Fi le No.

R EV02 -1 2O2A 4 U2022' L R'l l-CC LA

Office of the Chief Commissioner of

Land Administration, A.P. Vijayawada.

CCLA's Ref.No.L.R.-ll/ROR-ll/144i2021. dt. 09/04/2022

Sub:- ROR- Mutation process - Disposal of cases - Circular instructions issued-

Reg
+++*
The attention of the collectors in the state is invited to the fact that nearly
45% of all mutation requests received by the department are being rejected on
various grounds. This rate of rejection is alarming and the fact that a very large
number-of these rejected cases are subsequently being approved also raises
concern about the quality of disposal. The following guidelines are issued to
help improve the quality of disposals and in preventing rejection on
frivolous grounds.
GUIDELINES FOR DISPOSAL OF MUTATION APPLICATIONS

The following guidelines may be strictly adhered to by all Revenue

functionaries while aisaosing requests for mutation of Revenue records'

1) MUTATION OF LAND OWNED BY GOVERNMENT: Government owned

linds shall not be mutated in any manner, except by the Joint Collector of
the District, after obtaining orders from the collector on file. such mutations shall
be carried out in the ele-tronically maintained revenue records, only from the
Joint Collector's login, under the electronic signature of the Joint Collector'

2) CASES WHERE SURVEY SUB-DIVISION IS MANDATORY BEFORE

MurarloN, Clause 10 of BSO 34-A describes various circumstances under which
a new survey field or sub division should be measured, mapped, and regist-ered.
Clause 11 of ASO A+-n describes circumstances that require the creation of new
of revenue records shall be taken
fields. tn all such cases, no mutation
up without sun ey subdivision having been completed. and app-roved by
the Tahsildar. Such sub-divisions ihall be automatically reflected in
electronically maintained Revenue records. The application for survey subdivision
shall also bstreated as the application for the mutation that follows'

ln all such cases described above, wherever the transactions are required to be
,"qiit"reO under the provisions of the Registration Act, 1908, the Registering
o#cer shall permit no such registration, without the survey subdivision
having been completed and approved by the Tahsildar.
3} CASES OF REGISTERED HOLDER AND CLAIMANT BEING DIRECTLY
CbUHeCffO By A REGISTERED DOCUMENT: Whenever Mutation application
ii nteO, tne applicant's biometric shall be captured at the service centre itself
and if the chain is complete from the Registered holder to the applicant the
mutation shall be ordered without any further enquiry by the Tahsildar' with a
much shorter SLA period which would be prescribed shortly'

4) REGISTERED HOLDER AND CLAIMANT NOT CONNECTEO BY A

RLGISTERED DOCUMENT: When a chain of registered documents connects the
registered holder and the applicant, mutation. shall be ordered without any
fufther enquiry by the Tahsildar, with a much shorter SLA period that would be
prescribed s hortly.
 File No.REV02-1 202A4442022_LR-I-CCLA

When the registered holder and the applicant are not connected
by a chain of
rhe appticanr cbn make qood ih; lno;com-i'ns oy other
::,slt^,::d _9:_..rT-"!ts.
evroence, such as statements of respectable ryots, kist receipts,
encumbrance certificate etc. No case stratt Ud rejectea oi [ir-e
de6il; tn the
the entire chain of documents are not registeied aocu-enl.iii""na flrat
epp.opriute
enquiry may be conducted in such matters O"i-"r" oirporrng ih;iiil.'

The Burden would be on the Tahsildar to prove conclusively

applicant is not etigibte for Mutation ana a i.ii"neJ-rp".i,ii'9 that the
this. eff.ect .shal be siven. More .nd ;o;;-;;;;;!ill"i."nnot ""a". to
endlessly asked. o.
5) AUTOMUTATTON tN cASEs OF RECENT sALE/GtFT/pARTtTtoN DEEosl
. Auto mutation of electronically maintained ,u.orOi sfriii t" iiiiied
out for
every successful Sale/cift/partition Deed, where the registered holder
is
the executant.
. not be permitted if the executant is not the resistered
l:pl::r:!t:i.l-"lt
notoer as per revenue records,
. Registration of partial extent in land in a survey/subdivision number
not be permitted withour Drior sub_dtvision una'it e surneiein-g shall
approu"O
by the Tahsildar.

6) PASSBOOK TO BE TSSUED ON MUTATION: The cost of the new

passbook shall TD_cum_
be collected at the time of filing the ,rt"tion iuou.ii
TD-cum-passbook shall be issued as soon as *re"mutaiion ,r.f,
passbook uifri."-jo'n
-te;lliJi ,i "no
otrpor"o.
The cost of sha be collecred at negistration
14utation of the transaction in Revenue Depart-ment.
inui"w or auto

7) CASES OF MUTATION DUE TO SUCCESSION/FOUTHI

. ln cases where mutation is requested on grornd, of
succession, the
T€hsildar sha not tnsist on production of fui.,tly laemieit-"-iiri."tu.
the other hand, as part of Mutation verification p'ro."ir,-il/ld"rnulf on
issued in addition to mutation, to the applicani. ' -----' "' ""' "f.o O"
. However, if a family member certificat; is proJuced along with application,
no.further enquiry shall be necessary ana inutaiion Juii'ou
reduced SLA. sr"-ni"o *itn u
. The Burden of proof shall be on.the Revenue Department to conclusively
prove that the applicant is not eligible to have his
n"rn" Lni"iJ into ttu
records. Reiection can ontv he.on-the ground of the ifpfi."ni'*L
legal heir of the deceased ;eqistered holder. o"ing u
A) SCRUTINY OF REJECTIONS
.
:::: slr-a]i-be_letected
L? sucn.
a[
on the grounds of an existing famity dispute. tn
cases due enquiry shall be conducted andihe cjse
dtsposed. shall be
. N,o case shall be rejected or kept pending in a court case
absence of a clear direction from the couri of Li*
matter, in the
,t"Vrg
the matter. However, in such cases, after oispoi6t 'of fne-.as"iurih"i in
mut-ating the records, the tand sha be t"pt in if,J pioi,iiitoiy'oroer
".t,""
ano
till d,isposal of any pending court case. Such cases'shall Ooot<,
creating a separare modute in webtand, ana tneiise bJ irJnitoreO by
inaJl-U" ilor"o onty
after the
. ln all casescourt passes orders on the matter,
where the Tahsildar decides to reject the mutation
case shal be sent to rhe Revenue Diris,;;;t off;;;'iri'j6t,-ivno request, the
.nutt
 File No.REVO2-1 20221 4412O22-LR'\I-CCLA

scrutinize the same. The RDO shall complete such scrutiny within one
week.
. in-"tt aut"t of rejection, a reasoned speaking order' citing.the reasons for
i.j";ti"; ih"f f bi communicated bv Registered post/email/whatsapp/sms
to the applicant.
. fne Oisiiict Revenue officer, the Joint Collector and the Collector shall
picked
i""o""ifv ijf." zsTo of all rejection cases-for scrutiny Randomly
"p they will be allowed
.ur"i *iir l" t.ni to the inbox 6i the three otficers and
two weeks to complete the scrutinv
. i"-it" -t" of approval ot the request by Tahsildar within SLA the matter
will not be escalated to the RDO.
. ;i in; ."d;iihe sLA period ot :o auvt, the case shall be moved to the
RDO for scrutinY

in the name of decree

9) COURT DECREES: ln cases of transfer of title holding puichasers in auction sale
holders with reference to oecr"e Ja-.ivil court, or
i-r.ii'ou , .irir couTt decree, ctrange
'or ot registry may be ordered at once by the
tliili,iri "'i, ii.
-""J liprl.-"ti"i,
'production
a-nv of thie p;rtiei to the suit or the auction
of a'n autheniicated copies of the decree or a
;;;;h;;;, on
!Jil'i.Ji" #i"r" ov"it e vio. a tow"' srn shall be prescribed for thrs
10} CASES OF MUTATION OF ASSIGNED LANDS the original
. ln the case of assigned t"nat, "nfi ttt su(G€ssors of rhe
;;;i;;;;;;e ;; t-nira pa'ri,
'a"
ipPlv
making
ror
such
Mutation
applrcatron ln rne
applicant
shall'file a declaration/FMC while
Meeseva/GSWS.
. is required for
No permission or aPproval of assionment Review Committee of the
making changes in Revenue ...tids consequent on the
death
assignee. Lands (Prohibition
. All cases attractinq the provrsrons of' "The AP Assigned
rejection actron
oi ir"ntr.ri n.t, r-szz", st\att be rejected Along with
the alienated land shall be I'aken up
iiquir"J rna"r. in" PoT Act to resrjme the
,rilmoio ov tne rahsildar (A new web module shall be created for
purpose).

11) CASES OF MUTATION OF DOTTED LANDS:

in terms of "The AP Dotted Lands
All cases under this category shall be dealt with No REVol-
Rc.tulariTation & Updatlon ot nsn Aci, 20'[7- and the Govt l4emo
riiiiot.nr'rotpr.,rtlel)o2o-LANDS-l dated 23to3t2o22
hereby clarifies
Para 6 of the circular has stated as follows: "Government- in section 2(a)
llJ.ii.li t J.nv
one of tnJb"iuments mentioned
p.oot Lit-ot*in"ous possession- for a Period of
can constitute conclusive
twelve vears or more prior to tit-iornt"nt"ment of this AGt' Multiple
documents shall not be insisted upon"'
hereby Glarifies that
Para 7 of the circular has stated as followsl "Government
iili.l".Jor nights maintaineJ bv the Revenue Department' alone can
il;iii;i; ;;;i"r;ile' p.oot Period of
ot-ti'nti n"o"t possession- f or a AGt'
twelve vears or more prior t" ii"- i"trntti"tment of this - if the
the
i:Illi '"?iis-l*; ;;;i ;;" be1;;J back for-12.
act 2orz'"
vears berore
i',"iii'J a.t" iii".iionea'in the Dotted Lands
 Fi le No. REV02 -1 202A4412022-LR-il-CCLA

12) CASES OF EXCESS EXTENT CLATMED/SURVEY REQUIRED:

. Some mutation cases are being rejected on thi grounds of excess
land extent being craimed analnai sub-division Is r.qri."a. irt. -
Tahsildar shall not reject any case under this Categofr
' lf additional survey is.req-uirea, the vilage surveyor may-dir6cted to carry
out the same, within the Mutations SLA period (3b Daysi.
' No fresh application for patta subdivision is required ino $," survey fee
can be collected at the time of filing the Mutation application.
' The,Tahsildar.shaI pass orders on [rutation aIowing onry the actuar extent
on the ground, ignoring any excess claimed.

13) RESURVEY VILLAGES:

rg:urvey villages, all mutations applications shall be disposed
!-n before the
Section 13 notification is issued.

14J Any other cases of changes to the electronic

affected only through the m-utation p;;;;;';;il. revenue record shall be
The Collectors are in-s_tructed to implement the
diligently. They shail impart sufficient trainin! io"iir'ievenue above instructions
above issu es.
functionaries on the
G Sai Prasad las
CCLA & Spl CS
To,
All the District Collectors in the State of A.p.,(w.e)
Copy to all Joint Collectors (RB &R) noosnafriitaars
by e-mail for information
and necessary action.
Copy submitted to Princioal Secretary (Lands), Revenue
Department, A.p.,
Velagapudi, Guntur District.
Copy to the Commissioner Survey, Settlements &
Land Records, A.p., Vijayawada
for taking necessary action in the matter
Copy to the Commissioner IG_RS, for taking necessary
action in the matter
Copy to the PD, CMRO O/o CCLA is reque-steO io-ritl
software as per the above instructions immediatelv.-
n"."rrury changes in the
Copy to the Slo NIC for making immeAiate neceiiJiy
crranges
the Director ESD & Director cswa-for ;ar.inj"imm"oiate
.runr!! necessary

Signed by G Sai prasad

las
Date: 09-04-2022 14:58:,t 3
Reason: Approved