Invitations & Replies | Complete Format & Samples in

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I. Formal Invitations
What is it?
Formal invitations can be in two forms: a card or a letter. These invitations are
sent to a large number of people to invite them on occasions like birthdays,
galas, inauguration ceremonies, and many more. This invitation addresses the
event where a specific set of societal and cultural standards with an
appropriate degree must be followed. The language must be formal and crisp
and can be addressed to an individual in the formal letter format.

Structure of a Formal Invitation

Card Format
Refer to the image below for the formal invitation card format class 12

Letter Format
Refer to the image below for the formal invitation letter format class 12
Techniques to Follow While Writing a Formal Invitation

• Keep the language formal and courteous.

• Give the date, venue, and time for the event.
• Always write in the third person.
• Use the simple present tense.
• Avoid using abbreviations.
• Enclose the invitation in a box.
• Contact details for the event must be given at the end of the invitation,
on the left side.
• From the exam’s POV, the content must not exceed 50 words.

Examples of Formal Invitation

Your school, Bal Vidya Mandir, is planning to organize the Annual Sports Day
on the school premises. Draft a formal invitation in not more than 50 words
for the event giving all the essential details.

II. Informal Invitations

What is it?
Informal invitations, unlike formal invitations, are more personal and carry a
friendly tone. These are sent when the person wants to invite someone to a
get-together, party, anniversary, and many more. There is no need to maintain
a particular structure, but from the exam’s POV, there is a need for it. The
context and the content depend on the kind of relationship and one’s vogue.

Structure of an Informal Invitation

Techniques to Follow While Writing an Informal Invitation

• Keep the language friendly but elegant.

• Give the date, venue, and time for the event.
• Always write in the third person.
• Contact details for the event must be given at the end of the invitation,
on the left side.
• Write content that showcases your enthusiasm.

Examples of Informal Invitation

You are Manoj Jha. On behalf of your parents, draft an informal invitation to
be sent to your friends and relatives on the occasion of your brother’s
sixteenth birthday.

Draft an invitation in 50 words to be sent to your cousin to invite him to the

bachelor’s party that you will be hosting three nights before your wedding.

Replies
The response from the receiver to either accept or decline the invitation is
labelled as a reply. In other words, A reply is a personal notice sent from the
invitee to the individuals who have invited the said person for an event or
occasion. A reply either confirms or declines the invitation sent by the host of
the event. The tone of the reply is usually respectful, conventional, and polite.

Types of Reply
Responding to invitations are of two types:
I. Formal Reply
What is it?
This type of reply can be written in two forms, i.e., a card or a letter note.
However, a card format is usually common among students. Formal replies
are used to accept or deny invitations sent by schools, organisations, trusts, or
sometimes even by family.

Structure
The reply can be one of acceptance or declination. Here are the structures of
both.
Acceptance

Declination

Techniques to Follow While Writing a Formal Reply

• Keep the language formal in both the form of formal invitation replies,
i.e., cards or letters.
• If you accept the invitation, ensure your presence.
• Give the reason for declining the invitation to the event.
• Always write in the third person.

Examples of Formal Reply

Your friend, PV. Sathish has invited you to attend the wedding of his sister,
Jaya. You find that you have an important paper for the pre-board
examination on the wedding day. Thus, you cannot attend the event. Write
in about 50 words a formal reply to the invitation expressing your regret.
You are Puneet/Puneeta Vij, M-114, Fort Road, Chennai.
You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply accepting an
invitation to attend a housewarming party hosted by your colleague.

II. Informal Reply

What is it?
This type of reply is commonly written in a note or letter. Informal replies are
used to accept or deny invitations sent mostly by near and dear ones like
friends and family.

Structure
The reply can be one of acceptance or declination. Here are the structures of
both.
Acceptance

Declination

Techniques to Follow While Writing an Informal Reply

• Keep the language friendly and cordial.

• If you accept the invitation, ensure your presence.
• Give the reason for declining the invitation to the event.
• Always write in the third person.
Examples of Informal Reply
You are Navita/Navtej. You have been invited to attend the wedding of your
friend’s sister during summer vacation. Respond to the invitation, regretting
your inability to attend it.

You are Aditya/Aditi. You have been invited to attend the wedding of your
friend’s brother during Diwali. Respond to the invitation, regretting your
inability to attend it in not more than 50 words.

Practice Questions
List all the topics for the invitation and reply that students can use for their
practice session.

Invitation and Reply in English Topics for Practice

Formal Invitation for Inviting Mary Kom as an Annual Day Chief Guest

Formal Invitation for Inviting Teachers to a Grand Dinner at your Residence

Formal Invitation Reply to Reject the Invitation to Preside over

the Annual Function Due to an Urgent Work

Formal Invitation for Inviting Parents and other Invitees and

Informing Them About the Indian Education Minister as a Chief Guest

Formal Invitation Reply to Accept the Invitation to Attend the Workshop in a School
 Invitation and Reply in English Topics for Practice

Formal Invitation Reply to Accept the Invitation to Attend the Silver Jubilee
Celebration in a School

Invitation Reply to Reject the Invitation to Attend Friend’s Brother’s Wedding

during Diwali

Invitation Reply to Accept Attending Friend’s Post-Selection Party

Frequently Asked Questions

What is an invitation and reply with example?

An invitation is a request for someone’s presence for attendance or
solicitation, either in written format or The reply or response to an invitation,
whether accepting or rejecting the invitation, You can understand it better
with formal invitations in class 12.

Invitation-

You are Shahneela/Sameer Malik, living at No. 4, Zakir Bagh, Meerut. You
and your friends decide to host a dinner to honour the teachers who have
taught you in Class XII. Draft a formal invitation in not more than 50 words
to all your teachers to a grand dinner at your residence.

Invitation to teachers

Respected Teachers,
You are all cordially invited to the dinner party by the class of 2012 as a sign
of appreciation and honour for the significant sacrifice you have made to help
us get to this point. We kindly ask that you arrive at No. 4 Zakir Bagh in
Meerut at 6:00 p.m. to grace the evening. Your presence will eagerly await.

Sameer Malik,

XII B.

Reply-

You have received an invitation to preside over the annual function of

Goodwill Public School, Noida. But due to some urgent prior engagement,
you have to decline the invitation. Send a formal letter of reply. You are M.
Mohan, Secretary, M.D.B. International School, Delhi.

Invitation Letter

To

Goodwill public school

Noida

Sir,

Being invited to your school for your annual day of service as president is an
honor. Your school has outstanding honour track academic, extracurricular,
and athletic activities. So many of this school's graduates are succeeding in
their careers. But I regret to inform you that, due to the passing of my father,
I was unable to attend the school's annual day event. Although it's an honour
to be invited, I was unable to go.

When I received the chief guest invitation, I felt obliged.

Thank you

M. Mohan
Secretary, M.D.B. International School,

Delhi