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[ 09 Jun – 13 Jun ]

[ 23 Jun – 26 Jun ]

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Oracle Financials Cloud
Journal Entry to Period Close

Sreeni Devireddy Vinit Poddar Harsh Tulsyan

Product Management Director Product Management Director Principal Product Manager
Oracle Development Oracle Development Oracle Development
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Safe harbor statement

The following is intended to outline our general product direction. It is intended for information purposes
only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or
functionality, and should not be relied upon in making purchasing decisions. The development, release,
timing, and pricing of any features or functionality described for Oracle’s products may change and remains
at the sole discretion of Oracle Corporation.

Statements in this presentation relating to Oracle’s future plans, expectations, beliefs, intentions and
prospects are “forward-looking statements” and are subject to material risks and uncertainties. A detailed
discussion of these factors and other risks that affect our business is contained in Oracle’s Securities and
Exchange Commission (SEC) filings, including our most recent reports on Form 10-K and Form 10-Q
under the heading “Risk Factors.” These filings are available on the SEC’s website or on Oracle’s website
at http://www.oracle.com/investor. All information in this presentation is current as of September 2019 and
Oracle undertakes no duty to update any statement in light of new information or future events.

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Agenda

• GL Balances Cube
• GL Security
• Journal Entry to Period Close
• Accounting Automation
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GL Balances Cube

Processes
✓ Create Accounting process
✓ Post Subledger Journal Entries process ERP & EPM Integration
✓ Import Journals process Options and Strategies
✓ AutoPost Journals process

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GL Balances Cube

✓ Dimensions

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GL Balances Cube | Dimensions

• Consists of a set of defining business entities called dimensions.

• Created automatically when an accounting configuration is submitted for

a ledger for the combination of COA Structure Instance & Calendar

• Stores your financial balances in a multidimensional model to enable

interactive financial reporting and analysis.

• Pre-aggregates your balances at every possible point of summarization,

ensuring access to financial data and eliminating the need for an external
data warehouse.

• Automatically updated by the following general ledger processes: posting,

open period, and translation.

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Agenda

• GL Balances Cube
• GL Security
• Journal Entry to Period Close
• Accounting Automation
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Recap | GL Security | Roles

Job Roles

General Accounting Manager

Manages the general accounting functions of an enterprise including
general ledger, subsidiary ledgers, and cost accounting

General Accountant
Records and reports financial transactions and manages revenue,
expense, asset, liability and equity accounts. Responsible for recording
accounting adjustments, accruals, allocations, currency revaluations
and translations.

Financial Analyst
Analyzes the financial performance of an enterprise or an organization
within an enterprise.

✓ Security Context is Data Access Set

✓ Security Reference Manual

✓ Refer Appendix A: Data Access Set & Segment Value Security

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Agenda

• GL Balances Cube
• GL Security
• Journal Entry to Period Close
• Accounting Automation
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Journal Entry to Period Close Process Flow

Transfer / Enter / Period Close

Open Period AutoPost Monitor Balances
Import Journals Procedures

Open Year /
Close Year Open Period Close Period
Period

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Work areas | Discussion & Demo

Open Year /
Close Year Open Period Close Period
Period

• Period Close Work area

• Journal Setups • Monitoring Balances

o Specify Ledger Options o Account Groups
o Journal Source [used for intercompany accounts, o Account Monitor
suspense accounts, AutoPost, freeze journals, enable for o Account Inspector
approvals]
o Journal Category [used for intercompany accounts,
suspense accounts, AutoPost, AutoReverse, document
sequencing]
• Accounting & Reporting Sequences [Ledger or LE level]
o Sequencing Event: Period Close
o Both journals and subledger journals are sequenced on
• Journal Entry period close (in the order of accounting date)
o Mixed Currency & STAT Journals o Sequencing Event: Posting
o Intercompany Balancing o GL Journals are sequenced on posting
o Entered Currency Balancing o Sequencing Event: Subledger Accounting
o Subledger journals are sequenced on creation
• AutoPost o Can be defined separately for Reporting Currencies & Secondary
Ledgers

✓ Journal Categories Excluded During Manual Journal Entry

✓ Recurring Journals [using Calculation Manager]

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Period Close Activities

Open Year /
Close Year Open Period Close Period
Period

✓ Reconcile and close all Subledger Periods

✓ Perform Allocations

✓ Reconcile Clearing Accounts

✓ Revalue Foreign Currency Balances

✓ Translate Balances

✓ Consolidate Subsidiary Ledgers

✓ Period Close White Paper [Doc ID 2506148.1]

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Allocations
Open Year /
Close Year Open Period Close Period
Period

• Use Calculation Manager to create allocations and other

formula journal templates for generating periodic journal Transaction Company Cost Center Account Debit
entries automatically. AP Invoice 101 00 6001 10,000 Source

• Allocations are defined and generated from pre- Transaction Company Cost Center Account Employees
aggregated balances in the GL Balances cubes.
101 10 6001 25
• Source, Target, Basis & Offset 101 11 6001 5
Statistical
101 12 6001 15 Basis
• Use Cases Journal
101 15 6001 20
o Allocate expenses by department headcount
o Bad Debt Allowances 101 20 6001 35
o Intercompany Eliminations etc., Total 100
Target
• Across Ledgers within a Ledger Set Transaction Company Cost Center Account Debit Credit

• Step Down Allocations 101 10 6001 2,500

101 11 6001 500
✓ Advanced General Ledger Allocations Course Replay (~2 Hrs)
Allocation 101 12 6001 1,500
✓ White Paper
Journal 101 15 6001 2,000
✓ Quick Guide
101 20 6001 3,500
✓ Documentation
✓ FAQ - Fusion GL Allocation Rules Setup and Use cases 101 00 6001 10,000
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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Clearing Account Reconciliation

Open Year /
Close Year Open Period Close Period
Period

• Clearing accounts reconciliation offers automatic and

manual methods to group, match, and reconcile related in
and out journal lines that no longer contribute to an • Automatic or Manual Reconciliation
account's ending balance.
• Clearing Account (5001) should be enabled for Reconciliation (Value Set >
• You can analyze those unreconciled journal lines that are Value > Reconcile = Yes)
both relevant and responsible for the buildup of the ending
• Ledger enabled for Reconciliation (Specify Ledger Options)
balance in a clearing account.
• Reconciliation Type (criteria, matching rule = account combination (or) BSV +
natural account (or) BSV + natural account + cost center, tolerance etc.,)

• Spreadsheet Support

• Enable Journal Lines for Clearing Accounts Reconciliation process prepares

historical journal lines for reconciliation

• Unreconciled Transactions Report & Reconciled Transactions Report

• Detailed Steps and examples

• Video Replay

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Revaluation
Open Year /
Close Year Open Period Close Period
Period

✓ Revaluation process is used to adjust account balances denominated in a foreign currency; due to changes in
conversion rates between the date of the original journal and the revaluation date.

Begin Balance DR Begin Balance DR Period Net DR Period Net DR

Foreign Currency Ledger Currency Foreign Currency Ledger Currency • Balance sheet accounts use YTD method of valuation and the
Accounts Receivable
EUR USD EUR USD Income statement accounts (if to be revalued) can use either
YTD or PTD
101-00-1002-000-000 50,000 63,925 10,000 12,785 • Manage Revaluations task
• Accounts filter
• Conversion Rate
• Rate at the end of period : 1 EUR = 1.2885 USD • Gain & loss accounts
• Income statement accounts valuation [YTD or PTD]
• PTD Revaluation: [10000] * [1.2885] - [12,785] = 100
• Revaluation tracking by multiple segments; by up to five
• YTD Revaluation: [50000 + 10000] * [1.2885] - [12,785 + 63,925] = 600 distinct segments, including the segments you assigned
balancing segment labels to. Examples
• Revaluation Journal for YTD valuation is as below:
• Revaluation in Reporting Currencies & Secondary Ledgers
Account Receivable DR Entered DR Entered CR Accounted DR Accounted CR • You can disable Revaluation journal source for journal
Unrealized Gain CR EUR EUR USD USD conversion and run revaluation separately in
reporting currencies & secondary ledgers
101-00-1002-000-000 0 0 600 0 • Reference

101-00-5010-000-000 0 0 0 600 • Revalue Account balances denominated in Ledger Currency

of the Reporting Currency Ledger [New in 23B]

• YTD revaluation journal entries are reversed in the next period

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Translation
Open Year /
Close Year Open Period Close Period
Period

✓ Translate General Ledger Account Balances process restates the actual account balances from the ledger
currency to the Balance Level reporting currency • Typical translation rules / methods:
o Balance sheet accounts [always YTD & Period
End Rate]
Ending Balance DR Ending Balance CR o Equity [default PTD & Historical Rate FBDI]
Account Code Combination Functional Currency Functional Currency o Income statement accounts [default PTD &
EUR EUR Period Average Rate]
Accounts Receivable 101-00-1002-000-000 10,000 • The first accounting period translated becomes the
initial translation period for the specified balancing
Revenue 101-00-5010-000-000 10,000 segment values.
• If you're submitting the translation process for the first
time, select the Accounting Period carefully. After the
• Period End Rate: 1.2785 initial translation period is set, you can't run the
• Period Average Rate: 1.2581 translation process for any earlier period.
• You can rerun the process if you post additional journal
Ending Balance DR Ending Balance CR entries or change translation rates.
Account Code Combination Reporting Currency Reporting Currency • The daily rates that are defined for the last day of the
USD USD period for the corresponding period average and period
end rate types are used as the translation rates. If the
Accounts Receivable 101-00-1002-000-000 12,785 rate for the last day of the period doesn't exist, the
translation process searches back within the period until
Revenue 101-00-5010-000-000 12,581 a rate is found. If no rate exists for the period, the
translation process ends in error.
Cumulative Translation
101-00-5050-000-000 204
Adjustment Account CTA • Reference
• How Translated Balances Are Deleted
• Translation: Functional Deep Dive
• Cumulative Translation Adjustment Account [CTA] is defined in Specify Ledger Options

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Consolidation
Open Year /
Close Year Open Period Close Period
Period

Reporting Only Consolidations: Financial Consolidation and Close Service :

If your subsidiaries and corporate ledger share the same chart of If there are complex factors in your financial consolidation
accounts and calendar. requirements such as:

Balance Transfer Consolidations: o Managing period close process, assigning tasks, scheduling
and workflow monitoring
If your subsidiaries and corporate ledger have either or both different
charts of accounts and different calendars. o Complex company structures, for example joint ventures,
minority interest holdings, or partially or fully owned
subsidiaries.

o Multiple heterogeneous systems including data sources that

are not general ledger that are required to support
✓ Documentation Reference nonfinancial or industry-specific metrics, disclosures, and
✓ Replay: Real-time consolidation with Financials Cloud footnote schedules.
✓ Replay: Consolidations in Financials Cloud

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Reporting Only Consolidation

InFusion Corp InFusion Corp InFusion Corp

Ledger Set NA Ledger Set Europe Ledger Set

InFusion US Ledger InFusion US Ledger InFusion US Ledger

Corp COA, Corp Cal, USD Corp COA, Corp Cal, USD Corp COA, Corp Cal, USD

InFusion CA Ledger InFusion CA RC InFusion CA RC

Corp COA, Corp Cal, CAD USD USD

InFusion GE Ledger InFusion GE RC InFusion GE RC

Corp COA, Corp Cal, EUR USD USD

InFusion UK RC InFusion UK RC
InFusion UK Ledger
USD USD
Corp COA, Corp Cal, GBP

InFusion Corp InFusion NA InFusion Europe

Elimination Ledger Elimination Ledger Elimination Ledger

* Journal or subledger level reporting currencies

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Balance Transfer Consolidation | Using Secondary Ledgers

InFusion Corp
Ledger Set

InFusion US Ledger InFusion US Ledger • Create a chart of accounts mapping to map subsidiaries
Corp COA, Corp Cal, USD Corp COA, Corp Cal, USD account values to the corporate chart of accounts.

InFusion CA SL • Transfer Balances to Secondary Ledgers process for balance

InFusion CA Ledger
Corp COA, Corp Cal, USD CA COA, CA Cal, CAD level secondary ledgers

• Create eliminating entries using journal entries or the

InFusion GE SL InFusion GE Ledger Calculation Manager in the corporate elimination ledger in
Corp COA, Corp Cal, USD GE COA, GE Cal, EUR ledger set

InFusion UK SL • Generate a report on the consolidated balances net of

InFusion UK Ledger
Corp COA, Corp Cal, USD UK COA, UK Cal, GBP eliminations in the corporate ledger set

InFusion Corp
Elimination Ledger

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Balance Transfer Consolidation | Using Consolidation Ledger

• Translate balances to the corporate

currency for ledgers not in the corporate
currency.
InFusion US Ledger
Corp COA, Corp Cal, USD • Create a chart of accounts mapping to
map subsidiaries account values to the
corporate chart of accounts.
InFusion CA Ledger InFusion CA RC
CA COA, Corp Cal, CAD USD • Transfer balances from the subsidiaries
InFusion Corp to the corporate consolidation ledger
Consolidation Ledger using the Transfer Ledger Balances
InFusion GE Ledger InFusion GE RC Corp COA, Corp CAL, USD process, which transfers between any
GE COA, Corp Cal, EUR USD source and target ledger pair

• Create eliminating entries using journal

InFusion UK RC entries or the Calculation Manager in the
InFusion UK Ledger
UK COA, Corp Cal, GBP USD corporate consolidation ledger.

• Generate a report on the consolidated

balances net of eliminations in the
corporate consolidation ledger.

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Intercompany Eliminations

✓ Corp Ledger Set A : US + UK + CA + GE Ledgers

✓ 999 (parent): 100 + 200 + 300 + 400 + 919
✓ Corp Ledger Set B : US + UK + CA + GE + Elimination Ledger ✓ Refer to ’Allocations’ slide to understand how these intercompany
✓ 919: I/C Elimination Company elimination entries can be automated using Calculation Manager

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Closing Period
Open Year /
Close Year Open Period Close Period
Period

• Prevents the closure of a General Ledger accounting period if:

o The accounting period for a corresponding subledgers is still open

o Or, incomplete accounting entries or transactions exist for the period.

• Ensures an effective period close process by validating all transactions are complete and are not held up during the close.

• You can exclude one or more of the following subledgers so the General Ledger period close process skips any exceptions encountered within the context of the
excluded subledgers (by updating ORA_GL_INCLD_STRICT_PRD_CLOSE lookup) :

o Payables

o Receivables

o Revenue Management

o Project Foundation

o Cost Management

o Assets

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Open Period
Open Year /
Close Year Open Period Close Period
Period

AutoReverse
• Used for accruals, estimates, revaluations, closing entries, errors, or
temporary adjustments and reclassifications

• Set ‘Journal AutoReverse Criteria Set’

• Enable ‘Run AutoReverse after open period’

• ‘Synchronize Reversals Between Primary and Secondary Ledgers’

(for manual reversals only)

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Close Year [Income Statement Accounts]

Open Year /
Close Year Open Period Close Period
Period

Source = Closing Journals; Category = Income Statement Close/Income Offset

Ending Ending Accounted DR Accounted CR
Account Code Combination Balance DR Balance CR Account Code Combination USD USD
USD USD
Revenue or
Revenue 101-00-2050-000-000 0 6,000 101-00-2050-000-000 6,000 0
Offset
Expense 101-00-5050-000-000 2,000 0 Expense or
101-00-5050-000-000 0 2,000
Offset
• Income statement account YTD balances are posted to Retained Earnings Retained
101-00-3030-000-000 0 4,000
Earnings
New Year New Year
Beginning Beginning
Account Code Combination
Balance DR Balance CR New Year (opening balances)
USD USD
Retained New Year New Year
101-00-3030-000-000 0 4,000
Earnings Beginning Beginning
Account Code Combination
Balance DR Balance CR
Revenue 101-00-2050-000-000 0 0 USD USD

Expense 101-00-5050-000-000 0 0 Retained

101-00-3030-000-000 0 4,000
Earnings

• Create Income Statement Closing Journals process creates a journal Revenue 101-00-2050-000-000 0 0
entry that shows the selected revenue and expense account balances
moved to the retained earnings account. Optionally use Offset account. Expense 101-00-5050-000-000 0 0

• Changing retained earnings account

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Transfer /
Enter / Monitor Period Close
Open Period AutoPost
Import Balances Procedures
Journals

Close Year [Balance Sheet Accounts]

Open Year /
Close Year Open Period Close Period
Period

Source = Closing Journals; Category = Balance Sheet Close

Accounted DR Accounted CR
Ending Ending Account Code Combination USD USD
Account Code Combination Balance DR Balance CR
USD USD
Liability 101-00-3001-000-000 50,000 0
Liability 101-00-3001-000-000 0 50,000
Asset 101-00-4001-000-000 0 85,000
Asset 101-00-4001-000-000 85,000 0
Closing
101-00-5030-000-000 85,000 50,000
Account
• Balance Sheet account YTD balances are carried forward
Source = Closing Journals; Category = Balance Statement Close [New Year]
New Year New Year Accounted DR Accounted CR
Beginning Beginning Account Code Combination USD USD
Account Code Combination
Balance DR Balance CR
USD USD
Liability 101-00-3001-000-000 0 50,000
Liability 101-00-3001-000-000 0 50,000
Asset 101-00-4001-000-000 85,000 0
Asset 101-00-4001-000-000 85,000 0
Closing
101-00-5030-000-000 50,000 85,000
Account
• Create Balance Sheet Closing Journals process creates a journal entry New Year New Year
that closes the balances for the selected balance sheet accounts to zero. Beginning Beginning
Account Code Combination
• At the beginning of the next year, the journal created by the Create Balance DR Balance CR
Balance Sheet Closing Journals process is reversed and the balances USD USD
become the beginning balances for the new year. Liability 101-00-3001-000-000 0 50,000

Asset 101-00-4001-000-000 85,000 0

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Period Close Tools

o Journals and Intercompany Transactions Infolet

o Close Status Monitor
o AP and AR Reconciliation Infolet
o Subledger Outstanding Transactions Monitor
o Intercompany Transactions Infolet
o Translation Status Monitor
o Open Subledger Infolet
o Intercompany Period Status

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Agenda

• GL Balances Cube
• GL Security
• Journal Entry to Period Close
• Accounting Automation
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Accounting Automation
• Accounting automation streamlines and automates end-to-end accounting and transaction processes, including daily rates import, accounting creation, journal import,
and journal posting. Data flows through all of the required processing steps without user intervention. Users are notified of exceptions and provided with the information
to help resolve them. Additional users can optionally be notified of errors generated during the transaction accounting process.

• Task: Manage Accounting Automation

• Exclusion of Ledgers [New in 23D] – Ledgers can be excluded from Accounting Automation, so that they can be processed at more controlled times or frequencies

Reference: Replay
Documentation: Guide

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General Ledger Best Practices

• Setup Data Migration

o Configuration Package
o Export and Import Specific Tasks
o Automate Export and Import of CSV Files

• Data Migration Considerations

• FBDI, ADFdi & REST API for Journal Creation
• Cube Maintenance after P2T
• GL Role Customizations
• Tips To Improve Performance For Main Fusion General Ledger Programs

General Ledger Data and Setup Migration Considerations

Accounting Data Archive and Purge [New in 24B]

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Recent New Features

✓ Oracle Cloud Readiness

✓ Enable Offerings & Feature Opt-In Matrix

✓ Cloud Applications Roadmap

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Thank You

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Appendix A | Intercompany | References

Services Receiver
• Fusion Intercompany Transactions: Process Flow
Payables
• Fusion Intercompany Invoicing Flow General Ledger
Invoice

• Fusion Intercompany Balancing Checklist

Intercompany
• White Paper on Intercompany Transactions Transaction

• Intercompany Setups Note Receivables

General Ledger
Invoice
• Intercompany Overview Replay
Services Provider

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