HINDUSTAN AERONAUTICS LIMITED FORMAT NO : 55I039
SUKHOI ENGINE DIVISION-KORAPUT
PO: SUNABEDA, DIST: KORAPUT
ODISHA - 763002 INDIA
GSTN : 21AAACH3641R1ZJ
BY REGD.POST/COURIER
PURCHASE INVITATION TO TENDER
(INDIGENOUS)
M/s : RAINBOW COMMERCIAL CENTRE TENDER NO : HBS/24SS-1129/3-25
229, CHANDEL MARKET
HARJINDER NAGAR,
KANPUR 208 007 UTTAR PRADESH TENDER DATE : 11/07/2025 DUE DATE : 21/07/2025
INDIA Before 14:00 Hours
OPENING DATE : 22/07/2025
E-mail : [email protected]
Attn :
Dear Sirs ,
Please submit your Quotation for following items. Quotation should reach us on or before DUE DATE in a sealed cover duly superscribed with
our ENQUIRY No. and DUE DATE.on the left top corner of the envelope.The outer cover should be addressed to the
MANAGER (PURCHASE),HAL-SUKHOI ENGINE DIVISION ,KORAPUT
SNo/ MPR PART NO QTY Price
L.No No DESCRIPTION UOM Quoted
TITLE :
CASTOR OIL
1/1 24SS-1129 625-OL0037 780
Castor Oil LITRE
Confirming to IS : 435
Packing Size : 1ltr
TENDER TYPE: SINGLE BID
NOTE:
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PLEASE SEND SCAN COPY OF SIGNED OFFER WITH AUTHORIZED SEAL TO E- MAIL ID:
[email protected]. Quotation received other than mentioned email id shall not be
accepted.
Bidder must submit the following documents duly filled and signed (mandatory) along with their quotation.
1.Mandatory terms and Conditions (ANNEXURE-1)
2.General Terms and Conditions of contract (ANNEXURE-2)
3.Commercial terms and Conditions (ANNEXURE-3)
4.Declaration for relation with HAL (ANNEXURE-4)
5. EPS mandate form (ANNEXURE-5)
6. Declaration of Local content (Enclosure- I)
Public Procurement- Restrictions Under Rule 144 (xi) of the General Finance Rules (GFRS) , Order 2017 issued by
Govt. of India Dt: 23-july-2020 is applicable for this tender.
The terms and conditions are attached as follows & to be complied
1. Clause Regarding restrictions (ANNEXURE I )
2. Declaration Certificate for Procurement of Goods & Services (ANNEXURE II A)
3. Declaration Certificate for works involving possibilityof Sub Contracting (ANNEXURE II)
SPECIAL NOTE
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1) Sample should be supplied within 21 days of receipt of PO for approval of HAL authority and bulk supply
should be made as per approved sample along with PO term and conditions.
2) Supply to be made in 2 equal lots. 1st lot to be supplied with in 90 days after sample approval from HAL side,
and 2nd lot to be supplied with 390-510 days from the date of PO or as when required by HAL
3) Item should be properly packed to avoid transit damage. In case any damage in transit, replacement has
Registered Office : 15/1, Cubbon Road Bangalore - 560001
to be made by supplier for free of cost
4) Item Should be supplied with minimum 80% self life at the time of delivery (if Applicable) else item will be
rejected
IMPORTANT NOTE
--------------------------------
1. PROVIDE YOUR GST REGISTRATIONS DETAILS MANDATORLY ALONG WITH QUOTATION.
2. PLEASE MENTION HSN CODE OF THE ITEM MANDATORLY IN YOUR QUOTATION.
3. QUOTATIONS RECEIVED WITHOUT HSN CODE OF THE ITEM MAY BE LIABLE FOR REJECTION.
TENDER TERMS AND CONDITIONS
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1. PRICE:
The bidder is required to indicate prices against items.
a) Please quote price per unit mentioned in the tender (Example: Nos./ Kg). If it is otherwise, conversion data
must be furnished.
b) In case Bidder has entered into Rate Contract with DGS&D, the Rate Contract Reference to be sent to HAL
along with the quotation. Bidder is required to certify that prices quoted are the same as applicable to DGS&D
and other Government Departments. DGS&D Rate Contract holders should state whether they are agreeable
for supply at DGS&D Rate Contract
Rates in the event of placement of order by us on HAL's own order form.
c) Price quoted should be F.O.R. destination basis
d) Tenderers should clearly mention whether the prices hold good when the full quantity of enquiry is not
ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even
when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering
lesser quantities will not be agreed to.
e) Prices should be fixed/ firmed within validity period & till the execution of Order and exclude subsequent
claims or price increases of any kind.
2.TAXES:
TAXES WILL BE AS PER GST. QUOTE YOUR OFFER EXCLUSIVE OF ALL TAXES. VENDOR SHALL INDICATE CLEARLY, THE
APPLICABLE TAX, viz., CGST/SGST/IGST AS THE CASE MAY BE.
3. LIQUIDATED DAMAGES:
i)In the event of an order, HAL reserve the right to collect a sum of 0.5% per week (on the basic cost only
excluding taxes and duties, if such details are furnished separately in the bid submitted) of delay or part
thereof, subject to a maximum of 10% as HAL's claim towards liquidated damages on the undelivered part of
the order.
ii)In case, quotes received without indicating the break up details of Tax & Duties and orders placed
subsequently on the composite value, then the LD shall be deducted on the composite value (including taxes
and duties) of the delayed deliveries.
Note: In case of any Supplier not agreeing for LD clause, the maximum LD amount (i.e. 10% of the basic order
value) / to the extent not agreed LD value, shall be loaded in the Comparative Statement (i.e. during
Comparison of Price of Offers), to determine the successful
bidder. Hence, you are requested to confirm acceptance of our Standard Liquidated Damages clause in
whole.
4. TERMS OF PAYMENT:
a)100% payment through RTGS/CORE/NEFT banking shall be made within 30 days after receipt, inspection
and acceptance of the items at HAL works. Bankcharges (if any) to supplier's account..Only E-invoice will be
considered as valid invoice ( Ref Rule 48(5) of GST Rule 2017 if turnover of the supplier exceeds Rs 5 Crores (
Registered Office : 15/1, Cubbon Road Bangalore - 560001
asper PAN) in any preceding Financial year.
In case of non submission of E-Invoice , kindly provide copy of your balance sheet/ITR of preceding year
indicating your turnover as less than 5 Crores. "
If you have not furnished your complete Bank details, please submit the same in the attached EPS
form((ANNEXURE-5) duly certified and countersigned by your Bankers in original at the earliest.
b) SUPPLIER' shall make the availability of all necessary documents like 02 copies of Original Invoices, LR Copy
etc along with each lot of supply. HAL shall not be liable for any delay in payment due to non-submission of
any of the document mentioned above in this clause.
5. DELIVERY: Brand new oil to be supplied in staggered manner i.e in 2 Lots and the oil should be
manufactured within 6 month of supply.
6. Warranty (If Applicable)- Minimum 12 months from the date of acceptance against manufacturing /
material or workmanship defects etc.
7. IMPORT CONTENT:
Please indicate the import content price (in FE or Indian Currency as applicable) against each item quoted
(part wise/ equipment wise/ item wise). Basic quoted unit price should be equal to import content price plus
indigenous content price (e.g: Quoted price is Rs. 100/-, import content price is Rs. 20/- and indigenous
content price is Rs. 80/-).
Vendors required to provide self-declaration along with your offer stating that "you will declare the same
import content at the time of supply, if the Purchase Order placed upon you"
8. VALIDITY OF THE QUOTATION:
Your quotation should be valid for a period of 180 days from tender Opening date.
9.SUBMISSION OF TENDER
a) The signed copy of bid submitted through mail will be accepted subject to the same being sent to mail id:
[email protected]. Unsigned copy of bid received through E-mail will not be considered. Bid
received through mail other than that specified in tender document will not be considered. . Response
received, without bearing the bidder address will not be entertained. Bid submitted by bidder's authorized
dealer/ distributor/ channel partner should accompany with ink signed authorization letter of the bidder to
whom tender has been originally issued. In the absence of authorization letter, the bids submitted shall be
considered an unsolicited.
b) Name, Designation and contact Details of authorized person signing the quotation should be clearly
indicated in your quotations.
10. LATE TENDER:
a) Bid received after the due date and time specified in the tender shall be considered as late tender and will
not be considered.
b) HAL will not be responsible for loss or delay in receipt of tender documents / tender in transit.
c) HAL reserves the right to reject late or incomplete tender.
11. OPENING OF TENDER:
a) Date, time of opening of tenders is indicated in the RFQ itself. Bidders or their authorized reps. who are
desirous to attend the tender opening may forward written confirmation with name of authorized person and
designation prior to tender opening.
b) During tender opening only the important particulars like price, payment and delivery terms will be read
out.
12. TENDER EVALUATION:
a) The tender will be evaluated on line item basis.
b) Bid with lowest price conforming to the specification will be considered for placement of order.
c) If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same
bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place
order on any of them.
Registered Office : 15/1, Cubbon Road Bangalore - 560001
d) If the lowest bidder has not offered full quantity, for the balance quantity HAL reserves the right to source
from other bidders on L1 price.
e) Conditional discounts/offers will not be considered in evaluation of tender.
f) The criteria for awarding is based on lowest technically acceptable offer among the others for a specified
tender after preparing a commercial evaluation in consideration with "FOR basis (Freight), Taxes, and basic
Custom duties (in case of Foreign)". If the offer received with any deviation to HAL standard terms & conditions
as stated here; then, commercial evaluation will be made after loading various parameters e.g If supplier is
insisted for advance/ document through bank against our standard payment (100% after acceptance at our
works) then, commercial evaluation will be made after loading of interest charges for holding the amount for
a given period/ bank commission charges against document through bank payment. Thereafter
commercially lowest offer is considered. This is for fair open and bank payment. Thereafter commercially
lowest offer is considered. This is for fair open and suppliers with transparency.
13. DISCREPANCIES IN THE QUOTATION:
a) where there is a discrepancy in unit rate and total value, the unit rate will be considered for evaluation.
b) Where it is not indicated whether the rate quoted is unit rate or Total value, the price indicated shall be
considered as Unit rate and evaluated accordingly.
c) Where there is discrepancy in the amount quoted in words and Figures, the amount in words will be
considered for evaluation.
d) Where there is discrepancy between the clauses of the laid down terms and conditions and the technical
specification, the technical condition shall hold good, valid, final and binding.
f) The criteria for awarding is based on lowest technically acceptable offer among the others for a specified
tender after preparing a commercial evaluation in consideration with "FOR basis
14. OTHERS
a) Please indicate approximate net weight of each of the item and gross weight and dimension of the
package to enable HAL to determine the mode of dispatch.
b) Please indicate in your tender, whether stores newly manufactured are offered. Where newly
manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been
used, such stores will be rejected at the contractor's risk and expense.
c) Manufacturer's name and country of origin of the materials offered must be clearly specified.Complete
details and illustrated literature must accompany all quotations.
d) All drawings (photo/sketches) sent by HAL should be returned with quotations, if bidder is unable to quote
HAL drawings/photos/sketches should also be returned immediately along with regret letter.
e) HAL is not bound to accept the lowest or any quotation and reserves the right of accepting the whole or
any part of the quotation or part of the quantity offered and bidder must supply the same at the rate quoted.
f) Vendor shall not be entitled without HAL's consent to assign or transfer to a third party all or part of the
benefits or obligations under this contract.
g) Applicability of the Taxes should be explicitly indicated by the bidder in his response either in percentage or
in absolute terms.
15. INSPECTION, CONSEQUENCES OF REJECTION: Please refer Annexure-2
16. This tender enquiry and any order, resulting from the enquiry, shall be governed by the General Terms and
Conditions of Contract of HAL (Annexure-2) and any party quoting against this enquiry shall be deemed to
have read and understood these terms and conditions and to have quoted subject to these terms and
conditions(Enclosed).
17. When counter terms and conditions have been offered by a tenderer, HAL shall not be deemed to be
governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.
18. Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in
subsequent correspondence, shall not be considered by HAL.
Registered Office : 15/1, Cubbon Road Bangalore - 560001
19. Disregard of any instructions, may result in your offer being ignored.
20. Canvassing by tender form, including unsolicited letter on tender submitted or post tender corrections shall
render their tenderers liable for rejection.
21..RISK PURCHASE: The supplier will supply quality items as per the quantity ordered
in full as per terms and conditions of Purchase order. In case, the supplier fails to execute the order in terms of
quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the supplier and
any extra expenditure incurred due to this purchase is payable by the supplier.
22. FORCE MAJEURE: Neither party will be liable to the other for any act done or prevented from so doing by
virtue of the occurrence of force majeure conditions such as war, general mobilization of troops, strikes,
lockouts in factories, fire, earthquakes & floods, embargoes or stoppage of deliveries by Government, refusal
or non-receipt of import licence for raw material from supplier.
23. EXIT CRITERIA: Please refer Annexure- 2
24. ARBITRATION: Please refer Annexure- 2
25.COUNTERFEIT PARTS:Please refer Annexure- 2
26 AGENTS/AGENCY COMMISSION:Please refer Annexure- 2
27. JURISDICTION: The Court at Jeypore/Koraput only shall have jurisdiction to deal with and to decide any
legal matter whatsoever arising out of this contract
28. FALL CLAUSE: Please refer Annexure- 2
29. .IMMUNITY TO GOVERNMENT OF INDIA: Please refer Annexure- 2
30. IPR Clause (INTELLECTUAL PROPERTY RIGHTS): Please refer Annexure- 2
31. Repeat Order:HAL reserves the right to place repeat Order up to 100% of the value of the original order
(statutory levies shall be paid as applicable) within 12 months from the date of completion of the original
order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However,
placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.
Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally
placed the purchase order.
32. RETENTION OF RECORDS: Please refer Annexure- 2
33..Please mention invariably in your quotation about the status of your firm or company whetther: (a)
Defence/ other PSU (in line with prevailing Govt. Directives), (c) SSI, (d)Ancillary Unit, (e) large/ medium Scale
Unit, (f) Agent, (g) Stockist, (h) General order supplier. (In case of Small Scale Industries, please indicate your
SSI Registration No.).
34.Promotional items if any offered by manufacturers should be indicated in the offer. These items are to be
supplied along with the supplies in the event of order being placed on you.
35.Please confirm your acceptance of RISK PURCHASE CLAUSE, LIQUIDATED DAMAGES CLAUSE, FALL
CLAUSE,EXIT CRITERIA,JURISDICTION, ARBITRATION, AGENTS/AGENCY COMMISSION & GST CLAUSES (As
mentioned in Mandatory terms & conditions-Annexure-1)
36.It is requested to forward us the acknowledgement of receipt of this tender enquiry by by return fax
(+91-6853-220401) or e-mail ([email protected]). If you are not submitting your offer, please submit
the regret letter by email/fax. Please note that in case of no response from your side, we shall not be able to
forward you any tender enquiry for such items in future.
37.Our Fax No. is +91-6853-220401 and phone No. is +91-6853-221086.Email is "[email protected] " for
clarifications regarding tender.
38.Denied clause: In case of any delay in delivery caused due to default of the vendor and during such delayed period if any increase
in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign
Registered Office : 15/1, Cubbon Road Bangalore - 560001
exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed
Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign
exchange rate, taken place during such delayed period, effecting the original agreed price.
Note: "HAL is registered on TReDS platform (Trade Receivables Discounting Systems),as being promoted by GOI directive.It is
suggested that all the MSME vendors to take note of the same and consider for registering on any TReDS platform and avail the
platform services which is being made available as per the Government initiative."
2. Quotation should contain the following :
A . DELIVERY QUOTED B . PRICE QUOTED WITH PLACE OF DELIVERY C . TERMS OF PAYMENT
3. This ENQUIRY is governed by TERMS AND CONDITIONS as per the Annexure.
4. The bidders who wish to particiapte in the Bid opening may attend the Bid opening on the date indicated
above commencing from 01.00 PM onwards. Advance intimation to be submitted addressed to
Deputy General Manager (IMM)
Yours faithfully ,
for HINDUSTAN AERONAUTICS LIMITED
SUKHOI ENGINE DIVISION-KORAPUT
MANAGER (PURCHASE)
Registered Office : 15/1, Cubbon Road Bangalore - 560001
