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Methods of Data Capture

The document outlines various methods of data capture, including Key-to-Disk, Optical Mark Reading, Optical Character Recognition, Magnetic Ink Character Recognition, Barcode Reading, and Magnetic Encoding. Each method is described with its advantages and disadvantages, highlighting factors such as speed, accuracy, and maintenance costs. Additionally, it mentions the concept of Turnaround Documents, which are manually filled documents used as input for computers.

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44 views2 pages

Methods of Data Capture

The document outlines various methods of data capture, including Key-to-Disk, Optical Mark Reading, Optical Character Recognition, Magnetic Ink Character Recognition, Barcode Reading, and Magnetic Encoding. Each method is described with its advantages and disadvantages, highlighting factors such as speed, accuracy, and maintenance costs. Additionally, it mentions the concept of Turnaround Documents, which are manually filled documents used as input for computers.

Uploaded by

neoyameakoonyatse
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

METHODS OF DATA CAPTURE

DATA CAPTURE: Entering of data into the computer. These include the following:

a) Key-to-Disk: Capturing of data using the keyboard


Advantages:
 The keyboard is cheap to buy

Disadvantages:

 Entering of data using the keyboard is very slow


 The rate at which errors are made is very high
b) Optical mark Reading(OMR): This is used in marking of multiple choice answer sheets
Advantages:
 It is fast to mark papers as it covers a lot over a short period of time
 Rates at which errors are made is very low
Disadvantages:
 It has high data rejection rates
 Expensive to maintain the device

c) Optical Character Recognition (OCR): It involves the use of a scanner to read data and
compares it with the one that was previously stored in the computer. It is used to read
data on passports at immigration
Advantages:
 It can read various types of data e.g. graphics, text etc.
 Fast in capturing data
 It is accurate in capturing data

Disadvantages:

 It has high data rejection rates


 Expensive to maintain the device

d) Magnetic Ink character Recognition(MICR):Detects characters written in special ink


e.g. used in bank cheques

Advantages:

 Security of data is high

1
 Fast in capturing data
 It is accurate in capturing data

Disadvantages:

 Cannot work on any data i.e. works on data that is printed on ink

 Rate of data rejection is also high

e) Barcode Reading: It is reading of the thick and thin lines with corresponding number at
the bottom of the lines on an item that represents information about it.

Bar Code: The thick and thin lines with the corresponding number at the bottom of the
lines that represent data about an item

Advantages:

 Fast in capturing data


 It is accurate in capturing data
Disadvantages

 It has high data rejection rates


 Expensive to maintain the device

f) Magnetic Encoding: This is used in automatic teller Machine (ATM) Cards. Types of
those cards include:
a. credit cards
b. Debit cards
Here there is a magnetic strip where data is captured and these are usually protected with
a password.

Advantages:
 Fast in capturing data
 It is accurate in capturing data
Disadvantages:
 It has high data rejection rates
 Expensive to maintain the device

Turnaround Document: A document produced by the computer, filled manually and later used
as input to the computer e.g. electricity bill.

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