CHARAKA FOR CHILDREN

AAPTAS AYURVEDA – REACH AYURVEDA TO EACH

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AAPTAS AYURVEDA TRUST ®

PRESENTS
A FIRST EVER UNIQUE
NATIONAL LEVEL AYURVEDA CONTEST ON
SHORT-TERM SCHOOL HEALTH PROJECT

CHARAKA FOR CHILDREN

ON BEHALF OF CHARAKA JAYANTI-2025
ON 29th JULY 2025, TUESDAY

Aaptas initiative for School Health

WITH SUPPORT AND GUIDANCE OF

NCISM, NEW DELHI

SPONSORED BY
PRASHANTHI AYURVEDIC CENTRE, BENGALURU
& VAIDYARATNAM OUSHADHASALA, KERALA

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ABOUT CHARAKA JAYANTI:

Acharya Charaka was one of the principal contributor to Ayurveda. He is known as the
compiler of the medical treatise Charaka samhita which is one of the foundational treatises of
AYURVEDA. His preaching’s and principles are being followed and practiced across the
globe. He is one among the most celebrated and admired personality in the field of Ayurveda.

To pay tribute to this great scholar Charaka Jayanti is celebrated every year on the day
of Nagara Panchami as he is considered as avatara of Lord Adi Shesha.

This year Charaka Jayanti is celebrated on 29th of July. To celebrate and create
awareness about Acharya Charaka and his principles for children, Aaptas Ayurveda is coming
up with unique and first ever National level contest on planning and executing of Short term
school health project named as Charaka for Children.

ABOUT AAPTAS AYURVEDA

Aaptas Ayurveda Trust® is a Non-profit organization initiated in 2016 and Registered

as Trust in 2024 with the aim of propagating Ayurveda across all sections of society. Founded
by passionate Ayurveda Vaidyas and students, the trust works with the mission “Reach
Ayurveda to Each”. Aaptas engages in awareness-building through educational camps,
publications, exhibitions, and innovative social media campaigns. Over the years, it has
become a vibrant, volunteer-driven movement with a national footprint and thousands of
active members across Bharata.

Some key highlights of Aaptas Ayurveda:

 Aims to promote Ayurveda among both general public and Ayurveda students.
 Organizes unique National-level contests every year on Charaka Jayanti to enhance
student participation and skill development.
 Has executed impactful educational programs at school, college, and village levels
across India.
 Known for its popular health posters and flyers among the Ayurveda fraternity.
 Registered as a formal trust in Haveri, Karnataka, to strengthen and expand its
initiatives.

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Major Events & Initiatives by Aaptas Ayurveda Trust®

Sl. Year Event / Activity Highlights / Description

No.
1 2016 Establishment of Aaptas A group founded by Ayurveda students of SDM
Ayurveda team by Dr.Sharad College of Ayurveda, Uudpi with the mission
Kumar M "Reach Ayurveda to Each". Focus on awareness
among public and students through various
platforms.

2 2017 NAMMA AYURVEDA – First School level Ayurveda Education program in

School-level Ayurveda Karnataka. Distributed “Namma Ayurveda” book to
Education Program high school students, conducted classes and exams,
awarded top performers.

3 2020 MY LOVE FOR CHARAKA Held on 25th July 2020. First National level video
– National level Video Contest contest with 103 participants from 18 states.
Received wide appreciation.

4 2021 CHARAKA FOR Held on 13th August 2021. Largest-ever Ayurveda

IMMUNITY – National level video contest promoting immunity through Charaka's
Video Contest principles.

5 2022 AYURGRAMA – National Promoted Charaka’s teachings in villages. First of its

Level Ayurveda contest to Make kind National contest for Ayurveda students. Highly
a Village Ayurgrama. praised by Ayurveda fraternity. Conducted in 28
Villages.

6 2022 AYURGANNADA- A A webinar to discuss the role of kannada in

webinar on Usage of Ayurveda.
Kannada in Ayurveda

7 2023 CHARAKA FOR ONE Based on Janapadodhwamsa. 49 films created on

EARTH – Documentary Film Ayurveda and environment. Strong impact in
Contest promoting eco-consciousness via Ayurveda.

8 2023 DRUDHABALA AYURVEDA First-ever residential camp for 3rd-year BAMS boys
CAMP – Residential Training in Karnataka. Held at Hombuja Jain Math. Trained
Camp 100 students with guidance from 30 expert speakers
for 7 days.
9 2024 Formal Registration and On 21st March 2024, Registered as Trust at Haveri,
Formation of Aaptas Karnataka, enhancing its ability to organize and
Ayurveda Trust scale programs effectively.

10 2024 AYURGRAMA 2.0 – National Participated by 82 teams and over 1300 students
Level Ayurveda contest to Make across Bharata. Created large-scale outreach and
a Village Ayurgrama. visibility for Ayurveda in rural areas.

11 2024 PUNARVASU 2024 – National Held in Davanagere, Karnataka with 900+ delegates.
Seminar on Ayurveda Supported by brands. Educated students on clinical
Cosmetology & Trichology scope in Ayurveda Cosmetology. This had 170+
Paper Presentations.

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INDEX

SL Topic Page
NO number
1. What is Charaka for Children? 1
2. What is School Health Project? 1
3. What is Short term Project? 1
4. What are the outcomes of Short term school 1-2
health Project?
5. Why BAMS students should participate in 2
Charaka for Children?
6. What participants should do in the contest? 3
7. Structure of team 4
8. Important dates 4-5
9. Prizes and Awards 5
10. How to register 6
11. What are the next steps after contest registration? 7-13
12. Focus Areas Charaka for Children 14
13. General rules and guidelines 14-18
14. Assessment Criteria for selecting Winners 18
15. Roles of Team members 19
16. Collectives from Team AAPTAS 22
17. Contact details 22-23

PLEASE READ ALL THE RULES AND GUIDELINES CAREFULLY

TO HAVE A CLARITY ON CHARAKA FOR CHILDREN

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1) WHAT IS CHARAKA FOR CHILDREN?

Charaka for Children is a National-Level Ayurveda Contest aimed at designing and

implementing short-term (3-Months) school health projects. This initiative empowers
BAMS students to plan and execute innovative, Ayurveda-based health programs for school
children from 5th to 10th standard, focusing on schools within a specific cluster.

The contest encourages the practical application of Charaka Samhita’s timetested principles
into child-centric, preventive, and promotive health models. Through this, students bring
holistic wellness practices into schools—bridging Ayurvedic wisdom with public health
outreach.

2) WHAT IS SCHOOL HEALTH PROJECT?

A School Health Project is a focused, time-bound initiative designed to promote and protect the
health of school children. It includes assessment, education, intervention, and follow-up activities
aimed at improving the physical, mental, and social well-being of students within the school
environment.

3) WHAT IS SHORT TERM PROJECT?

A short-term project is a task or assignment designed to be completed within a limited
time frame—typically ranging from a few days to a few months, depending on the context.
These projects are usually focused, goal-oriented, and meant to address specific objectives in
a short duration.
Key Characteristics of Short-Term Projects:

1. Limited Duration: Usually lasts from a few days to 3 months.

2. Clear Objectives: Has a specific goal or outcome to be achieved.
3. Focused Scope: The activities are well-defined and do not involve large-scale
planning or long-term impact.
4. Time-Bound: There is a clear start and end date.
5. Often Low-Cost: They typically require less funding and fewer resources than long-
term projects.

4) WHAT ARE THE OUTCOMES OF SHORT TERM SCHOOL HEALTH PROJECT?

1. Improves Health Awareness Among Students

o Students learn essential health habits based on principles of Ayurveda
2. Early Identification of Health Issues
o Baseline surveys help in identifying prevalent health issues for children.
o Referrals or guidance can be initiated based on early findings.
3. Empowerment of Ayurveda Students
o BAMS students gain real-world experience in public health, communication,
data collection, and implementation.
o Enhances skills in leadership, teamwork, and project management.
4. Community Sensitization
o Involves teachers and parents in understanding child health through Ayurveda.
o Increases visibility and acceptance of Ayurveda as a preventive and promotive
health system.

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5. Creation of Documented Models for Replication

o Each project results in a documented intervention that can serve as a reference
for future school health programmes.
o Builds a repository of Ayurveda-based school health strategies.
6. Measurable Health Improvements
o Pre- and post-intervention assessments help in evaluating the impact of the
project.
o Quantitative and qualitative data support the effectiveness of the interventions.
7. Foundation for Large-Scale Health Programmes
o These projects act as pilot studies generating valuable data and insights.
o Successful models can be scaled into district, state, or national-level school
health programmes, highlighting Ayurveda’s role in public health.

5) WHY BAMS STUDENTS SHOULD PARTICIPATE IN CHARAKA FOR

CHILDREN?
1. First-of-its-kind National contest:
 Charaka for Children is India’s first Ayurveda-based school health contest
designed especially for BAMS students. It offers a unique opportunity to work
in a team of 50 participants, marking a historic milestone in Ayurveda
education.

2. Hands-on Public Health Experience

 Students get real-time experience in community outreach, school health
intervention, and public health planning — core skills for any Ayurvedic
practitioner aiming to work beyond the clinic.

3. Integration of Theory into Practice

 Students apply their classroom knowledge of Ayurvedic principles to real-world
school health issues like nutrition, lifestyle, sense organ care, and more —
fostering clinical thinking and creativity.

4. Leadership and Teamwork Skills

 With a large team to guide, students cultivate crucial skills in leadership,
coordination, and communication — qualities essential for future physicians,
academicians, or administrators.

5. Innovation and Research Thinking

 The contest encourages students to develop short-term health projects and
interventions tailored to school children, nurturing research aptitude and
problem-solving abilities.

6. National Recognition
 Outstanding projects receive national-level recognition, boosting visibility and
career profile. It’s also a strong addition to resumes and postgraduate
applications.

7. Contribution to Nation Building: By participating, students become part of the mission

to "Reach Ayurveda to Each", serving as torchbearers of preventive health and reviving
Charaka’s wisdom for the next generation

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6) WHAT PARTICIPANTS SHOULD DO IN THE CONTEST?

General Guidelines for "Charaka for Children" Contest

1. Objective
• To design and implement a scientifically planned Ayurveda-based health project for school
children.

2. Eligibility & Team Formation

• Only one team per Ayurveda college is allowed.
• Each team can include up to 50 student participants.
• Each team must register with prior permission from the Head of Institution (HOI).

3. Target Group
• The project must focus on school children from 5th to 10th standard.

4. Project Stages
• The entire contest has three major stages:
 Poorva Karma – Baseline Survey, Planning & Proposal Development
 Pradhana Karma – Project Execution
 Paschat Karma – Project Evaluation & Reporting

5. Cluster Selection & Permission

• In every district, schools are grouped into clusters within each Taluk (Block).
• Teams must select one specific cluster for their project.
• Visit schools.org.in for detailed cluster-wise school lists.
• Approach the Block Education Officer (BEO)/ DDPI to inform about the contest and seek
official permission.
• After obtaining the BEO's consent, visit schools to interact with teachers and students to
identify potential health issues.

6. Problem Identification & Survey

• Identify major health-related problems among students through initial observation and
interaction.
• Conduct a baseline survey to gather data and support the selection of a suitable project
theme.

7. Theme Selection & Planning

• Choose an appropriate theme from the list of Focus Areas provided in the contest document.
• Plan the project in consultation with subject experts or mentors.

8. Proposal Development & Approval

• Prepare a project proposal using the prescribed format.
• Present the proposal to the college-level Project Head for initial approval.
• Submit the proposal to the Aaptas Project Approval Committee for final clearance.

9. Project Execution (Pradhana Karma)

• Implement the project in the chosen cluster following the approved plan.
• Execution should follow the Gantt chart and deliverables timeline defined in the proposal.
• After completion of Phase 1, submit an Interim Video explaining the activities done.

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10. Monitoring & Impact Assessment

• After the entire execution, gather post-intervention data to evaluate the outcomes.
• Organize a valedictory event to showcase project outcomes.
• Invite dignitaries such as school administration, health department officials, DDPI,
MLA/MP, and other stakeholders.

11. Final Submission (Paschat Karma)

• Prepare and submit a final project report including:
– Summary of activities
– Outcome evaluation
– Challenges faced
– Recommendations and scope for expansion
• Submit a final video documenting the overall project.
• Promote the final video and report through social media platforms.

12. Publication & Reporting

• Structure your report in a format suitable for submission to peer-reviewed journals and
newspapers.
• Highlight community impact, student involvement, and the potential for large-scale
replication.

7) STRUCTURE OF TEAM:
Project Head- Principal / Any staff-1
Project Manager – Any staff -1
Project Co-ordinator – Any staff / Post graduate student- 1
Project Student team- 10 (only UG students / Internee)
1. Team Head – Can be a Post Graduate
2. Finance head
3. Photo /Video Documentation head
4. Report making head
5. Publicity head
6. Transport head
7. Survey head
8. Data collection head
9. Data Entry Head
10. Publication Head
Volunteers – 40 (Only UG Students/ Internee)

Note:
 Once the team is finalized, no member changes are allowed.
 In case of genuine emergency reasons, changes in team members may be permitted
only upon submission of a formal request letter to Aaptas, duly signed by the Project
Manager.
 Any violation of the team structure or unauthorized change in members will lead to
disqualification from the contest.

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8) IMPORTANT DATES:

Sl. Activity Date Day & Time

No.
1 Purva Karma (August) : Project Proposal Making
Last day to register for the contest 10th August 2025 Friday, 5:00 PM

Last date for submission of project 31st August 2025 Sunday, 8:00 PM
proposal
2 Pradhana Karma (September –October 15th) : Project Execution
Phase 1 1st- 15th September 2025 Monday

Phase 2 16th - 30th September 2025 Tuesday

Submission of Interim video 18th September 2025 Wednesday

Upload of interim videos in 23rd September 2025 Monday

YouTube (National Ayurveda Day)
Phase 3 1st- 15th October 2025 Wednesday

3 Paschat Karma (October): Project Final Report

Outcome Assessment/ Evaluation / 16th - 24th October 2025

final report preparation
Last date for submission of Final 25th October 2025 Saturday, 8:00 PM
Project Report and Final Project video
Video release & social media 1st to 7th November 2025 —
promotion (YouTube, WhatsApp,
Instagram)
Announcement of winners 16th November 2025 Sunday

Note: Any changes in the Date will be informed via social media handles.

9) PRIZES AND AWARDS:

Main Awards
Prize Amount
First Prize ₹ 40,000/- + Memento
Second Prize ₹ 30,000/- + Memento
Third Prize ₹ 20,000/- + Memento

Special Mentions and Other Benefits

 Consolation Prizes
May be announced based on the number and quality of participating teams.
 E-Certificates
All participants and coordinators who complete the project will receive E-Certificates of
recognition. Certificates will carry official logos and will be digitally verifiable.

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 Surprise Awards
A few attractive category-based prizes (e.g., Best Innovation, and Best Community
Impact) may be announced based on observed activities and documentation.
 College Recognition
An Appreciation Letter will be sent to each participating college for encouraging
community-based Ayurvedic initiatives.
 Memento to Participating Colleges
Each participating college will receive a memento as a token of appreciation for their
involvement in the national-level Ayurveda health initiative.
 Teams that do not complete the project as per the approved plan will not be issued e-
certificates by Aaptas Ayurveda.

10) HOW TO REGISTER?

• Idea Submission:
Interested students must submit their project idea to the RIED Cell (Research Innovation
Entrepreneurship Development Cell) and the Principal of the college for initial evaluation.

• Team Formation & Approval:

If the idea is found feasible and approved by both the RIED Cell and Principal, a dynamic
team (maximum 50 members) should be formed. Co-ordinators for the contest must also be
appointed.

• Registration Fee:
There is No registration fee for participating in this contest.

• Requesting Forms:
The official Registration Form and Self-Declaration Form can be requested via WhatsApp
by contacting the Aaptas Official Number - 7411979921

• Form Submission:
The Registration Form must be duly filled and signed by both the Project Manager and the
Principal.

• Online Registration:
Participants must fill out the official Google Form for registration and upload scanned
copies of the signed Registration and Self-Declaration Forms.

• Contestant ID:
After successful verification and approval, each team will receive a unique Contestant ID
issued by Team Aaptas.

• Follow-Up Communication:
All further communication, project tracking, and mentorship will be coordinated by Team
Aaptas through designated channels.

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11) WHAT ARE THE NEXT STEPS AFTER CONTEST REGISTRATION?

The whole contest is divided into 3 Stages
1) Purva Karma
2) Pradhana karma
3) Paschat karma

PŪRVA KARMA:

Pūrva karma: It refers to the preliminary stage of the project. This includes all Preparatory
activities such as:

1. Identifying the health issues in the selected schools within a cluster.

2. Conducting a Baseline survey
3. Framing an Advisory Committee
4. Preparing a scientific project proposal based on observations and needs
5. Framing Phase-wise Deliverables
6. Creating a Gantt chart for Project Planning
7. Project Proposal Presentation to Aaptas Committee for Approval

1. Identifying the Health Issues in the Selected Schools within a Cluster

Objective:
To recognize and list out commonly observed health concerns and lifestyle gaps
among school children through observation and interaction.

Activities Involved:

 Visit 3–5 schools in the target cluster.

 Interact with teachers, students, and parents.
 Observe the school environment, student behaviour, classroom hygiene, and
physical signs of ill health.
 Check school-maintained health records (if available).
 Make a list of observed or reported health issues.

2. Conducting a Baseline Survey

Objective:
To collect structured data about the current health status, lifestyle, and awareness
levels among students, serving as a reference point for measuring intervention impact.

Steps:

1. Design a simple, age-appropriate questionnaire.

2. Take consent from school authorities.
3. Administer survey through:
o One-on-one interviews
o Group surveys
o Observational tools

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4. Data recording and basic analysis

Tools Required:
Printed questionnaires, observation checklists, Excel sheets for data entry.

Expected Output: A summary of pre-intervention statistics

3. Framing an Advisory Committee

 Form a local advisory team to guide the project. Suggested members include:

 Block Education Officer (BEO)

 Deputy Director Of Public Instruction(DDPI)
 Taluk Health Officer (THO)
 District AYUSH Officer
 Representative teachers or headmasters
 Community health workers

 This committee will help validate needs, support outreach, and ensure smooth
collaboration with local bodies.

4. Preparing a Scientific Project Proposal Based on Observations and Needs

Objective:
To develop a structured proposal outlining the project's aim, methods, and expected
outcomes, based on the findings from field observations and baseline data.

Basic Proposal Format:

 Title: Reflective of the theme and problem

 Background and Need: Based on baseline findings
 Objectives: Clear, measurable goals
 Target Group: Age/class/number of children
 Intervention Plan: Methods, duration, frequency
 Timeline: Gantt chart or table
 Deliverables
 Evaluation Plan: Pre- and post-assessment
 Resources Required: Kits, AV tools, staff
 Expected Outcomes: Health awareness, behaviour change
 Project Finance: Approximate budget under key heads: materials, travel, kits,
printing, events
 Annexures: Baseline survey tool, photos, consent.

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5. Framing Phase-wise Deliverables

What are Deliverables?

Deliverables are the tangible outputs, evidence, and results that a project team must
produce and submit during and after each phase of the project execution. They serve
as proof of implementation, tools for assessment, and content for evaluation and
promotion.

Deliverables ensure transparency, accountability, and standardization across all

participating colleges and schools.

Why Are Deliverables Important?

 Validation: Confirms that the project was implemented as planned

 Measurement: Helps assess the health outcomes and learning impact
 Promotion: Creates content for showcasing on social media, YouTube,
and to future sponsors or institutions
 Evaluation: Forms the basis for judging teams and awarding prizes

How to make Deliverables:

1. Go through each planned activity under the three Stages (Pūrva, Pradhāna,
Paścāt Karma).
2. List what you will produce or document as evidence/output.
3. Ensure each deliverable is specific, time-bound, and practical.
4. Mention it clearly in the project proposal

6. Creating a Gantt chart for Project Planning

What is a Gantt chart?

A Gantt chart is a visual project management tool that outlines the timeline of a
project using horizontal bars. Each bar represents a specific task or phase, indicating
when it starts, how long it runs, and when it ends. It helps teams plan, monitor
progress, and stay on schedule.

Why is a Gantt Chart Important in Our Project?

 Clarity – Gives a clear picture of the entire project duration and flow
 Planning – Ensures each task is given adequate time and resources
 Team Coordination – Helps all members understand their timelines and
responsibilities
 Monitoring – Facilitates tracking of progress and delays
 Proposal Quality – Strengthens the project proposal and impresses evaluators

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How to Make a Gantt chart:

1. List all major activities in the three stages – Pūrva Karma, Pradhāna Karma,
and Paścāt Karma
2. Decide start and end dates for each activity
3. Assign duration (number of days/weeks)
4. Use table or bar chart format to visualize
5. Review for overlap or dependencies between tasks
6. Include the Gantt Chart in your proposal

7. Project Proposal Presentation to Aaptas Committee for Approval

Project Proposal Presentation Document to be presented to Aaptas Committee –

Online Meeting

1. Cover Page

 Institution Name: _______________________________________

 Project Title: __________________________________________
 Theme/Focus Area: _____________________________________
 Block Name: ___________________________________
 Cluster Name: ___________________________________
 District & State: ________________________________________
 Date of Presentation: ____________________________________

2. Slide-wise Presentation Format

Slide No. Slide Title Content to Include

Slide 1 Project Title & Team Project title, institution, team members, mentor name
Introduction
Slide 2 Background & Need Brief background, reason for topic selection, field visit
observations
Slide 3 Baseline Survey Summary Total students surveyed, key findings
Slide 4 Aim and Objectives One main aim and 2–4 specific measurable objectives
Slide 5 Target Group & Inclusion Class/age group, number of students, any specific
Criteria selection criteria
Slide 6 Proposed Ayurvedic Weekly sessions planned, Ayurveda practices
Intervention
Slide 7 Timeline (Gantt Chart) Phase-wise activity plan for 1.5 Months(September 1 to
15 October
Slide 8 Expected Outcomes Improvement in habits, health awareness, behaviour
changes.
Slide 9 Evaluation Plan Tools used – pre/post-test, observations, feedback forms
Slide 10 Project Finance Expected Expenditure for the project
Slide 11 Conclusion Summary

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3. Online Presentation Procedure

During the Meeting:

 Join at least 10 minutes early.

 Start with respectful greeting
 Introduce the team and project.
 Share screen and present the slides.
 Maintain clarity and professionalism.
 Note down any suggestions or questions from Aaptas.

After the Meeting:

 Thank the committee sincerely.

 Revise the proposal based on suggestions.
 Submit final proposal for official approval before starting Pradhāna Karma.

4. Annexures to be submitted

 ✔️ Baseline Survey Questionnaire

 ✔️ Summary of Survey Results (Table/Chart)
 ✔️ Gantt Chart (Project Timeline)
 ✔️ Weekly Activity Plan (in table format)
 ✔️ Feedback Form Format (for final evaluation)

PRADHĀNA KARMA – PROJECT EXECUTION

(Duration: 1st Sept – 15th Oct 2025)

Pradhāna Karma: It marks the active implementation of the school health initiative in selected
schools. This is the phase where planning turns into action, guided by the Gantt chart,
Phase-wise Deliverables, and proposed interventions.

1. Duration and Structure

The project will be executed over a 45-day period, divided into three consecutive 15-day
phases for systematic implementation and monitoring.

2. Team Distribution
All 40 student volunteers along with Team heads will be assigned to different schools in
balanced teams, ensuring equal responsibility and efficient coverage of the school cluster.

3. Activity Implementation
Each team is responsible for executing interventions and awareness programs as per the
approved project proposal and planned Gantt chart.

4. Phase-wise Deliverables
Teams must adhere to the phase-wise deliverables finalized during Pūrva Karma. Each
deliverable must be executed, documented, and submitted according to schedule.

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5. Documentation Protocol
Teams should maintain proper records of photos, videos, attendance sheets, observation logs,
feedback forms, and tools used to assess outcomes.

6. Post-Phase Submission
At the end of every 15-day phase, teams must compile and submit deliverables to the internal
coordinator for validation and review.

7. Monitoring and Reviews

Internal follow-ups and weekly reviews by coordinating faculty are essential to ensure
adherence to the plan and timely course correction, if needed.

8. Standardization and Discipline

All participants should maintain discipline, uniformity, and consistency in implementing the
project across all assigned schools.

9. Theme-Based Adaptability
Note: The project execution plan may be customized based on the theme of the proposal. All
such modifications will be guided and approved by the Aaptas Committee during the
proposal presentation.

10. Consent and Permissions

It is mandatory to obtain prior permissions from school authorities and informed consent
from parents of participating children before conducting any activities or interventions.

PASCHAT KARMA – PROJECT EVALUATION

(Duration: 15th October – 25th Oct 2025)

1. Duration and Purpose

The final 10 days of the project are reserved for Paścāt Karma, which focuses on evaluating
the outcomes, compiling results, and presenting the overall impact of the project.

2. Outcome Assessment
Teams must critically assess the outcomes of the interventions based on pre-defined
parameters in the proposal. This includes analyzing observation sheets, feedback, pre-post
comparisons, and implementation efficiency.

3. Final Report Preparation

Each team must compile a comprehensive final report that includes:

 Activities conducted during all three phases

 Documentation and photographs
 Key findings and learning outcomes
 Recommendations for future implementation
 Challenges faced during execution
 Suggestions for scaling the project to a larger level
 Further scope for research or institutional adoption

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4. Final Video Compilation

A complete final video documenting the highlights of the project—from planning to
execution to evaluation—must be compiled and submitted as per the prescribed format. The
duration of the Video should not exceed 50 minutes.

5. Valedictory Event Planning

Every participating team must organize a school-level or cluster-level valedictory event
within this period. This event should include:

 Presentation of the final report and video

 Display of student outcomes
 Sharing of key insights and future recommendations with school authorities and local
stakeholders
 Invitation to dignitaries such as MLAs, MPs, Panchayat Heads, THO, BEO,
DDPI, or District AYUSH Officers to enhance visibility and support.

6. Documentation of Valedictory Event

Details of the valedictory event—such as agenda, participants, photos, and minutes—should
be clearly documented and included in the final project report.

7. Aaptas Committee Participation

Note: Aaptas may nominate a representative to attend the valedictory event as an observer or
guest. Teams must inform the organizers in advance and facilitate the visit.

8. Timely Submission
The final project report and video must be submitted on or before 25th October 2025, 8:00
PM, to be eligible for evaluation and awards.

9. Importance of Paścāt Karma

This stage is crucial to:

 Showcase the project’s tangible results

 Promote reflective learning
 Ensure transparency and accountability
 Advocate the potential for the project’s replication and institutional adoption on a
larger scale

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12) FOCUS AREAS OF CHARAKA FOR CHILDREN:

As the event is on behalf of Charaka Jayanti thoughts of Acharya charaka has to be highlighted.
1. Fundamental Ayurveda concepts – Dosha, Dhatu, Mala, Agni, Prakruti, etc.
2. Trisutra – Hetu-Linga- Oushadha
3. Nidana panchaka of Roga
4. Dinacharya
5. Rutucharya
6. Sadvritta
7. Ahara – Ahara dravya, Ahara vidhi vidhana
8. Shad Rasa- Madhura, Amla, Lavana, Katu, Tikta, Kashaya
9. Vihara
10. Plants and Herbs
11. Baalaka/ Baalika Arogya (Gender Specific)
12. Sharirika Arogya
13. Manasika Arogya
14. Indriya Arogya
15. Bheshaja- Medicine Intervention
16. Ashtanga Ayurveda
17. Rasayana as a Preventive medicine
18. Pathya and Apathya
19. Buddhi and Smruti
20. Bala- Strength
21. Adhyayana Vidhi
22. Tantrayukti
23. Panchakarma
24. Janapadodhwamsa
25. Trividha Hetu – Atiyoga, Ayoga and Mithyayoga of Kaala,Artha and Karma
26. Prajnaparadha
27. Any other similar topics which highlights the concepts from Charaka samhita can be
selected

13) GENERAL RULES AND GUIDELINES:

1. Contest Timeline and Participation

 The entire project must be completed within the specified duration.

 Open only to undergraduate BAMS students (1st year to internship); one PG student
may act as Project Coordinator.
 Each team should consist of exactly 50 student participants, coordinated by a
Project Manager and a Project Coordinator. No external participants allowed.

2. Permissions and Consents

 Prior permission must be obtained from school authorities before starting the project.
 Parental consent is mandatory if required by the nature of activities.

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 Necessary approvals for the selected school should be taken using prescribed Aaptas
forms.

3. Team Selection

 Only one team per college is allowed.

 The team must be dynamic with diverse skills related to Ayurveda, communication,
documentation, public speaking, event organization, etc.
 Priority should be given to students familiar with the local language and community.

4. Self-Declaration

 All team members must submit a self-declaration form collected from Team Aaptas
before project execution.

5. Selection of School

 The chosen school must be suitable for conducting baseline surveys and activities for
schoolchildren.
 Preferably, the school should be located within 80 km of the college.
 Final approval of the selected site is subject to review by Team Aaptas through the
submission of an approval form.

6. Project Proposal and Baseline Survey

 A detailed project proposal must be prepared after conducting a baseline survey in the
selected school.
 The survey should assess existing health conditions, awareness, and scope for
Ayurveda-based interventions.
 Proposal should be submitted to Aaptas for review and approval.

7. Execution (Pradhana Karma)

 The project activities are to be conducted under three phases: Poorva Karma
(Planning), Pradhana Karma (Execution), and Paschat Karma (Evaluation).
 Guidelines and activities under Pradhana Karma may vary depending on the selected
project theme. Final approval will be guided by the Aaptas Committee.
 Students must comply with hygiene and safety measures while conducting school-
based interventions.

8. Documentation Guidelines

 Full photographic and video documentation is mandatory.

 Important photos must include date, time, and GPS data.
 Final compiled HD video (max 50 mins) should be submitted.
 The final video must follow a 16:9 format and may include English/Hindi/Kannada or
regional language with subtitles.

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9. Final Report Submission

 Final report must include:

o Overview of the project
o Outcomes and impact
o Recommendations
o Challenges faced during implementation
o Scope for expansion on a larger scale
 Report should be written in English and submitted in PDF format.
 Include details of any valedictory events and guest list.

10. Valedictory Event

 Each team must organize a Valedictory Event on 15th–25th October 2025.

 Presentation of project report and recommendations must be made during the event.
 Dignitaries such as MLA, MP, DDPI, or local authorities may be invited.
 Aaptas may send a representative for the event.
 Event details must be included in the final project report.

11. Publicity and Media

 Creative and culturally sensitive promotion of the project may be done in the local
area.
 News articles and media coverage are encouraged, with due permissions.
 No videos should be posted online except through official Aaptas platforms.

12. Social Media Promotion

 Aaptas will provide templates and branding guidelines.

 No social media promotions should be made before official announcement dates.
 College and personal branding should not override Aaptas guidelines.

13. Financial Management

 Fundraising is to be done by students through sponsorships; colleges are not

responsible for funding.
 Proper billing and record of expenditure must be maintained and submitted.
 Funds should strictly be used for project-related purposes.

14. Day-wise Schedule

 A detailed daily plan for the 1-week implementation must be submitted to Aaptas
before execution.
 Schedule templates will be provided.

15. Assessment Criteria

 Project outcomes, innovation, quality of documentation, team discipline, and impact

will be key criteria for judging.

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16. Attendance and Dress Code

 Prior permission should be obtained from college authorities for attendence while
going for activities.
 Students must wear aprons during field visits and preferably a uniform jersey with
“Charaka for Children” and Aaptas logo.

17. Usage of AI

 Team Aaptas encourages the use of AI tools for idea generation, language assistance,
formatting, and designing.
 As this is a new and evolving contest, AI tools may support students in planning and
documentation.
 However, students must cross-check all AI-generated content for accuracy, relevance,
and contextual suitability.
 The originality of fieldwork, observations, and data interpretation must be maintained.
 Mention of AI tools used should be included in the annexure of the final report.

18. Fake data and Misrepresentation

 Submission of fake, fabricated, or manipulated data at any stage of the project is

strictly prohibited.
 All baseline and assessment data must be authentic, collected through genuine
fieldwork.
 Strong evidences (photos, videos, survey forms, attendance sheets, etc.) should be
created and properly documented to support data authenticity.
 Each team must maintain organized files (physical or digital) containing all records
and documentation for verification purposes.
 Random checks may be conducted by Team Aaptas to verify the credibility of the
data.
 If any team is found guilty of data manipulation or misrepresentation, strict action will
be taken, including disqualification.
 Such teams will not be eligible for certificates.
 Participants should not feel offended if any cross-verification is carried out. It is part
of Team Aaptas’ standard protocol and duty to ensure the authenticity and integrity of
the contest.

19. Statistical Tools for Data Analysis

• Students are encouraged to use statistical tools to analyse baseline and post-intervention
data.
• The following beginner-friendly software tools are recommended:

◦ Microsoft Excel / Google Sheets

▪ Most accessible tool for data entry, basic analysis, and graphical representation.
▪ Commonly used functions include: AVERAGE, COUNTIF, IF, STDEV, etc.

◦ JASP (Free & User-Friendly)

▪ A graphical statistical software suitable for beginners.

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▪ Can be used for both basic and advanced statistical tests.

▪ Website: https://jasp-stats.org

◦ SPSS (if available in the institution)

▪ Suitable for detailed statistical analysis.
▪ Recommended if institutional access and training support are available.

• Basic analysis such as frequency, percentage, mean, and pre-post comparisons should be
included in the project report.
• Graphical tools such as bar charts, pie charts, and line graphs may be used to present
outcomes effectively.

20. Final Decision

 The decision of Team Aaptas and the judging panel will be final and binding.
 Any modifications to these rules will be communicated officially.

14. ASSESSMENT CRITERIA FOR SELECTING WINNERS

Projects will be evaluated based on the following comprehensive criteria:

A. Project Planning & Proposal

• Relevance and creativity of the project
• Problem identification based on baseline survey
• Clearly defined objectives and expected outcomes
• Feasibility and innovation of intervention strategy
• Well-structured proposal with proper formatting and timeline

B. Execution & Implementation

• Adherence to the approved plan and Gantt chart
• Level of student involvement and team coordination
• Effective execution of interventions and field activities
• Proper documentation and ethical conduct throughout execution

C. Data Collection & Analysis

• Authenticity and quality of baseline and post-intervention data
• Appropriate use of statistical tools for data analysis
• Clarity and correctness of interpretation of results

D. Impact & Outcome

• Demonstrated health awareness and behavior change in students
• Involvement of school teachers, parents, and community
• Possibility of replicating the project on a larger scale

E. Reporting & Presentation

• Final report with clear structure, language, and completeness
• Final video showing all phases and creativity in presentation
• Inclusion of annexures, evidences, and originality of work

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15. ROLES OF TEAM MEMBERS:

1. Project Head (Principal / Any Senior Staff – 1)

 Oversees and mentors the overall project.

 Ensures institutional support and administrative approvals.
 Guides and monitors the Project Manager and Coordinator periodically.
 Attends important meetings, reviews, and final events.

2. Project Manager (Any Staff – 1)

 Acts as the chief supervisor and anchor of the project from start to finish.
 Coordinates between students, staff, and school authorities.
 Reviews project progress weekly.
 Ensures project discipline and timeline adherence.
 Verifies reports and financial records before final submission.

3. Project Coordinator (PG Student / Staff – 1)

 Acts as the operational lead under the Project Manager.

 Facilitates the planning, scheduling, and day-to-day execution.
 Communicates regularly with Aaptas and compiles daily reports from students.
 Supports documentation, supervision, and troubleshooting.

STUDENT PROJECT TEAM (10 UG Students or Interns)

1. Team Head

 Plans, communicates, and coordinates the entire project activities.

 Leads team meetings and ensures all roles function efficiently.
 Maintains discipline and motivation among the team.
 Is responsible for making critical decisions with the coordinator.
 Maintains constant liaison with Project Coordinator and Manager.

2. Finance Head

 Leads sponsorship/fundraising efforts.

 Maintains a clear ledger of income and expenses.
 Collects and files all bills and receipts.
 Prepares financial summary for final report submission.

3. Photo / Video Documentation Head

 Captures all events in photo and video formats.

 Ensures key photos are taken using GPS Map Camera (with date, time, and location).
 Shoots horizontal HD videos (16:9) and vertical reels (30 sec) for promotions.
 Stores and organizes raw footage and edits the final video under the guidance of
coordinator.

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4. Report Making Head

 Compiles daily summaries and integrates input from all heads.

 Prepares the Final Report, ensuring inclusion of all mandatory sections (project
overview, outcomes, challenges, recommendations, future scope, valedictory event,
etc.).
 Ensures the report is grammatically correct, well-formatted, and submitted on time.

5. Publicity Head

 Designs and circulates project posters and banners.

 Handles official project publicity through social media and local media (after
permission).
 Manages WhatsApp groups, Insta stories/posts, and newsletter updates as per Aaptas
branding.
 Coordinates any media coverage with the college and school.

6. Transport Head

 Plans and manages transport arrangements for team members as required.

 Coordinates with vehicle providers, ensures punctuality and safety of team travel.
 Prepares a transport summary for reporting.

7. Survey Head

 Designs and distributes survey tools for baseline and endline studies.
 Trains team members on how to collect data accurately.
 Collects, compiles, and cleans survey data for analysis.
 Submits findings to the Report Making Head in organized formats.

8. Data Collection Head

 Works alongside Survey Head to ensure smooth on-field data gathering.

 Allocates student pairs/groups to various classes and sections during survey.
 Collects real-time updates and ensures data accuracy.
 Flags inconsistencies and helps in verification.

9. Data Entry Head

 Inputs all collected data into Excel or other tools as decided by the coordinator.
 Ensures proper naming, labelling, and organization of files.
 Supports creation of charts/graphs if needed for final report or presentation.
 Maintains data confidentiality and backup copies.

10. Publication Head

 Designs certificates, brochures, and printed material related to the project.

 Assists the Report Making Head in designing the final report layout.
 Coordinates printing of final documents and event materials.
 Supports Publicity Head in designing visually appealing content.

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 Structures a journal article summarizing project outcomes for submission to peer-

reviewed journals.
 Prepares a news article draft suitable for local/state newspapers or college magazines.

11. Roles of 40 Volunteers

The 40 volunteers will be strategically distributed across selected schools within the chosen
cluster. Their primary responsibility is to independently implement the project activities in
assigned schools as per the approved intervention plan.

• School-wise Assignment
Each volunteer (or small group of 2–3) will be assigned to a specific school. The number of
schools covered will depend on the cluster selection and project scope.

• Role of Assigned Volunteers

– Act as the primary implementer of the project in their designated school.
– Ensure execution of health awareness sessions, demonstrations, and student engagement
activities.
– Coordinate with school teachers and obtain necessary permissions and support.
– Conduct baseline and post-intervention surveys, including distribution and collection of
consent forms.
– Maintain records of activities conducted and student participation.
– Capture photo and video documentation of sessions for reporting.
– Submit periodic updates to the core team regarding progress, challenges, and feedback from
the school.

• Reporting and Supervision

– Each group of school-assigned volunteers will report to a designated Project Coordinator or
Team Leader.
– Centralized review meetings will be held weekly to track progress, offer guidance, and
address field-level issues.

• Training and Orientation

– All volunteers will undergo prior orientation to understand the intervention theme,
execution methods, communication protocols, and data collection procedures.

• Rotation and Backup

– In case of absence or difficulty, volunteers may be reassigned or rotated with the backup
team to ensure uninterrupted implementation.

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16. COLLECTIVES FROM TEAM AAPTAS:

 REGISTRATION FORM
 SELF DECLARATION FORM
 BANNER DESIGN FORMAT
 AAPTAS LOGO AND OTHER SUPPORTERS LOGO.

17. CONTACT DETAILS:

FOR CALL:
Vd. SHARAD KUMAR M – 8762242151
Vd. ARHANTH KUMAR A - 7829701558
Vd. K.KIRAN - 8277409245
Vd. PRATHIK BHAT -9481263438
Vd. SHIDDANAGOUDA -9844742170
Vd. SUSHRUTH JAIN – 9164910415

FOR REGISTRATION: 7411979921

FOR WHATS APP:

TEAM AAPTAS OFFICIAL NUMBER: 7411979921

FOR EMAIL: [email protected]

X HANDLE:
https://twitter.com/aaptas_ayurveda?s=09

INSTAGRAM HANDLE:
https://instagram.com/aaptas_ayurveda?igshid=1ef2u3qept0lp

FACEBOOK PAGE:
https://www.facebook.com/Aaptas-Reach-Ayurveda-To-Each-664386937033711/

FACEBOOK HANDLE: https://www.facebook.com/aaptas.ayurveda

AAPTAS AYURVEDA YOUTUBE CHANNEL LINK:

https://www.youtube.com/channel/UCoiWXICv41NtpMjsyFTnDEw/

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KARNATAKA DISTRICT CO-ORDINATORS:

Sl District Name Phone

no number
1. UDUPI DR.ARHANTH KUMAR A 7829701558

2. HASSAN 1) DR.SHARAD KUMAR M 8762242151

2) DR. MAHESH HIRULAL 9680854148

3. DAKSHINA 1) DR.KIRAN K 8277409245
KANNADA
2) DR.PRATHIK BHAT 9481263438
4. SHIVAMOGGA DR.NIRANJAN PRABHU 9739339739

5. CHIKKAMAGALURU DR.SUSHRUTH JAIN 9164910415

6. HAVERI DR.SIDDANAGOUDA K B 9844742170

7. BAGALAKOTE DR.VENKATESH GOUDAR 9741888806

8. BELLARY DR.RAVIKUMAR K M 9742633638

9. BELAGAVI DR.CHANDU METRI 9739317110

10. DAVANAGERE DR.HUSSAIN MIYA 8660297258

11. UTTARA KANNADA DR.NAGARAJ BHAT 9535668177

12. BENGALURU DR.RAVISHA 9880014235

13. KOPPALA DR.GURURAJ NATIKAR 9480193373

14. TUMAKURU DR.RAKESH 8722502237

15. GADAG DR.RAJESH BHADRASHETTY 9449610437

16. MYSURU DR.SHASHIBINDU 9845074074

17. DHARWAD DR.ASHWATH BODHALEKAR 9591852578

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DISCLAIMER

AAPTAS AYURVEDA TRUST AND ANY ASSOCIATED

ORGANISATIONS OF THIS EVENT ARE NOT
RESPONSIBLE FOR ANY CONFLICTS OR LEGAL
ISSUES ARISE DURING ANY PHASE OF CHARAKA
FOR CHILDREN

CALL FOR QUERIES REGARDING THE CONTEST,

ONLY AFTER CAREFUL READING OF THE BROCHURE.
FURTHER UPDATES WILL BE INFORMED TO ONLY
REGISTERD CONTESTENTS.
IF YOUR COLLEGE DIDN’T GET OUR OFFICIAL MAIL
PLEASE SEND US YOUR COLLEGE MAIL ID.

AAPTAS AYURVEDA – REACH AYURVEDA TO EACH