“LIBRARY MANAGEMENT SYSTEM”
PROJECT REPORT (BPLCK205B)
Submitted in partial fulfillment of the requirements for the award of
Bachelor of Engineering
In
Computer Science
Submitted to
Visvesvaraya Technological University
Belagavi – 590018, Karnataka.
Submitted By
Mr. Shivanand Aralikatti 2KE23CS126
Mr. Suhas Gosal 2KE23CS149
Mr. Tanzeel Ahamed 2KE23CS167
Mr. Veeresh Dhamanemath 2KE23CS177
Under the Guidance of
Dr. Rajesh Y
Department of Computer Science & Engineering
(NBA Accredited)
K. L. E. SOCIETY’S
K. L. E. INSTITUTE OF TECHNOLOGY
(Affiliated to VTU, Approved by AICTE and ISO 21001:2018 Certified Institute)
(ALL UG PROGRAMS ARE ACCREDITED BY NBA)
Hubballi-27
2023-2024
K. L. E. SOCIETY’S
K. L. E. INSTITUTE OF TECHNOLOGY
(Affiliated to VTU, Approved by AICTE and ISO 21001:2018 Certified Institute)
(ALL UG PROGRAMS ARE ACCREDITED BY NBA)
Hubballi-27
K.L.E.S
Department of Computer Science & Engineering
CERTIFICATE
This is to certify that the Major Project work entitled “Library Management System” is a
Bonafide work carried out by, Mr. Shivanand. H. Aralikatti (2KE23CS126),Mr. Suhas. K.
Gosal(2KE23CS149) ,Mr. Tanzeel Ahamed M M (2KE23CS167), Mr. Veeresh Dhamanemath
(2KE23CS177) in partial fulfilment for the award of degree of Bachelor of Engineering in II
Semester, Computer Science and Engineering, K.L.E. Institute of Technology under the
Visvesvaraya Technological University, Belagavi, during the year 2023-2024. It is certified that
all corrections/suggestions indicated for internal assessment have been incorporated in the report
deposited in the department library. The seminar report has been approved as it satisfies the
academic requirements in respect of seminar work prescribed for the said degree.
(Ms. Suman Yaligar) (Dr. Rajesh Y)
Faculty Adivisor Guide & HOD
i
DECLARATION
We, Shivanand. H. Aralikatti (2KE23CS126), Suhas. K. Gosal (2KE23CS149),Tanzeel
Ahamed M M (2KE23CS167), Veeresh Dhamanemath (2KE23CS177), Students of II
Semester B.E at K.L.E Institute of Technology, Hubbali .hereby declare that the project work
has been carried out by us and submitted in partial fulfilment of the requirements for II
Semester degree of Bachelor of Engineering in Computer Science & Engineering of
Visvesvaraya Technological University, Belgavi during academic year 2023-2024.
Date: 29/06/2024
Place: Hubballi
Name of the Students:
[1] Mr. Shivanand.H
[2] Mr.Suhas K Gosal
[3] Mr. Tanzeel M M
[4] Mr.Veeresh D
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ACKNOWLEDGEMENT
The project report on “Library Management System” is the outcome of guidance, moral support
and devotion bestowed on me throughout our work. For this we acknowledge and express our
profound sense of gratitude and thanks to our guide Dr. Rajesh Y, we acknowledge that we have
learnt the importance of research and good presentation skills.
We feel deeply indebted to our HOD Dr. Rajesh Y for the constant support and encouragement in
all our endeavors. the academic ambience has helped us to excel in our academics.
We take this opportunity to offer our sincere thanks to our beloved Principal Dr. Manu T.M who
is always keen on enhancing the quality of teaching-learning and always a source of inspiration to
us.We would like to thank our Dean Academics Dr. Yerriswamy T for his constant encouragement
in our academic progress.
I want to extend my appreciation to Mrs. Suman Yaligar, our faculty advisor, for their valuable
contributions and guidance throughout the project. Their insights and advice have been crucial in
shaping the success of this endeavor.
We also express our sincere thanks to Dr. Gangadhar B. Bagihalli, First Year Coordinator, for
providing us with guidelines and helping us with evaluations.
Finally, we would like to thank all the staff of the Computer Science department for their valuable
help and support.
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ABSTRACT
The Library Management System is a robust software solution designed to automate and
streamline the operations of libraries, enhancing the efficiency of library management and the user
experience for both librarians and patrons. This system encompasses a comprehensive suite of features
to manage book inventories, track borrowing and returns, facilitate catalog searches, and maintain
accurate records of library transactions.
The Library Management System offers a user-friendly interface for librarians to catalog new
acquisitions, update book information, and manage memberships effortlessly. Patrons can easily search
for books using various filters, reserve books online, and view their borrowing history through a
dedicated portal. The system also incorporates automated overdue notifications and fine calculation to
ensure timely returns and adherence to library policies.
Advanced reporting tools within the Library Management System generate detailed analytics
on circulation patterns, inventory status, and user engagement, enabling data-driven decision-making
and strategic planning. Integration with digital resources and e-books is also supported, expanding the
accessibility of library materials.
By digitizing and automating core library functions, the Library Management System
significantly reduces manual workload, minimizes errors, and improves overall service quality, thereby
fostering a more organized and efficient library environment.
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CONTENTS
Certificate i
Declaration ii
Acknowledgement iii
Abstract iv
Chapter No. Chapter Name Page No.
1. Introduction 1
2. Project Definition 10
3. Program Tracing 12
4. Requirements 15
5. Implementations 17
Conclusion 27
References 28
Mini Project Report on “Library Management System” 2023-24
CHAPTER 1
INTRODUCTION
1.1 Project Overview:
In the evolving landscape of academic institutions, efficient management of library resources
is crucial for supporting educational processes, facilitating research, and enhancing the overall
learning experience. The Library Management System (LMS) presented here is a
comprehensive solution designed to address the multifaceted needs of libraries in organizing,
tracking, and maintaining their book collections and borrowing records.
• Project Name: Library Management System
Objective:
The primary objective of the Library Management System is to provide a robust and user-
friendly platform for libraries to efficiently manage their book inventory, streamline borrowing
processes, and maintain accurate records. The system aims to automate routine tasks, enhance
resource utilization, and facilitate informed decision-making by offering a centralized
repository of up-to-date book and borrowing information.
Key Features:
1) Efficient Book Inventory Management:
• The system enables seamless organization and storage of book information,
including details such as title, author, edition, price, and quantity.
2) User-friendly Interface:
• Featuring an intuitive Tkinter-based GUI, the system ensures ease of use for
librarians, reducing the learning curve and enhancing productivity.
3) CRUD Operations for Book Records: The system supports essential Create, Read,
Update, and Delete operations, allowing librarians to add new books, modify existing
records, view book information, and remove outdated entries.
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4) Borrowing and Return Management:
Comprehensive functionality for issuing books to students, tracking return dates, and
processing book returns, ensuring efficient circulation of library resources.
5) Search and Filter Capabilities:
Advanced search features allow quick retrieval of book information, enhancing the speed
and accuracy of library services.
6) Student Borrowing Limits:
Implementation of borrowing limits (e.g., maximum 3 books per student) to ensure fair
access to resources for all library users.
7) Detailed Borrowing Records:
Maintenance of comprehensive borrowing history, providing insights into resource utilization
and student reading patterns.
8) Data Integrity and Validation:
Robust error handling and data validation mechanisms ensure the accuracy and reliability of
stored information.
9) Scalability and Future Enhancements:
Designed with scalability in mind, the system can accommodate future improvements and
additional features to meet evolving library needs.
Benefits:
• Efficiency Gains: Automation of routine tasks leads to significant time and resource
savings for library staff.
• Enhanced Resource Management: Accurate tracking of book inventory and
borrowing records optimizes resource utilization.
• Improved User Experience: Quick search and efficient borrowing processes
enhance the overall experience for library users.
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• Data-Driven Decision Making: Access to comprehensive book and borrowing data
empowers librarians in making informed decisions about resource allocation and
acquisition.
• Error Reduction: Automated processes and data validation reduce human errors in
record-keeping and book management.
• Increased Accountability: Detailed tracking of borrowed books improves
accountability and reduces instances of lost or overdue books.
In essence, the Library Management System serves as a vital tool for academic libraries seeking
to leverage technology for improved resource management, operational efficiency, and
enhanced user services. The features and benefits outlined in this overview establish a
foundation for a comprehensive solution designed to meet the dynamic challenges of modern
library environments.
1.2 Introduction to Python Programming:
Python is a high-level, interpreted programming language that was created by Guido van
Rossum and first released in 1991. It's known for its simplicity, readability, and versatility,
making it a popular choice for beginners and experienced programmers alike. Python's design
philosophy emphasizes code readability with its notable use of significant whitespace.
Here are some key concepts and features of Python programming:
• Syntax and Structure: Python uses indentation to define code blocks, making it visually
clean and easy to read. The basic structure of a Python program is a series of statements that
can be organized into functions, classes, and modules.
• Data Types: Python provides various built-in data types including integers (int), floating-
point numbers (float), strings (str), lists, tuples, dictionaries, and sets. It also supports complex
numbers and Boolean values.
• Variables: In Python, variables are created when you assign a value to them. There's no
need to declare variable types explicitly.
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• Operators: Python supports a wide range of operators for arithmetic, comparison, logical
operations, and more. This includes standard operators like +, -, *, /, as well as special operators
like ** for exponentiation and // for floor division.
• Control Structures: Python offers control structures like if-elif-else for conditional
execution, and for and while loops for iterative operations. It also provides comprehensions for
concise lists, dictionary, and set creation.
• Functions: Functions in Python are defined using the def keyword. Python supports both
positional and keyword arguments, as well as default and variable-length arguments.
• Object-Oriented Programming: Python is a multi-paradigm language, but it has strong
support for object-oriented programming. Classes and objects are fundamental concepts in
Python.
• Modules and Packages: Python's modular nature allows code to be organized into modules
and packages, promoting code reusability and organization.
• Exception Handling: Python uses try-except blocks for exception handling, allowing for
graceful error management.
• File I/O: Python provides simple and intuitive ways to work with files, supporting both text
and binary file operations.
• Standard Library: Python comes with a comprehensive standard library, offering modules
for various tasks like file I/O, system calls, networking, and more.
• Interpreted Nature: Python code is executed line by line by the Python interpreter, which
can make debugging easier but may impact performance for certain tasks.
Learning Python involves understanding these fundamental concepts and practicing coding.
Python's simplicity and readability make it an excellent language for beginners, while its
extensive libraries and frameworks make it powerful for advanced applications. As you gain
proficiency in Python, you can explore more advanced topics like decorators, generators, and
metaprogramming.
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1.3 Application of Python Programming:
• Web Development:
Python is widely used in web development, with frameworks like Django and Flask
being popular choices for building web applications and APIs.
• Data Science and Machine Learning:
Python is the de facto language for data science and machine learning, with libraries
like NumPy, Pandas, Scikit-learn, and TensorFlow being essential tools in these
fields.
• Artificial Intelligence:
Python's simplicity and powerful libraries make it a preferred choice for AI
development, including natural language processing and computer vision
applications.
• Scientific Computing:
Python is extensively used in scientific research for data analysis, visualization, and
simulation, with libraries like SciPy and Matplotlib.
• Desktop GUI Applications:
Python can be used to create desktop applications with GUI frameworks like PyQt,
wxPython, and Tkinter.
• Game Development:
While not as common as C++ for AAA games, Python is used in game
development, especially for indie games, with libraries like Pygame.
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• Automation and Scripting: Python’s ease of use makes it excellent for
automation tasks, system administration, and writing utility scripts.
• Network Programming:
Python's built-in libraries support the development of network applications and
protocols.
• Cybersecurity:
Python is widely used in cybersecurity for writing security tools, performing
penetration testing, and analyzing malware.
• Finance:
Python is increasingly used in quantitative finance for tasks like algorithmic trading,
risk management, and financial analysis.
• Education:
Python's simplicity makes it a popular choice for teaching programming in
educational institutions.
• Internet of Things (IoT):
Python is used in IoT applications, especially with platforms like Raspberry Pi.
• Embedded Systems:
While not as common as C, Python (especially MicroPython) is used in some
embedded systems and microcontroller programming.
Python is used in blockchain development and cryptocurrency applications, particularly for
building APIs and backend services. In summary, Python's versatility, extensive library
ecosystem, and ease of use make it applicable across a wide range of domains. Its impact is
particularly notable in fields requiring rapid development, data analysis, and integration of
various technologies.
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1.4.1 Flowchart and Algorithm:
1.4.1 Flowchart:
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1.4.2 Algorithm:
1) Initialize the Application:
• Import necessary modules: Tkinter, ttk, messagebox, pymysql, and custom modules
(customs, credentials).
• Define the Management class.
• Initialize the main window with title, size, and background color.
• Create left and right frames within the main window.
2) Setup Buttons in Right Frame:
• Add buttons for various functionalities:
• Add Book
• Issue Book
• Return Book
• Show All Books
• Search Book
• Show All Borrow Records
• Clear Screen
• Exit
• Define respective command functions for each button.
3) Add Book Functionality:
• Define AddNewBook function to take book details and insert into the database.
4)Issue Book Functionality:
• Define GetData_for_IssueBook to get book details from the user.
• Define BorrowBook to update the database with borrow records.
5) Return Book Functionality:
• Define ReturnBook to get student roll number.
• Define ShowRecordsforReturn to display borrowed books by the student.
• Define ReturningBook to update the database when a book is returned.
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6) Update Book Details:
• Define UpdateBookDetails to display current book details.
• Define SubmitforUpdateBook to update the book details in the database.
7) Show All Books:
• Define ShowBooks to display all books from the database.
8) Search Book:
• Define GetBookNametoSearch to get book name from the user.
• Define SearchBook to display the searched book details.
9) Show All Borrow Records:
• Define AllBorrowRecords to display all records of borrowed books.
10) Clear Screen:
• Define ClearScreen to clear all widgets from the frame.
11) Exit Application:
• Define Exit to close the application.
12) Main Function:
• Create the main window.
• Initialize the Management class with the main window.
• Start the Tkinter main loop.
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CHAPTER 2
PROJECT DEFINITION
2.1 Purpose and scope:
Purpose:
The purpose of the Library Management System is to provide a computerized platform for
managing library resources and operations in an educational institution. The system aims to
streamline administrative tasks related to library management, such as adding new books,
issuing books to students, returning books, searching for books, viewing all books, managing
book holders, and handling user authentication.
The system serves the following key purposes:
• Resource Management: Maintain accurate and organized records of library resources,
including book titles, authors, editions, and quantities.
• User Authentication: Ensure secure access to the system through password protection.
Allow users to change their passwords for security reasons.
• Efficient Data Handling: Enable efficient handling and manipulation of book data,
making it easy for administrators to perform tasks related to library resources.
• User-Friendly Interface: Provide a user-friendly interface for administrators to interact
with the system, making it intuitive and accessible.
• Automation of Tasks: Automate common administrative tasks such as updating book
quantities, managing book issues and returns, and keeping track of borrowers.
• Individual and Batch Operations: Allow administrators to view details of individual
books or display information for all books in a structured manner.
• Data Integrity: Ensure data integrity by implementing features for modifying and
deleting book records securely.
Scope:
The scope of the Library Management System includes the following functionalities:
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1) User Login and Authentication:
• Users are required to log in with a password.
• First-time users can set a new password.
2) Library Resource Management:
• Add new book records with details such as title, author, edition, and quantity.
• Modify existing book records to update information.
• View individual book details.
3) Book Issuing and Returning:
• Issue books to students by recording student and book details.
• Return books and update the records accordingly.
4) Batch Operations:
• Display a list of all books with their information.
• Allow administrators to remove a book from the records.
• View and manage records of all book holders.
5) Security:
• Implement password protection to ensure only authorized users can access and modify
book records.
• Allow users to change their passwords.
6) User Interface:
• Provide a visually appealing and user-friendly interface for administrators.
7) Efficiency:
• Automate updating of book quantities when books are issued or returned.
• Streamline common administrative tasks related to library management.
8) Change Password:
• Allow users to change their passwords for security reasons.
9) Logout:
• Provide a logout option to exit the system securely.
The system is designed to enhance the efficiency of managing library resources in an
educational institution, providing a centralized and computerized solution for administrators.
It focuses on user convenience, data accuracy, and secure access to library information.
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CHAPTER 3
PROGRAM TRACING
Test Case 1: Login
• Input: Existing password saved in the `Password.txt` file.
• Expected Output: Successful login and access to the main menu.
Test Case 2: First-Time Login
• Input: First-time login, press ENTER.
• Expected Output: Prompt for a new password, save it in the Password.txt file, and grant
access to the main menu.
Test Case 3: Incorrect Password
• Input: Enter an incorrect password.
• Expected Output: Display an error message and exit the program.
Test Case 4: Add Book
• Input: Choose the "Add Book" option, enter book details.
• Expected Output: Successfully add a book record to the database.
Test Case 5: Modify Book
• Input: Choose the "Modify Book" option, enter a valid book ID, and update book
details.
• Expected Output: Successfully modify the book's information in the database.
Test Case 6: Show All Books
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• Input: Choose the "Show All Books" option.
• Expected Output: Display a formatted list of all books with their information.
Test Case 7: Search Book
• Input: Choose the "Search Book" option, enter a valid book title or ID.
• Expected Output: Display detailed information for the specified book.
Test Case 8: Issue Book
• Input: Choose the "Issue Book" option, enter a valid student ID and book ID.
• Expected Output: Update the database to show the book as issued to the student.
Test Case 9: Return Book
• Input: Choose the "Return Book" option, enter a valid book ID.
• Expected Output: Update the database to show the book as returned and available.
Test Case 10: Remove Book
• Input: Choose the "Remove Book" option, enter a valid book ID.
• Expected Output: Remove the specified book record from the database.
Test Case 11: Change Password
• Input: Choose the "Change Password" option, enter a new password.
• Expected Output: Save the new password in the Password.txt file.
Test Case 12: Logout
• Input: Choose the "Logout" option.
• Expected Output: Display a logout message and exit the program.
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CHAPTER 4
REQUIREMENTS
4.1 System Requirements of the Project:
➢ Processor:
• Minimum: 1 GHz or faster.
• Recommended: 2 GHz or faster dual core.
➢ Memory (RAM):
• Minimum: 512 MB.
• Recommended: 1 GB or more.
➢ Storage:
• Minimum: 50 MB free space (mostly for the operating system, development
tools, and the program itself).
• Recommended: 500 MB or more (to accommodate larger projects, multiple
versions, or additional libraries).
➢ Monitor:
• A monitor with a minimum resolution of 1024x768 for clear code readability
and ease of use.
➢ Keyboard and Mouse:
• Standard input devices for writing and testing the code.
➢ Operating systems:
• Windows 7 or later, MACOS, and UBUNTU.
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4.2 Software Requirements:
➢ Python Interpreter:
A Python 3.x interpreter is required to run the program. The code is written in Python,
and a commonly used interpreter for all platforms is the Python Software Foundation's
official interpreter.
➢ Tkinter Library:
The Tkinter library is required for the graphical user interface. Tkinter is included with
Python installations by default, but ensure it is installed and available on your system.
➢ Operating System:
The program is designed to run on Windows, macOS, and Linux operating systems.
Minimal modifications may be needed for compatibility across different OS platforms.
➢ Text Editor or Integrated Development Environment (IDE):
A text editor or an integrated development environment is needed for viewing, editing,
and running the source code. Examples include Visual Studio Code, PyCharm, Atom,
or any other Python-compatible IDE.
➢ Console or Command Prompt:
The program relies on console-based input and output for some functionalities. Ensure
that the target system has a functioning console or command prompt for user
interaction.
➢ File Handling Support:
The program uses file operations to read and write data to text files (Books.txt,
Users.txt, and Password.txt). Ensure that the system's file handling capabilities are
supported.
➢ Library Dependencies:
Ensure all necessary Python libraries and dependencies are installed. This may include
standard libraries like os for file operations and tkinter for GUI components.
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4.2 Additional Requirements:
➢ Password Protection:
The program features a simple password system stored in a file (Password.txt). Ensure
that the system supports password file creation and manipulation.
➢ Database File Handling:
The program uses database files (Books.txt and Users.txt) to store library records. The
system should support file handling operations for reading and writing data.
➢ Graphical User Interface (GUI):
The program uses the Tkinter library for its GUI. Ensure that the Tkinter library is
functional, and the system supports GUI operations.
➢ Python Virtual Environment (Optional):
Using a virtual environment to manage dependencies and project-specific libraries is
recommended. Tools like venv or virtualenv can be used to create isolated
environments for the project.
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CHAPTER 5
IMPLEMENTATIONS
5.1 Program:
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5.2 Output:
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CONCLUSION
The Library Management System project successfully creates an efficient, user-friendly, and
secure platform for managing library resources within an educational institution. By leveraging
Python for programming, Tkinter for the graphical user interface, and a SQL-based database
for backend data management, this system provides a comprehensive solution to streamline
library operations. The system achieves efficient resource management by allowing
administrators to seamlessly add, modify, issue, and return books, ensuring accurate tracking
and management of library resources. Secure access is ensured through a robust password
protection mechanism, allowing only authorized users to manage the library records.
Automated operations reduce manual workload and minimize errors by handling common
administrative tasks such as updating book statuses and maintaining borrower records.
The user-friendly Tkinter-based GUI makes the system accessible and easy to use, even for
individuals with limited technical knowledge. The use of SQL for database management
ensures that data is stored securely and can be efficiently queried and updated, maintaining the
integrity of library records. Designed to run on multiple operating systems, including Windows,
macOS, and Linux, the system offers flexibility in deployment and usage. Additionally, the
system's architecture allows for easy expansion and customization, accommodating future
needs and additional functionalities. Future enhancements could include implementing
advanced reporting features, developing a web-based version for remote access, incorporating
advanced search capabilities, integrating with other institutional systems, and developing a
mobile app version.
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REFERENCES
[1] Lutz, M. (2013). Learning Python. O'Reilly Media.
• A comprehensive guide to Python programming, covering basic to advanced concepts.
• ISBN: 978-1449355739
[2] Grayson, J. E. (2000). Python and Tkinter Programming. Manning Publications.
• A detailed resource for building graphical user interfaces using Python and Tkinter.
• ISBN: 978-1884777813
[3] Hawkins, D. (2009). Programming in Python 3: A Complete Introduction to the Python
Language. Addison-Wesley.
• Covers Python 3 in detail, including advanced topics like database interaction and web
development.
• ISBN: 978-0137129293
[4] Robinson, J., & Murach, J. (2014). Murach's MySQL. Mike Murach & Associates.
• A comprehensive introduction to MySQL, covering installation, administration, and
programming.
• ISBN: 978-1890774820
[5] YouTube-
➢ https://www.youtube.com/watch?v=A4BdukkB9mk&t=12s
[6] Website-
➢ https://pyseek.com/2022/04/library-management-system-project-in-python/
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