01 Daily Work With ChatGPT and AI Tools
01 Daily Work With ChatGPT and AI Tools
22 July 2025
KOP Mantap Berhad
Ts Dr Muhammad Nur
Farhan Saniman
• PhD in Ultrasonics (Signal Analysis),
Nagaoka University of Technology, Japan
• HRDF Accredited Trainer
• Certified ChatGPT Expert (MTF Institute)
• Certified Minitab Expert (AIGPE)
Session Goal
01 02 03
Save time across Learn powerful Apply AI in real-
daily and tools for writing, world workflows
professional tasks research, data,
design
The Latest Developments in AI
Starbucks Is Turning to AI Baristas
Starbucks' new AI helper, Green Dot Assist, is stepping in behind the counter to
speed up your coffee fix and make baristas' lives easier, though humans are still
pulling the espresso shots for now.
AI Takes Over at 500 Restaurants
AI voice ordering will be deployed at 500 restaurants, including Taco Bell, Pizza Hut,
and KFC, within the next month to enhance operational efficiency and personalize
customer interactions.
GPT-4.5 Mimicks Humans: 73% Success
OpenAI’s GPT-4.5 model recently passed the Turing test, convincingly mimicking
human responses—with a 73% success rate when adopting a persona.
Who has
NEVER used
ChatGPT
before?
6
Let’s Get Started
Content
• Foundations
• Prompting ChatGPT
• What is ChatGPT? (Web, Desktop, App)
• Key productivity use cases (writing, planning, summarizing)
• Platform strengths comparison
• Act as a technology consultant with expertise in • Act as a productivity expert with deep
productivity tools and software. knowledge of automation tools and techniques.
• Can you recommend the top five productivity • Can you create a detailed guide on how to
tools for remote teams and explain how each automate daily email tasks to save time and
tool can improve collaboration and efficiency? increase productivity?
• List the tools in bullet points and provide a brief • Present the guide in a step-by-step format, and
description and benefits of each tool. include screenshots where applicable.
Productivity Hacks
End Goal • The goal is to inform people on why automation is important for
founders/ executives/managers in order to help them productive.
You are a business strategist with expertise in You are a business strategist with expertise in
productivity optimization and time management. productivity optimization and time management.
Please write an in-depth blog post about the Please write an in-depth LinkedIn post about
Pomodoro Technique and how it can boost prioritization techniques for busy professionals.
productivity. Steps:
Steps: 1. Discuss the importance of prioritization in
1. Introduce the Pomodoro Technique. managing workload.
2. Explain how the technique works, including 2. Introduce different prioritization methods
setting a timer for work intervals and breaks. such as the Eisenhower Matrix, ABCDE
3. Provide tips on how to incorporate the method, and the Pareto Principle.
Pomodoro Technique into a daily work 3. Provide practical examples of how to apply
routine. these methods in a professional setting.
The goal is to help readers understand and The goal is to help professionals prioritize their
implement the Pomodoro Technique to increase tasks effectively to improve productivity and
their productivity and manage their time more reduce stress.
effectively. Constraints: No hashtags, no emojis, minimum
Constraints: No hashtags, no emojis, minimum 500 words, use simple language to ensure broad
500 words, avoid using complex jargon. understanding.
18
Why a prompt fails?
AI models remain limited to their last training
What happened in the Malaysian’s
Cutoff cutoff. Without real-time web access, they
parliament last week?
can’t provide the latest info.
Productivity Boosts
Bring ChatGPT’s capabilities directly into your messaging workflow
Get real-time assistance without switching apps
Draft replies, summarize messages, generate ideas in chat
Combine with voice-to-text (e.g. Whisper-powered tools) for hands-free
productivity
Activity: Draft a Proposal
Scenario
Your department needs to request management approval to purchase new
project management software to improve productivity. You must prepare a
formal proposal to:
• Justify the need Role-based
• Explain key benefits prompting
• Request approval
https://github.com/pachol
oamit/chatgpt-prompts
Prompt Example:
Act as a professional proposal writer. Draft a formal proposal to request
approval for purchasing project management software to improve work
efficiency. Make it concise and polite.
Activity: Draft a Proposal
Review Your Proposal
• Rephrase: “Rephrase this proposal to sound more persuasive.”
• Change Tone: “Make this proposal sound friendlier / more professional.”
• Summarize: “Summarize this proposal into 5 bullet points.”
• Expand / Shorten:
➔ “Expand this proposal with more benefits.”
➔ “Shorten this proposal for quick reading.”
• Format with Emojis / Markdown / Table
➔ “Add appropriate emojis to make this proposal more engaging.”
➔ “Format this proposal as a table comparing problems vs solutions.”
➔ “Convert this proposal into Markdown format.”
Activity: Draft a Proposal
Review Your Proposal
• Review ChatGPT’s version.
• Copy the result into Word or Google Docs or export in MS Word.
• Refine manually if needed.
Extra: Translation
• ChatGPT is better than other translation tools because of these
two features
• Contextual understanding
• Interactive clarifications
• It can be used for the following business uses:
• Alternative: talkpdf.ai
Summarization – Best Practice
Clear Prompting - Guide the model for a specific type of summary.
https://en.unesco.org/artificial-intelligence/education
https://www.unesco.org/en/articles/guidance-generative-ai-education-and-research
https://www.mckinsey.com/industries/education/our-insights/how-technology-is-shaping-learning-in-
higher-education
https://www.mckinsey.com/industries/education/our-insights/how-technology-is-shaping-learning-in-
higher-education
• Alternative: www.tldrthis.com
Summarize Youtube Videos
• It is an indirect process.
• Use video transcription tools → summarize by ChatGPT
• Use browser extensions or plugins
• AI tools: www.notta.ai/en
Alternative: instantmind.ai
Use Cases
Use Case Example Tasks OpenAI Tool / Modality
Writing & Editing Draft emails, reports, proposals, rewrite tone Core GPT text
Summarization Condense articles, documents, notes Core GPT text
Brainstorming &
Generate names, slogans, outlines, strategies Core GPT text
Planning
Core GPT text + Code
Coding Assistance Write or explain code, formulas
Interpreter
Data Analysis Upload files, analyze data, generate charts Code Interpreter / Python tool
Generate images, interpret photos, Vision = image analysis
Image Analysis
screenshots, charts DALL-E = image generation + editing
Voice Interaction Dictate notes, conversational voice input Whisper (speech recog.) + TTS
Web Research Live info, citations, competitor analysis Browser tool (live web search)
Video Understanding
Analyze or create video content Sora (video – pilot phase)
/ Generation
Coding Example: Password Generator
Write HTML, CSS, and JavaScript code to create a simple webpage with a
button. When clicked, the button should display a random password on the
page. Make the design simple but modern.
Rewriting in Convert code from Python to Rewrite this Python code into
Another Language JavaScript, or other languages. JavaScript. (Paste your code.)
Adding
Automatically explain each line of Add comments to explain this code
Comments /
code with comments. step-by-step.
Documentation
Explaining Why Diagnose why code doesn’t give Why is this SQL query not returning
Code Fails expected results. correct data? (Paste code.)
Use Cases
Use Case Example Tasks OpenAI Tool / Modality
Writing & Editing Draft emails, reports, proposals, rewrite tone Core GPT text
Summarization Condense articles, documents, notes Core GPT text
Brainstorming &
Generate names, slogans, outlines, strategies Core GPT text
Planning
Core GPT text + Code
Coding Assistance Write or explain code, formulas
Interpreter
Data Analysis Upload files, analyze data, generate charts Code Interpreter / Python tool
Generate images, interpret photos, Vision = image analysis
Image Analysis
screenshots, charts DALL-E = image generation + editing
Voice Interaction Dictate notes, conversational voice input Whisper (speech recog.) + TTS
Web Research Live info, citations, competitor analysis Browser tool (live web search)
Video Understanding
Analyze or create video content Sora (video – pilot phase)
/ Generation
Coding Assistance & Data Analysis
• Generates working code for real-world tasks Productivity Boost
(Python, SQL, JS, etc.) Eliminates switching between chat
• Explains code step-by-step, making it great for + editor + IDE
learning and debugging Saves hours on writing, testing,
• Opens code in Canvas, where you can: refining code
• Edit code live inside ChatGPT Makes data analysis and reporting
• Run code directly (no external IDE needed) seamless
• View outputs: charts, tables, calculations Perfect for beginners and pros alike
• Suggests improvements or alternatives on the
fly
Write Python code using pandas and scikit-learn to forecast sales for the next 12 months based
on 2018-2024 data. Plot actual vs predicted sales.
Coding Assistance & Data Analysis
Productivity Boosts
• Generate charts, growth metrics,
Transforms raw data into insights +
correlation plots visualizations in minutes
• Compare forecasting models (e.g. linear vs Reduces need for external tools (Excel,
polynomial regression) Python notebooks)
• Clean + prep raw data Delivers presentation-ready outputs
• Produce executive summaries + reports instantly
• Recommend actions based on findings Supports beginners + accelerates expert
workflows
Analyze year-over-year growth rates. Identify Analyze correlation between sales and marketing
which year had the highest increase. Generate a spend. Plot scatter plot with regression line.
bar chart of YoY % change. Provide correlation coefficient.
Forecast 2025 sales using linear regression, then Create a one-page executive summary report
try polynomial regression and compare both with charts and key insights from this dataset.
models visually
Use Cases
Use Case Example Tasks OpenAI Tool / Modality
Writing & Editing Draft emails, reports, proposals, rewrite tone Core GPT text
Summarization Condense articles, documents, notes Core GPT text
Brainstorming &
Generate names, slogans, outlines, strategies Core GPT text
Planning
Core GPT text + Code
Coding Assistance Write or explain code, formulas
Interpreter
Data Analysis Upload files, analyze data, generate charts Code Interpreter / Python tool
Generate images, interpret photos, Vision = image analysis
Image Analysis
screenshots, charts DALL-E = image generation + editing
Voice Interaction Dictate notes, conversational voice input Whisper (speech recog.) + TTS
Web Research Live info, citations, competitor analysis Browser tool (live web search)
Video Understanding
Analyze or create video content Sora (video – pilot phase)
/ Generation
Image Generation
Scenario Instructions Example Prompt
Craft prompts that describe the desired image
A photorealistic image of a sunset over
Photorealistic in detail, including objects, scenery, lighting,
the ocean with palm trees silhouetted
Images and style, to generate realistic and high-
against the sky.
quality images.
Design prompts that specify art styles,
An impressionist painting of a bustling
Artistic techniques, and subject matter to guide the AI
city street with people walking under
Images in creating images that mimic specific artistic
umbrellas in the rain.
movements or evoke certain emotions.
Formulate prompts that encourage the AI to
An abstract image representing the
Abstract generate images that are open to
concept of hope, using bright colors and
Images interpretation, utilizing shapes, colors, and
flowing shapes.
textures to evoke feelings or concepts.
• Change the background of this photo
Provide the AI with an existing image and
to a starry night sky and add a full
specify desired modifications, enabling it to
Image Editing moon.
edit and enhance the image according to the
• Remove the person from this image
given instructions.
and replace them with a cat.
Image Generation
• Basic image generation using embedded Dall-E
Image Generation Parameters
• Style Modifiers are descriptors that help generate specific artistic styles in AI
image prompts (examples include art periods, artists, media, and
technologies).
photorealistic, by greg rutkowski, by christopher nolan, painting, digital
painting, concept art, octane render, wide lens, 3D render, cinematic lighting,
trending on ArtStation, trending on CGSociety, hyperrealist, photo, natural
light, film grain
Image Generation Parameters
• Quality Boosters are terms that enhance style-agnostic attributes, such as
detail and resolution, in AI-generated images.
High resolution, 2K, 4K, 8K, clear, good lighting, detailed, extremely detailed,
sharp focus, intricate, beautiful, realistic+++, complementary colors, high
quality, hyper-detailed, masterpiece, best quality, art station, stunning
Image Generation Parameters
• Shot Types can be used to incorporate various camera affects (examples
include angle, distance, and distortion).
Wide Shot/Establishing Shot, Long Shot, Full Shot, Medium Shot, Cowboy Shot, Medium
Close-Up, Close-Up, Extreme Close-Up, Two-Shot, Over-the-Shoulder Shot, Point-of-View Shot
(POV), Reaction Shot, Insert Shot, Cutaway Shot, Low Angle Shot, High Angle Shot, Dutch
Angle/Tilted Shot, Aerial Shot, Tracking Shot, Dolly Shot, Steadicam Shot, Crane Shot,
Handheld Shot, Whip Pan Shot, Zoom Shot, Rack Focus Shot, Split Screen Shot, Freeze Frame
Shot, Slow Motion Shot, Fast Motion Shot, Montage Shot, Cross-Cutting Shot, Bird's Eye View
Shot, Worm's Eye View Shot, Reverse Shot, Reaction Shot, Panning Shot, Tilt Shot, Follow Shot,
Static Shot, Establishing Drone Shot, Underwater Shot, POV Drone Shot, Crash Zoom Shot,
Snorricam Shot, Tracking POV Shot, Vertigo Shot (Dolly Zoom), Flashback Shot, Flashforward
Shot, Static Long Take Shot.
Image Generation Parameters
Style Quality
Shot Types
Modifiers Booster
Transcribe Recommend
Extract text from Suggest product
handwritten style
images descriptions
notes improvements
Supercharged Productivity
Removes friction — no typing, no switching tools
Turns thoughts into action: plans, visuals, drafts
Saves hours on manual structuring, writing, design
Conversation Partner
Scenario What ChatGPT Does
Launch a New Project Capture project idea → Break into steps → Draft timeline → Generate poster
While Walking / Commuting prompt → Create team briefing summary
Record Meeting Minutes Summarize key points as you dictate → Organize into sections → Draft
in Real Time follow-up email → Create action item list
Brainstorm + Plan Voice idea → Generate slogan ideas → Draft 3-step plan → Generate DALL·E
Marketing Campaign ad image prompt → Draft social post caption
Quick Data Report On Dictate what dataset to analyze → Ask for insights summary → Request
the Go chart description → Draft executive report
Draft Documents or
Speak structure (e.g. “2 sections: intro + benefits”) → Get draft → Refine
Proposals While
tone → Generate exportable Markdown / PDF
Multitasking
Create Content Kits Describe desired content (e.g. “AI course poster + 3 social posts”) → Get
Hands-Free DALL·E prompts → Generate visuals → Package text + images for sharing
Conversation Partner – Voice Output
Use Case How this could help you
ChatGPT reads your pitch aloud → Then gives spoken feedback on clarity,
Pitch Practice + Spoken
tone, persuasiveness.
Critique
ChatGPT as an AI communication coach, not just a text tool.
GPT generates and speaks a personalized focus mantra or affirmation to
Motivational Affirmations
start your day.
/ AI Focus Coach
Emotional, supportive AI — great for productivity and wellness.
After planning, GPT reads out your daily or project action plan while you’re
Listen to Action Plan
commuting or prepping — no need to look at screen.
Summaries Hands-Free
Hands-free, on-the-go productivity power.
GPT reads vocab/phrases aloud in natural voice to help you practice
Language Learning
listening + pronunciation.
Assistant (Pronunciation
Combines GPT reasoning + speech synthesis for personal skill
Trainer)
development.
GPT reads key decisions + actions aloud immediately after a meeting —
Spoken Meeting Debrief +
instant verbal briefing.
Action Items
Replaces manual note scanning with clear, focused verbal recap.
Music Generation
Chord
Lyrics
progressions
• You can:
• Multiple conversations
• Upload files Summarize this file. Ref: Market potential.
• Link with Google Drive Summarize the mid-2024 population for Southeast Asian
countries (Brunei, Cambodia, Indonesia, Laos, Malaysia,
Myanmar, Philippines, Singapore, Thailand, Vietnam).
Connects research, data
AI-powered Workflow analysis, and planning in one AI
workflow
Summarize Uploaded Market Report Eliminates task switching
•Summarize key trends, opportunities, and challenges from the uploaded market potential between docs, sheets, slides
report for electric scooters in Southeast Asia
Saves hours on drafting,
charting, and structuring
Combine with Population Data
•Based on the population trends in the uploaded file, which SEA countries present the
biggest growth opportunities for electric scooter adoption? Present findings in a table.
Generate Visual
•Plot a bar chart of population sizes for 2024 for Indonesia, Vietnam, Thailand, and
Malaysia.
Create an animated explainer video of a friendly A professional corporate video introducing a new AI
robot teaching kids about recycling. Use bright software. Use sleek graphics and text overlays with
pastel colors, simple cartoon visuals, and a cool color tones (blue and gray). Focus on wide-
cheerful mood. Camera stays mostly in medium angle shots of office spaces, animated
shots, with occasional zoom-ins on key actions. infographics, and medium shots of team members.
Keep lighting flat and even. The tone should be formal yet approachable, with
subtle ambient lighting.
Video Generation
• AI Video Workflow
• Script & Storyboard: ChatGPT
• Generate Visuals: ChatGPT (DALL-E)
• Generate Video: RunwayML
• Voiceover: ChatGPT + Speechify
• Music: Suno
• Video upscaling: RunwayML/Topaz
• Video effect: Elevenlabs
• Editing: Capcut
Activity: Your Digital Twin
• Use RunwayML to create your stylized talking avatar
Closing
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