NATIONAL TEXTILE UNIVERSITY FAISALABAD
(Department of Computer Science)
Format of Internship Report
1.Title page
Refer to Annex-1 for Title page format.
2. Letter of Undertaking
You are required to fill in the Letter of Undertaking (Annex-2) and attach here the scanned
copy.
3. Scanned copy of the internship certificate (provided by
the organization)
Attach the scanned copy of your (original) Internship Completion certificate provided by the
organization. The certificate must include student name, duration of internship and printed
on letter head of organization.
4. Dedication (Optional)
If you want to dedicate your work to someone, you may write the dedication note under this
section of your internship report. Follow the format provided in Annex-3
5. Acknowledgment
In this section you acknowledge the help and support of all the people who helped you in
completion of your internship and internship report e.g. the library staff, course instructor,
family or any other person. Refer to Annex-4 for format.
6. Table of contents
List the important headings and subheadings in the report with page numbers. Also make a
separate list of tables and figures in the table of contents if you have used any. Follow
Annex-5 for table of content format.
7. Executive summary
Executive summary previews every section of the report in a short form. It can be called as
micro image of the report. It helps the reader to get a quick glance at the report before
reading it in detail. Everything important that you have done, discovered, and concluded
should be mentioned but briefly and concisely.
8. Plan of your internship program (word limit: min. 300
words)
a. A brief introduction of the branch/ area office of the organization where you did
your internship
b. Starting and ending dates of your internship
c. Names of the departments in which you got training and the duration of your
training
9. Overview of the organization (word limit: min. 500
words)
d. Brief history
e. Introduction of the organization
f. Vision and Mission statement of the organization
g. Competitors
h. Products/services
10. Organizational structure (word limit: min. 500
words)
a. Organizational Hierarchy chart
b. Number of employees
c. Main offices/manufacturing facilities
d. Introduction of all the departments
e. Comments on the organizational structure
11. Work process flow chart of organization (word
limit: min. 600 words)
a. Core responsibilities of the departments
b. Flow of work/documentation between departments
c. Process flow within departments
d. Strategy of resolving issues within organization
e. Customer complaints tracking process
Note:
In section #9-11, students are expected to collect information from various sources
such as interaction with the organization’s personnel (managers, internship
supervisor, colleagues etc.) and company website, documents, brochures etc. but it is
necessary to mention the sources of information in report.
12. Training program (word limit: min. 2000 words)
a. Detailed description of the operations/activities performed by the department(s) you
worked in.
b. Detailed description of the task(s) assigned to you OR detailed description of the
project assigned.
13. Reflective journal entries (word limit: min. 2550
words)
a. In reflective journal writing, student will reflect on all activities during each day of
internship in that organization and then will enter in reflective journal on daily basis.
b. Entry for a single day should be very comprehensive and should include all
important happenings of that particular day. A comprehensive journal not only
includes information on assignments and tasks you are given, but also your
impression of the organization and the staff at your internship.
c. In case of any leave or holiday students will also mention it in reflective journal
along with reason for observing that leave.
Tips for writing reflective journal
The following is a helpful formula for reflective journal writing.
Formula D-I-E-P
D – Describe objectively what happened
Answer the question, “What did you, see, read, hear etc?
I – Interpret the events
Explain what you saw and heard;
Your new insights;
Your connections with other learning, your feelings etc;
Your hypotheses; your conclusions;
Answer the question what might this mean?
E – Evaluate the effectiveness and efficiency of what was observed
Make judgments clearly connected to observations made.
Evaluation answers the question, “What is your opinion about what you
observed or experienced? Why?
P – Plan how this information will be useful to you
What are your recommendations? (Be concrete)
Consider: In what ways this learning experience will serve you in your future?
Remember your Journal Entries, attempt to:
a. Analyze your own performance as a learner
b. Evaluate your gains in understanding and completing tasks
c. Verbalize how you feel about your learning
d. Make connections with other experiences, ideas
e. Demonstrate transfer of learning
f. Integrate the concepts taught in courses
14. Work Samples (word limit for this section is not
specified as it depends on the nature of work sample)
Compile at least 2 samples of your work during your internship. Some examples of work
samples include: news stories, articles, interviews, spreadsheets, log sheets, correspondence,
videos, CDs with audio or visual clips, photos, layouts, press releases, media lists, speeches
etc. Each work sample should have a short description of your role in that work sample or
how you used the sample.
15. Critical analysis (word limit: min. 1500 words)
Relate the theoretical concepts with your practical experience during your internship in the
organization. Execute an overall analysis of the organization.
16. SWOT Analysis (word limit: min. 1000 words)
Clearly describe all the strengths, weaknesses, opportunities and threats of the organization
where you have done internship. Remember that strengths and weaknesses are internal to the
organization and represent its culture while opportunities and threats correspond to the
environment outside the organization.
Strengths are those qualities which distinguish or give an edge to the organization over other
organizations.
Weaknesses are the attributes of an organization that are harmful in achieving the objectives
of an organization.
Opportunities are the external factors that are helpful in achieving the objectives of the
organization.
Threats are the external factors which could damage the business performance of the
organization.
17. Conclusion (word limit: min. 350 words)
In this section you are required to describe the organization according to your
evaluation/assessment in the light of critical and SWOT analyses.
18. Recommendation (word limit: min. 300 words)
In this section you are required to suggest solutions for all the problems or discrepancies
(you have pointed out in critical/ SWOT analysis) found in the organization.
Note:
Section # 10-17 are NOT expected to be copied from anywhere, the student must
provide information in these sections based on his/her personal observation, learning
and experience gained during the internship. Cheating or copying in these sections is
NOT acceptable and hence the entire internship report can be completely rejected as
per ZERO TOLERANCE POLICY of the university. The university may also take
a legal action according to plagiarism policy as defined by HEC (Higher Education
Commission).
19. References & sources
In this section, provide all the references and sources in IEEE format that you have used for
data collection in your Internship Report.
20. Annexes
At the end of your report, attach all of the supportive material you have used for the
preparation of your report, like brochures, forms, newsletters, interviews, questionnaires,
news reports, articles, features, columns etc.
NOTE
i. Complete all the required parts as mentioned in the format of Internship Report.
Remember, each part is essential, therefore, DO NOT skip any part as every part
is included in evaluation criteria.
ii. Words required for internship report (excluding work samples) are 9,000 –
11,000.
iii. There is no specific range of words required for work samples as it will vary
from task to task. However, these words will be in addition to the specified word
limit of 9,000 to 11,000 words of internship report.
iv. There should be harmony among the ideas that you describe in the Critical
analysis, SWOT analysis, Conclusions and Recommendations.
v. Internship Report should be submitted within the due date as mentioned in the
‘Semester Calendar’. Submissions made after due date shall not be considered.
vi. Students are required to submit their Internship Reports in hard form to
Internship Coordinator office. Internship Reports submitted via e-mail will not
be accepted.
Format of the Internship Report
The recommended font is Times New Roman, and the recommended text font size is 11-
point. Only three level heading are recommended. Font size for Level-1 heading should be
12 and bold. Font size of Level-2 heading should be 11 and bold. Font size of Level-3
heading should be 11 and italic.
Margins at the binding (left-hand) edge must be 40 mm (1.5'') and other margins must be 25
mm (1''). The page format should be single column with 1.15 spacing used between the lines.
Sentences should be separated by single space. All text pages should be justified.
Annexure -1
Department of Computer Science
Faculty of Science
National Textile University
An internship report submitted to fulfill the partial requirement for the degree of Bachelors
of Science in Textile Engineering
Internship Report (Industry Name)
Student Name 1 (Student ID)
Year of submission
Supervisors:
Full Name 1
Full Name 2
Annexure -2
LETTER OF UNDERTAKING BY THE STUDENT
I, _________________________________, of ___________________, confirm having received
the mail of Internship allotment with ____________________________________________ ,
from the Internships and Job Placement Committee, Computer Science Department, National
Textile University.
Further, I shall also report to the employer as per the duration and time of internship mentioned. I
hereby undertake that I will abide by the rules and regulations of the employer and the
committee. I understand that I shall be liable for suitable disciplinary action in case of any
violation of the guidelines, as well as the employer's rules and regulations. I further undertake to
see the internship to its completion and put my best efforts towards this internship.
Date:
Signature of the Student:
Annexure -3
Dedication
To My Parents,
Family members,
Teachers, and Friends
For their Eternal support!
(Note: An example is given above. You should write your own
dedication)
Annexure -4
Acknowledgment
I am thankful to the Almighty, the Most Beneficent and the Most Merciful, who enabled me to achieve
this milestone.
Annexure -5
Contents
1. Title page..................................................................................................................................1
2. Letter of Undertaking...............................................................................................................1
3. Scanned copy of the internship certificate (provided by the organization)..............................1
4. Dedication (Optional)...............................................................................................................1
5. Acknowledgment......................................................................................................................1
6. Executive Summary.................................................................................................................1
7. Table of contents......................................................................................................................1
8. Overview of the Organization (word limit: min. 500 words)...................................................2
9. Organizational Structure (word limit: min. 500 words)...........................................................2
10. Plan of your internship program (word limit: min. 300 words)...........................................2
11. Training Program (word limit: min. 2000 words)................................................................3
12. Reflective Journal Entries (word limit: min. 2550 words)...................................................3
13. Work Samples (word limit for this section is not specified as it depends on the nature of..4
14. Critical Analysis (word limit: min. 1500 words)..................................................................4
15. SWOT Analysis (word limit: min. 1000 words)..................................................................4
16. Conclusion (word limit: min. 350 words).............................................................................5
17. Recommendation (word limit: min. 300 words)...................................................................5
18. References & Sources...........................................................................................................5
19. Annexes................................................................................................................................6
20. Annexure-1 Title page..........................................................................................................6
21. Aneexure-2 Letter of undertaking........................................................................................6
22. Aneexure-3 Dedication.........................................................................................................6
23. Aneexure-4 Acknowledgement............................................................................................6
24. Aneexure-4 Table of content................................................................................................6
Annexure III
