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MEANING OF WORD PROCESSING
Word processing the art of text manipulation. It involves creating,
producing professional looking documents, such as letters,
memos, reports, book writing, articles, research letters such as
Reports/Thesis and Term Papers, Projects and Essays, Curriculum
Vitae
STARTING UP MICROSOFT WORD
Click on start button at the bottom left corner of the taskbar on
desktop
Select on All Programs option of the Start menu
Select the Microsoft Office and click on Microsoft Word option
from the Microsoft Office
THE ELEMENTS OF WORD PROCESSING
Title Bar: Displays the name of the program, the name of currently active
Word document, the Control menu icon, Maximize button, Minimize button
a Restore and
Formatting tool bar: This contains buttons used for formatting.
Formatting: Text formatting refers to many different actions, but it most
often involves altering the appearance (eg, bolding, italicizing, and
underlining), size
Menu bar: This contains a list of options to manage and customize
documents. This consists of various commands that can be accessed by
clicking on the menu options under these menu headings.
Tool bar: It has several toolbars that can be viewed based on the
requirements of the user. It also offers formatting of text, creating personal
and business letters
A ruler: sometimes called a rule, scale or a line gauge, is an instrument
used to make length measurements, whereby a user estimates a length by
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reading from a series of markings called "rules" along an edge of the
device. it is used to set margins, indents, and tabs.
Insertion point. This is the location where the next character appears.
cursor (also known as the insertion point) is a flashing vertical bar on the
screen that indicates where entered text or objects will appear.
Scroll bars. These are used to view parts of the document.
Status Bar: It displays the information about the active document on which
you are currently working. This includes the page number
Task pane. This provides easy access to commonly used menus, buttons,
and tools.
View buttons. These change the layout view of the document to normal,
web layout, print layout, and outline view.
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Workspace:
It is a working space of MS-word, where you can create the
document, create table and include images etc. Framed between
the rulers and the scroll bars is a large area looking like a blank
sheet of paper. This is the text area where you type the text of
the document. You will see a blinking vertical line in the top left
corner. This is the Cursor.
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THE SCREEN LAYOUT OF A WORD PROCESSING PACKAGE
MENU
New: we can use the New option to create a new document.
Open: Starts the Open dialog where you can navigate to your
documents folder, select an existing (i.e. previously saved)
document and open it in Word window.
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Save: Clicking on Save button saves the current document.
Save As: Opens the Save As dialog. Here you can assign a name
to a new document and save it. You may also rename a document
saved earlier and save it with the new name.
Print: This command is used for printing the current document.
Send: You may use this command to email a document or to fax
it via internet.
Publish: This command allows you to create a blog post and
publish it.
Close: You can close the current document using this button.
Word Options: Opens the Word Options Dialog where you can
chose your preferred settings for display, proofing, saving,
language, etc. It also provides facility for customizing the Ribbon
and the Quick access Toolbar.
Exit Word: Clicking this option closes the Word program
together with all open
MICROSOFT OFFICE BUTTON
The Office button was a feature introduced in Microsoft Office 2007
and found in the top-left corner of Microsoft Office programs like Word,
Excel, and PowerPoint. When you clicked on it, a menu would appear,
providing access to functions such as opening, saving, and printing
documents.
QUICK ACCESS TOOLBAR
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Quick Access Toolbar lies next to the Microsoft Office Button. It is a
customizable toolbar that comes with a set of independent commands.
It gives you quick access to commonly used commands such as Save,
Undo, Redo, etc. See the image: When you click the drop-down arrow
next to toolbar it offers more commands.
THE RIBBON
The ribbon is a set of toolbars at the top of the window in Office
programs designed to help you quickly find the commands that you
need to complete a task.
A MINI TOOLBAR
A mini toolbar is a compact version of the regular toolbar that appears
in various software applications, such as word processors and image
editors. It provides quick access to commonly used functions and
formatting options, allowing users to perform tasks with ease.
OPENING AN EXISTING DOCUMENTS
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To open an existing document, follow these steps: Select
the Open option from the office button. An open dialog box will be
displayed as shown below:
Select the appropriate drive and folder.
Double-click on the desired file name to load the document.
Alternatively, click on the Open button on the standard toolbar
or press Ctr+O.
DOCUMENT VIEWS
In an effort to provide various ways in which to view your work
in progress and remain organized, Word offers five views for
your document. The five views are normal, print layout, web
layout, outline, and full screen.
Normal view is best used for typing, editing, formatting and
proofreading. It provides a maximum amount of space without
rulers or page numbers cluttering your view.
Web Layout view shows what your text will look like on a
webpage.
Print Layout view shows what your document will look like
when it is printed. Under Print Layout view, you can see all
elements of the page. Print Preview shows you this as well.
Outline view is used to create and edit outlines. Outline view
only shows the headings in a document. This view is
particularly handy when making notes.
Full Screen view displays ONLY the document you are
working on. All other pieces of the Word window are removed
except for one button that allows you to close the view screen.
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THE ZOOM OPTION
You can zoom in to get a close-up view of your file or zoom out to see
more of the page at a reduced size. You can also save a particular
zoom setting.
CLOSING A DOCUMENT
To close a document, select the File tab and select Close. To close
Word, select X Close in the upper-right corner.
EDITING A DOCUMENT
Editing in Word is a feature that allows you to make changes to a
document. It helps you customize a file in various ways. For example,
you might add paragraphs to a document, rearrange its wording,
correct grammatical structures and delete specific elements.
TEXT FORMATTING
Text formatting describes features within word processors that are
used to change the appearance of the text, such as its size and color.
FORMATTING PARAGRAPH
Step-by-Step Guide
1. Access Paragraph Settings: - Right-click in the paragraph you wish to
format. ...
2. Indentation: - Under "Indentation," you can adjust the left and right
indents. ...
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3. Spacing: - Adjust "Before" and "After" spacing to control the space before
and after the paragraph. ...
4. Alignment:
TO SET A TAB STOP
1. Go to Home and select the Paragraph dialog launcher .
2. Select Tabs.
3. Type a measurement in the Tab stop position field.
4. Select an Alignment.
5. Select a Leader if you want one.
6. Select Set.
7. Select OK.
STYLES
A style is a predefined combination of font style, color, and size of text
that can be applied to selected text.
