IGNITERS
DAV ISPAT PUBLIC SCHOOL, SECTOR- 2/C
ENGLISHCLASS- 12 (WRITING)
FORMAL/INFORMAL INVITATION AND REPLY
INVITATION: DEFINITION
An invitation is a written or verbal request inviting someone to attend an event or function.
FORMAL
INVITATION AND REPLY
INVITATION
FORMAL/INFORMAL
INVITATION
INFORMAL
INVITATION
FORMAL REPLY
REPLY
INFORMAL REPLY
INVITATION
Type Tone/Style Format Used Example
Formal Invitation Formal & Polite Third Person Wedding Invitation, School
Function
Informal Casual & First/Second Birthday Party, Dinner with
Invitation Friendly Person Friends
First figure out by reading the question (Formal Informal, Card or Letter)
Given in Question then Good
Check the Relationship (given in question or invitee)
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FORMAL INVITATION (CARD AND LETTER)
Written in Formal Tone.
Formal Relationship Required.
Written in third person (no personal pronouns like I, we, you).
No signature required.
Simple, polite and specific.
Includes what, when, where, and who is inviting.
Two Formats --------- Card (Box) CARD / LETTER (Depends Whom and
--------- Formal letter how many persons are you Inviting)
FORMAL- CARD TYPE INVITATION (WRITTEN TO MANY)
Written in a single sentence
Skip end line punctuation
Written in simple present tense
Name/s of special invitees i.e. parents, students, certain people…)
Includes name and address of organisation
FORMAT
1. Box
2. Name of host/hosts
3. Extend invitation cordially
4. Event (Purpose of Writing)
5. Details: Date, Time, Venue
6. Name of special guest / information
RSVP (RSVP, an abbreviation for the French phrase "répondez s'il vous plaît", means "please respond")
Contact Details
Name
Phone Number
e-mail
Address
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FORMAL- LETTER TYPE INVITATION (WRITTEN TO ONE)
Written to invite a special guest i.e. judge, speaker, chief of guest, H.O.D, etc.
Name given in the question
Invitation requires personal touch or customization.
Formal yet polite tone.
FORMAT
1. Sender’s Address (Given, examination hall, Sudo or Imaginary address)
2. Date (Alphameric)
3. Receiver’s Address (Department, Pin code, Sudo Address)
4. Subject: (Invitation for…….)
5. Salutation (Sir/Ma’am) (Not use Respected)
6. Body (50 Words)
7. Complementary Close (Name- Given or XYZ….)
BODY SHOULD INCLUDE
Name of the Host
Polite Invitation Extend
The Reason (Event)
Details: Date, Time, Venue
Specific Information if any
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INFORMAL INVITATION
Written like a personal letter i.e. loved Once / people known.
Friendly, Cordial and personal tone.
No third person rule applicable.
Use first/second person (I, we, you).
Include event details (what, when, where, why).
One Format ----- Informal Letter.
FORMAT
1. Sender’s Address
2. Date
3. Subject
4. Salutation (Dear, Name, Relation…)
5. Body (50 Words)
6. Yours (Sincerely, lovingly, affectionately…)
7. Complementary Close
BODY SHOULD INCLUDE
Polite and friendly Introduction
Cordial Invitation
Reason for Inviting
Details: Date, Time, Venue
Heartfelt message
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IGNITERS
REPLY (ACCEPT OR REJECT)
-> FORMAL INVITATION ------------ FORMAL REPLY
-> INFORMAL INVITATION ------------- INFORMAL REPLY
Reply: Definition
A reply is a written response to an invitation (formal or informal), either accepting or declining it.
✅ Key Points:
Shows politeness and respect for the host's gesture.
Should clearly state:
o Acceptance (you will attend)
o OR Regret (you cannot attend)
Should match the tone of the invitation:
o Formal Invitation → Formal Reply
o Informal Invitation → Informal Reply
FORMAL REPLIES
Written for formal invitation received
Written in 3rd Person (Someone else replies on your behalf) / 1st Person (Yourself)
Acknowledge the invitation.
Accept or Decline (Unavoidable Circumstance/Situation/Commitment….)
Format ------- Formal Letter
INFORMAL REPLIES
Written for informal invitation received
Written in friendly tone
No 3rd Person rules applicable
Acknowledge the invitation.
Accept or Decline
Format -------Informal Letter
FORMAT BODY
Reference to the invitation
Gratitude
Confirmation of details if accepting (Confirm if you can attend or not)
Regret if rejecting along with reason (Prior commitment/engagement….)
Convey best wishes if rejecting and Gratitude if accepting (if accept thank you)
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EXAMPLES:
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EXAMPLES:
FORMAL- CARD FORMAT (RAAT LENA)
Name of the host and Organisation
Standard expression
Purpose of the invitation
Name of the honouree/invitee
Day, date and time of the event
Name of the place, location with complete address
RSVP (Respond if it pleases you)
Telephone or mobile number or
address of the host
The Principal, Staff and Students
Of
DAV ISPAT PUBLIC SCHOOL, SECTOR- 2/C BOKARO
take/s great pleasure in inviting
you (Name) to the inauguration of the
Literary Club (event)
On Saturday, 2 July 2025, at 11:00 AM
In school Auditorium
RSVP (Please Respond)
Secretary, XXXXXXXXXX
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EXAMPLES:
FORMAL- LETTER FORMAT (RAAT LENA)
1. Sender’s Address (Given, examination hall, Sudo or Imaginary address)
2. Date (Alphanumeric)
3. Receiver’s Address (Given or Department, Pin code, Sudo Address)
4. Subject: (Invitation for…….)
5. Salutation (Sir/Ma’am) (Not use Respected)
6. Body
7. Complementary Close (Yours faithfully…, Name- Given or XYZ….)
BODY (Not more than 50 Words)
NAME OF THE HOST will be obliged if you could spare some time from your busy schedule to
be REASON at EVENT to be held on DATE (event) at time in Venue.
Kindly conform your acceptance by Date (deadline)
Thank you.
Example:
DAV ISPAT PUBLIC SCHOOL
SEC-2C, BOKARO
827012
1 July 2025
Mr. Dhanraj Pilai
56, Rajeev Nagar
New Delhi, XXXXX
Subject: Invitation for Annual Sports Day
Sir,
DAV Ispat Public School will be obliged if you could spare some time from your busy schedule
to be the Chief Guest at School’s Annual Sports Day to be held on 5 July 2025, 2:00 PM
onwards at the school ground.
Kindly conform your acceptance by 3 July 2025 and obliged.
Thank You
Yours faithfully,
XYZ
(Sports Secretary)
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EXAMPLES:
INFORMAL- LETTER FORMAT (RAAT LENA)
1. Sender’s Address
2. Date
3. Salutation (Dear, Name, Relation…)
4. Body
5. Yours (Sincerely, lovingly, affectionately…)
6. Complementary Close (No Designation)
BODY (Not more than 50 Words)
You know DESCRIBE THE EVENT. It gives me great pleasure to Invite you to EVENT at VENUE
on DATE. (Message on light note). Do join us, I will be waiting for your reply.
Example:
XYZ/ Examination Hall
1 July 2025
Dear Chinki /Aunt/ Uncle/ Mom/ Dad/ Grandmother, ….
Finally, my dream of starting my own Bakery has come true! It is a 24/7 Bakery. Do you know
who is coming for the inauguration of ‘Chandan Bakery’ Cheff Sanjeev Itself.
The inauguration is on Sunday 6 July 2025 at 4:00 PM, ABC Road. I will be waiting for you.
Your Affectionately
Chandan
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EXAMPLES:
REPLY- FORMAL (RAAT LENA)
ACCEPTANCE OF THE INVITATION
NAME OF THE SENDER(INVITEE) has much pleasure in accepting the kind invitation of NAME
OF THE HOST to the EVENT on date at Venue.
DECLINING OF THE INVITATION
SENDER OF THE REPLY (Pronoun he/she), thanks HOST OF THE EVENT for their kind invitation
to the EVENTon DATE. But, regret his/her inability to attend because of prior engagement.
Conveys Best Regards.
REPLY- INFORMAL (RAAT LENA)
Language ---- Friendly and Cordial
Accept- Friendly
Decline- Give Reason
ACCEPTANCE OF THE INVITATION
I have received your invitation for EVENT to be held on DATE at TIME at VENUE. I am
extremely happy to know, TELL MORE ABOUT THE EVENT. I would to confirm my presence.
Looking forward END HAPPY NOTE.
DECLINING OF THE INVITATION
I feel honoured to be invited to attend, EVENT. Please accept my thanks and congratulations.
Unfortunately, due to some unavoidable previous commitments, I shall not be able to attend
THE CEREMONY OR EVENT.
Best Wishes.
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