University BDT College of Engineering, Davangere-577004, Karnataka

(A Constituent College of VTU, Belagavi)

List of Documents / Records to be verified during the Visit-UG Engineering Program

(Records of last three years to be made available, wherever applicable)

INSTITUTE SPECIFIC: I-FILES

The College that is seeking accreditation or re-accreditation of its program must have
following list of files in place:

File Crite SAR Reference /

Contents / Particulars
No ria Remarks
8.1: Appointment Letter
Evidences of appointment letters of all first-year courses
and Joining Date.
I.1 teaching faculty members, their qualifications and first year faculty- C8
Data: Sanctioned Intake
student ratio.
& Actual Admissions.
Evidences of First-year student academic performance in the last 3 8.3
I.2 C8
years. Data: Results Sheets
Course files (1st year) with plan of course delivery, question Course Files of all the 1st
I.3 papers, sample answer scripts, assignments, reports of assignments, list C8 Year Coourses (till Even
of laboratory experiments, reports of laboratory experiments, etc. Sem 2024-25)
Records of PO/PSO attainment values of all first-year courses and 8.5.1, 8.5.2
I.4 observations actions taken based on the results of PO/PSO in the last 3 C8 Data: 2018-22, 2019-23,
years. 2020-24 Batches
Records of mentoring system and state the efficacy of the 9.1
I.5 mentoring system-Keep few samples of mentor diaries /proctor diaries C9 Data: Mentors list and
of respective branches. mentoring file
Records of feedback on teaching learning and feedback on various 9.2, 9.3
I.6 facilities & feedback analysis and corrective measures taken in the last C9 Data: Feedback on
3 years. teaching & facilities
Records of career guidance cell, training & placement cell & 9.5, 9.6
I.7 entrepreneurship cell & no. of programs organized and its outcomes the C9 Data: Placement Office,
last 3 years. EDC
9.7. Data: NSS, NCC,
Evidences of co-curricular and extra-curricular activities in the last 3
I.8 C9 ISTE-SC, ICC, YRCW,
years.
Sports, Chaitra
10.1.2. Data: VTU-EC &
Records of GC/GB/senate and other academic and administrative
I.9 C10 AS, Principal, Deans and
bodies, their responsibilities and strategic plan and implementations.
25 Committees.
Records of various rules, policies, procedures, service book and 10.1.2, 10.1.5
I.10 academic regulations. Policies, procedures and service book made C10 Data: Office, Dean
available on the college website. (Adm) and Dean (Aca)
Governance, leadership and management. Records of decentralization
I.11 C10 10.1.3.
process in working for taking administrative decisions
Records of grievance redressal mechanism including anti-ragging
I.12 committee, sexual harassment committee and corrective measures taken C10 10.1.3.
in the last 3 years.
Records of budget allocation and utilization at college level, audited 10.2
I.13 statement of accounts by CA in the last 3 years. Delegation of C10 Data: Institute Budget
financial powers of various heads. and Audit Reports
10.4.1. Data: Central
Records of library resources, digital library facilities and self-
I.14 C10 Library, VTU Consortium,
learning facilities available within the College.
VTU E-Learning.
Records of Internet & Wi-Fi facilities, provision for accessing 10.4.2. Data: NKN
I.15 Internet/Wi-Fi facilities for students and staff & Internet security C10 Letter, Firewall Bill,
mechanism available within the College. Photos.

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 PROGRAM SPECIFIC: P-FILES
The program of an Institution that is seeking accreditation or re-accreditation must have following list of
files in place:

File Crite SAR Reference /

Contents / Particulars
No ria Remarks
NBA accreditation reports of past visits & list of actions taken
P.1 C1 Part-A: 7
based on weaknesses and deficiencies of latest NBA visit (if any).
10.3. Data: Budget, Audit
Evidences of program specific budget allocation and utilization in the
P.2 C10 reports, Utilization &
last 3 years and sample bills
Bills
1.1, 1.2, 1.4
Records of process used in defining vision, mission, PEO and PSO
P.3 C1 Data: Meeting Circulars
statements.
and Proceedings
Publication and dissemination among stakeholders & awareness 1.3
P.4 C1
programs on vision, mission & PEO, PO, PSO statements. Data: Documents
P.5 Justification of PEO matrix against department mission elements. C1 1.5 (with Table)
Records of program curriculum and process used to identify extent of 2.1.1
P.6 C2
compliance of curriculum for attaining POs & PSOs. Data: Syllabus Copies
Records of delivery details of the content beyond the syllabus & list of 2.1.2
P.7 C2
activities/ events organized for past 3 years. Data: List of Activities
Records of instructional methods and pedagogical initiatives used in
P.8 C2 2.2.1
teaching and learning.
Records of list of methodologies used to support weak students and
P.9 C2 2.2.1
encourage bright students and impact analysis.
Records of quality assessment in continuous internal evaluation-
P.10 C2 2.2.2
internal question paper, assignment, quiz, etc.
2.2.3. Data: List of
Evidences of quality students’ projects & rubrics used to access
P.11 C2 Projects, Sponsored
the student projects and its outcomes in the last 3 years.
projects, Reports
Records of initiatives related to industry interaction & partial
2.2.4. Data: Industrial
P.12 delivery of lectures by expert from Industry/research Institutes and its C2
visits, MOU, Internship
impact analysis in the last 3 years.
2.2.5
Records of industry internships/summer training and its impact
P.13 C2 Data: Internship list,
analysis in the last 3 years.
Reports,
3.1.1. Data: COs of all
P.14 Records of course outcomes (COs) of all courses. C3
courses, 3-batches.
Records of CO-PO/PSO mapping of all courses as well as 1st 3.1.2. Dept – 3 to 8th Sem
P.15 C3
Year courses CO-PO/PSO mapping. 3.1.3. 1st Year
Course file with plan of course delivery, question papers, All Course Files of 3rd to
P.16 answer scripts, assignments, reports of assignments, project reports, C3 8th Sem Coourses (till
report of design projects, list of laboratory experiments, etc. Even Sem 2024-25)
Records of list of assessment tools used for PO and PSO & 3.2.1, 3.2.2, 3.3.1, 3.3.2
P.17 attainment values. Observation and actions taken based on the C3 Data: Calculation of CO,
results of POs /PSO in the last 3 years. PO and PSO attainment.
Evidences of number of seats filled under various quotas and quality
C4 Table-4, 7.4
P.18 of students (ranks/percentage of marks) admitted to the program in the
C7 Data: Admission Details
last 3 years.
Evidences of program success rate (success rate without backlogs 4.2.1, 4.2.2
P.19 C4
and success rate within the stipulated period) in the last 3 years. Data: Result Sheets
Evidences of academic performance of 2nd and 3rd year students in 4.4, 4.3
P.20 C4
the last 3 years. Data: Result Sheets

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 Evidences of placement, higher studies and entrepreneurship details in 4.5. Data: Offer letters,
P.21 C4
the last 3 years. Selection List
Evidences of list of professional societies and number of events
P.22 C4 4.6.1. Data: Event list
organized by the Department in the last 3 years.
Records of technical magazines, newsletters, etc & student
4.6.2. Data: Documents
P.23 participations in the inter-institute events & list of awards received by C4
as per the claim in 4.6.2
the students in the last 3 years.
5.1, 5.1.1
P.24 Details of faculty student ratio. C5 Data: Students List,
Faculty List
Records of list of regular/contract/visiting faculty members with their 5.1, 5.1.1, 5.9, Table B5
P.25 appointment letters, designation, qualification, promotion, salary details, C5 Data: As per above
etc. Sections
Evidences of short-term courses/workshops arranged, course-modules 5.5
P.26 developed, faculty competencies and innovations done by the faculty in C5 Data: Documents as per
teaching and learning process. the claim in 5.5
Evidences of faculty participation in the FDP/STTP/NPTEL/training 5.6. Data: Documents as
P.27 C5
activities in the last 3 years. per the claim in 5.6
Evidences of faculty publications/ books/ chapters/ citations/ IPRs/
5.7.1. Data: Documents
P.28 awards/ Ph.D awarded and number of Ph.D scholars guided by C5
as per the claim in 5.7.1
faculty members in the last 3 years.
List of R&D projects and consultancy projects along with approval
P.29 letters & proof of working models/ products developed by faculty in the C5 5.7.2, 5.7.3, 5.7.4
last 3 years.
Records of student feedback on teaching learning process & faculty
5.8
P.30 performance appraisal system and corrective measures taken in the last 3 C5
Data: Feedback Reports
years.
6.1, 6.2, 6.3. Data: Lab
Records of list of program specific laboratories and other
P.31 C6 Photos, List of Major
computing facilities available within the department.
equipment’s, PCS, etc.
Records of project laboratories, research laboratories, industry-supported 6.4
P.32 laboratories and other additional facilities available within the C6 Data: Lab Photos, List of
department. equipment’s and facilities.
Records of lab maintenance and safety measures available within the 6.3, 6.5. Data: As per the
P.33 C6
department laboratories. claim in 6.3 and 6.5
Evidences of non-teaching staff members along with their
P.34 C6 6.1.
appointment letters, degree, skill upgradation, etc.
7.2. Data: Academic
Records of academic audit and corrective measures taken in the last 3
P.35 C7 Audit committee,
years.
scrutiny and reports.

Note:
1. Above documentation is as per the NBA web portal format. Documents shall be made available for the
NBA Expert Committee as per the Department Specific NBA-SAR Report.
2. The above files shall contain necessary documents for all the claims made in the Department Specific
NBA-SAR Report.
3. All the Official Documents shall have signature of the concerned persons (i.e. Faculty / Staff / HoD /
Chairman / Coordinator / Training & Placement Officer / Dean / Principal / Registrar).

Sd/- Sd/- Sd/-

NBA Coordinator NBA Chief Coordinator PRINCIPAL

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