The Principal, Staff and Students

Of
Sunrise Public School
take pleasure in inviting
noted stage artist
MS. NALINI

to grace the one-act play competition

in
the School Auditorium
on
Tuesday, 1st July, 2022
From 8:30 am to 11:00 am

Awaiting afavourable response from your end.

RSVP
Karuna, Cultural Secretary
9971000000

FORMAL INVITATION-LETTER FORMAT

An invitation written formally in the letter format has the following characteristics:
> Meant for an individual (a formal letter of invitation)
Include the name of the invitee
These are to be written on run-on lines, The sentence is not broken into different
words/phrases.
Other details are similar to the mass-scale invitations.

1. SAMPLE-FORMAL INVITATION-LETTER FORMAT

Kamala Nehru School
Cantonment
Bangalore
17th December, 2022
Mr. K. J. Singh
District Commissioner of Police
Police Lines
Bangalore
Subject: Invitation 'Annual Day Function'
Sir

It gives us immense pleasure to inform you that we are celebrating our school's Annual Day
function on 4h January, 2023 at 5.30 p.m. in the Activity Hall of the school. We shall consider
it a great honour if you could grace the occasion and preside over the function as the Chief
Guest and give away the prizes.
Yours faithfully
Principal

2, Youare the Secretary of the Ritz Students' Association, St. Peters School, Nainital,
The 20thAlumni Meet will be held on SundaY, the 28"h January, 2023 at 8.00 p.m, at
plaza Hotel. Write invitation letter to all the old students of the school to attend the
meet.
12
Ritz Students' ASSociation
St. Peters School
Nainital

10th December, 2022

Dear Alumna/Alumnus,
The 20hAlumni Meet of St. Peters School, Nainital will be held on Sunday, 28th January, 2023
at 8 p.m. at 'The Plaza Hotel'. Old students, along with their spouses will be our guests or
honour. Kindly assemble at 8.00 p.m. in the banguet hal for a get-together, dance and dinner
party.
Please confirm your seats by sending 700 to the undersigned.
Meenakshi
(Secretary)

INFORMAL INVITATIONS
Main Characteristics:
Informal invitations follow the pattern of ordinary personal letters. These letters are written to
relatives, friends and acquaintances.
These letters are first/second person presentations.
Personal feelings and emotions find an expression.
The writer's address is given in the usual place.
The salutation is usually "Dear' plus "Name'
The date of writing is given, but the year is generally omitted.
The style and tone are relaxed and informal.
Different tenses are used as the sense demands.
The complimentary close is: Tours sincerely'.
1. Rohit has got.success in CBSE-PMT and gotadmission in Shivaji
Nagpur. He wants to celebrate it with his friend. Write an informal Medical College,
invitation
details of venue, time and date. Do not exceed 50 words. giving
33/427
Priya Vihar
New Delhi

15th December, 2022

Dear Varun

You will be glad to learn that Ihave secured 50"rank in the CBSE-PMT
admission in a prestigious institution 'Shivaji Medical College, Nagpur'. competition. I have got
I want to share a few
happy moments of my life with you at a dinner in the Hotel Karnishka at
December, 2022. Please join the celebrations and merry-making. 9.00 p.m. on 25th
Yours sincerely
Rohit

2. You are Leena Sen. The wedding of your

on the 15th January, 2023 at Hotel Lakeelder sister Reena Sen is going to be held
VieW, Udaipur. Write out an informal
invitation to your friend Veena requesting her to attend the function.

13
4357
Vasant Kunj
Raj Nagar

10th December, 2022

Dear Veena

You will be pleased to know that the wedding of my elder sister Reena Sen is going to be neid
on the 1th January, 2023 at Hotel Lake View, Udaipur. The whole family will move there in tne
morning. I invite you to join us at lunch in the hotel on the 15h January, 2022. The wedding
ceremony will take place at 8: 00 pm in the evening. Ihope you will join us on the auspiCIous
Occasion.
Yours sincerely
Leena

3. You are Ankit Verma. Your friend from Malaysia is staying in the hostel. Invite him
to join Diwalicelebrations with you at your residence.
315/2
Raja Gardens
New Delhi

25th October, 2022

Dear Konishk

You know that Diwali, the festival of lights, is approaching. It gives me great pleasure to invite
you for Diwali celebrations at my residence. We shall have great fun. Do join us for Laxmi
Puja' and Diwali celebrations.
Yours sincerely
Ankit Verma

WRITING REPLIES
(FORMAL AND INFORMAL)
OR
RESPONDING TO INVITATIONS
A formal reply is usually very short. It is brief and to the point. The quality of a good reply is
that it must always be pleasant. Even while declining the invitation or expressing inability to
attend one must be polite and courteous. Formal replies demand a formal tone and treatment.
There is no roomn for unnecessary details or superfluOus matter in thenm.
An informal reply or private letter may, however, express personal feelings or desires in an
intimate style and informal tone.
Main characteristics:
Formal Replies
Acknowledge the invitation.
Express thanks in third person.
When accepting, confirm date and time
If declining, give reason, convey your best wishes
Not to be signed at the end
Give date and address at top left hand
Do not exceed the word limit (uSually 50 words).

14
 REPLY TO FORMAL AND INFORMAL INVITATION
REPLIES ACCEPTANCE / REFUSAL
Formal Acceptance:
1. You are Mr. Harsh Malhotra of 25, Rama Vihar, Gurugram. Draft a formal reply
to
Mrs. & Mr. Chawla accepting the invitation to attend the birthday party of their son.
Invent other details yourself.
25, Rama Vihar
Gurugram
25th January, 2023
Dear Mr, Chawla

Mrs. and Mr. Harsh Malhotra thank Mrs. and Mr. Chawla
15n Birthday of their son, Master Santosh Chawla on for inviting them on the occasion of
Sweets, Sec. 23, Gurugram at 8p.m., which they are Monday, 30th January, 2023 at Om
pleasure to attend the ceremony, They wish the young delighted to accept. It's their great
Best Wishes boy many happy returns of the day.
Harsh Malhotra

2. You are Vikram Gaur of House No

accepting an invitation to be present 15,
on
Jhankar Colony, Agra. Draft a formal reply
the
Mr.& Mrs. Shankar of 24, Green Park occasion of the wedding of Ankush S/o
Road, Kanpur.
House No 15
Jhankar Colony
Agra

10th January, 2023

Dear Mr. Shankar

Mr. and Mrs. Vikram Gaur thank Mr.

And Mrs, Shankar for inviting them
wedding of their son Ankush at 24, Green on the occasion of the
them that they will be present on the Park Road, Kanpur on 15th January, 2023
and assure
life. They will reach Kanpur by the Agra occasion to wish the newlyweds a very happy married
Best Wishes Mail which leaves Agra at 8.00 a.m.
Vikram Gaur

3. You are Mr. Ajay Kumar of

invitation to attend a house 7warming
Park Avenue, Delhi. Draft a
formal reply accepting an
Satish Sharma at 56, South Delhi party hosted by your
Apartment Delhi. colleagueMrs. and Mr.
7, Park Avenue
Delhi

gth January, 2023

Dear Mr. Satish Sharma
Mrs. and Mr. Ajay Gupta thanks
house warming party at 56, South Mrs. and Mr. Satish Sharma for
their
a.m.,which they are delighted to accept.Delhi Apartment, Delhi, on 17th kind invitation on the
January, 2023 at 11
Best Wishes It's their great pleasure to attend
Ajay Gupta the ceremony.

15
 4. You have received an invitation to be the iudge for a Cultural Literary Competition
In St. Mary's School. Send a reply in not more than 50 words, confirming your
acceptance. Youare Joe/Joyce.
St. Mary's School,
Anna Nagar
Chennai

15thSeptember, 2022
Sir/Madam

would lke to express my gratitude for being invited to be the judge for a Cultural Literary
Competition to be conducted in your school. I confirm my acceptance and will make sure I
am present on the scheduled date and time.
Yours sincerely
Joe/Joyce
5. You are Akshya / Aakriti. You have been invited to participate in a seminar on
'Fundamental Rights of Children', organised by the Lions Club of your distinct.
Respond to the invitation by writing aletter to the Secretary of the club.
25, Aram Bagh
Road Meerut

5th May, 2022

The Secretary Lions Club
Meerut

Subject: Acceptance of Invitation

Sir

Thanks for your invitation for a seminar on 'Fundamental Rights of Children', and
for the under-privileged children. I would like to utilise this opportunity toyour concern
share my
experiences with other like-minded enthusiasts and experts. I hereby confirm my participation
in the seminar.
Yours sincerely
Akshya / Aakriti
Formal Refusal:
1, You are Mr. Ajay Kumar of 7 Park Avenue, Delhi. Draft a formal reply
of refusal
expressing inability to attend a house warming party hosted by your colleagueMrs.
and Mr. Satish Sharmnaat 56, South Delhi Apartment, Delhi.
7, Park Avenue
Delhi

gth January, 2021

Mre and Mr. Aiay Gupta thanks Mrs. and Mr. Satish Sharma
for
house warming party at 56, South Delhi Apartment, Delhi, on their17th
kind invitation on the
January.
am but rearet their inability to accept the same due to urgent and 2023 at 11
unavoidable assignment
abroad.
Best Wishes
Ajay Gupta
16
2. You are the principal of a reputed school and you are invited for the inauguration
of a painting exhibition near your school. Send a reply in not more than 50 words,
expressing your inabilityto attend the exhibition. You are Ashwini/ Ashwin.
MGM Palace
JK Colony
Mumbai

15thSeptember, 2022
Dear Sir/Madam

Iwould like to thank you for inviting me for the inauguration of the painting exhibition. But,
Iregret my inability to attend the inauguration due to a prior commitment. I have to attend
a meeting of principals conducted by the DPS on the same day the inauguration is
scheduled. Please accept my best wishes for the conduct of a successful event and exCUse
me for not being a part of it.
Yours sincerely
Ashwini/Ashwin
Principal
3. You are Vaibhav / Vaishali. You are invited to attend the wedding
function of your
friend's sister during theChristmas holidays. Respond to the invitation, regretting
your inability to attend it. (50 words)
101, Safdarjung Colony
New Delhi

4th January, 2022

Dear Sangita
Thank you for your cordial invitation on the occasion of your sister's wedding. I, however,
regret that Iwill not able to be with you on the happy occasion, because we are
leaving for
Mumbai for the Christmas holidays. Please excuse my absen ce. Do convey my best
and regards to the couple. wishes
Yours sincerely
Vaibhav/ Vaishali
5. You are Akshya / Aakriti. You have been invited to participate in a
seminar on
'Fundamental Rights of Children', organised by the Lions Club of your distinct.
Respond to the invitation by writing a letter to the Secretary of the club.
25, Aram Bagh
Road Meerut

5th May, 2022

The Secretary Lions Club
Meerut

Subject: Inability of Invitation

Sir

Thank you very much for inviting me to participate in a seminar on 'Fundamental Rights of
Children', I feel honoured and obliged. However, I shall not be able to accept your invitation

17
 due to some previous commitments which keep me confined to my place on that ay.
Thanking you once again for your kind invitation.
Yours sincerely
Akshay / Aakrit
Informal Replies
Acknowledge the invitation in first person.
Use second person for the sender of invitation.
Mention acceptance/regret.
Specify the reason in case of refusal.
Use warm and simple language.
Do not exceed the word limit (usually 50 words).
Informal Acceptance:
1. You are Manoj /Mini, living at 217 MIG Flats, Surya Vihar, New Delhi. You have
been invited to attend a birthday party of your closest friend. Respond to this
invitation.

217 MIG Flats

Surya Vihar
New Delhi

15th March, 2022

Dear Shuchi

I have received your invitation for your birthday party on 25 March, 2022 at 5 p.m. at Hotel
Janpath. Iam extremely happy to know that all our old friends are likely to be there. I would
like to confirm my participation. Looking forward to the momentous occasion. With love.
Manoj/Mini

Informal Refusal:
1. You are Aakash/Varsha living at 205, Vasant Kunj, New Delhi. You have been
invited to attend the wedding of your friend's sister during summer vacation.
Respond to the invitation, regretting your inability to attend it.
205, Vasant Kunj
New Delhi

4th December, 2022

Dear Neha

Thank you for your cordial invitation on the occasion of your sister's wedding. I, however.
regret my inability to be with you on this happy occasion as we shall be leaving for Shimla for
summer holidays on 1 January, 2023. Please excuse my absence. Do convey my regards and
best wishes to the couple.
Yourssincerely
Varsha/Aakash

18
 LETTER WRITING (Formal)
LETTER TO THE EDITOR
Letter writing is an essential skill. It is still one of the most important and popular
means of communication.

Points to Remember:
Grab the reader's attention.
> Explain the matter in the first paragraph.
Explain why the issue is important.
Give evidence of your praise or criticism.
State the writer's opinion about what should be done.
Purpose of the letter:
To express one's opinion on a wide range of issues.
Toexpress and share one's observations and views in a public forum.
Language of the letter:
Formal language must be used.
Repetition of ideas must be avoided.
> Sub paragraphs should be used in an organized way.
> Personal outlook must be included and biased language should be avoided.
Format of the letter:

1. Sender's Address
> Sender's address is preferred on the top left hand corner.

2. Date
> Thedate is preferred below the sender's address and it should be alpha numeric.
3. Receiver's Address
Receiver's rank, Name of the firm/ department/ etc. is written on the left margin below the
date.

4. Salutation
> We must write 'Sir/ Madam' as greeting
5. Subject
> The subject should be as per the question. The first letter of each word should be
capital.

6. The Body / content

First Para.. .Introduction
Second Para........Causes/ Effects/ Problems...
Suggestions/ Solution
Third Para... Concluding Para
> Complimentary Close.....Subscription
> Name

19
 C- 47 SAMPLE FORMAI
Rohini
New Delhi (Sender's Address)

1stDecenmber, 2022 (Date)

The Editor
The Times of India (Receiver's Rank)
Karol Bagh Address
New Delhi

Sir/ Madam
(Salutation)
Subject: As Per the Question (To be underlined)
Through the columns of your esteemed daily/
attention of the concerned authorities /general prestigious newspaper, I would like to draw the
public towards
(Introductory Para)
Causes/ effects/ Problems . (Main paragraph -2nd Para)
Suggestions/ Solutions
Ihope that you will publish my letter in your esteemed daily
will take quick and speedy action. (3rd Para-concluding and the concerned authorities
Thanks para)
Yours truly/Yours sincerely/ Yours faithfully (Subscription)
XYZ

Beginning lines: Some samples.

Kindly allow me to use some space in your esteemed daily to
concerned authorities toward draw the attention of the
OR
May I have the privilege of using a few lines of your
esteemed newspaper regarding
OR
Through the columns of your esteemed newspaper, I would like to draw the
concerned authorities towards attention of the
OR
May I have the honour to use a little space of your esteemed
attention of the concerned authorities towards newspaper to draw the kind

Ending Lines: Some samples.

Hope some effective measures will soon be adopted to improve the existing
situation.
OR
Hope the concerned authorities will take notice and do something in this direction.
OR
Ihope the concerned authorities and the general public will see
the gravity of the matter and
Some measures will be adopted to

1, You are Keshav / Karuna, living at A- 32, MG Road, Bangalore.

concerned about the bad state of roads in the city. Write You are very much
a letter to the editor of a
newspaper expressing your concern over the problems faced by the commuters and
giving suitable suggestions to solve the problem.

20
A-32
MG Road
Bangalore
15th November, 2022
The Editor
The Times of India
Indira Nagar
Bangalore
Sir / Madam
Subject: Bad State of Roads in Bangalore
would like to draw the attention of the
Through the columns of your prestigious newspaper, I Bangalore. I also want to throw light
concerned authorities towards the bad state of roads in
of Bangalore due to the deplorable
on the problems and inconveniences faced by the people
condition of roads in the city.

Bangalore is no more a pleasant city to live in now. Most of

its roads are riddled with Potholes
The recent monsoons exposed alll the
and craters despite crores of rupees spent every year.convenient
and road drives on the roads of
tall claims of authorities to provide trouble-free thousands of commuters. The
Bangalore. Potholes and craters have added to the woes of
roads in the city causes frequent
students of the city are the worst sufferers. Bad state of road accidents.
craters cause frequent
delays and traffic jams. Uneven surfaces, potholes and substandard work. The absence
result in
Bad planning and compromises made in specifications the roads. More than anything else
obviously damages
of shoulder-drains to carry rain water condition of roads. The
the pathetic
the politician- contractor neXus has to be blamed for immediate attention and prompt and
situation is grave but not beyond redemption. It demands
effective measures. Only contractors of proven integrity
and credentials should be shortlisted
design and use of good material can help in keeping the
for building roads. Proper planning or
roads of the city in a good state.
newspaper and the concerned authorities
Ihope my letter willget due space in your esteemed
would take necessary and speedy action.
Thanks
Yours truly
Keshav/ Karuna
QUESTION BANK
financial independence of women for their
1. You have realized the necessity of education and
letter to the Editor, The National Times'
family, society and in turn for the nation. Write a of women leading to a better status for
highlighting your ideas on the importance of education
Delhi.
them. You are Tarun/Taruna, B - 7/9, Mall Road,

2. Lack of job opportunities in rural areas is forcing eople to migrate to cities. Every big city
slums is miserable. Write a letter in 120 - 150
thus has a number of slums in it. Life in these
can improve the living conditions in
words to the editor of a national newspaper on how we
Delhi.
these slums. You are Karan/Karuna, M114, Mall Road,
Chanakyapuri, Agra. The main road
3. You are Kanmini/Kamal of 10, Civil Lines Extension,
frequent accidents at night, especially
leading to your locality has three open manholes causing Times of India, drawing attention of
during the rainy season. Write a letter to the Editor, The
residents.
the Municipal Commissioner to this problem of the

21