MINISTRY OF PUBLIC CONTRACTS

e-PROCUREMENT Project

GENERAL OVERVIEW OF THE

E-PROCUREMENT PROJECT
Conception et réalisation :
DSI & DPSMP
Presented by : AYEBONG TOH NEBA
E-Procurement Project Coordinator

1 Octobre 2024
 Table of Content
I. Context and Objectives
II. Issues and Opportunities
III. Organizational structure
IV. Challenges
V. Project phases
VI. System architecture
VII. Avantages and constraints
VIII. Somes archivements
IX. Prospects

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 I. Context and Objectives (1/2)
❑ The dematerialization of public contracts procedures was
initiated in 2013 by the Ministry of Public Contracts with the
technical and financial support of the Republic of South
Korea through the E-procurement project, in line with the
vision to modernization of public administration by using
ICTs.
❑ On the 1st July 2014, a grant-aid arrangement was signed
between the Republic of Cameroon and the Republic of
South Korea.

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 I. Context and Objectives (2/2)
Following this arrangement, the Prime Minister, Head of
Government signed in 2018 decree No. 2018/0001/PM of 5th
January 2018, creating an electronic procurement platform
called Cameroon Online E-procurement System (COLEPS).
Major objectives of the e-Procurement project are:
✓Enhance transparency and governance in the public
contracts sector;
✓Enhance the efficiency of public contracts award
procedures;
✓Transform from manual to electronic based public contracts
procedures.

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 II. Issues and Opportunities

Issues
❑ Corruption,
❑ Too much paper use
❑ Transparency and free access to information,
❑ etc.,

Opportunities
❑ new jobs (ICT)

PROJECT

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 III. Organizational structure
b

❑ Project Management Unit created and installed

❑ A Coordinator appointed
❑ 14 Sub Unit heads appointed
❑ Project team members and regional focal points
appointed

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 IV. Challenges (1/2)
Technology
❑ Avalability of electricity supply;
❑ Stable Internet connection;
❑ Access to a computer, scanner and ICT skills.

Change management
❑ Absence of digital literacy and culture;
❑ Refusal to adopt changes and to collaborate.

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 IV. Challenges (2/2)

Adoption by stakeholders
❑ Aligning system functionalities with the existing legal framework,
❑ Stakeholders need to upgrade thier systems to ease interoperability,
❑ Ensure effective technical take over from the Koreans.

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 V. Project phases
Phases Activities
- Web portal
- User Management module
Phase 1
- Online public contracts award (e-Bidding)
Completed
- Training of actors and stakeholders

- Follow-up procurement
- e-Contract
- e-Document (e-Tender files, contracts, Service
Phase 2
orders,…)
Ongoing
- e-Catalogue
- e-Shopping mall

Phase 3 - Statistics management and dash board

Starting - Interoperability with stakeholders, mobile bidding
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2026 - SMART COLEPS
 VI. System architecture (1/9 )

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 VI. System architecture (2/9)

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 VI. System architecture (3/9)

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 VI. System architecture (4/9)

End user web architecture

SERVERS ()
User ()
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 IV. System architecture (5/9 )
✓ Programming and publication of contracts;
✓ Publication of Tender notices;
✓ Secured registration and authentification of users;
✓ Free consultation of tender files;
✓ Bid submission
✓ Authentication of administrative documents in
conjunction with the issuing structures (Taxation,
Banks, SNIF, Regulator, etc.);
✓ Secured opening of bids;
✓ Publication of bids evaluation results;
✓ Petitions;
✓ Information on sactioned enterprises.
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 VI. System architecture (6/9 )
URL : www.publiccontracts.cm /www.marchespublics.cm

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 VI. System architecture (7/9 )
Configuration logicielle coté Client

⚫ SecuKit NXS ;

⚫ (Critical resource) ;

⚫
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 VI. System architecture (8/9 )

Minimum Hardware required

• Processor Core Duo : 1,6 GHz

• Memory: 2 Go

•Storage: 20 Go

• Monitor definition: 1024 x 768 pixels

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 VI. System architecture (9/9 )

An electronic certificate (also called a digital

certificate or public key certificate) can be seen as
the digital identity card.
It is used mainly to identify a user, to authenticate
an information, and also to encrypt information
exchanges within and without an information
system.
Certificates are widely used on e-commerce sites,
Webmail or other sensitive sites (banks, taxes, etc.)

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 VII. Avantages and constraints
Avantages
✓Reduce corruption;
✓Enhance transparency;
✓Time gains;
✓Reduce capital flight related to paper use;
✓Contribute to environmental protection;
✓Information anywhere and anytime.
✓Creating of new jobs and foster a digital economy.

Constraints
✓Internet connection cost;
✓Electronic certificate cost/yr.

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 VIII. Some archivements (1/3)
Programming of Contracts between 2019 and 2024

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 VIII. Some archivements (2/3)
Tender notices published between 2019 and 2024

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 VIII. Some archivements (3/3)
Attribution results published between 2019 and 2024

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 IX. Prospects

❑ Complete phase II of the project;

❑ Continue training and sensitization campaigns;
❑ Generalize use of COLEPS on a national scale;
❑ Massive registration of suppliers on the system.

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 End …

Thanks for your kind attention

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