Expression of Interest (EoI) for engagement of facilitating agency at Cluster level
for implementation of Crop Diversification Programme in Mega lift Irrigation
Projects, 2024-25.
Introduction:-
Department of Agriculture and Farmers Empowerment (DA&FE), Government of
Odisha is implementing a flagship programme Crop Diversification Programme in Mega
Lift Irrigation Projects in 23 districts of the State during the FY 2024-25. Crop
Diversification is one of the focus areas of the State. The main objective of the
programme is to diversify upland and medium land paddy areas to non-paddy crops under
the ayacut of mega lift irrigation projects. Directorate of Agriculture & Food Production
(DA&FP), Department of Agriculture and Farmers Empowerment (DA&FE), Govt. of
Odisha intends to implement the program in Angul, Bargarh, Bolangir, Boudh, Cuttack,
Deogarh,Dhenkanal,Gajapati, Ganjam, Jajpur, Jharsuguda, Kendrapara, Rayagada,
Sambalpur, Sonepur, Sundargarh, Kalahandi, Mayurbhanj, Nabarangpur, Nuapada,
Koraput , Keonjharand Malkangiri district during Kharif 2024with the following objectives:
Diversification from paddy to non-paddy crops with focus on pulses &Oil seeds and
Horticultural crops in upland/medium land in Kharif.
Improving soil health through promotion of crops with heavy biomass and less
chemical Input requirement.
Integration with livestock and fisheries.
Cluster based promotion of post-harvest, primary processing, value addition marketing
through CBOs like FPOS/WSHGS/PPs and agri-entrepreneur for higher income.
To create awareness, capacity building and community mobilization of farmers on
sustainability of cropping pattern and diet diversification.
Inclusion of produce of non-paddy crops in different Governmentschemes such
asICDS, MDM, PDS and ST SC Welfare hostels.
Roles and Responsibilities of Facilitating Agency (FA)
Any active organization/Agency/Local NGO working inside the district preferably
from blocks where CDP will be carried out will be selected as Facilitating Agency for
implementation of the programme. Facilitating Agencies (FAs) shall have the following
roles and responsibilities forsmooth implementation of the programme:
FA will facilitate identified CBOs at Cluster level and would support CBOs in
preparation and submission of yearly plans, relevant reports, estimates, book keeping,
technical support, capacity building etc.
FA will regularly monitor the work of CBOs. He will be responsible for delivery of
outputs of CBOs.
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FA will be responsible for submission of all the reports and documents related to
CBOs (Estimates, Utilization certificates etc.) as requested by CDAO/DPMUfrom
timeto time.
FA will enter into agreement/ MOU/ MoA with the Professional Agency, CBO & CDAO at
the district level. The MoU/MoA with the FA may be renewed under this programme on
satisfactory performance of the FA.
FA will facilitate the Professional Agency for formation and strengthening of FPO.
FA will create the awareness;organize Capacity Building &training for the farmers on
Crop Diversification under the supervision of the concerned authorities & field staffs.
FA will facilitate the field staff in beneficiary selection under his cluster.Block level
officials of line departments shall support and monitor the FAs inthe implementation.
The FA will perform any other work as assigned by the higher authority and as per the
operational guideline of CDP MLIP program.
Scale and duration:
The project will be implemented in 23 districts for the financial year 2024-25. Details of
clusters under CDP-MLIP for 2024-25 in which FAs to be selected are mentioned below:
SL. Name of the District No of No of FA to
NO. NewClusters be selected
allotted
1 Anugul 1 1
2 Bargarh 7 7
3 Jajpur 2 2
4 Jharsuguda 1 1
5 Kalahandi 6 6
6 Malkangiri 3 3
7 Mayurbhanj 5 5
8 Nabarangpur 2 2
9 Sambalpur 1 1
10 Subarnapur 7 7
11 Koraput 1 1
12. Keonjhar 3 3
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Eligibility Criteria:
Any active organization/Agency/Local NGO working inside the district preferably
from blocks where CDP will be carried out will be selected as facilitating agency for
implementation of the programme.
The members of FA must be literate, can read and write Odia and have a basic
understanding of mathematical calculations.
The FA should not be a defaulter of any bank loan.
The FA should arrange infrastructure such as land, building, electricity, water
supply and working capital.
The FA must be willing to agree to the terms led down and signed in the
agreement.
The Mandatory criteria to be selected as FA are as follows:-
1. Should be legally registered under Society/Trust/ Company act.
2. Should provide a self-attested copy of registration, PAN card.
3. Should not have been blacklisted by Government of India, Government of Odisha,
other government agencies and any Indian or international donor and Provide a self-
declaration by the authorized representative to this effect.
4. Should have a minimum of 3years of work experience in the proposed blocks on Rain
fed Agriculture production systems. Such experience may include crop
Diversification, soil and water conservation, climate resilient cropping system,
Horticulture, agro-forestry, livestock husbandry, capacity building of Community
based organizations /farmer producers' organizations, promotion of value addition,
processing and marketing of Agri and allied commodities.
5. The FA should have the experience in Capacity Building/ Training and
implementation of agriculture-based livelihood programme.
6. Should have last 3 years' audited Balance Sheet and Financial Reports submitted to
the concerned regulatory authorities.
7. The chief functionary of the institution should not be a formal member of any Political
party and furnish an undertaking to this effect.
8. Should not have more than one-third of the Governing Body members related to each
other and no staff members related to each other should be supervising each other.
9. Must have worked with any of the government program related to agriculture, RM,
water management, farmer's organization in a substantial way.
10. One Organization / agency is eligible for applying for one cluster only.
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The format of EoI is given in Annexure-A and Organizations need to apply in the
specified format only. Copies of the following documents need to be submitted along
with the EoI form:
Registration certificate of NGO
Audited statement of accounts for 2021-22 , 2022-2023& 2023-24
Annual Report 2021-22 , 2022-2023 & 2023-24
Fixed asset position including its present value and location.
Profile of professional staff of the organization.
MoU/ agreement/ any documentary evidence of working for Govt. or special
projects or Govt. undertakings for implementing drought resilient agriculture
activities of last three years only.
Address of head and field offices.
Process of Selection:
Stage1: Short listing of at least three applications from the received applications after desk
assessment by screening committee.
Stage2: Presentations by shortlisted organizations before "District Committee under
Chairmanship of Collector & District Magistrate or appointed representative". This will be
followed by a field visit by members of selection committee.
Stage 3: One Organization per cluster will be selected as Facilitation Agency (FA) by the
committee through presentation and field visit. Selected FA will be approved by the
Collector & District Magistrate.
Stage 4: Organization selected as Facilitating Agency will submit all relevant documents for
verification.
Stage5: After completion of selection of FA, MOU will be signed between CDAO,
Professional Agency and selected FA.
The EoI should come in sealed envelope super-scribed as "APPLICATION FOR
ENGAGEMENT OF CLUSTER LEVEL FACILITATING AGENCY UNDER CROP
DIVERSIFICATION PROGRAMME IN MEGA LIFT IRRIGATION PROJECT OF---‒‒‒‒----
DISTRICT” as per the enclosed application format by registered /speed post to the below
mentioned address.
To,
The Chief District Agriculture Officer,
District‒‒‒‒---‒‒‒‒--
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Annexure-A
Expression of interest for engagement of facilitating agency at Cluster level for
implementation of Crop diversification programme under Mega lift irrigation projects
Details of the Organization:
1. Introduction
a. Name of the Organization
b. Acronym of the Organization, if any-
c. Address of the Organization
i. Mailing/Correspondence Office:
ii. Visiting Office:
d. Contact Person
i. Name-
ii. Designation/Title-
iii. Telephone No-
iv. Landline-
v. Mobile-
vi. E-Mail –
vii. Address if different from (c)
2. Identity/Legal Status
a. Is the Organization Registered -Yes No
b. If yes –
Under Society Act Under Trust Act
Under Company Act (Section 25)
If Any Other, Please Specify
c. Year of Registration-
d. Since how long it is operation (No of Years) –
e. Operational area of the Organization
(Please indicate the number)
State(s)-
District(s)-
Block(s) –
Village(s) –
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f. Whether Organization is registered under FCRA – Yes No
g. Whether it is registered under income tax – Yes No
3. Management/Administration:
a. Briefly mention administration setup below chief executive (Flow Chart)
b. Are roles and responsibility of staff clearly defined - Yes No
c. Are staffs used with letters of appointment/Contract – Yes No
4. Financial Management:
a. Whether accounts are audited by external auditor – Yes No
b. Do you have system of internal control? Yes No
c. If yes, specify
d. What financial statements are prepared at Organization:
Balance Sheet Receipt/ Payment
Income / Expenditure
Others (Please Specify)
Financial particulars of the agency:
Financial Turnover from Turnover from Total Turnover Income tax return
Year professional services other activities field (Yes/ No)
2021-2022
2022-2023
2023-2024
*Attach copies of receipt and payment, income and expenditure and balance sheet for\
these three years
**Please attach last three assessment years income tax return receipt. (Please attach
xerox copies of PIN and TIN certificate).
*** Please attach last GST details (Copy of GST certificate to be enclosed)
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Audited Balance Sheet of the agency:
Financial Year Audit of balance Sheet Remarks
(Yes/No)
2021-2022
2022- 2023
2023 - 2024
5. Personnel /Staff (Current Status)
a. Total numbers of staff-
b. No of technical/ Professional staff (M/F) Please specify –
Details of Technical /Professional staff
Name Position Engaged Since Qualification
(Year)
6. Work Experience
a. Was the organization blacklisted anytime? If yes provide the details
b. Experience in working with Community Based Organization (CBOs) in proposed
block
i. Has the organization promoted any CBO in the past? Yes No
ii. If yes specify below
GP Block Type of Nos Year of Activity/Business Coverage Annual
Name CBO/FPO Engagement carried out (No of HHs) Business
with CBO Turnover
of
CBO/FPO
in Rs Lakh
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c. Has the organization promoted any CBO in the past? Yes No
d. Please share your organization experience on Agriculture & allied
activities in the Block for last 5 Years.
Activity GP Block Crop Year Donor/Client Area Coverage of
Coverage in HHs (in
Ha. Nos)
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