Republic of the Philippines
Department of Education
Region V
SCHOOL DIVISION OF CAMARINES SUR
POTOT ELEMEMNTART SCHOOL
Administrative Officer II Action Plan
Name of Employee: IRASH JOY A. BROÑOSA
Position: ADMINISTRATIVE OFFICER II
MAJOR FINAL OUTPUTS KEY RESULTS AREA (KRAs) OBJECTIVE
(MFOs)
Basic Education Services 1. PERSONNEL ADMINISTRATION Recruitment and Selection (HIRING)
Promotion and Deployment
Update VLSL/ leave cridets
Processing of Benefits (MAT Benefits, SL Loyalty
Develop Innovative Strategies
2. PROPERTY CUSTODIANSHIP Facilitate procurement in Philgeps/ PSDBM (Procurement Service Department of Budget and Management)
Issuance of Supplies, Materials, Equipment etc.
Keep updated Inventory
Issuance and Retrieval of Modules/ Textbook
Prepare and submit reports on time
3. GENERAL ADMINISTRATIVE Assist in preparation of SF7 (loading teachers)
SUPPORT Assist in preparation on Systematic Investment Plan (SIP)/Annual Implementation Plan (AIP)/ Annual Procurement Plan
(APP)
Provide admin support to teachers and school head
Perform function assigned by school head
4. FINANCIAL MANAGEMENT Assist the School Head in preparation of:
*Cash Disbursement Register
*Authority to Debit/ credit accounts
Facilitate submission of financial reports
Republic of the Philippines
Department of Education
Region V
SCHOOL DIVISION OF CAMARINES SUR
DISTRIBUTION LIST OF TEACHING AND LEARNING MATERIALS
GRADE NO. OF BOND CARTOLINA(ROLLS COLORED PENTEL READING MATH
LEVEL TEACHERS PAPER(REAMS PEN(BOXEX) PEN BOOKS MODULES
) (BOXEX)
KINDER 2
G1 3
G2 3
G3 3
G4 2
G5 2
G6 2
TOTAL 17
TEACHER PLOTTING SHEET -4 ADDITIONAL TEACHERS
TEACHER NAME GRADE LEVEL ASSIGNED SUBJECT SPECIAIZATION JUSTIICATION
TEACHE A GRADE 3 ENGLISH/EADING Grade 3 has teachers but high
student load; additionally
support in reading needed
TEACHER B G1 MATHEMATICS Early numeracy is critical;
grade 1needs math
reinforcement
TEACHER C G5 SCIENCE grade 5 to 6 have a subject
specific teaching; science
needs more effort
Republic of the Philippines
Department of Education
Region V
SCHOOL DIVISION OF CAMARINES SUR
Potot elementay school
Date:
Transmittal letter
To:
The school division superintendent
Department of education
Division of Camarines Sur
Thru:
Name of district supervisor
Public school district supervisor
District name
subject( type of document or materials)
Sir/madam:
Greetings!
This is respectfully transmit the following documents/ materials for your review, appropriate action and /or record keeping:
List of documents/ items transmitted:
1. Distribution of teaching and Learning materials (SY 2025-2026)
2. Plotting sheet of our newly assigned teachers
These documents are prepared in compliance with the directive from the office of the schools division of superintendent and are
submitted with in the timeframe.
Thank you very much for your support and guidance.
Very truly yours, RECEIVED BY:NAME
IRASH JOY A. BROÑOSA(AOII) DESIGNATION
POTOT ELEM.SCHOOL CP#/EMAIL DATE AND TIME
Republic of the Philippines
Department of Education
Region V
SCHOOL DIVISION OF CAMARINES SUR
Answer:
AO II- Interview Questions To ensure accuracy and attention to detail in my work, especially when handling
documents and reports,follow a structured approach:
1.How do you ensure expense reports are accurate? Double-Checking: I review my work multiple times to catch and correct errors.
Answers: Checklists: I use checklists to ensure all required elements are included and
Clear policies: Define acceptable expenses, spending limits, and required correctly formatted.
documentation. Make them easily accessible to employees. Software Tools: I utilize spell checkers, grammar tools, and specialized software to
User-friendly systems: Implement expense report software with clear labeling, assist in accuracy.
categories, and features like auto-calculations and receipt uploads.. Peer Review: When possible, I have a colleague review the documents to provide a
Culture of accountability: Encourage proper receipt collection, conduct reviews fresh perspective and catch mistakes I might have missed.Focus: I minimize
and audits, and educate employees on the importance of accuracy. distractions and allocate dedicated time for reviewing critical documents to
maintain concentration and accuracy.
2. What motivated you to apply for the position of Administrative Officer II at
DepEd? 5. Describe a situation where you identified a problem in your department and
how you addressed it.
Answer: I am motivated to apply for the position of Administrative Officer II at
DepEd because I am passionate about supporting educational initiatives and Answer: In my previous role. I noticed that our department was frequently missing
believe my administrative skills and experience can significantly contribute to the deadlines for submitting reports due to a lack of a standardized workflow. To
department's mission of providing quality education. address this, I implemented a new project management tool that allowed us to
track tasks, set deadlines, and assign responsibilities more effectively. I also
3. Can you describe a time when you had to manage multiple tasks conducted a brief training session for the team to ensure everyone was
simultaneously? How did you prioritize and ensure timely completion? comfortable with the new system. As a result, our report submission process
became more organized, and we consistently met our deadlines.
Answer: Certainly! In my previous role as an administrative assistant. I managed
multiple tasks such as organizing event, processing payroll, and handling daily 6. How do you handle conflicts or disagreements within your team or with other
office communications. I prioritized tasks by their deadlines and importance, used departments?
a project management tool to track progress, and delegated tasks when necessary.
By maintaining a clear schedule and focusing on high-priority items first, I ensured Answer: I handle conflicts or disagreements within my team or with other
all tasks were completed on time. departments by first listening to all perspectives involved to understand the root of
the issue. I then facilitate open communication to address concems, find common
4.How do you ensure accuracy and attention to detail in your work, especially ground, and work towards a collaborative solution that aligns with organizational
when handling documents and reports? goals. If necessary. I seek mediation from higher authorities to ensure a fair
resolution.
Republic of the Philippines
Department of Education
Region V
SCHOOL DIVISION OF CAMARINES SUR
Would you consider yourself as an ethical person
7. How do you ensure that the administrative processes you manage align with
DepEd's goals and policies? I'm designed to follow guidelines and principles that promote fairness, respect, and
kindness. While I don't have personal experiences or beliefs, my purpose is to
Answer:l ensure that the administrative processes manage align with DepEd's goals provide helpful and informative responses that respect user privacy and promote
and policies by regularly reviewing and staying updated on DepEd guidelines, inclusivity. This framework guides my interactions and ensures I provide
collaborating closely with relevant departments, and implementing standardized responsible and considerate responses.
procedures that adhere to these regulations. Additionally. I consistently monitor
and evaluate our processes to ensure compliance and make necessary adjustments CORE OF AO
as required.
The core of being on Administrative Officer is lies in providing essential support to
8.Describe a time when you had to work under pressure. How did you manage have the smooth and efficient operation of an office or department. this role
the stress and ensure quality work? involve performing a wide range of administrative function such as organizing files
preparing reports handling correspondence and coordinating meeting).
In my previous role, there was a tight deadline to submit a comprehensive report
to . To manage the pressure, I prioritized tasks, created a detailed timeline, and An Administrative officer in serve as a key support system to both supervisor and
delegated responsibilities where possible. I stayed focused, maintained open staff by maintaining odder and ensuring compliance with policies and facilitating
communication with team members, and ensured thorough review before communication wit in the organization .Attention to detail strong organization
submission, which resulted in meeting the deadline with a high-quality report skills and the ability to maintain a multiple task is vital with this role. Equally
important is professionalism, integrity and confidentiality especially when dealing
ESSAY with sensitive information. The position all demands adaptability teamwork and
how will you show faithfulness to God initiative in addressing office needs and improving system Overall the core of
administrative officer II is to serve a reliable and efficient backbone of the
Showing faithfulness to God can be expressed through practices like prayer, organization supporting its goals and contributing to its daily success
following teachings, community involvement, personal growth, service to others, Key FACTOR AS A GOOD AO
gratitude, and trust, ultimately deepening one's spiritual connection and
relationship with the divine. A key Factor to being a good Administrative office Il strong organization and
communication skills. This role requires the ability to manage various
What is the purpose of wearing a uniform administrative tasks such as preparing documents scheduling meeting and
maintaining accurate records Being detailed oriented ensures that all process run
Wearing a uniform serves to promote unity, professionalism, safety, and discipline, smoothing and errors are minimized. Time Management is also crucial as the
while also identifying individuals as part of a specific group or organization. officer must prioritize tas and meet deadline efficiently. A good administrative
officer must posses integrity and confinditialityespecially when handlng a sensitive
Republic of the Philippines
Department of Education
Region V
SCHOOL DIVISION OF CAMARINES SUR
information. Knowledge og government policies office proceduredand the use of computers system like MS office is essential
