SLASH THE TRASH
A guide book for zero-waste events
Hi!!
Hello!!
H iee e!
Hey!!
• This book is compiled for the reader to
plan, design and execute all events
held in the institution based on
R’s - Refuse, Reuse and Recycle.
• Book consists of steps, Ideas and
checklists needed for event planning.
• It includes Education and Awareness
posters to be used for display.
We Serve the Planet
R’s of a Zero Waste Event
“Prevention is better than cure”
Refusal prevents waste creation
Eg: Say 'No' to Flex Banners
Refuse
“Reuse it or Lose it”
If you can't refuse, choose an item which can be reused.
Eg: Use cloth banners
Reuse
“Dump Less, Save More, Recycle Right ”
If a reusable item isn’t available, replace with a recyclable item .
Recycle Eg: Paper Banners
Measures taken to make an event zero waste will help reduce the waste quantity .
Despite this there will be leftover waste ,this will need to be segregated and disposed
to correct end destination.
Basic Steps for Event Planning
Identify your events
Pre identi cation
Ÿ Prevents skipping of an event
Ÿ Makes planning smooth
Find location and time
Location:
To prepare for placement of resources like dustbins and water stations
Time :
For evening events, ecofriendly lighting options can be considered
Eg: lanterns, LED, Solar lamps etc
Gather information of attendees
For catering purpose and provision of water
Assess Volunteer Help
Based on the type of event
Role of Each Team
PRE EVENT EVENT POST EVENT
10-13 7-10 days 15-20 7-10 days 3-4 1-2 days
Core Team Core Team Core Team
3-4 Volunteers 6-8 Volunteers 3-4 Volunteers
Food /Beverage Team Food /Beverage Team
2-3 Volunteers 9-12 Volunteers
Design Team
5-6 Volunteers
PRE EVENT
Scope of Work
PRE EVENT
• To collect and record event related details
Core Team (like footfalls, location, time etc.)
• To draft and send invitations with help of design
team
• To prepare write-ups and performance about the
zero waste event and decide the timings for their
announcement
Food & Beverages Team • To check options for non-packaged water
• To check least packaged catering options
• To estimate food and beverage to be ordered
• To keep tie ups ready for managing food wastage
• To design invites
Design Team • To plan and execute decoration requirements for
the event
• To prepare gifting items for dignitaries
• To create zero waste awareness display material
Core Team
PRE EVENT
Documentation Education Invitation
Keep a book to maintain all the event For Zero Waste event through Electronic Invites
details : Ÿ Emails
Ÿ Display Banners
Ÿ Event name Ÿ Whatsapp message
Ÿ Date Ÿ Public Announcement Ÿ SMS
Ÿ No. of expected attendees Ÿ Street Play Ÿ Telephone call
Ÿ This information will help Paper Invites
Ÿ Dance and Song
other teams in event planning Ÿ Recycled
Ÿ Compilation of Post- event details
Ÿ Handmade
Invitation Content
Mention that the event is a zero waste event.
For which following steps will be taken
Ÿ No bottled water will be served
Ÿ No single use disposables will be provided
Request to attendees for
Ÿ Carrying their own bottle, bags and other supplies.
Ÿ Using Carpooling or Public transport
It takes an average of 5 liters of water to produce one piece of A-4 paper
Food and Beverage Team
PRE EVENT
FOOD
Ÿ To be ordered keeping an estimate of the no. of attendees
Ÿ To be Non-packaged
Ÿ To be Fresh, Healthy and Organic
BEVERAGES
Say NO Say YES
Ÿ Bottled Water Ÿ Filtered water
Ÿ Packaged Drinks Ÿ Fresh juice
Management of Food Waste
Ÿ Identify and inform places accepting food as donation for food left in excess
Ÿ Identify and keep agencies ready for processing leftover food waste (composting or biogas)
• Food wrappers are the most common trash item
• Everyday 60 million plastic bottles end up in land ll
Cutlery & Accessories
PRE EVENT
CUTLERY ACCESSORIES
Say NO Say NO
Ÿ Single use Paper cup, Plastic Glass, Plate & Spoon Ÿ disposable ssues
Ÿ Plastic Straws Ÿ sachets
Ÿ plas c carry bag
Say YES
Ÿ Reusable cutlery Say YES
Ÿ Biodegradable options Ÿ Cloth Napkins
Ÿ Ketchup bo les
Ÿ Salt, Pepper, Sugar dispensers
Ÿ Cloth carry bag
• Plastic straws can never be recycle
• Everyday, 33% of edible food is wasted globally
Design
PRE EVENT
INVITES GIFTS
Should include the theme of zero waste
Ÿ No bouquets
Ÿ No plastic packaging
Ÿ Eco friendly
DECORATIONS Ÿ Meaningful
Ÿ Ecofriendly options Ÿ Upcycled
Ÿ Reusable decoration Ÿ Less packaged
Ÿ Upcycled decorations
Planning for Gifts
• Keep gifting ideas ready for upcoming events
( Avoids wrong choices made at last minute )
•Take help of craft teachers for upcycled gifting options
Upcycling is the process of transforming waste materials into new products, thereby saving
the waste from going into land ll.
Design
PRE EVENT
BANNERS BADGES
Say NO Say NO
Ÿ Flex banners Ÿ Disposable plastic
Say YES Say YES
Ÿ Cloth/Jute Ÿ Paper/Cloth badges
Ÿ Chart Papers Ÿ Reusable identity cards
Ÿ Old Bed sheets
An Event with Purpose
School is creating a Zero Waste Event
#RefuseBottledWater
Initiative by: Join us to use re llable water bottles
Help Reduce Environmental Footprint
We serve the planet Help Preserve Planet For Future Generation
An Event with Purpose
School is creating a Zero Waste Event
#RefuseTissuePaper
Initiative by: Join us to
Help Reduce Environmental Footprint
We serve the planet Help Preserve Planet For Future Generation
An Event with Purpose
School is creating a Zero Waste Event
#RefuseSingleuseStraw
Initiative by: Join us to
Help Reduce Environmental Footprint
We serve the planet Help Preserve Planet For Future Generation
An Event with Purpose
School is creating a Zero Waste Event
#RefuseDisposableCutlery
Initiative by: Join us to
Help Reduce Environmental Footprint
We serve the planet Help Preserve Planet For Future Generation
An Event with Purpose
School is creating a Zero Waste Event
#RespectFood
Initiative by: Join us to create a hunger free world
Help Reduce Environmental Footprint
We serve the planet Help Preserve Planet For Future Generation
Wet Waste Dry Waste
Here Here Water Station
Wet Bin Dry Bin
Pre event day checklist
PRE EVENT
Checklist
Finalised content and mode of invite
Maintained a book for record keeping
Prepared write up for announcements
Identi ed number and location of bins
Identi ed the caterer
Identi ed the waste end destination
Designed signage, Decoration ,Gifts
Identi ed placement for signages and awareness poster
List of raw materials needed
Cra Items, Address book
EVENT
Scope of Work
• Place awareness display material at pre planned
Core Team locations
• Announce the zero waste event write-ups
• Collect feedback from attendees
• Write event related details like number of actual
attendees
EVENT
Food & Beverages Team
• Mobilise event volunteers to ensure adequate
supply of food and beverage
• Maintain cleanliness at the venue
• Manage the Wet /Dry waste generated
• Keep a record of quantity of food items
consumed
Core Team
Communication Documentation
Educate the attendees on Zero Waste event through Ÿ No. of attendees
Ÿ Display Banners Ÿ Zero Waste Initiatives Taken
Ÿ Public Announcement Ÿ Event photographs
Ÿ Street Play Ÿ Event Feedback (use Google forms)
Ÿ Dance and Song
EVENT
Content for Google Feedback form
Rate the zero waste event for
Ÿ Awareness created
Ÿ Ecofriendly Decorations
Ÿ Food & Beverage
Ÿ Cleanliness
Ÿ Comments & Suggestions
Food & Beverages Team
DURING THE EVENT
Ÿ Check availability of adequate water, food and cutlery
Ÿ Keep a watch on food and water wastage
Ÿ Coordinate with housekeeping staff for cleanliness
END OF THE EVENT
EVENT
Wet waste
Ÿ Excess of good food
Ÿ Collect, weigh & send it for donation
Ÿ Leftover food
Ÿ Collect, weigh & send the leftover food for Biocomposting / Biogas
Dry Waste
Ÿ Collect, weigh and Send to recycle
Ÿ Share the details with Documentation & Communication Team
Event day checklist
Checklist
Placed the bins and water stations
Made awareness about zero waste event
EVENT
Displayed decoration, signages and education material at appropriate places
Collected, weighed and disposed – Wet waste
Collected, weighed and disposed – Dry waste
Collected Feedback from the guests
Collected the items to be reused for next event
Made Audit Report
List of raw materials needed
Cra material Badges Weighing scale
Camera Dustbin Audit Book
POST EVENT
Scope of Work for each Team
Core Team
Ÿ Collect the records of pre event and event day
Ÿ Compile the data for presentation
Ÿ Share the success story of the zero waste initiative
Ÿ Collect and safely store the event materials for reuse in the next event
POST EVENT
Core Team
DOCUMENTATION
Ÿ Compile pre-event, event day and post event details
Ÿ Collect and store the event materials safely for reuse in the next event
Ÿ Hold meetings with team members to share learnings and to celebrate success
PUBLICIZE
Ÿ Facts & Stories: Eco- friendly measures taken during the event
Ÿ Photos
Ÿ Statistics: Waste diverted from land ll like
Ÿ Wet waste composted
Ÿ Dry waste recycled
Ÿ Excess food donated
Ÿ Feedback
CONTENT FOR AUDIT & DOCUMENTATION
POST EVENT
Ÿ General details like No. of attendees, Location etc.
Ÿ Zero Waste Initiatives taken
Ÿ Details of Waste Generation
Ÿ Scope for Improvement
Post event day checklist
Checklist
Stored items which are to be reused ( badges, banners, decora ons etc.)
Made Audit Report
Shared event success with a endees and social media page
POST EVENT
List of raw materials needed
Audit Book
How To Calculate The Waste Diversion Rate Of Your Event
Step 1
Add up the total amount of waste in each of these categories
Recycling Compost Donations Trash
Step 2
Add all 4 categories together to determine the total amount of waste generated
Recycling + Compost + Donations + Trash = Total waste generated
Step 3
Add the rst 3 categories to determine the total amount of waste diverted
Recycling + Compost + Donations = Total waste generated
Step 4
Divide the total waste diverted by the total waste generated ,then multiply by 100 to get the nal
waste diversion rate as a percentage
(Total Waste Diverted /Total Waste Generated ) x 100= Waste Diversion Rate
TM
Copyright :
This edition is published & printed in 2019 by Rnisarg Foundation
Material from this publication can be used, but only with acknowledgment.
Printed in India.
www.rnisargfoundation.com
* [email protected]
