STANDARD OPERATING PROCEDURE Code:

RECEPTION AND STORAGE Emission:

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1. OBJECTIVE

Establish feasible and appropriate guidelines for the management of the process of
receipt and storage of pharmaceutical products by the operator
logistical and by the staff working, complying with the policies of
Southern Regional Hospital.

2. SCOPE
This procedure is applicable to the pharmacy area of HORES.
3. REFERENCE
New Manual of Good Storage Practices approved by
R.M. No. 132 2015/MINSA.
Resolution Ministerial 233-2015/MINSA. They incorporate
Provisions
Transitory Complementary to R.R. N°132-2015/MINSA.
Supreme Decree No. 002-2012-SA Regulations for Pharmaceutical Establishments Supreme Decree 014-

2011-SA.
D.S. N°033-2014-SA Amendment to the Regulations of Establishments
Pharmaceuticals D.S. 014-2011-SA.
Supreme Decree N° 009-2015-SA Amending the Regulations of Establishments
Pharmaceuticals D.S. 014-2011-SA.
D.S. 016-2011-SA Regulation for Sanitary Registration, Control and Surveillance
of Pharmaceutical products, Medical devices and Health products.
D.S. N° 001-2012-SA Amendment to the Regulation for Registration Control and
Health surveillance of Pharmaceutical Products, Medical Devices and
Sanitary Products.
D.S. No. 016-2013 Amendment of the Regulations for Registration Control and
Health surveillance of Pharmaceutical Products, Medical Devices and
Sanitary Products.
 STANDARD OPERATING PROCEDURE Code:
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Supreme Decree No. 029-2015-SA Modifying the Regulation for the Registration Control and

Health surveillance of pharmaceutical products, medical devices and

Sanitary Products.

4. FREQUENCY
Every time the reception and storage of HORES products takes place.
5. RESPONSIBILITY
The responsibility of the Technical Director of the Pharmaceutical Establishment is to
supervise the execution of this procedure.
6. PROCEDURE
a. From the Pharmacy Support Staff.
The pharmaceutical chemist guarantees the continuity and functioning of
Pharmacy service placing the order for drugs and related items for
patients and chronic patients to SESAN, monthly.
according to your consumption. If necessary, requests will be made
extemporaneously through messages or other coordinations,
even to units located in the same garrison.
2) During working hours, the Pharmacy Staff, in the presence of the
in charge of the transport company (if it had been sent via
land) and the Supply staff of HORES receives the
boxes sent by SESAN, containing the merchandise and it is given
compliance with the number of boxes and their contents of
according to the shipping guide and/or shipping document and the PCS
attached. For which the following procedure will be followed.
Take the medications out of the boxes, arrange them properly.
product on the warehouse shelves and count; if boxes are received c
Mistakes, they should be opened and the units counted.
4) Confront the PCS with the received product, having to have in
account:
Generic name of the product
Concentration
Dosage form
If it is a vial, verify the requested volume.
Readable expiration date
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Batch number
Requested amount.
5) Perform an inspection of the external characteristics of the product
received, verifying:
6) If the PCS matches the spot product, proceed to check it.
the PCS checks each product in the same way, and at the same time the date is verified
of the PCS expiration.
7) If the reception is satisfactory, the PCS is signed and returned.
the annexes that go to Lima. Subsequently, the entry is proceeded with in the
visible control cards.
8) Then the pharmacy PCS are filed in numerical order, as it is
the only document that supports the quantities of medications and
supplies that are entering the Pharmacy.
During off-hours, the service personnel receives the medications.
from the pharmacy in the presence of the person in charge of the transport company and
They verify the number of boxes and their contents according to the spots.
10) If there are discrepancies in the verification with the PCS, in the part
back of the referral guide and in the PCS where the error is
the updates will be placed and the person in charge of the company will sign.
If the shipment arrived via Military Dispatches, coordination will be done with SESAN.
of the shortages or surpluses noted in the PCS.
11) After the reception of products, a message is generated to SESAN
reporting on the reception and any updates if there are any.
12) Once counted, place the drugs in the compartments
corresponding, taking into account the following:
13) Regarding the storage conditions of the medications,
You must take into account that these contain substances of a natural nature.
chemicals that can be damaged by heat, light, humidity, and
contamination, so they must be stored in dry places,
clean and well-ventilated, for which the following will be carried out
procedures
14) Once all the merchandise is placed on the shelves, the next step is to
make the entry in the Visible Control Cards
15) If the drug code already has a visible control card, it is placed on
continuation the number of pecosa, the sheet number, the date and the
amount of the respective drug.
If the medication code is new, a Control Card will be opened.
Visible. With a red pen, the number of cards '01' is placed at the beginning.
then the name of the drug and its presentation. In the lower space
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left the code and in the adjacent space the pharmaceutical form or
presentation: cap, tab, Fco, tube, unit. There must be a card of
control visible for each product according to the code, there may be
a product with a different price, but with the same code.

Temperature controlled products

In this area, the temperature will be 2-8 °C for which the pharmacy area has
with a refrigeration chamber intended to maintain this temperature. For the
storage of refrigerated products will be placed in the refrigerator at a
range of 8 degrees to maintain product stability.

b. From the Pharmacy Typist.

1) Once the entry of merchandise has been made in the cards.
the typist proceeds to enter said merchandise into the system
of computing according to what is established by the program itself
(SISFAR).
It is the responsibility of the data entry clerk that the information recorded in the

the pharmacy system should be truthful, useful, and reliable, for an adequate
control.
Documents will be issued that correspond for adequate control.
(PCS. NEA) that will be filed and others are sent to the Department of
Supply, for the corresponding procedure and the reconciliation of
subsequent goods.
The rotation of merchandise is carried out both by the attention to prescriptions.
as through transfers of drugs and related substances to dependencies of the

same Hospital (Warehouse, Topic, Dental, etc) or to other Units

(GROUP2 and GROUP4).
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Every merchandise rotation generates a document that supports it.

(Pecosa if valid and NEA if income) must be downloaded in
visible control cards and in the computer system.
6) After the material is entered into the system, a sheet is generated
coordination to deliver the NEAS to Supply
corresponding and thus in said department the generation of the
relevant documentation.