Cost Module 3
Cost Module 3
College of Accountancy
Subject Code: Module No./Title: 3 – COST
BEHAVIOR and FORECASTING
Introduction:
Objectives:
1. To explain the meaning of cost behavior and define and describe fixed, variable, mixed and step
costs.
2. To separate mixed costs into their fixed and variable components using the high-low method, the
scattergraph method and the method of least squares.
Content:
Variable costs. The total amount of a variable cost increases in proportion to the increase
in an activity. The total amount of a variable cost will also decrease in proportion to the
decrease in an activity.
Fixed costs. The total amount of a fixed cost will not change when an activity increases or
decreases.
Mixed or semi-variable costs. These costs are partially fixed and partially variable.
Understanding how costs behave is important for management's planning and controlling of its
organization's costs, and for cost-volume-profit analyses (including the calculation of a
company's break-even point).
Why would the cost behavior change outside of the relevant range of activity?
Cost behavior often changes outside of the relevant range of activity due to a change in the fixed
costs. When volume increases to a certain point, more fixed costs will have to be added. When
volume shrinks significantly, some fixed costs could be eliminated.
Here's an illustration. A company manufactures products in its 100,000 square foot plant. The
company's depreciation on the plant is $1,000,000 per year. The capacity of the plant is 500,000
units of output and its normal output is 400,000 units per year. When the company is manufacturing
between 300,000 and 500,000 units, it needs salaried managers earning $400,000 per year. Below
300,000 units of output, some of the salaried manager positions would be eliminated. Above 500,000
units, the company will need to add plant space and managers.
For this example, the relevant range is between 300,000 units and 500,000 units of output per year.
In that range the total of the two fixed costs is $1,400,000 per year. Below 300,000 units, the fixed
costs will drop to less than $1,400,000 because some salaries will be eliminated and some of the
space might be rented. When the volume exceeds 500,000 units per year, the company will need to
add fixed costs because of the additional space and the additional managers. Perhaps the total fixed
costs will be $2,000,000 for output between 500,000 units and 700,000 units.
However, if the manufacturer's volume were to drop to say 7,000 units of product and/or to 14,000
machine hours, it would likely reduce the number of its supervisors, the space it rents, and some
other fixed costs in order to reduce the $200,000 of monthly fixed costs. If the company's volume
were to increase to 18,000 units of product and/or 30,000 machine hours, the company would likely
have to increase its total fixed costs to pay for additional supervisors, space, and other fixed costs.
Hence, an experienced accountant would say that the company's fixed costs are approximately
$200,000 per month within a relevant range of activity.
What is a fixed expense?
Fixed costs such as rent or a supervisor's salary will not change in total within a reasonable range of
volume or activity. For example, the rent might be $2,500 per month and the supervisor's salary
might be $3,500 per month. This total fixed cost of $6,000 per month will be the same whether the
volume is 3,000 units or 4,000 units.
On the other hand, the fixed cost per unit will change as the level of volume or activity changes.
Using the amounts above, the fixed cost per unit is $2 when the volume is 3,000 units ($6,000
divided by 3,000 units). When the volume is 4,000 units, the fixed cost per unit is $1.50 ($6,000
divided by 4,000 units).
What does stepped cost mean?
Stepped cost refers to the behavior of the total cost of an activity at various levels of the activity.
When a stepped cost is plotted on a graph (with the total cost represented by the y-axis and the
quantity of the activity represented by the x-axis) the lines will appear as steps or stairs rising from
left to right.
To illustrate a stepped cost, let's assume that you are developing a website and find that the monthly
cost of hosting the site is based on the number of visits. For 0 to 999 visits per month, the cost is $20
per month. When the visits are in the range of 1,000 to 2,999 the monthly cost jumps to $50. If the
visits are 3,000 to 9,999 the cost will be $200 per month. For monthly visits of 10,000 to 24,999 the
cost is $300, and so on. As the data indicates, the total monthly cost is constant or fixed only for a
given range of activity (number of visits). When the number of visits exceeds the upper limit of a
range, the monthly cost jumps to a higher level and remains fixed until the visits exceed the new
upper limit.
A stepped cost is also referred to as a step cost, a step-variable cost, or a step-fixed cost. The
difference between a step-variable cost and a step-fixed cost has to do with the width of the range of
activity. If the total cost increases with small increases in activity, it may be referred to as a step-
variable cost. If the total cost will change only with large increases in the quantity of activity, the
term step-fixed cost is more likely to be used.
Knowing how costs behave is important for decision making. For example, a manufacturer will want
to know how its costs will increase if a new product line is added (or how costs could decrease if an
existing product line is eliminated).
A variable cost is a constant amount per unit produced or used. Therefore, the total amount of the
variable cost will change proportionately with volume or activity. Generally, a product's direct
materials are a variable cost.
To illustrate, let's assume that a bakery uses one pound of flour at a cost of $0.70 per pound for
every loaf of bread it produces. If no bread is produced the total cost of flour is $0. If one loaf is
produced the total cost of flour is $0.70. When 10 loaves are produced the total cost of flour is $7.00.
At the volume of 30 loaves the cost of flour is $21 (30 loaves X 1 pound X $0.70 per pound).
An expense can also be a variable cost. For instance, if a company pays a 5% sales commission on
every sale, the company's sales commission expense will be a variable cost. When the company has
no sales the total sales commission expense is $0. When sales are $100,000 the sales commission
expense will be $5,000. Sales of $200,000 will mean total sales commission expense of $10,000.
Sales of $400,000 will result in total sales commission expense of $20,000.
What are mixed costs?
What are the methods for separating mixed costs into fixed and variable?
Three methods for separating mixed costs into their fixed and variable cost components:
1. Prepare a scattergraph by plotting points onto a graph.
2. High-low method.
3. Regression analysis.
It is wise to prepare the scattergraph even if you use the high-low method or regression analysis.
The benefit of the scattergraph is that it allows you to see if some of the plotted points are simply out
of line. These points are referred to as outliers and will need to be reviewed and possibly adjusted or
eliminated. In other words, you don't want incorrect data to distort your calculations under any of the
three methods.
Let's assume that a company uses only one type of equipment and it wants to know how much of the
monthly electricity bill is a constant amount and how much the electricity bill will increase when its
equipment runs for an additional hour. The scattergraph's vertical or y-axis will indicate the dollars of
total monthly electricity cost. Its horizontal or x-axis will indicate the number of equipment hours. For
each monthly electricity bill, a point will be entered on the graph at the intersection of the dollar
amount of the total electricity bill and the equipment hours occurring between the meter reading
dates shown on the electricity bill. If you plot this information for the most recent 12 months, you may
see some type of pattern, such as a line that rises as the number of equipment hours increase.
If you draw a line through the plotted points and extend the line through the y-axis, the amount where
the line crosses the y-axis is the approximate amount of fixed costs for each month. The slope of the
line indicates the variable cost per equipment hour. The slope or variable rate is the increase in the
total monthly electricity cost divided by the change in the total number of equipment hours.
The high-low calculation is similar but it uses only two of the plotted points: the highest point and the
lowest point.
Regression analysis uses all of the monthly electricity bill amounts along with their related number of
equipment hours in order to calculate the monthly fixed cost of electricity and the variable rate for
each equipment hour. Software can be used for regression analysis and it will also provide statistical
insights.
If a scattergraph of data shows no clear pattern, you should not place much confidence in the
calculated amount of the fixed cost and variable rate regardless of the method used.
The high-low method is a simple technique for computing the variable cost rate and the total amount
of fixed costs that are part of mixed costs. Mixed costs are costs that are partially variable and
partially fixed. The cost of electricity used in a factory is likely to be a mixed cost since some of the
electricity will vary with the number of machine hours, while some of the cost will not vary with
machine hours. Perhaps this second part of the electricity cost is associated with circulating and
chilling the air in the factory and from the public utility billing its large customers with a significant
fixed monthly charge not directly tied to the kilowatt hours of electricity used.
The high-low method uses two sets of numbers: 1) the total dollars of the mixed costs occurring at
the highest volume of activity, and 2) the total dollars of the mixed costs occurring at the lowest
volume of activity. It is assumed that at both points of activity the total amount of fixed costs is the
same. Therefore, the change in the total costs is assumed to be the variable cost rate times the
change in the number of units of activity. Prior to using the high-low method, it is important to plot or
graph all of the data available to be certain that the two sets of numbers being used are indeed
representative.
To illustrate the high-low method, let's assume that a company had total costs of electricity of
$18,000 in the month when its highest activity was 120,000 machine hours. (Be sure to match the
dates of the machine hours to the electric meter reading dates.) During the month of its lowest
activity there were 100,000 machine hours and the total cost of electricity was $16,000. This means
that the total monthly cost of electricity changed by $2,000 when the number of machine hours
changed by 20,000. This indicates that the variable cost rate was $0.10 per machine hour.
Continuing with this example, if the total electricity cost was $18,000 when there were 120,000
machine hours, the variable portion is assumed to have been $12,000 (120,000 machine hours times
$0.10). Since the total electricity cost was $18,000 and the variable cost was calculated to be
$12,000, the fixed cost of electricity for the month must have been the $6,000. If we use the lowest
level of activity, the total cost of $16,000 would include $10,000 of variable cost (100,000 machine
hours times $0.10) with the remainder of $6,000 being the fixed cost for the month.
What happens when the high-low method ends up with a negative amount?
The high-low method of determining the fixed and variable portions of a mixed cost relies on only two
sets of data: 1) the costs at the highest level of activity, and 2) the costs at the lowest level of activity.
If either set of data is flawed, the calculation can result in an unreasonable, negative amount
of fixed cost.
To illustrate the problem, let's assume that the total cost is $1,200 when there are 100 units of
product manufactured, and $6,000 when there are 400 units of product are manufactured. The high-
low method computes the variable cost rate by dividing the change in the total costs by the change in
the number of units of manufactured. In other words, the $4,800 change in total costs is divided by
the change in units of 300 to yield the variable cost rate of $16 per unit of product. Since the fixed
costs are the total costs minus the variable costs, the fixed costs will be calculated to
a negative $400. This unacceptable answer results from total costs of $1,200 at the low point minus
the variable costs of $1,600 (100 units times $16), or total costs of $6,000 at the high point minus the
variable costs of $6,400 (400 units times $16).
The negative amount of fixed costs is not realistic and leads me to believe that either the total costs
at either the high point or at the low point are not representative. This brings to light the importance
of plotting or graphing all of the points of activity and their related costs before using the high-low
method. (The number of units uses the scale on the x-axis and the related total cost at each level of
activity uses the scale on the y-axis.) It is possible that at the highest point of activity the costs
were out of line from the normal relationship—referred to as an outlier. You may decide to use the
second highest level of activity, if the related costs are more representative.
If the $6,000 of cost at the 400 units of activity is an outlier, you might select the next highest activity
of 380 units having total costs of $4,000. Now the variable rate will be the change in total costs of
$2,800 ($4,000 minus $1,200) divided by the change in the units manufactured of 280 (380 minus
100) for a variable rate of $10 per unit of product. Using the variable rate of $10 per unit
manufactured will result in the fixed costs being a positive $200. The positive $200 of fixed costs is
calculated at either 1) the low activity: total costs of $1,200 minus the variable costs of $1,000
(100 units at $10); or at 2) the high activity: total costs of $4,000 minus the variable costs of $3,800
(380 units at $10).
The high-low method enables you to estimate variable and fixed costs based on the highest and
lowest levels of activity during the period. Just follow three steps:
1. Based on a table of total costs and activity levels, determine the high and low activity levels.
Look at the production level and total costs to identify the high and low activity levels. Xeon
Company’s highest production level occurred in May, when the company produced 1,300
units at a total cost of $126,000. The lowest production level occurred in January, when the
company produced just 800 units costing $93,000.
2. Use the high and low activity levels to compute the variable cost
per unit.
To figure out the variable cost per unit, divide the change in total cost by the change in
Activity: Variable Cost per unit = Total Cost (high activity) – Total Cost (low activity)
Units produced (high activity – Units produced (low activity)
13
Set up a table that shows production level and total cost by time period.
To prepare a scattergraph, you need basic data about the number of units produced and the total
costs per time period. Arrange this data by month, week, or some other time period.
23
Your graph should have the total cost (which includes fixed and variable costs) on the y–axis and the
number of units produced along the x–axis as shown.
33
On this graph, plot each point from the table.
Plot each data point on your graph. You can do so manually by using graph paper or electronically
by using Excel’s Chart Wizard:
Select only the two columns of data (“Production” and “Total Cost”).
Imagine you have some points, and want to have a line that best fits them like this:
We can place the line "by eye": try to have the line as close as possible to all points, and a similar
number of points above and below the line.
But for better accuracy let's see how to calculate the line using Least Squares [Link] Line
Our aim is to calculate the values m (slope) and b (y-intercept) in the equation of a line :
y = mx + b ; Where:
y = how far up
x = how far along
m = Slope or Gradient (how steep the line is)
b = the Y Intercept (where the line crosses the Y axis)
Step 2: Sum all x, y, x2 and xy, which gives us Σx, Σy, Σx2 and Σxy (Σ means "sum up")
b = Σy − m ΣxN
y = mx + b
Example: Sam found how many hours of sunshine vs how many ice creams were sold at the
shop from Monday to Friday:
"x" "y"
Hours of Ice Creams
Sunshine Sold
2 4
3 5
5 7
7 10
9 15
Let us find the best m (slope) and b (y-intercept) that suits that data
y = mx + b
x
x y x2 y
2 4 4 8
3 5 9 15
5 7 25 35
7 10 49 70
9 15 81 135
Step 2: Sum x, y, x2 and xy (gives us Σx, Σy, Σx2 and Σxy):
X y x2 xy
2 4 4 8
3 5 9 15
5 7 25 35
7 10 49 70
9 15 81 135
b = Σy − m ΣxN
= 41 − 1.5183 x 265
= 0.3049...
y = mx + b
y = 1.518x + 0.305
err
y = 1.518x + 0.305
x y or
2 4 3.34 −0.66
5 7 7.89 0.89
7 10 10.93 0.93
9 15 13.97 −1.03
Here are the (x, y) points and the line y = 1.518x + 0.305 on a graph:
Nice fit!
Sam hears the weather forecast which says "we expect 8 hours of sun tomorrow", so he uses the
above equation to estimate that he will sell
Sam makes fresh waffle cone mixture for 14 ice creams just in case. Yum.
Evaluation:
True or False:
1. Fixed costs in total will NOT change in the short run, but may change in the long run.
2. Variable costs per unit vary with the level of production or sales volume.
3. Currently, most administrative personnel costs would be classified as fixed costs.
4. Fixed costs depend on the resources used, not the resources acquired.
5. The variable cost per unit of a product should stay the same throughout the relevant range of
production.
6. When 100,000 units are produced the fixed cost is $20 per unit. Therefore, when 500,000 units
are produced fixed costs will remain at $20 per unit.
7. A variable cost increases in total when output increases but the per-unit costs remains.
9. The relevant range is the range of output within which the assumed cost relationship is valid for
the normal operations of the firm.
12. The high-low method is an objective method to separate the cost behavior of a mixed cost.
13. Calculation of the cost line using the high-low method tests the lowest cost period to see if it is an
outlier.
14. Using the high-low method, the calculation of the cost line uses the highest and lowest activity
period.
MULTIPLE CHOICE:
6. An increase in the level of activity will have the following effects on unit costs for variable and fixed
costs:
Unit Variable Cost Unit Fixed Cost
a. Increases Decreases
b. Remains constant Remains constant
c. Decreases Remains constant
d. Remains constant Decreases
7. The increased use of automation and less use of the work force in companies has caused a trend
towards an increase in
a. both variable and fixed costs.
b. fixed costs and a decrease in variable costs.
c. variable costs and a decrease in fixed costs.
d. variable costs and no change in fixed costs.
11.
Jomari Toys, Inc.
Cost of Materials
No. of toys produced Total cost of materials
100,000 $20,000
200,000 40,000
300,000 60,000
12. Chito Company incurred the following costs for the months of January and February.
Assume that output was 1,000 units in January and 3,500 units in February, utility cost is a mixed
cost, and the fixed cost of utilities was $2,000. What was the variable rate per unit of output for
utilities cost?
a. $0.60
b. $0.40
c. $0.20
d. $0.30
15. Fran Manufacturing Company collected the following production data for the past month:
Units Produced Total Cost
1,600 $66,000
1,300 57,000
1,500 67,500
1,100 49,500
If the high-low method is used, what is the monthly total cost equation?
a. Total cost = $13,200 + $33/unit
b. Total cost = $16,500 + $30/unit
c. Total cost = $0 + $45/unit
d. Total cost = $9,900 + $36/unit
16. Gian Company’s high and low level of activity last year was 60,000 units of product produced in
May and 20,000 units produced in November. Machine maintenance costs were $156,000 in
May and $60,000 in November. Using the high-low method, determine an estimate of total
maintenance cost for a month in which production is expected to be 45,000 units.
a. $135,000
b. $144,000
c. $117,000
d. $120,000
18. Leon Nursery used high-low data from June and July to determine its variable cost of $12 per
unit. Additional information follows:
Month Units produced Total costs
June 2,000 $32,000
July 1,000 20,000
If Leon’s produces 2,300 units in August, how much is its total cost expected to be?
a. $8,000
b. $39,600
c. $27,600
d. $35,600
20. Winter Company's activity for the first three months of 2016 are as follows:
Machine Hours Electrical Cost
January 2,100 $4,800
February 2,600 $5,800
March 2,900 $6,400
Using the high-low method, how much is the cost per machine hour?
a. $2.00
b. $3.00
c. $2.26
d. $1.78
Prepared by: Maria Corazon S. Checked by: William I. Asenci, CPA Approved by: Lanie M.
Guintu CPA MBA - BSA MBA, Dean, College of Accountancy Galvan, PhD (VPAA)