Invitation
Formal Informal
written in a box written in a box
single sentence written in letter
presentation form
formal informal
tone/language tone/language
include details of include details of
the event (data, the event (date,
time, venue, etc. time, venue, etc.
purpose/occasion of purpose/occasion of
the event stated the event stated
3rd person voice 1" person voice
Reply
Formal Informal
be brief be brief
acknowledge the acknowledge the
invitation, express invitation, express
gratefulness gratefulness
write thanks in 1" person
write thanks in 3rd
person use 2nd person to
address the sender
mention
acceptance/regret mention
(specify reason for not acceptance/regret
attending) (specify reason for not
attending)
use polite and formal friendly and informal
language tone
give 'best wishes' in give 'best wishes' in case
case of decline of decline
word limit-50
word limit - 50
Invitations and Reply
The act of requesting someone's presence on a fixed day, time and venue to
celebrate a particular occasion is called inviting. A spoken or written request to
somebody to do something is known as an invitation. The written request is
sent either in the form of a card or as a piece of paper
Types of Invitation
o Formal invitation
o Informal invitation
Points to Remember
o Formal invitations are written in third person. (For e.g. Mr. and
Mrs Kapoor requests the pleasure...)
o In case of informal information, they are written in first or second
person.
o Avoid using abbreviations except for titles, such as Mrs. Mr. St, etc.
o Include all the information provided in the question.
o Include the name of the function, occasion, venue. date and time.
o Write the name of the chief guest invited to the event.
o Full sentences and punctuation marks at the end of the sentences
are not necessary.
o For some forms of formal invitations, it is necessary that the
invitee replies, either accepting or refusing the invitation. On such
invitation cards, the abbreviation RSVP is written at the bottom left
along with, host's name, address and phone number or
organisation co-ordinating the event.
Types of Reply
o Formal reply
o Informal reply
Points to Remember
o Formal Reply: Acknowledgment of invitation received.
Use third person to express thanks.
Write if you accept the invitation/give reasons if
unable to accept invitations.
o Informal Reply
Acknowledgement of invitation received.
Use first/second person to express thanks.
Write if you accept the invitation/give reasons if
unable to accept invitation
Example
Formal invitation
The Principal, staff and students of Gayatri Devi Sr. Sec. School, Delhi
cordially invite you to their 40th Founder's Day Celebrations on Saturday, 12
November, 20xx at 6.00 p.m. in the School Premises Shri XYZ (Chief Minister of
Delhi) has kindly consented to be the Chief Guest
RSVP
Admn. Officer (Guests are requested to be on their seats by 5.45
p.m.)
Phone: 24423769
(Valid for two only)
Formal reply
Mrs. and Mr. Rakesh Om Prakash Mehra have much pleasure in accepting the
kind invitation of Mrs. and Mr. Anupam Kher to the marriage of their son
Sikandar on 11th May, 20xx at 7:30 Ρ.Μ.
Informal invitation
27-B, Panchsheel Park, New Delhi
7th February 20xx
Dear Kunal,
I invite you to the house warming ceremony of our newly constructed house at
the address given above. The inauguration ceremony will begin with 'Havan
Ceremony at 10 a.m. followed by lunch at 1 p.m. on 25th February, 20xx.
Please do join us on this auspicious day.
Yours sincerely
Karan
Informal reply
Aakash Gandhi, 4, Model Town, New Delhi
30 May, 20xx
Dear Abhinav,
It was extremely delightful to hear that the marriage of your sister has been
fixed for 10th of July. I'm sure everyone must be busy preparing for the
wedding. I'm sorry to say that I will have to miss this once-in-a-lifetime
occasion because I have my IIT entrance exam on that very day. I deeply regret
my inability to be there with you. I'm sure amidst all the celebrations you will
not miss me. I also hope everything will go smoothly. Congratulate your sister
and your family on my behalf. Also convey my sincerest apologies. I will try to
come later.
Yours lovingly,
Aakash
