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Ag VT2 EGuwq

The document provides an overview of Digital Documentation, focusing on the use of word processing software like LibreOffice Writer for creating various text-based documents. It outlines key features such as spell check, shortcut keys, styles, templates, tables, images, mail merge, and creating a table of contents. Additionally, it details the steps for utilizing these features effectively to enhance document formatting and organization.

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mokshil.choksi1
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13 views12 pages

Ag VT2 EGuwq

The document provides an overview of Digital Documentation, focusing on the use of word processing software like LibreOffice Writer for creating various text-based documents. It outlines key features such as spell check, shortcut keys, styles, templates, tables, images, mail merge, and creating a table of contents. Additionally, it details the steps for utilizing these features effectively to enhance document formatting and organization.

Uploaded by

mokshil.choksi1
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1.

Introduction to Digital Documentation

Digital Documentation involves creating, editing, formatting, and printing text-based documents using word processors like LibreOffice
Writer.

Used for: letters, reports, notices, memos, resumes, etc.

2. Features of Word Processing Software

Spell check and grammar

Shortcut Keys to Remember

Function Shortcut
Bold Ctrl + B

Italics Ctrl + I

Underline Ctrl + U

Save Ctrl + S

Print Ctrl + P

Styles and Formatting F11

Insert Table Ctrl + F12

Summary Chart

Topic Key Tools Use


Styles F11 Panel Consistent formatting

Templates File New Quick layout start

Tables Table Menu Organize data

Images Insert Image Visual content

Mail Merge Tools Personalized mass letters

TOC Insert Menu Automatic content listingFormatting text (bold, italics, underline)

Table insertion

Images and drawing tools


Headers and footers

Styles and templates

Mail Merge

3. Working with Styles

Style: A set of formatting instructions.


Types of styles:

Paragraph style

Character style

Page style

Frame style
List style

To apply a style:

Select text go to Styles and Formatting (F11) choose a style

4. Using Templates

A template is a pre-designed document layout.

Steps to use:
Go to File New Templates

Choose a template

Start editing

5. Creating and Formatting Tables

Insert Table: Table Insert Table


Define rows and columns

Merge/Split cells

Add borders and shading

Sorting: Table Sort

6. Inserting Images and Drawing Objects

Insert Image: Insert Image From File


Resize using handles

Wrap text around image: Right-click Wrap

Drawing tools: Basic shapes, lines, text boxes

7. Using Mail Merge

Automates sending the same document to many people with personalization.


Steps:

Create main document (letter/template)

Create address/data source (spreadsheet/database)

Tools Mail Merge Wizard

Insert merge fields


Preview and print/send

8. Creating Table of Contents

Use Heading styles (Heading 1, 2, 3)

Insert Table of Contents and Index

Automatically updates if document changes

9. Inserting Header, Footer, and Page Number


Insert Header/Footer Default

Insert Fields Page Number

Format page number: Insert Fields More Fields

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