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System Server Decommissioning Process Signoff

The server decommissioning process involves six steps: initiation, validation and assessment, backup and archival, decommission execution, security and compliance, and final review and signoff. Each step requires specific actions and documentation to ensure proper handling of the server's lifecycle, including confirming ownership, ensuring backups, and securing data. The process concludes with a final review and necessary approvals before closing the change ticket.

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Javed Ahmed
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64 views2 pages

System Server Decommissioning Process Signoff

The server decommissioning process involves six steps: initiation, validation and assessment, backup and archival, decommission execution, security and compliance, and final review and signoff. Each step requires specific actions and documentation to ensure proper handling of the server's lifecycle, including confirming ownership, ensuring backups, and securing data. The process concludes with a final review and necessary approvals before closing the change ticket.

Uploaded by

Javed Ahmed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

SERVER DECOMMISSIONING PROCESS

Step 1: Initiation
• Requestor submits a decommission request (via ITSM or email) with valid business
justification.
• Request reviewed by IT Operations Manager or delegate.
Required Document: Decommission Request Form / Change Ticket

Step 2: Validation and Assessment


• Server ownership confirmed.
• Business and application owners notified.
• Confirm server is not in use and dependencies are retired or migrated.
• Confirm backups are no longer required or archived appropriately.
Required Checks:
• Dependency analysis completed
• Business owner approval
• Application owner signoff

Step 3: Backup and Archival


• Final backup taken (if required).
• Backup retention period confirmed.
• Backup location documented.
Required Actions:
• Final backup stored
• Backup retention confirmed
• Backup log updated

Step 4: Decommission Execution


• Server shut down and removed from production.
• IP addresses released.
• DNS entries removed.
• Monitoring agents and tools disabled.
• Server removed from asset registry and CMDB.
Execution Checklist:
Server powered off

DNS updated

CMDB updated

Monitoring removed
Step 5: Security and Compliance
• Confirm server storage is securely wiped (as per data sanitization policy).
• License reclaimed or terminated.
Compliance Tasks:
• Secure wipe completed
• Licenses updated

Step 6: Final Review & Signoff


• All checklist items reviewed by IT Operations.
• Final signoff obtained from IT Manager and Application Owner.
• Change ticket closed.
Final Signoffs:
• IT Operations
• Application Owner
• Infrastructure Manager

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