Leave Application System
Mini Project
1. INTRODUCTION
The Leave Application System is a web-based platform designed to automate and
simplify the leave management process for organizations and educational institutions.
This project was developed as a college mini project to provide an efficient, user-
friendly solution for both applicants (students/employees) and administrators
(faculty/HR/managers).
2. OBJECTIVES
• To provide a digital platform for users to apply for leave.
• To automate the process of leave approval and tracking.
• To enable administrators to manage, approve, or reject leave requests efficiently.
• To maintain a transparent and accessible leave history for all users.
3. TECHNOLOGY STACK
• Backend: PHP
• Frontend: HTML, CSS, JavaScript
• Database: MySQL
4. SYSTEM ARCHITECTURE
• User Interface: Built using HTML, CSS, and JavaScript for responsiveness and
interactivity.
• Server Side Logic: Handled by PHP scripts, including authentication, leave
request processing, and database operations.
• Database: Stores user data, leave applications, and approval records.
5. MODULES AND FEATURES
a. User Authentication
• Secure login system for both users and administrators.
• Password protection and session management.
b. User Dashboard
• Submit new leave applications specifying dates and reasons.
• View history and status of previous leave requests.
c. Admin Dashboard
• View, approve, or reject leave applications.
• Overview of all pending, approved, and rejected requests.
d. Notifications
• Users are notified of application status updates.
• Admins receive alerts for new leave requests.
e. Role-based Access
• Separate views and privileges for users and administrators.
f. Responsive Design
• Application is usable on desktop and mobile browsers.
6. DATABASE DESIGN
• Users Table: Stores user credentials and roles.
• Leave Applications Table: Records all leave requests with status and metadata.
• Admins Table: (Optional) Separate table for administrator accounts.
(Include an ER diagram here if required.)
7. IMPLEMENTATION DETAILS
• Form Validation: Both client-side (JavaScript) and server-side (PHP) validation to
ensure data integrity.
• Security: Basic measures such as input sanitization and session management.
• Design: Simple, intuitive interface with clear navigation.
8. TESTING
• Module-wise unit testing and integration testing were carried out.
• User acceptance testing was done by simulating real leave application
scenarios.
9. CHALLENGES FACED
• Integrating role-based access control.
• Ensuring secure authentication and data handling.
• Building a responsive interface for various devices.
10. CONCLUSION
The Leave Application System successfully streamlines the process of applying for and
managing leaves. It reduces paperwork, saves time, and increases transparency for
both users and administrators.
11. FUTURE ENHANCEMENTS
• Email notifications for leave status updates.
• Analytics dashboard for leave statistics.
• Multi-level approval workflows.
• Integration with external HR systems.
12. REFERENCES
• PHP Documentation: https://www.php.net/docs.php
• W3Schools: https://www.w3schools.com
