There are two types of report

1. Report on events i.e. Sports Day, A Trip to Zoo, Teachers’ Day,

2. Report based on surveys

Guidelines
Report on events.
1. Firstly, do identify who you are in the question given

2. Next, you need to know the format of a report writing.

The format for report writing is TFT which stands for Title (the title for the report),
From (your name) and To (the person who is going to read your report). These
three things will be in the upper part of your report writing.
Title : Report on SMK Ayer Dalam’s Sports day
From : Malik bin Abu
To : Mr. Amin bin Ahmad, the Principal of SMK Ayer Dalam

i) For the introduction paragraph, you may write the details of the program.– you
may include the information on
- The date
- The time
- The venue
- The organizer
- Who involved
- Number of participants
ii) The objectives
- The objectives for any purposes can be written by using the phrase like:- i)
…to encourage…. = menggalakkan
ii) …to improve … = meningkatkan
iii)….to nurture … = menyemai
iv) ….to inculcate … = menanam
v) ….to foster … =mengasuh
vi) ….to produce… = menghasilkan
vii) ….to propel…… = mendorong

- Make sure of the objective is written in singular or plural form.

- If the word “objectives” is in singular form, so only one objective is

needed.
 For example :- The objective of this Sports Day is to inculcate the spirit of
sportsmanship among students.

- If the word “objectives” is in plural form, so more than one objectives is

needed. (Preferable two)
For example – There were two objectives for this Sports Day to be held. The
first one was to encourage students to participate in sports activities and
the second one is to nurture the value of teamwork in any sports they took
part.
3. Use cohesive devices to link all your points. The list of cohesive devices like :-
First and foremost,
Next,
Moreover, you may refer to the list of cohesive devices given
Other than that,
On top of that,
Furthermore,
In addition,
Besides,
Besides that,
Last but not least,

4. If there will be question on the benefits of the event or programme. For benefit of an
event or program, you can use words like:-

‘can’, = boleh
‘able’, = mampu
‘enable’, = membolehkan
‘provide’ = menawarkan/memberikan
5. Lastly, you may end your essay by telling what you hope for this event in the future.
Your own personal opinion too can be a good one to be inserted.

6. Last but not least, you need to have your signature on the bottom left of the report.
You need to write your name in capital letters and also your position (you may create
your position if it’s not being mentioned in the question.
For instance:-

Reported by,

…………………
(MALIK BIN ABU)
The Secretary of Sports Club

7. Report writing usually be written in past tense.

Sample question – REPORT WRITING
Write your answer in 200 – 250 words in an appropriate style.
You see this note written by the teacher advisor for the Sports Club.

Dear Malik,

With regards to the Sports Day that was held last week at our school, the principal now wants you
to complete a report based on it. Please include:

• The details of the day

• The objectives of the day
• The events that were held
• Your review of the day.

He is looking forward to reading your report.

Madam Jamilah

Sample answer
Title : The Sports Day of SMK Ayer Dalam
To : Tn. Haji Ali bin Abu, the Principal of SMK Ayer Dalam
From : Malik bin Abu

Sports Day is an event that is held yearly in our school.

This year like the years before, the event was organized by the
Sports Club under the guidance of Pn. Jamilah bt Saad our
club teacher advisor. The event was successfully done on These are the
details for the
Monday, 3rd April 2022 where it took place solely at our school first point given
field at 3pm to 6pm. All teachers, students, Parent Teacher in the rubric:-

Association committee members too involved on the day. -The details of

the day
Not only that, our students’ parents too gave their support
by attending this annual event. There were two objectives The objectives of
the program as
for this Sports Day to be held. The first one was to encourage
being asked in
students to participate in sports activities and the second the rubric. This
can be included
one was to nurture the value of teamwork in any sports they took part. in the
introduction
paragraph.
 Many students took part in the sports. Their enthusiasm was
The third points
shown in every sport they participated. The crowd was fascinated by
in the rubric ; The
the spirit of sports shown by the students in the sports such as the 100 events that were
held.
metres sprint, 4X4 400 metres long run, javelin, long jump and high
jump.There were some participants who fall or even injured The events :-

themselves but that never pull down their spirit to proceed in the 1. The types of
sports that were
competition. Other than that, teachers, parents and students too being taken part
collaborated in the ‘Tarik Tali” competition. It was such a tough by the students
competition as all participants are in great strength of pulling the rope. 2. The description
The spectators were in high spirit while shouting and applauding for of what
happened during
support to the participants. Red team won the event and the field was the events like
buzzing with cheers and joy. The last event was the prize giving students were
injured, their
ceremony. All participants’ hard work paid off when they got their enthusiasm.
prizes for their victory. They were all elated with their trophies. The
3. The
winners took pictures with the school administrative, their parents and collaboration
also their teachers. It was such a memorable memory to be cherished between parents
and school in
in their mind and heart forever. Tarik Tali
competition and
the spirit they
posses.

4. The prize
giving ceremony

In my opinion, I think this sports day was a successful one

because all students participated in every sport set up by the teachers. The fourth point in
The sports like javelin, sprint, 400 metres long run, long jump and many the rubric ; Your
review of the day.
more sports were participated by the students and were executed with
The review on:-
their heart and soul. The students played with all their heart and it was
1. the sports day
a fair and square competition as the spirit of teamwork was obviously
was a successful one
seen. The crowd too cheered them and it made the day echoed with with the spirit of the
applause and shout of joy from them. On top of that, I was amazed by students in every
type of sport they
the dedication shown by the teachers in making this event a victorious took part.
one. I could see how much efforts that all teachers had put especially 2. The dedication
the sports teachers even before this event took place. In addition, the and teamwork
between the
support given by the parents too is something that should be proud of.
teachers, parents
I could see the collaboration between the school and also the parents and students.
should be seen as an example especially for the students.
 Last but not least, I personally think that this event should be The closing of the
essay.
carried out again and again as it gives more benefits for the students. I
The personal
really hope that by having this kind of event, it can produce more
thought is given
talented and capable athletes that might be the stars not only for the and also hope for
school but also for the country. this event in the
future.

The ending of the

report by writing
Reported by, the writer of it.

……………… The name is

bracketed and
(MALIK BIN ABU)
written in capital
The member of Sports Club letter.

SMK Ayer Dalam The post is written

below the name
Guidelines
Review based on survey

1. Identify what survey it is.

2. Using the format of a survey → TITLE , FROM, TO
Title : A Report on……
From :
To:
3. In the introduction paragraph, details of the survey must be inserted. They are:
- The purpose of the survey
- When the survey was conducted
- The number of respondents
- Who the respondents are
- The objectives of the survey
4. For the introduction part, you may use these phrases
- The purpose of this report is to..
- This report is written so as to …..
- This report has been written in order to...
- This report is written based on a survey ….
5. For elaboration of the points you may use these less common lexis phrases
- Based on the survey, ………
- The respondents asserted that they …….
- The findings show that ….
- The data obtained from the survey suggest that ….
- The students claimed that ……
- Revealing key trends
- The survey showed that
- 45 out of 100 respondents asserted that they prefer to
- The other significant factor ……
- It is recommended that,
- should consider
- It is vital for students to …
- This is essential in the sense that …
- This might be due to the fact that…..
- Another finding from the survey is that most respondents
- Based on the respondents’ feedbacks, they are most influenced by ….
 - Another data shows clearly that the respondents succumbed to…
6. For the closing, you may use these steps
First sentence To sum up, it is true that ….. (use the first and second points)
Second sentence It is hoped that …

7. Please bear in mind that, when writing a report based on a survey, it’s advisable to never
use first person point of view i.e. “I”, “We “. It is better to use the nouns as the subject like
“The respondents”, “The data obtained” , ‘It’. This is to create a sense of formality in report
writing.
Sample question
Recently, the Consumer Club in your school conducted a survey on the students' spending
habits. As the secretary of the club, your teacher has asked you to write a report on the
findings.

In your report, you must:

• share the details on what students spend the most on

• explain what influences students' spending decisions
• suggest ways to improve students' financial literacy

Write your report.

Sample answer

FORMAT OF A REPORT

To : ____________________________

From : __________________________

Title : A report on

_______________________________________________________

Introduction

Main Areas of Spending

Factors Influencing Spending

Recommendations

Conclusion

Reported by,
Paragraph 2 : share the details on what students spend the most on

Content 1 Entertainment
45 out of 100 respondents asserted that they prefer to spend on …..

Elaboration This might be due to the fact that…..

Content 2 Clothing and accessories

Another finding from the survey is that most respondents spend
on……

Elaboration These respondents would rather spend their money on …..

Paragraph 3 : explain what influences students’ spending decisions

Content Social media

Based on the respondents’ feedbacks, they are most influenced by

……
(Explain the types of social media they prefer and the influencers)
Elaboration
- Referring to the development of technology
nowadays, many social media platforms such as ……
- Other than that, the charm of influencers such as
…….. can also trigger their buying impulse.
- Advertisement – food reviews, ASMR

Content Peer pressure

Another data shows clearly that the respondents succumbed to peer
pressure.
Elaboration
To be in trend – accepted in a group

Content Impulsive buying

Elaboration Unplanned purchase

Paragraph 4 : suggest ways to improve students’ financial literacy
Content campaigns on the importance of saving money

Elaboration Open saving accounts

Set aside of allowance or pocket money

Content Make a shopping list

Elaboration Prioritise

Content Create a monthly budget – track daily expenses

Elaboration Avoid from over-budgeting

Conclusion
First sentence To sum up, it is true that ….. (use the first and second points)
Second sentence It is hoped that ….