Introduction to Project Management
project management as an essential process for planning and executing any
undertaking, from building a new product to remodeling a kitchen1. A
project is defined as a "proposed or planned undertaking," while a project
management system is the method used to plan that undertaking2. Project
management apps are digital tools that help implement these systems by
organizing tasks and due dates3. The guide is aimed at first-time project
managers and anyone who feels overwhelmed by projects4. It provides
overviews of popular project management strategies, advice from teams, and a
roundup of the best tools5. The guide also covers the essential skills of a
project manager, how to choose the right software, and how to use project
management apps for personal tasks6.
Popular Project Management Systems
The guide details several popular project management systems, each suited for
different types of projects7.
• Traditional Project Management (TPM): Also known as the "waterfall"
method, TPM is a linear approach where tasks are completed one after the
other8. It emphasizes on-time delivery within a strict budget9. The standard
TPM process includes six phases: initiation, planning and design, execution,
testing, and monitoring and completion10. This method is well-suited for
projects where the scope and direction are not expected to change, such as in
the construction industry11. A common tool for TPM is the
Gantt chart, which visualizes the project timeline and dependencies12.
• Agile: Agile is an iterative form of project management where a project is
broken into smaller parts, and each part is developed and shipped as a step
toward the final goal13. This method is designed to be flexible and adaptive to
changes during development14.
Sprints are a key concept, referring to a period of time in which a specific part
of a project is created and shipped15.
• Kanban: Inspired by the Toyota factory, Kanban focuses on managing a
workflow with a visual board16. The goal is to maximize efficiency by limiting
the amount of "work in progress"17. Tasks are moved through columns
representing different stages of the workflow18. Kanban is ideal for self-
motivated teams with overlapping skills and projects where time is not the
main constraint19.
• Six Sigma: Developed by Motorola, Six Sigma is a structured approach that
aims to save resources and deliver quality products by eliminating problems
and bugs20. It uses a five-step process called
DMEDI: Define, Measure, Explore, Develop, and Control21. The system is data-
driven and focuses on continuous improvement to keep customers satisfied22.
• PRINCE2: An acronym for PRojects IN Controlled Environments, PRINCE2 is a
framework developed by the British government that focuses on the quality of
delivery and is more suited for larger projects in organizations23. It defines
specific roles for team members and has seven stages, including Startup,
Initiation, and Delivery24.
Essential Skills and Tools for a Project Manager
The document highlights the five essential skills of a successful project
manager, including using details to shape strategy, communicating effectively,
leading by example, and creating balance25. A project manager must be
organized and able to manage a to-do list effectively26. Communication is also
a key skill, as it's the backbone of an effective to-do list27.
The guide also provides an overview of various project management software,
covering core project management apps, tools for chat and messaging, apps
for clients, and customizable tools28. It offers advice on how to choose the best
project management software for a team by researching features, calculating
costs, trying alternatives, and getting team feedback29. The document also
emphasizes the importance of using
Standard Operating Procedures (SOPs) to ensure tasks are completed
consistently and with high quality30.
Finally, the guide suggests that project management principles can also be
applied to personal tasks and projects to help individuals stay organized and
achieve their goals31.
