Here are some useful Copilot prompts you can try in Microsoft Word to boost your productivity
and creativity:
Document Drafting
• “Draft a formal letter requesting a meeting with the marketing team next week.”
• “Write a professional summary of this document in 3 bullet points.”
• “Create a blog post based on this outline. Keep the tone friendly and informative.”
Editing & Rewriting
• “Rewrite this paragraph to sound more persuasive.”
• “Improve the grammar and clarity of this section.”
• “Make the conclusion more impactful and concise.”
Summarizing & Analyzing
• “Summarize the key takeaways from this report.”
• “List the pros and cons of the proposed strategy mentioned in this document.”
• “What is the main argument presented in this file?”
Brainstorming & Creative Help
• “Suggest 5 catchy titles for this article.”
• “Generate a list of ideas for a fundraising campaign.”
• “Help me write an introduction for a training manual on time management.”
Reviewing & Extracting Info
• “Which tasks are assigned to me in this document?”
• “Is there any mention of deadlines or timelines?”
• “Highlight all action items in this file.”
Here are some advanced Copilot prompts you can try in Word to unlock deeper functionality
and creativity:
Strategic Writing & Analysis
• “Analyze this proposal and suggest improvements based on persuasive writing
techniques.”
• “Compare the tone and style of this document with the attached one. Highlight key
differences.”
• “Generate a SWOT analysis based on the content of this business plan.”
Data-Driven Content Creation
• “Create a report summary using only the data from the last quarter mentioned in this
document.”
• “Extract all financial figures and organize them into a table with categories and totals.”
• “Draft a performance review based on the metrics listed in this file.”
Audience-Specific Tailoring
• “Rewrite this article for a high school audience. Keep it engaging but informative.”
• “Adjust the tone of this memo to suit a senior executive audience.”
• “Translate this document into French and adapt cultural references appropriately.”
Workflow Optimization
• “Summarize all action items and deadlines in this document. Format as a checklist.”
• “Create a follow-up email based on the meeting notes in this file.”
• “Highlight sections that require legal review and suggest edits for clarity.”
Creative Experimentation
• “Rewrite this story in the style of a noir detective novel.”
• “Turn this technical guide into a beginner-friendly tutorial with analogies.”
• “Generate 3 alternative introductions for this article, each with a different emotional
tone.”
Here are even more advanced Copilot prompts you can try in Word to push the boundaries of
what’s possible:
Decision-Making & Strategy
• “Evaluate the risks and benefits of the proposed expansion plan. Present findings in a
decision matrix.”
• “Draft a strategic roadmap based on this document, broken down by quarter.”
• “Identify gaps in this proposal and suggest improvements aligned with industry best
practices.”
Technical & Specialized Writing
• “Convert this technical report into a layperson-friendly summary for a public
newsletter.”
• “Generate a glossary of all technical terms used in this document.”
• “Rewrite this section using academic language suitable for a peer-reviewed journal.”
Data Interpretation & Visualization
• “Create a table comparing year-over-year performance based on the figures in this
document.”
• “Generate a chart that visualizes the trends discussed in the last three paragraphs.”
• “Summarize the financial data and highlight anomalies or outliers.”
Training & Instructional Design
• “Design a training module based on this policy document. Include objectives, activities,
and assessments.”
• “Create a quiz with 5 multiple-choice questions based on this content.”
• “Draft onboarding instructions tailored for remote employees using this guide.”
Legal & Compliance Support
• “Highlight all clauses in this contract that may require legal review.”
• “Summarize the compliance requirements mentioned and suggest a checklist.”
• “Compare this policy with GDPR standards and note any discrepancies.”
These prompts work best when you include clear goals, specific context, and desired format.
OUTLOOK BEST and USEFUL Copilot Prompt
Email Mastery
• “Draft a follow-up email to webinar attendees. Include a thank-you note and an
invitation to the next session in September.”
• “Write a product launch announcement email for internal teams. Include launch date,
key features, and next steps.”
• “Reply to Rachel asking her to update Q3 sales numbers and congratulate her on Q2
performance.”
Smart Summaries & Insights
• “Summarize all emails from [Name] this week and highlight any action items.”
• “What are the key decisions discussed in the last 5 emails from the project team?”
• “Generate a summary of this email chain and suggest a response.”
Tone & Style Adjustments
• “Rewrite this email to sound more confident and professional.”
• “Make this message more empathetic and supportive.”
• “Adjust the tone of this reply to be more formal and respectful.”
Calendar & Scheduling
• “Schedule a 30-minute catch-up with John Doe and Emily Clark next week.”
• “List all my meetings for Monday in chronological order with attendees as bullet
points.”
• “Draft an agenda for tomorrow’s project review meeting.”
Inbox Optimization
• “Flag all emails from [Name] about [Topic] as high priority.”
• “Show me emails with attachments related to [Project Name].”
• “Organize unread emails from this week by sender and topic.”
Absolutely, Rusman! Let’s take it up a notch with even more advanced Copilot prompts for
Outlook that help you manage communication, scheduling, and insights like a true pro:
Context-Aware Responses
• “Reply to this email confirming the meeting and include a summary of the last
discussion.”
• “Draft a response to this complaint email with empathy and offer a resolution.”
• “Generate a reply that acknowledges the delay and provides a revised timeline.”
Insight Extraction & Reporting
• “Summarize all emails related to the Q4 budget and highlight any discrepancies.”
• “Create a report of all client feedback received via email this month.”
• “List all action items from emails tagged ‘Project Phoenix’ and group them by owner.”
Strategic Communication
• “Draft an email proposing a new workflow based on recent team feedback.”
• “Write a message to stakeholders outlining the risks and mitigation strategies for the
upcoming launch.”
• “Generate a weekly update email for the leadership team with KPIs and progress
highlights.”
Personalized Outreach
• “Send a personalized thank-you email to each attendee of last week’s training session.”
• “Write a birthday message for a colleague that includes a fun memory from last year.”
• “Compose a welcome email for a new team member with links to onboarding
resources.”
Experimental & Fun Prompts
• “Summarize my inbox in the style of a detective novel.”
• “Generate a motivational Monday email using quotes from famous leaders.”
• “Create a humorous out-of-office reply for my vacation next week.”
Want me to help tailor one of these to a real email or situation you’re working on? I’d love to!
Just tell me what you’re trying to do.
EXCEL BEST and USEFUL Copilot Prompt
Data Analysis & Insights
• “Analyze this table and highlight any trends or anomalies.”
• “Summarize quarterly sales by region and visualize it as a bar chart.”
• “Generate a report showing top 5 performing products based on revenue.”
Formula Generation & Optimization
• “Create a formula to calculate profit margin using cost and revenue columns.”
• “Write a formula to find the average growth rate over the last 6 months.”
• “Explain this formula and suggest a more efficient version.”
Visualization & Dashboards
• “Create a dashboard showing monthly expenses, savings, and income.”
• “Generate a pie chart comparing market share by brand.”
• “Visualize year-over-year performance with a line chart.”
Data Cleanup & Transformation
• “Split full names into first and last name columns.”
• “Remove duplicates and standardize date formats in this table.”
• “Convert the ‘Area sq.m.’ column to numeric values and exclude units.”
Predictive & Scenario Modeling
• “Forecast next quarter’s sales based on historical data.”
• “Perform a what-if analysis: What happens if costs increase by 10%?”
• “Highlight cells where projected revenue exceeds target by 15%.”
Business Intelligence & Strategy
• “Generate a SWOT analysis based on this business data.”
• “Compare performance metrics across departments and suggest improvements.”
• “Identify underperforming regions and recommend actions.”
Python-Powered Analytics (if enabled)
• “Use Python to unpivot this dataset and show growth rates by year.”
• “Generate a heatmap of sales performance using Python.”
• “Run a regression analysis to predict future demand.”
==================================================================
TEAMS BEST and USEFUL Copilot Prompt
Meeting Intelligence & Follow-Up
• “Summarize the key decisions and action items from today’s strategy meeting.”
• “List unresolved questions from the last three meetings and suggest follow-up topics.”
• “Create a table of action items with owners and due dates from the weekly sync.”
Chat & Channel Insights
• “Summarize all messages in the #Marketing channel from this week and highlight major
updates.”
• “What files has [Name] shared in this chat, and what topics were discussed?”
• “List all mentions of my name in the last 7 days and categorize by urgency.”
Strategic Collaboration
• “Draft a message proposing a new workflow based on feedback in the #Operations
channel.”
• “Generate a recap of the brainstorming session and group ideas by theme.”
• “List pros and cons of the proposed budget changes discussed in the Finance chat.”
Task & Project Management
• “Create a task list from this meeting transcript and assign owners.”
• “Summarize Planner updates shared in Teams this week and flag overdue tasks.”
• “Generate a weekly progress report based on shared updates in the project channel.”
Personalized Productivity
• “What are my top priorities based on recent messages and meetings?”
• “Summarize all tasks assigned to me this month and group by project.”
• “Catch me up on everything I missed in the #Product channel while I was on leave.”
Creative & Experimental Prompts
• “Summarize this meeting in the style of a sports commentator.”
• “Generate a motivational message for the team based on this week’s wins.”
• “Create a fun quiz based on the last team-building session.”
PowerPoint BEST and USEFUL Copilot Prompt
Strategic Presentation Design
• “Create a presentation comparing our 2024 and 2025 marketing strategies. Include
visuals and key performance metrics.”
• “Draft a pitch deck for investors highlighting our growth, market opportunity, and
financial projections.”
• “Generate a slide layout that contrasts two competing technologies with pros and
cons.”
Data-Driven Storytelling
• “Summarize this Excel file into a presentation with charts showing quarterly trends.”
• “Create a slide deck visualizing customer feedback themes from this survey data.”
• “Generate a presentation showing year-over-year revenue growth with bar and line
charts.”
Workflow & Process Mapping
• “Design a presentation outlining our onboarding process with flowcharts and
timelines.”
• “Create a slide that illustrates the steps of our product development lifecycle.”
• “Generate a visual roadmap for our strategic goals over the next 12 months.”
Training & Instructional Content
• “Build a training presentation for new hires on cybersecurity best practices.”
• “Create a slide deck explaining how to use our internal CRM system. Include
screenshots and tips.”
• “Draft a presentation with interactive quiz slides to reinforce learning.”
Multilingual & Cultural Adaptation
• “Translate this presentation into Arabic and adjust visuals for cultural relevance.”
• “Create a bilingual slide deck for our global team with English and French side-by-side.”
• “Adapt this presentation for an East African audience. Use region-specific examples.”
Creative & Experimental Prompts
• “Rewrite this presentation in the style of a TED Talk. Make it inspiring and story-driven.”
• “Create a slide deck that uses metaphors to explain cloud computing to beginners.”
• “Generate a presentation about our company values using animated icons and bold
typography.”
