OTS EMPLOYEE USER GUIDE
To use Randstad OnlineTime Sheets, log into https://time.randstad.ca
Enter your username and password that was sent to you in an email from Randstad, and click “Log In”.
If you have forgotten your password, use the “forgot password?” link on this page. Enter your user
name and you will receive an email with a new password.
When you log in to your account, you will see a preferences tab on the top right hand side.
To change your language preference, click on the preferences tab, choose your language and click Save.
Your language will default to English except in Quebec, where it will default to French. You will also see
the email address we have in our system displayed on the left hand side.
To create a timesheet, click on this icon and then pick the period end date, the work order (you
will have as many options as you are assigned to with Randstad) and then click Create. The week ending
period is always a Sunday. Please ensure you choose the right week-ending date to enter your time.
You will now have the dates you picked available to enter time. Enter the time worked in the Time In,
Time Out, and Lunch columns. Please note you will use the AM and PM radial buttons (these are
defaulted to AM for the first entry and PM for the second entry). Lunch time will be entered in minutes.
The time below was entered but not saved, note that 46 hours is still showing as regular time, and the
time boxes are highlighted in yellow. Also note the time format, using a leading zero (0) for single digit
entries.
Once the save button is used (below left hand side) the overtime is automatically calculated on the
Saturday per below.
You can also use this “plus” icon to create a second line if you want to use a special rate type
associated to your assignment- in this case we will assume your manager agreed to pay you the regular
rate for coming in on Thursday for a day shift, but pay you overtime for staying 5 hours extra. Click the
“plus” icon, it will add a second row for Thursday, choose the overtime rate, and enter the time you
worked that was pre-approved as overtime by your manager. The rate types you have available are those
associated to your assignment.
Once you have reviewed your total entries for the week and are ready for your manager to approve the
time, click on Submit. A pop-up window will come up allowing you to enter a note for your manager.
This note is only available to your time approver. If you need to communicate with your local branch,
please email or call your consultant directly. In this screen you will also be verifying that you worked the
hours you entered, and that you have not been injured on the job without reporting it to your consultant.
Enter any notes as required.
Once you agree and submit your time, the status of your timesheet will change to Submitted.
Note that your submitted timesheet no longer allows you to edit it.
Any notes you add to your timesheet will be visible to you by hovering over the note icon on the
timesheet.
This icon allows you to view all or some of your timesheets depending on which Status you click.
To change the view, click the status types you want to see and click Refresh.
If you enter time in error (you picked the wrong period for example) you can use the Delete button to
delete the entire timesheet.
You will be prompted before the timesheet is deleted.
If you see a date with a pink row and a calendar, it is because it is an official holiday in one or more
provinces. When you enter time on one of these days, you will be asked to confirm that you did in fact
work that day. You should not enter time unless you actually went to work. Statutory holidays are paid
by payroll based on a number of criteria (whether you worked before and after the Stat Holiday, etc.).
For more information, or if you have questions related to the calculation, contact your consultant.
Once your time is approved by your manager you will see the Status change to Approved, and you will
receive email notification of the approval. If your timesheet is declined, you will see the status of
Declined and you will receive an email notification. You will be asked to edit the time and resubmit it.
You are required to enter time by Mondays at 10:00am of the following week for approval by your
manager. If you do not enter time, you will be sent reminder emails prompting you to enter time. Your
manager will also be sent reminders to approve time when you submit your timesheet, and again before
the payroll deadline (if the time remains unapproved).
If you have any questions related to entering time, please contact your consultant.
