Page Setup in Microsoft Word
Steps for Page Setup:
1. Open Microsoft Word
Start a new or existing document.
2. Go to the “Layout” (or “Page Layout”) tab
Located on the ribbon at the top.
3. Set the Margins
o Click Margins.
o Choose a preset or click Custom Margins....
4. Set the Page Orientation
o Click Orientation.
o Choose Portrait or Landscape.
5. Set the Paper Size
o Click Size.
o Choose from standard paper sizes (e.g., A4, Letter, Legal).
6. (Optional) Set Columns
o Click Columns.
o Choose the number of columns (1, 2, 3, etc.).
7. Open Advanced Page Setup
o Click the dialog box launcher (small arrow in the corner of the Page Setup
group).
o Adjust advanced settings under Margins, Paper, and Layout tabs.
8. Click “OK”
o Apply the changes to the document.
Features of Page Setup
Feature Description
Margins Set the space between text and page edges (Top, Bottom, Left, Right).
Feature Description
Orientation Switch between Portrait (vertical) or Landscape (horizontal) layout.
Paper Size Choose page size: A4, Letter, Legal, etc.
Gutter Adds extra space for binding (e.g., for books or booklets).
Columns Divide text into multiple columns (useful for newsletters, brochures).
Page Borders Add decorative or professional borders around the page.
Add line numbers for referencing (used in legal, academic, or coding
Line Numbers
documents).
Section
Allow different formatting (e.g., margins, orientation) in different sections.
Breaks
Apply To Choose whether to apply settings to Whole Document, This Section, etc.
Print Preview in Microsoft Word
Print Preview allows you to see how your document will look when printed — including
layout, margins, page breaks, and more — before actually printing it.
Steps to Use Print Preview in Word:
1. Open Your Document
o Launch Microsoft Word and open the document you want to preview.
2. Go to the “File” Tab
o Click on File in the top-left corner of the ribbon.
3. Click on “Print”
o This will open the Print Preview screen automatically.
o You’ll see a side-by-side view:
▪ Left side: Preview of your document.
▪ Right side: Print settings.
4. Use the Preview Tools
o Use the arrow buttons or scrollbar to scroll through multiple pages.
o Zoom in/out to view the document layout more closely.
5. Adjust Print Settings (if needed)
o Choose printer
o Number of copies
o Page range (e.g., 1–5, All)
o Orientation, margins, and paper size
6. Print or Return
o Click Print to proceed.
o Or click Back (or press Esc) to return to your document without printing.
Features of Print Preview:
Feature Description
Full-Page View See exactly how your document will appear when printed.
Multiple Pages
Scroll or click through all pages in your document.
Preview
Zoom Options Zoom in or out to check spacing and layout.
Adjust print settings (pages, orientation, margins) and see changes
Live Print Settings
instantly.
Error Checking Catch layout problems like cut-off text, blank pages, or page breaks.
