your website.
• This means that if you want to have a form appear in a pop-up
window on every page, you may need to look for an alternative
solution.

4) Lack of integrations
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Google forms lacks integrations with third-party services such as

Mailchimp, meaning that you won't be able to automatically send emails or
add contacts from your form to other services.
• Another potential disadvantage of using Google forms is that it
doesn't integrate with payment gateways such as PayPal or Stripe.
• This means that if you need to collect payments in your forms.

5) Lack of design customizations

Google forms has only basic design customization options, and lacks more
advanced customizations.
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• Advanced design customization is important for making forms look

natural on any website.
• With Google forms, the design options are limited.

6) Paid support
Support can be an important factor when choosing a form builder.
• If you need online support for your Google Forms, then you will need
to upgrade to a paid plan.
• With a paid plan, you will have access to 24/7 online support.
• So, if you need help using Google Forms, make sure to upgrade to a
paid plan.
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7) Limited versatility
One of the main limitations of Google Forms is that it is best suited for
creating surveys and questionnaires.
• While it is possible to create other types of forms, such as
applications, lead generation forms, and payment forms, Google
Forms does not offer the necessary features and functionality to
build out these types of forms.
• If you are looking for more advanced form building capabilities, then
you might want to consider using another form builder.

Conclusion
In conclusion, Google Forms is a great tool for creating surveys, quizzes, and other
forms quickly and easily.
• With the free plan, you can create unlimited forms and collect unlimited
responses.
• Additionally, Google Forms offers integrations with other Google services,
file uploads, and more.
• However, it is important to keep in mind that there are some limitations
such as the lack of payment integrations, limited design customization
options, and no support for users on the free plan.
• Nonetheless, Google Forms is a great tool for creating forms and collecting
data, and is definitely worth considering.

How to make a survey using Google Forms?

Step 1: Create a new Google Form

To create a new Google Form, go to forms.google.com. You will see a blank form
that you can start customizing to your needs.
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Step 2: Name your Google Form survey

Forms.google.com will always open with an “untitled form” at the top.

Click on this and name your survey. For our example, we'll name it "Client
Satisfaction Survey."

You can also add a description of your survey here if you'd like.

1. Click on the button that says Add section.

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2. On adding a new section you have to add the following details :

• Name of the Section [Compulsory]

• Description of the section [Optional]
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Step 3: Fill in the questions for your survey

Now it's time to start adding questions to your survey. Google Forms makes it
easy to add different types of questions, including multiple-choice, short answers,
or linear scales.

For our customer satisfaction survey, we'll add questions like:

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Different types of questions

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You can also add images (or videos) to your questions from the right-hand side
panel.

Step 4: Choose how people will answer your questions

Now that you've added all of your questions, it's time to choose how you want
people to answer them. Google Forms gives you a few different options for how
people will answer your questions.

Step 5: Customize the theme

One reason why so many people choose to create Google Form surveys is
that you can customize the look and feel of your survey to match your brand.

To do this, click on the "Customize Theme" icon in the top right-hand corner.
From here, you can browse through different themes or search for a specific
theme. For our customer satisfaction survey, we'll choose a theme that is clean
and simple so that it's easy for respondents to answer the questions.
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You can also change the color scheme, font, and background of your survey to
match your brand.

Step 6: Preview your survey

Before you send out your survey to respondents, it's always a good idea to
preview it first. This way, you can make sure that everything looks the way you
want it to and that all of the questions are worded correctly.

To preview your survey, click on the "Preview" button (the eye) in the top right-
hand corner.
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This will open up a new window where you can take your survey. As you're going
through the questions, keep an eye out for any typos or errors.
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If everything looks good, then you’ve now created a survey with Google
Forms and are ready to send it out!

If everything looks good, then you’ve now created a survey with Google
Forms and are ready to send it out!

Step 7: Send your survey out

Now that your survey is ready, it's time to send it out to respondents. To do this,
click on the "Send" button in the top right-hand corner.
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From here, you can choose how you want to share your survey. You can
email your survey to specific people, share it on social media, or embed it
on your website

To do this, enter the email addresses of the people you want to send your
survey to in the "To" field. Then, add a subject and message for your email
and click "Send."
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If you’d like to share it via a link, just go over to the paperclip icon and
Google Forms will create a link for you. Make sure to hit the “Shorten URL”
box if you want to avoid having a long, confusing link.
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Step 8: Observe the results

Google Forms makes it easy to track responses as they come in. To do this, click
on the "Responses" tab in the top right-hand corner. From here, you can see how
many people have responded to your survey and view the results.

Google Forms automatically generates charts and graphs for each question, which
makes it easy to analyze the results. You can observe your results on an
automatically generated Google Sheet, or you can choose to download the results
as a CSV file.
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How to make and edit a pie chart in Google Docs

1: Go to the Response tab of Google Form

After you create your form and send it out, the first thing you'll need to do is go to
the "Responses" tab. It’s the second tab at the top of the form. This is where all of
the form submissions are gathered.
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For certain questions, mainly multiple choice, a 2D Google Forms pie chart is
automatically generated. If that’s good enough, you can copy it and you’re done.
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2: Go to Google Sheet linked to Form

At the top-right of the "Responses" tab, you'll see the Google Sheets icon. Click this
button to be taken to the Google Sheet that automatically collects your responses. This
is how we will be creating, editing, and customizing a pie chart in Google Sheets.
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