FROM THE CALL

CALL: It is the necessary summons or announcement for the

holding an assembly.
In order for a call to produce the desired and legal effects,
it must contain the following requirements:
A. Place and date of the meeting;
B. Indication of the type of assembly (ordinary or extra-
ordinary).
[Link] of the person or persons statutorily authorized to
to summon.
This call must reach the largest number of members, through
the most feasible means, with timely anticipation according to the
characteristics, conditions, and statutes of the organization.

OF THE QUORUM AND AGENDA

QUORUM: It is the minimum number of members that must be present in
the assembly, for its resolutions to have value. The quorum is
determined in the statutes and is generally more than half of the total
of partners.
However, some organizations set a quorum as a
a determined number of attendees or a percentage of its total members.

If the bylaws do not set the quorum, it will be understood by default that this
It will be made up of more than half of its members.
The Secretary of Minutes or whoever the statute determines will verify the
quorum, and if there is none, it will be waited to complete until one hour
afterwards to install the assembly; if in the end the quorum is not achieved
necessary, the attendees could declare themselves in General Commission and set
next date for the assembly.

AGENDA: It is the order of the items to be addressed in the assembly;

it is generally composed of the following:

1 Reading and approval of the minutes of the previous assembly;

2. Reading of communications;
3. Reports; and,
4. Requests from members.

It is advisable that at the end of the assembly a cultural event is held or

recreational.
The agenda will be prepared by the leaders and approved by the
assembly.
FROM THE MINUTES

THE MINUTES: They are the written record of what was discussed and resolved in the
assembly of an organization; they constitute its history.
The minutes will be recorded in a bound and numbered book, they must be
briefs and contain only what was done and not what was said.
It is the duty of the Secretary of Minutes to draft the minutes clearly and
simplicity, noting forcibly the following points:

a) Place, date, and time of commencement;

b) Type of assembly (ordinary or extraordinary) and name of the
which presides and of the secretary;
c) Number or name of the present partners;
d) Agenda;
e) Observations made on the minutes of the previous assembly,
f) A summary of the communications and reports presented;
g) The author of the motions and those who support them will be identified;
h) The class and the result of the votes will be indicated;
i) Time of termination of the assembly; and,
Signatures of the presiding officer and the Secretary.

The Secretary of Minutes is responsible for the organization and preservation

from the institution's file; therefore, it must receive and deliver the
file with inventory.

ABOUT COMMUNICATIONS AND REPORTS

THE COMMUNICATIONS OR CORRESPONDENCE
sent and/or received will be made known to the general assembly of the
in the following way:
There will be communications that are for knowledge
y
resolution of the Secretary General or of the Executive Committee; these
they will be the subject of a report to the assembly, without the need to be given
reading in her;
b) There will be communications that are for knowledge y
resolution of the assembly; these will be read in assembly for
its resolution;
c) The administrative communications (renewal of the board of directors,
invitations, etc.), will be announced simply as received
or sent.

REPORTS should preferably be submitted in writing.

At the end of the reading, submit it for the consideration of the room for its
resolution.
The main report to be submitted will be by the President or Secretary.
General on behalf of the Executive Committee. Then the report will be received from
Treasurer and finally, if there are any, the reports will be received from the
Commissions.
The statutes of certain organizations determine the existence of
permanent and/or occasional commissions, whose activities will be
known through written reports.
It is essential, in the end-of-term assembly, to present and judge the
reports from its executives.
The non-submission of final reports demonstrates
irresponsibility of the leaders.

OF THE MOTIONS

MOTION: It is a proposition presented in an assembly, to

request a specific agreement.
The member has the right to present motions verbally or in writing.
The most common types of motions are:
Principal
[Link]
[Link]
4. Point of Order
Reconsideration

[Link] is the first proposal concerning a specific point.

it is submitted to the assembly to achieve a certain
agreement. It can be debated, amended, objected to, and/or approved by
majority; it is the starting point for a discussion. It needs support.

[Link] is the one that alters in any way the content of the
Principal. Add or remove a part of the motion without altering its
foundation. Needs support.

[Link] serves to obtain greater elements of judgment on the

content of the motion being discussed. In no case does it imply
approval or denial of this. It also raises the prior for
request the closure of the debate on the motion being discussed. It needs support.

POINT OF ORDER.—The motion for points of order is presented

when something incorrect happens, such as the improper use of language,
disorder or violation of the rules of the bat. Needs support.
It is the President's duty to assert his authority to impose the
order, if he does not do it, any partner can raise the issue of
order.

RECONSIDERATION.—To reconsider a matter means to review a

certain motion already approved. Needs support.

When it is estimated that the organization has acted incorrectly in

any matter, or subsequent events or new data
they justify the change of that decision, the assembly can reconsider
the action already taken; it may be with the purpose of nullifying or amending.
For a reconsideration to be approved, both thirds are necessary.
parts of votes in favor.

ALL THESE MOTIONS EXCEPT FOR THE ORDER REQUIRE FOR THEIR
TERMINATION OF PRIOR SUPPORT FROM AT LEAST ONE OTHER MEMBER.

OF THE DEBATES

DEBATE: It is the orderly discussion of a motion.

Prior to the debate, the motion will be repeated by the President, identifying
to its proponent and the support obtained. Only after having fulfilled
These requirements will open the discussion.

If there is no opposition to a motion, debate is not necessary, therefore

With this clarification, the President will submit it to a vote.

Partners wishing to intervene in the debates must request permission from the President.
authorization to take the floor.

The table will grant the floor in strict order of request.

Members of an organization will address the

room through the President.

No member may speak more than twice on the same matter,

excluding the mover who may intervene once more.

If a partner is mentioned, they acquire the right to clarify the concept that
it implies, therefore the presidency will prefer the use of the word to
referred

Each intervention is recommended not to exceed 5 minutes.

There are occasions in assemblies when the spirits of those present rise.
alternatively, it is recommended that whoever leads the assembly or someone from the
partners propose a recess in order to achieve order and fairness; without
that means a reduction of the natural right to democratic exercise of the
partners.

The assembly is convened after the recess and the debate continues.

When a member is speaking, they will not be

interrupted except in the following cases:

1.—For a point of order;

2—When the presidency considers the time for use to be over
from the word; and,
3.—Due to force majeure.

When the president deems that a matter has been discussed, he

sufficient, prior notice will conclude the debate.

The board must protect the right of the members to intervene in the
debates.

FROM THE VOTING

VOTING: It is the collective act by which an assembly expresses its
own determinations.

VOTE: It is the expressed individual will.

The votes will be: Ordinary, Nominal, and Secret.

ORDINARY VOTING: It is one where the vote is expressed by marking.

fighting or raising the arm. It is used in cases where, even being
important, they are not of great significance for the life of the Institution.

NOMINAL VOTING: It is the one that receives the vote individually,

calling out the names of the attendees or in the order of their location in
the room.

It is always carried out at the request of the assembly or by provision.

regulatory, and it is about holding the voter responsible due to the
transcendence of the point being resolved. In nominal voting, the member
He/she can reason the vote, provided that he/she has not intervened in the debate.

SECRET VOTING: It is carried out in writing on ballots.

deposited by each voter in a ballot box.

This voting is generally used to elect boards or make decisions.

any delicate decision or solving any problem that I can
to injure personal interests, or to hurt sensitivities.

A secret vote is held by statutory or regulatory provision,

at the request of attending partners.

To conduct a secret vote, it is necessary to previously designate

scrutators for the table and for the room, to verify the cleanliness and
correction of the act.

In a nominal vote, the member can abstain from voting. In voting

there are no abstentions but there are blank votes that will be added to the
majority pronouncement to determine the outcome.

In a secret vote, null votes may occur when in the

ballots have traits that signify rejection or mockery of the process.
For the approval of any matter, a simple majority is required.
votes, unless the statute or internal regulations establish otherwise
majority.

Simple majority is understood as the number of votes that represents more

from half of the voters.

In case of a tie, the statute will specify the method of tiebreaking, being
the most usual is the exercise of the casting vote by the person in charge of the
assembly.

FROM THE ASSEMBLY DIRECTOR

THE ASSEMBLY CHAIRPERSON, or DEBATES, is the person who will lead
the assembly.
The statutes of some organizations determine that this document will be
performed by its president, general secretary or any partner
previously appointed.

THE FUNCTIONS OF THE ASSEMBLY DIRECTOR

1. Represent them;
2. To direct, suspend, reinstate, and close the assemblies;
3. Monitor the order within the hall;
[Link] that it be communicated to whom it may concern the
resolutions and agreements that are issued;
Submit the reports to the legal and parliamentary process,
motions and requests presented by the leaders, partners
or third parties;
6. To be mandatory subscribed with the Secretary of Minutes the minutes
of the assemblies;
7. Grant the floor to the attendees in the requested order;
8. Open and close the debates and specify the matter in
consideration;
9. Organize the voting and proclaim the results;
10. To constitute in a closed assembly or in a general commission by
resolution of the room;
11. Ensure compliance with the statute, regulations, and rules
parliamentary.

If the Assembly Director were the Secretary General or the President of

An institution, it is their responsibility to comply with and enforce the resolutions.
taken in the same assembly. If they had not acted as such, closed-
the assembly takes on the recorded responsibility.

RECOMMENDATIONS TO THE ASSEMBLY DIRECTOR:

 1. Always being up to the height of the hierarchy and authority of your
cargo
2. Speak and act with energy, clarity, tact, respect and
sympathy; Knowing the debate regulations and the statutes well
and the internal regulations of the institution;
3. Closely follow the course of the debates and make decisions
firm, without hesitations; and
4. You should help those who have difficulty expressing themselves,
avoiding making them look ridiculous.

FROM THE ASSEMBLY

ASSEMBLY: It is the meeting of the members of an organization, called together.

by a legal representative, to resolve matters of their own interest.

For an assembly to take place, the issuance of a call is essential.

and the existence of quorum.

The assemblies are: Constitutive, Ordinary, and Extraordinary.

Constituent Assembly: It is the one in which the creation of

an organization.

Ordinary Assembly: It is the one determined in the statutes of the

respective organization. Its development will be subject to an agenda.

Extraordinary Assembly: It is the one that is held in accordance with the

circumstances. Its development will be subject exclusively to the point or
Points for the call

PRINCIPLES THAT GOVERN DEBATES

1.1.- No more than one matter can be dealt with at a time;

2. Every proposal must be freely discussed;
The decision of the majority must be respected, however misguided it may be.
that it seems;
4. The minority must be allowed to express their views;
5. The rights and privileges of the members must be respected;
6. The will and desire of the members must be harmonized in
in a way that benefits the organization