NOTICE WRITING
A notice is a formal means of communication. The purpose of a
notice is to announce or display information to a specific group
of people. Notices are generally meant to be pinned up on
specific display boards whether in schools or in public places.
Notices issued by the government appear in newspapers.
Format:
A notice should be written in the following format:
• the name of the organisation issuing the notice
• the title ‘NOTICE’
• a heading to introduce the subject of the notice
• the date
• the body of the notice
• the writer’s signature, name (in block letters) and
Name of organisation/office issuing
Dat the notice
e Notice
Headi
Signatur ng
e
Name
Designat
designation
Points to remember:
• A well-written notice must inform the readers about the 5
Ws:
— What is going to happen, (that is, the event)
— Where it will take place
— When it will take place (that is, the date and time)
— Who can apply or is eligible for it
— Whom to contact or apply to (that is, the issuing
authority)
• Only the most important points should be written.
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• A.O.D. – that is, any other detail given in the question.
• One is free to add any relevant information not included
in the question.
• The sentences should be short and grammatically
accurate.
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• They should be in the passive voice as far as possible.
• The notice should be presented within a box.
• The word limit for a notice is 40–50 words (only the
words in the body of the notice are counted).
• Information given in a notice must be clear and
should not cause any misunderstanding or confusion.
• A notice must be catchy and appealing – it should
attract the reader’s attention at once.
• Increase the visual appeal of your notice by using bold
letters, catchy slogans, striking words and phrases, etc.
• Standard abbreviations are allowed.
Marking scheme
The name of the organisation, ‘NOTICE’, the heading and
the date — 2
marks The name and designation of the person writing —
½ mark
Placing the notice within a box — ½
mark
Content and language — 2
marks
Adherence to the word limit is important:
• If the candidate exceeds the word limit by 2 or 3 words,
½ mark is deducted.
• If he/she exceeds the word limit by 4 or more words, 1
mark is deducted.
Value points in a notice
Meeting
Date:
Time:
Venue
:
Agend
a:
PC Purpo
se:
Who to attend:
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Lost and Found
Article
lost/found: Date:
Time:
Place:
Identification
marks: Contents:
Whom to contact:
When and where:
Events
Name:
Date:
Occasi
on:
Time:
Venue:
Eligibility:
Contact
address:
Tours / Camps / Exhibitions
Name and nature:
Occasion:
Venue:
Date:
Objective-information, invitation,
appeal: Entry fee:
Time duration:
Contact address:
Specific instructions – dos and
Sample notices:
1. The Residents’ Welfare Association, Green Park is
organising a ‘Holi Fiesta’ in the locality. As the
president of the association, draft a notice in not more
than 50 words informing the residents about the same.
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Give other essential details too.
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Residents’ Welfare Association
Notice
10 Jan 2007
Holi Fiesta
The Residents’ Welfare Association is organising a Holi
bash in the colony as per the following details:
Date : 17 February
2007 Time : 9 am to 5
pm Venue : Green
Park Club
The residents are requested to come along with their
families and friends and add colour to the rejoicings.
Ravi
Ravi Kumar
2. On the occasion of National Science and Technology
Day, the school has decided to organise a Science
Fair. Vikram, the secretary of the Science Society,
wants to call a meeting of the office bearers of the
society to discuss the arrangements for the fair.
Write a notice is not more than 50 words.
Delhi Public School,
New Delhi
Notice
13 April 2007
Meeting of Science Society
On the occasion of National Science and Technology
Day, the school has decided to organise a fair. All office
bearers are requested to attend a meeting in the School
Library on 16 April 2005 at 10 am to discuss the
arrangements for the fair.
Vikram
3. Ram Lakhani is the Head Boy of Bhavan Vidyalaya,
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Chandigarh. He and some other students of the
school are touched by the plight of the poor
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and the destitute in the state-run homes, and wish to
make a difference in their lives by lessening their
sufferings. They decide to raise funds for this purpose.
Write a notice, not exceeding 50 words, making an
appeal for generous donations.
Bhavan Vidyalaya,
Chandigrah Notice
6 May
2007
Attention Please!
Lend a Helping Hand
Your help and co-operation are required to make a
difference in the lives of the less fortunate living in the
state-run homes. Donate generously. Deposit your
contribution to the undersigned by 13 May 2007. The
money so raised will be spent on medicines and
clothes for the inmates.
4. You are Parthasarthy Mishra, the Head Boy of St
John’s High School, Dalhousie. You have been asked
to write a notice regarding a sports kit bag found on
the school playground. Write the notice in not more
than 50 words. Invent necessary details.
St John’s High School,
Dalhousie
Notice
10 April 2007
Found – A Sports Kit Bag
A sports kit bag was found on the playground on 9
April 2007 during the recess period. Anyone who has
misplaced a grey sports bag with huge pockets can
collect it from the undersigned within two days, that
is, by 12 April 2007.
Parth
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5. You are the cultural secretary of your school. Write a
notice in about 50 words inviting the names of
students who would like to participate in the variety
programme that you are planning in aid of an old
age home in your city. Items may be in the form of
solo and group singing, mono- acting, magic show,
dance performance, etc. Trials for the most suitable
participants will be held during the zero period
everyday.
Blooming Flowers
School Notice
10 July 2007
Sandhya Tara
Our school is organising a cultural programme to
collect funds for ‘Sandhya Tara’, a home for the
elderly. We plan to include a dance drama, mono
acting, a magic show and other items. Students who
wish to participate should submit their names to the
undersigned before 20 October 2007. Trials will be
held daily in the zero period.
S Walia
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WORKSHEET 8
1. There is going to be an inter-section debate for all the
students of Class VIII on the topic ‘Tobacco companies
should not sponsor sports events’. As the cultural
secretary, draft a notice providing all relevant details in
not more than 50 words.
2. You are Krrish, a student of Class VIII. You have lost an
expensive watch in the school premises. Draft a notice to
be put up on the school notice board giving details of the
watch and offering a suitable reward. Use not more than
50 words.
3. As president of the student’s council of your school, write
a notice is not more than 50 words asking the students of
your school to donate old clothes, books and bags for the
Anubhav Shiksha Kendra, a school for the underprivileged
being run on your school premises.
4. The Hindustan Times Pace Programme is planning to hold
fun-filled workshops on candle making and clay modelling
for all Class VIII students on Children’s Day in the school.
As Keni Pinto, the Head Boy, write a notice informing
students about it. Include necessary details and write the
notice is not more than 50 words.
5. The event management company, Altitudes Expeditions,
has organised an Adventure Trip of Sitlakhet in the
summer vacations for interested students of Classes VIII
and IX. As president of the Excursions Committee, write a
notice in not more than 50 words informing students
about the trip and inviting them to join.
6. Write a notice for the school notice board informing the
students about the visit of the Prime Minister in your
school on 20.11.2007. Write the notice in not more than
50 words asking the students to maintain punctuality,
cleanliness and discipline.
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7. The school has decided to organise a Christmas Carnival in
the Sports Complex. The Principal has asked you, as the
school Prefect, to write a notice about this carnival, inviting
the students and teachers to participate in it. The notice
should be written in not more than 50 words including
all the relevant details.
8. The Residents’ Welfare Association, New Friends Colony is
organising a Diwali Bazaar in the locality. As the president
of the association, draft a notice in not more than 50
words informing the residents about the same. Give other
essential details about the Bazaar.
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9. You are the student editor of Saagar International School,
Jaipur. Write a notice inviting names of those who would
like to give articles, stories, cartoons, crossword, puzzles,
jokes, etc for the school magazine. Write the notice in not
more than 50 words.
10. You are Rohan Kapoor, the secretary of the Science Club of
your school. Write a notice is not more than 50 words
informing the students about the C V Raman National
Science Exhibition to be held and requesting them to
participate in it enthusiastically. Inform them that outsiders,
too, are welcome to this exhibition.
Additional questions for practice
1. As secretary of the Debating Club of your school, Sacred
Heart High School, Chandigrah, write a notice not
exceeding 50 words inviting the students to participate
in the Annual Debate for Classes VII and VIII to be held
on 6 November 2025. The topic for the debate is
‘Should uniforms be made compulsory in school?’
2. You are Srinjan, president of the Environment Club of
your school. A notice for the school notice board is to be
prepared regarding the celebration of World Environment
Day in school on 15 July 2025, inviting the students to
participate in it by contributing at least seven potted
plants from each class. Write the notice in not more than
50 words.
3. You are Chief Warden of a Boys’ Hostel. You have noticed
that the boys often report late for the roll-call at night and
have a tendency to damage the hostel property. Write a
notice informing the hostel inmates that they should
refrain from doing so or else they will be penalised. Do
not use more than 50 words.
4. You are John/Jane, the secretary of the Arts Club of your
school. The principal has asked you to put up a notice on the
school notice board informing students about the Inter-
School Art Competition to be held in your school premises
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on 9 November 2025. Write the notice in not more than 50
words giving details like date, time, venue, prize, etc.
5. As president of the Residents’ Welfare Association, Hauz
Khas, New Delhi, draft a notice to be displayed on the
society notice board requesting the members to donate
generously for the flood-hit victims in Mumbai. They can
donate in- kind or cash. Give the necessary details in not
more than 50 words.
6. You are the secretary of Springleaf Housing Society Welfare
Association. Write a notice to be circulated to all the
residents, informing them that there will be no water supply
to your society on 24 and 25 August due to maintenance
work in the underground storage tank. Write the notice
within 50 words.
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7. You are Subhash/Suniti. You have lost your history
textbook somewhere on the school premises. Put up a
notice giving a description of the book and requesting the
finder to return it to you. Write the notice in not more
than 50 words.
8. Your school is organising ‘English Week’ from 7–11
September. Deepti Joshi is in charge of the literary club. She
writes a notice informing the students about the event and
requesting their active participation. Parents of the students
are also invited. Books by famous authors in English
will be displayed, special reading sessions will be held
to encourage the reading habit in children, and
recitation and literary quiz competitions will be held too.
Imagine that you are Deepti. Write the notice in 50
words.
9. You are Sub-inspector Mahender Singh, in charge of the
Mubarakpur police station. A 6-year-old boy is reported
missing. With the information you receive from the parents
about the physical description of the boy, you get a
notice written and put up at all the vantage points within
your jurisdiction. Reproduce that notice here.
10. The Sales Promotion Manager of a cold drinks company
has invited your school for a tour of their cold drinks
manufacturing and bottling plant. She has also mentioned
that each of the young visitors will be given a free drink of
their choice. As the head boy/head girl of your school,
write a notice in not more than 50 words informing the
students about the programme. Include the date for the
trip and any other detail you think is necessary.
11. Your school, Bloomdale’s Senior Secondary School,
Gurgaon, is organising an inter-house skit competition to
celebrate Independence Day. Scenes from the struggle for
independence are to be depicted. Auditions will be held a
week before the event. You are Lila/Laxman Arya,
secretary of the Cultural Society of your school. Write a
notice announcing the event.
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12. The principal of XYZ School, Ms Sarbani Sen, knows that
her young students are aware of the threat of terrorism in
our lives. She feels that although they should not live in
fear, there are a few precautions that they must keep in
mind. She has a notice put up on the school notice board
reminding her students:
• not to pick up any bag, cell phone, doll, or even a
pen that may be lying around
• to report any suspicious incident to a responsible
grown-up
• to keep their parents posted about their whereabouts
Write the notice in not more than 50 words and in the correct
format.
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13. You are Navjot/Nayan of Class VII-C, Sunnydale Senior
Secondary School. You wish to sell your previous year’s
Social Studies and Mathematics textbooks. They are in quite
a good condition. Put up a notice on the school notice board
informing your schoolmates about it. Any student who wishes
to contact you regarding the books should do so during
the break.
14. You are Ajay Banerji, of XYX School. The football match
which your team was playing against ABC School on 20
September has been cancelled due to the death of one of the
officials of the other school. As the sports captain you
have to inform the members of your school football team.
Draft a notice in about 50 words to be put up on the
notice board of the games room. Also inform the team
members that the new date for the match will be
announced as soon as it is decided.
15. The students of the four sections of Class VII, Amar
Jyoti High School, Faridabad, are producing and acting in a
play, ‘The Postoffice’, with the help of their drama and
elocution teacher, Ms Sushma Mathur. The play will be held
in the school auditorium on 2 December 2025 at 11am. All
students of the school are invited. Complimentary passes for
two will be issued for the parents of the students of Class
VII. Write a notice, with all the above details, to be put up on
the school notice board.
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