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Actividad Minutes

Meeting minutes are crucial for documenting decisions, actions, and responsibilities from meetings, serving as a reference for attendees and tracking progress. Key steps in creating minutes include pre-planning, record-taking, writing, distributing, and storing the minutes. Approved minutes should not contain personal opinions or verbatim discussions and must be stored officially by the organization.

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12 views1 page

Actividad Minutes

Meeting minutes are crucial for documenting decisions, actions, and responsibilities from meetings, serving as a reference for attendees and tracking progress. Key steps in creating minutes include pre-planning, record-taking, writing, distributing, and storing the minutes. Approved minutes should not contain personal opinions or verbatim discussions and must be stored officially by the organization.

Uploaded by

susitis05
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Answers to Meeting Minutes Questions

1. Why are meeting minutes important?

Meeting minutes are important because they provide an official, accurate, and tangible
record of what was decided, what actions must be taken, who is responsible for those
actions, and when they are due. They also serve as a reference for participants and those
who couldn’t attend, and can be used to track progress on tasks and inform related projects.

2. What is involved with meeting minutes?

The five main steps involved with meeting minutes are:


- Pre-planning (preparing agendas, clarifying expectations)
- Record-taking during the meeting (noting decisions, actions, votes, etc.)
- Writing or transcribing the minutes after the meeting
- Distributing or sharing the minutes (after Chair approval)
- Filing or storing the minutes for future reference

3. What should be included in meeting minutes?

Typical contents of meeting minutes include:


- Date and time of the meeting
- Names of attendees and absentees
- Approval or amendments of previous meeting minutes
- Decisions made, motions (with wording and outcomes), votes, and next steps
- Action items and responsible persons
- Date and time of the next meeting
- Time of adjournment

4. What should NOT be included in meeting minutes?

Minutes should not include:


- The secretary’s opinions or interpretations
- Judgmental phrases (e.g., “heated debate”)
- Verbatim discussions of what was said
- Motions that were withdrawn
- Names of seconders (not necessary)

5. How should meeting minutes be approved and stored?

Minutes should be reviewed, corrected (if necessary), and approved by the members at the
next meeting. After approval, they should be signed by the secretary (and optionally the
president), marked “approved” with the date, and stored in the organization’s official
Minutes Book. They may also be stored digitally and shared securely with members, but the
official copy belongs to the organization, not the secretary.

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