Integrated TB
Information
System (ITIS) Lite
Web
TB Mandatory Notification for Health
Facilities and Providers
USER GUIDE
Integrated Tuberculosis Information System
(ITIS) Version 2.0
SYSTEMS AND SOFTWARE ENGINERRING DIVISION
KNOWLEDGE MANAGEMENT AND INFORMATION TECHNOLOGY SERVICE
DEPARTMENT OF HEALTH
Integrated TB Information System
Version 2.0
USER GUIDE
INTRODUCTION
Tuberculosis (TB) remains a major problem in the Philippines as the country ranks fourth
globally in terms of incidence based on the 2019 Global Tuberculosis Report and fares lowest
in terms of national performance compared with the ASEAN neighbors.
Under-notification of TB cases remains a perennial problem that the Department of Health
(DOH) aims to solve. The Republic Act No. 10767 (Tuberculosis Law) signed last April 26, 2016
– Sec. 12 Notification of TB cases – where in “All public and private health centers, hospitals
and facilities shall observe the national protocol on TB management and shall notify the
Department of Health (DOH) of all TB cases as prescribed under the Manual of Procedures of
the National TB Program (NTP) and the Philippine Plan of Action on Tuberculosis Control”
signifies the DOH to enhance the Integrated TB information System (ITIS), the official
reporting system for TB program.
The Knowledge Management and Information Technology Service (KMITS) of the DOH in
coordination with the Disease Prevention and Control Bureau (DPCB) developed the
‘Mandatory TB Notification’ reporting system, also known as the Integrated TB Information
System (ITIS) Lite. The health practitioners and facilities can easily notify the DOH of their TB
notification through this system as required by the Tuberculosis Law. It can work offline and
syncs data automatically, tracks treatment outcome of patients via dashboard and ensures
security of patient data.
ITIS Lite is the light version of ITIS and is the official application of the DOH Philippines for the
TB mandatory notifications by all healthcare providers. It can be accessed via browsers or can
be installed from Google Play Store and Apple Store.
This user guide is created specifically for ITIS Lite Web user. It shows the step-by-step process
of installation and notifying a TB case; and provide detailed instructions on the features and
functionalities of the application.
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Integrated TB Information System
Version 2.0
USER GUIDE
TABLE OF CONTENTS
I. Operational Requirements
I.A. Computer
I.B. Internet Connection
I.C. Supported Browser
II. The URL and Log-in Page
II.A. Forgot Password
III. Home Page
IV. TB Notifications
IV.A. Add New TB Notification
IV.B. View TB Notifications
IV.C. Edit TB Notifications
IV.D. Search Patient
V. Update Outcome
VI. User Profile
VI.A. Add Facility
VI.B. Add Medical Association
VI.C. Change Password
VII. Zero Reporting
VIII. Frequently Asked Questions (FAQs)
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Integrated TB Information System
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USER GUIDE
I. OPERATIONAL REQUIREMENTS
The minimum requirements to operate the system are as follows:
I.A. COMPUTER
A desktop or laptop with at least 2HGz processor and 4GB memory
I.B INTERNET CONNECTION
The system runs with at least 1 mbps internet connection
I.C SUPPORTED BROWSER
The system is accessible to any internet browser however it works best with Google
Chrome
II. URL AND LOGIN PAGE
1. Open your internet browser preferably
Google Chrome and visit
itis.doh.gov.ph/mandatorynotification to access
your account.
2. Enter your
username and
password.
3. Click this button.
Successful login will
direct you to the
system ‘Home Page’.
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USER GUIDE
II.A. FORGOT PASSWORD
Use this function when your password is forgotten.
1. Click this button to
request a new
password.
2. Enter your
registered e-mail
address in the text box.
3. Click this
button to submit.
NOTE: An email notification will be forwarded to your registered e-mail address. Just copy
and paste the password from the email to the system login page. Change your password upon
successful login for security purposes.
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III. HOME PAGE
The ‘Home Page’ will be displayed after your successful login. This page shows the following:
SIDE PANEL MENU
– consists of
buttons for Home,
TB Notifications and
User Profile.
DASHBOARD – a summary table that ZERO REPORTING – to
shows monthly number of cases report ‘zero’ case for a
reported per year. specific month.
IV. TB NOTIFICATIONS PAGE
This section shows the instructions for:
IV.A. ADD NEW TB
IV.D. SEARCH PATIENT –
NOTIFICATION – to
to search specific case for
add new case.
edit or update.
IV.B. VIEW TB NOTIFICATION – IV.C. EDIT TB
a shortcut access to ‘Update NOTIFICATION – to edit
Notification’ and ‘Update of incorrect information of
Outcome’. the patient’s record.
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IV.A. ADD NEW TB NOTIFICATION
1. Click this button to
notify your case.
2. Accomplish the form completely. The system will not allow you to proceed on the next steps if there are
incomplete informatory data. Asterisk (*) symbol means required.
If patient has no middle
If you are a ‘Private Physician
name, put N/A.
Notifier’, the field with dropdown
If patient forgotten his
list is the Name of your Facility/s.
middle name, put UNK.
If you are a ‘Private Facility
If a patient has forgotten Notifier’, the Facility Name field is
his birthday or as a fix to your default station and the
cultural practice, the field of reporting Physician/Health
birthday is not available, Provider has the dropdown list.
compute as follows: When adding TB notification,
Year = current year select the specific doctor that
minus the age notify the case. The list is based on
Month = June 30 the registered physicians within
your facility.
This is auto-compute based on provided
birthdate and the date of diagnosis. The
age is default in ‘Year(s), if the patient is
below 1-year-old, change the Year(s) to
Month(s).
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Click the tooltip (?) for the
definition.
This will become disable if
the patient is referred to
another health facility or
provider.
3. Click this button to
add TB notification.
IV.B. VIEW TB NOTIFICATION
1. Click this icon to view for edit or
to update the treatment outcome
of the patient.
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The encoded information of the patient will be shown wherein the two (2) action
buttons are available:
UPDATE NOTIFICATION - Use
this button to edit or update
your encoded notification.
UPDATE OUTCOME - Use this
button to update the status of
the patient’s treatment
outcome.
IV.C. EDIT TB NOTIFICATION
1. Click this icon to edit encoded
notification.
2. Accomplish the edit form. Asterisk (*) symbol means required.
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3. Click this button to
save any update on
your notification.
IV.D. SEARCH PATIENT
Use this function to locate the patient easily for update or as a reference data.
1. Click this button to
locate a specific patient.
2. Enter at least one information of the patient in the ‘Search Table’.
3. Click this button to
start searching.
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USER GUIDE
‘Search Results’ will be shown based on the information provided.
V. UPDATE OUTCOME
1. Click this button to edit the
treatment status of the patient.
2. Select the appropriate
treatment outcome of the
patient from the drop
down list. You may use the
tool tip for reference.
3. Enter the ‘Date of Treatment
Outcome’. The date of outcome
must be six (6) months after from
the date of treatment started.
4. Click this button to save
the updated outcome.
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USER GUIDE
VI. USER PROFILE
You can manage your account details as to your covered facilities, affiliated associations and
customize your password.
VI.A. ADD FACILITY
1. Click this button
to add your other
facilities.
To remove your added
facility, click this icon.
2. Select the health facility from the available drop down list. It will filter based on the chosen geographic
location.
3. Click this button to save your
added facility.
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USER GUIDE
NOTE: Contact DOH-KMITS to request addition of facility if it is not available in the drop down
list. You may send your request at [email protected] or call at: L: (02) 651-7800 local 1941
M: 0949.993.3489 (SMART) / 0917.815.0469 (GLOBE)
VI.B. ADD MEDICAL ASSOCIATION
To remove your added
facility, click this icon. 1. Click this button
to add your medical
association.
2. Select your applicable affiliated association from the available drop down list.
3. Click this button to save your
added medical association.
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USER GUIDE
VI.C. CHANGE PASSWORD
1. Click this button
to change your
password.
2. Enter your current password. Enter your new password. Re-enter new password to confirm.
3. Click this button to submit request
for change of password. Your new
password will be forwarded to your
e-mail.
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Version 2.0
USER GUIDE
VII. ZERO REPORTING
Use this function to notify that you have zero (0) TB notification for a specific month.
1. Click this button to notify 0 report.
NOTE: The dashboard will display ‘No Data’ if no TB notifications were encoded or zero
reporting was not performed.
2. Select among your facility with 0 report. Select year and month.
3. Click this button to
submit 0 notification
report. Your report will
reflect on the dashboard as
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Version 2.0
USER GUIDE
VIII. FREQUENTLY ASKED QUESTIONS
Q: How to request an account?
A: For new user, the registration link is available at
https://itis.doh.gov.ph/mandatorynotification . Select the first option ‘To notify TB cases
only and comply with RA 10767’ as reason of your registration, then continue
accomplishing the form.
Q: Do we need to put our PRC number in the registration of account?
A: Yes, the PRC number helps NTP ensure the uniqueness of the registrant. As of now,
we do manual verification on the NPC website but NTP is currently working on an
automated link with the PRC platform.
Q: Do we need to report again those who have already been notified by another
physician?
A: As per MN AO, notification is done in three events -- diagnosis, start of treatment,
outcome assignment. If you encounter any of these 3 regardless, if another physician
did the previous events, still notify. For example, a patient was diagnosed by Doctor
A, but treated by Doctor B. Then we expect a notification from Doctor A and Doctor B.
However, if a patient started on treatment with Doctor B and was transferred to
Doctor C, doctor C only needs to notify upon outcome and not start of treatment. It
will be ITIS' function to match these 3 events on the same TB episode.
Q: Is the search function not available in the system for us to identify those patients
already reported?
A: No. It is not the notifier's role to search. Just notify. Matching and deduplication
will be taken care of by ITIS and other designated people.
Q: Is there an available form for manual reporting?
A: http://ntp.doh.gov.ph/downloads/ntp_forms/ntp_mop_6th_Ed_forms/form_4a_v050120.pdf
and submit to nearest RHU or ask your PHO/CHO if there is a Notification Officer
who can pick it up.
Q: Can we request speakership to orient our members?
A: Yes, send an invitation to CHD first. The CHD will coordinate with the central office.
Q: How will you monitor the implementation of the MN?
A: (1) The ITIS Lite dashboard; (2) The ITIS Reports consolidate data from ITIS and ITIS
Lite; (3) Reports from ITIS and ITIS Lite are displayed in racetb.doh.gov.ph; onsite
monitoring when permitted.
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