Microsoft Office Word 2013 Basic Word Handout

Microsoft Word Program Window

Quick Access Toolbar- Displays quick access buttons to commands

File Tab
Menu –
Click to
display a
menu of file Ribbon – Displays
commands, groups of related
such as New commands in tabs
and Open

Zoom Controls –
Status Bar – Displays zoom in or out to
information about the view your document
current worksheet or file

Quick Access Toolbar

The Quick Access toolbar located in the top left corner of the program window offers quick access to
commonly used commands, such as Save and Undo. The Quick Access Toolbar can be customized to
include other commands, including New, Print and Print Preview, Open, etc.

Keyboard Shortcuts

 CTRL + P for Print
 CTRL + N for New Document
 CTRL + S for Save
 CTRL + O for Open
 CTRL + X for Cut
 CTRL + C for Copy
 CTRL + V for Paste
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Microsoft Word Ribbon – Home tab
Click this Click this icon to open old-style Normal style includes wide line spacing
Choose the “No Spacing” style if you prefer single
icon to paste dialog box giving more options and blank space after each paragraph
spacing throughout the document

Font controls: Paragraph controls:

 Font, Font Size, Grow Font, Shrink Font, Clear  Bullets, Numbering, Multilevel List, Decrease Indent,
Formatting Increase Indent, Sort, Show/Hide
 Bold, Italic, Underline, Strikethrough, Subscript,  Left Align, Center, Right Align, Justify, Line Spacing, Shading,
Superscript, Change Case, Highlight, Font Color Border

Type in a Word Processor – Text appears at the insertion point (blinking vertical line). Click to move the insertion
point to a different place in the document. You can also use the arrow keys (located between the keys and the
number pad) to move the insertion point to different places in your text, as well as the arrows on the number pad if
NUM LOCK is off. Do not press the Enter key at the end of every line. Simply continue to type and Word will wrap
the text around to the next line. Pressing the Enter key will begin a new paragraph.

Capitalization and the Number Pad – You can capitalize letters by holding SHIFT and then pressing the letter you
would like to capitalize. You can also hit CAPS LOCK, which will then type all letters in capital letters. You can hit
CAPS LOCK again to turn it off. The Number Pad is the section on the right side of your keyboard. The symbols ( / , *
, - , + ), as well as the navigation arrows, are useable without NUM LOCK on, but the numbers are not. While NUM
LOCK is on, the numbers are useable but the navigation arrows are not.

You can tell that NUM LOCK and CAPS LOCK are on or off by looking at the top right of your keyboard. If
there is a light under the lock symbol with a number in it, NUM LOCK is on. If the light is off, NUM LOCK is
off. If there is a light under the lock symbol with a letter in it, CAPS LOCK is on. If the light is off, CAPS LOCK
is off.

Punctuation - In order to use the upper punctuation marks on numbers and keys, hold SHIFT and hit the key. This
will allow you to use punctuation such as “, : , +, &, and more.

Select text - Hover your mouse pointer over the start of your selection. Left-click and hold the mouse button, and
then drag your hand across the rest of the selection and release the button. The text will become highlighted.

Remove highlighting - Click the mouse anywhere in the document except in the left margin to remove hightlighting.

Delete text –The Backspace and Delete keys act as an eraser to delete text. Click beside the text you wish to delete.
Press the Backspace key to delete text to the left of the insertion point. Press the Delete key to delete text to the
right of the insertion point. You can also select sections of text at a time and delete it with the Backspace key.
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Use Cut, Copy, and Paste to move a block of text – Select the text to be moved.

 In the Clipboard Group on the Home ribbon, click the Cut icon if you want to delete (“cut out”) the
original text; click the Copy icon if you want to leave the original text in place. The text has now been
copied to the Clipboard.
 Click to place the insertion point where you want the copied text to appear, and then click the Paste icon
in the Clipboard Group on the Home Ribbon. (You can paste many copies of the text by clicking the Paste
icon again.)

Use the Font Group –

 Change Font – Select your text. Click on the downward facing triangle
next to the current Font. Float your mouse over the fonts to preview
them. Select one by clicking on it.
 Change Font size - Select your text. Click in the Font Size control (click right on top of the existing
number) in the Font group on the Home ribbon. Hit Backspace on your keyboard and type any number
between 1 and 1638, then press Enter.
 Make text Bold, Italic, or Underlined - Select your text. Click the bold face B, the italic I, or the
underlined U in the Font group on the Home ribbon. Repeat the process to return text to normal.
Remember to select your text before making any changes.

Errors – Everyone will make mistakes in tpying from time to time. When you make a mistake in Word their are
consequences .

Type this sentence: I am a good sepller.

Notice the red squiggle? That’s to notify you of a spelling error.
If you Right Click on the squiggle a box will show you the correct
spelling.
See the blue squiggle above ? That’s to show that you spelled a
word right, but word thinks you are using it wrong. I should have written
“there are” not “their are”.
What about the green squiggle? That’s when Word finds a grammar
error. Word will often correct common errors in spelling, punctuation, and
capitalization automatically. You can also check your entire document by
going to the Review Tab and selecting the Spelling and Grammar button.

Review tab

 
This will let you check every error Word found in your document. A window will pop up on the right
that will explain what the error was, why it’s considered an error, and give you the option to “Change” it
or “Ignore” it. If Word wants to change something that isn’t a mistake you can click the “Ignore” button
to ignore that single change, or “Ignore All” to ignore the spelling of that word in the whole document.
 Microsoft Office Word 2013 Basic Word Handout
Word will often not have names of people in its dictionary and will think a word is misspelled when
it isn’t. You can also click “Add” and Word will save that for the next time you use it.
Undo a change - Click the Undo button on the Quick Access toolbar. This button undoes your
previous actions in reverse sequence (most recent first).

Now you know how to review in Word! However, Word will occasionally miss errors, so you should always
double (or even triple) check your document yourself to spot errors Word may have missed.

Microsoft Word - File Tab

Clicking the File tab opens a large window called the Backstage. The File tab contains commands such as Save,
Open, and Print.

Create a new document – Click on the New command in the File tab menu, or hold CTRL and press N (CTRL + N) for
the keyboard shortcut to create a new document. Select “blank document”. A new “blank sheet of paper” will appear
in the Word window. Templates, such as resumes, calendars, and newsletters are also found in the New command.

Open a saved document – Go to the File tab and select Open from the menu, or hold CTRL and press O (CTRL + O)
for the keyboard shortcut to open. On the right you may see recent documents you have used. To search for a
particular document, select Computer on the left side, and then Browse on the right side. The Open box will
appear.

Find the location where you saved your document: In the Look in list or Navigation Pane, click the folder,
drive, or removable media (such as flash drive, CD, or DVD), that contains the file that you want to open.
Click on the document you wish to open. To open, double click the file name, or click the button labeled
"open" at the lower right of the Open box.
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Save your document (for the first time) - Click the Save icon on the Quick Access toolbar, or click on the
File tab and select Save As. You can also hold CTRL and press S (CTRL + S) for the keyboard shortcut to save.
Then, select the Browse option on the right side. The Save As box will appear.

Libraries/Documents

Navigation
Pane


 Choose where you want to save the file: Word will save in the
Libraries/Documents folder by default. Change to another location, if desired, by
using the Navigation Pane.
 If you wish, you can create a new folder by right-clicking in the blank space on
the right side of the window and moving down the pop-up menu with your mouse
to New…Folder.
 Click the desired drive or folder (ex: click "Removable Disk _" to save to a flash
drive.)
 Choose a descriptive name for your document and type it in the box labeled File Name.
 Click the Save button in the lower right corner of the box, or press Enter.

Update a saved document - Click the Save icon on the Quick Access toolbar, or click on the File tab and select
Save. You can also hold CTRL and press S (CTRL + S) for the keyboard shortcut to save. Word will replace the
previously saved document with the current version.

It is recommended that you do this often! Save early,

save often, and save before you close!

Use Print/Print Preview – Go to the File tab and select

Print, or hold CTRL and press P (CTRL + P) for the keyboard
shortcut to print.. A preview of your current document will
appear in the right window. Zoom in and out by clicking on
the zoom button in the bottom right. Get out of preview
mode by clicking the Back button.
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Print a document –

 Go to the File tab and select Print, or hold CTRL and press P (CTRL + P) for the keyboard shortcut to print.
 Select the number of copies you wish to print. Select your settings – number of pages; collation; orientation;
paper size; and margins.

Spacing – You can adjust spacing between sentences in your document with this tool. Selecting text and then using
the spacing tool will allow you to change the spacing in the highlighted text. Using the spacing tool without
highlighted text will only adjust spacing from the insertion point onwards.
Microsoft Office Word 2013 Basic Word Handout