Request for Proposal (RFP)

Basic Design Services for the Al-Khair Petrochemical Zone/Port Project

Issued by: Brouj Consulting Firm

Location: XXXXXXXXXXXXXXXXX, Sudan
Date: XXXXXXXXXXXXX
Proposal Submission Deadline: xxxxxxxxxxxx
Contact: [Insert Contact Name], [Insert Email], [Insert Phone Number]

1. Introduction

Brouj Consulting Firm invites qualified engineering consultancy firms to submit proposals for the basic
design phase of the Al-Khair Petrochemical Zone/Port Project. This project aims to develop a
petrochemical port facility in [Specify Location, e.g., Sudan] to process, store, and transfer petrochemical
products (Specify Product ) via marine infrastructure. Building on an existing conceptual design, the
consultant will refine and expand the preliminary concepts into a comprehensive basic design package,
incorporating energy/material balances, renewable energy options, operational strategies, and
safety/environmental systems, to enable subsequent Front-End Engineering Design (FEED) and execution
phases.

2. Project Overview

The Al-Khair Petrochemical Zone/Port Project involves designing a facility for petrochemical processing,
storage, and port operations. The basic design phase will leverage the completed conceptual design,
which includes BFDs, PFDs, a conceptual plot plan, equipment list, utility requirements, and other
deliverables. The consultant will refine these into detailed preliminary engineering outputs, integrating
energy and material balances, PV solar feasibility, operational philosophy, HVAC, and firefighting systems,
ensuring alignment with operational goals, safety standards, sustainability, and Sudanese regulations.

3. Scope of Work

The selected consultant will provide basic design services, including:

 Refinement of conceptual design deliverables (e.g., PFDs, plot plan).

 Development of preliminary engineering deliverables (e.g., P&IDs, detailed equipment specs).

 Analysis of energy and material flows and renewable energy feasibility.

 Definition of operational and control strategies.

  Preliminary design of utility, environmental (e.g., HVAC), and safety systems (e.g., firefighting).

 Preliminary cost estimation and scheduling.

The consultant will collaborate with Brouj Consulting Firm, using the provided conceptual design and
additional client input, and adhere to Sudanese regulatory standards and industry best practices (API,
ASHRAE, NFPA, ASME, IEC).

4. Required Deliverables

The following deliverables are required for the basic design phase of the Al-Khair Petrochemical
Zone/Port Project. These build upon the conceptual design outputs and are expected to be submitted as
a comprehensive package.

1. Kick-Off Meeting (KOM) Documentation

o Description: Minutes of meeting (MOM), updated needlist for additional client data, and
basic design execution plan.

o Purpose: Align on refinements and data requirements.

o Format: PDF report.

2. Updated Process Flow Diagrams (PFDs)

o Description: Refined PFDs from the conceptual design, detailing major equipment, flow
rates, pressures, temperatures, and material balances.

o Purpose: Enhance process scheme accuracy for EMB and equipment sizing.

o Format: CAD drawings and PDF.

3. Preliminary Piping and Instrumentation Diagrams (P&IDs)

o Description: Initial P&IDs based on conceptual PFDs, showing major equipment, piping,
valves, instrumentation, and tie-ins for firefighting and potential solar systems.

o Purpose: Provide a foundation for detailed design and control/safety systems.

o Format: CAD drawings and PDF.

4. Basic Equipment Specifications

o Description: Refined list from the conceptual equipment list, detailing major equipment
(e.g., storage tanks, pumps, loading arms, cranes) with functional specifications
(capacity, pressure, temperature), preliminary sizing, material selections, quantities, and
compliance with standards (e.g., API, ASME).

o Purpose: Finalize equipment needs for process, storage, and port operations.

o Format: Tabulated document (e.g., Excel) and PDF summary.

5. Energy and Material Balance (EMB)

o Description: Detailed balance refining the conceptual PFDs, quantifying material (e.g.,
petrochemicals, water) and energy (e.g., electricity, heat) flows, including inputs,
outputs, and losses across process units and utilities.

o Purpose: Optimize process efficiency, size utilities, and inform solar feasibility.

o Format: Tabulated document (e.g., Excel) with narrative report in PDF.

6. Updated Plot Plan

o Description: Refined layout from the conceptual plot plan, showing equipment locations,
berth arrangements, utility zones (including HVAC, firefighting, potential solar arrays),
and access routes with preliminary dimensions.

o Purpose: Confirm spatial feasibility and infrastructure planning.

o Format: CAD drawing and PDF.

7. Utility System Design

o Description: Preliminary design refining conceptual utility requirements (e.g., power,

water, steam, fuel) with capacities, distribution concepts, and tie-in points, supporting
HVAC, firefighting, and potential solar integration.

o Purpose: Ensure operational and safety support.

o Format: Narrative report with schematic diagrams in PDF.

8. HVAC System Design

o Description: Preliminary HVAC design for enclosed areas (e.g., control rooms,
warehouses), refining conceptual utility data, with sizing, ventilation rates, and layout
concepts, considering marine climate and petrochemical hazards.

o Purpose: Ensure worker comfort, equipment protection, and ASHRAE compliance.

o Format: Narrative report with schematic drawings in PDF.

9. Operation and Control Philosophy

o Description: Refined document from the conceptual operational manual, outlining

operational strategies (e.g., startup/shutdown, emergency procedures) and control
principles (e.g., DCS vs. manual, integration with firefighting and solar controls).

o Purpose: Define safe and efficient operation and monitoring.

o Format: PDF report.

10. Firefighting System Design

o Description: Preliminary design refining conceptual safety assessments, including type

(e.g., water, foam, CO2), coverage areas (e.g., storage tanks, berths), water/foam
demand, and layout concepts, compliant with NFPA standards.

o Purpose: Ensure fire protection for petrochemical and marine operations.

o Format: Narrative report with schematic drawings in PDF.

11. PV Solar System Feasibility Study

o Description: High-level study assessing PV solar integration, building on conceptual utility

and plot plan data, including estimated capacity (e.g., kW), suitable locations (e.g.,
rooftops, open areas), energy contribution, and preliminary cost/benefit analysis.

o Purpose: Evaluate renewable energy to reduce OPEX and environmental impact.

o Format: PDF report with schematic layout.

12. Material Selection Report

o Description: Updated report from the conceptual material selection, specifying materials
for equipment, piping, HVAC, firefighting, and potential solar system components,
considering petrochemical compatibility and marine environment.

o Purpose: Ensure durability and cost-effectiveness.

o Format: PDF report.

13. Preliminary Cost Estimate

o Description: Class C estimate (±20-30% accuracy) refining the conceptual cost estimate,
including HVAC, firefighting, control systems, and potential solar system costs.

o Purpose: Support budgeting and investment decisions.

o Format: Detailed spreadsheet (Excel) and PDF summary.

14. Project Schedule

o Description: Detailed timeline for basic design completion and a preliminary outlook for
FEED and construction.

o Purpose: Define milestones and dependencies.

o Format: Gantt chart (e.g., MS Project, Excel) and PDF.

15. HAZOP/HAZID Report

o Description: Updated HAZOP or HAZID report from the conceptual phase, including risks
related to HVAC, firefighting, solar systems, and energy flows.

o Purpose: Ensure safety and compliance.

 o Format: PDF report with workshop notes.

16. Technical Design Basis

o Description: Updated document from the conceptual design, outlining design

assumptions, operational parameters, standards (e.g., API, ASHRAE, NFPA, IEC, ISO), and
regulatory requirements, including solar energy considerations.

o Purpose: Serve as the reference for all design decisions.

o Format: PDF report.

5. Proposal Requirements

Proposals must include:

 Company Profile: Experience in petrochemical or port projects, with expertise in refining

conceptual designs and renewable energy integration.

 Technical Approach: Methodology for refining conceptual deliverables and developing new ones
(e.g., EMB, PV solar feasibility, HVAC, firefighting).

 Team Composition: Personnel with expertise in process engineering, port design, control
systems, HVAC, fire protection, energy analysis, and solar systems.

 Schedule: Proposed timeline (target completion within 16 weeks from KOM, leveraging
conceptual work).

 Cost Proposal: Lump-sum fee in USD, with payment milestones (e.g., 20% post-KOM, 30% after
PFDs/EMB/P&IDs, 30% after equipment specs/system designs, 20% on final submission).

 References: Past projects of similar scope, including energy optimization or renewable energy.

6. Submission Instructions

 Submit proposals electronically to [Insert Email] by May 25, 2025, 17:00 GMT.

 Format: Single PDF file, maximum 20 MB.

 Subject Line: “RFP Submission – Basic Design, Al-Khair Petrochemical Zone/Port.”

7. Evaluation Criteria

 Technical expertise and approach: 40%

 Relevant experience: 30%

 Cost competitiveness: 20%

 Proposed schedule: 10%

8. Contract Terms

 Duration: XXXXXXXXXXXXXXXXXXXXX
  Governing Law: Laws of Sudan.

 Language: English.

 Payment Terms: To be finalized based on proposal, payable within XXXXXXXXXXXX days of

invoice receipt.

9. Assumptions

 The client will provide the complete conceptual design package (e.g., BFDs, PFDs, plot plan,
equipment list) post-award, prior to KOM.

 Additional client input (e.g., updated site data) will be provided as needed.

10. Contact Information

For clarifications, contact [Insert Contact Name] at [Insert Email] by May 15, 2025.