Expense 360 KPI

(Vehicle, Labor, maintenance, Revenue By Region

Expenses):

1. Fuel Cost by Region

 Definition: Measures average fuel expenses per kilometer in different
regions (e.g., Dubai, Abu Dhabi, Sharjah).
 Metric:
Formula: Total Fuel Cost in Region ÷ Total Kilometers Traveled in Region
 Target:
o Dubai: AED 0.35 - AED 0.50/km

o Abu Dhabi: AED 0.30 - AED 0.45/km

o Northern Emirates: AED 0.25 - AED 0.40/km

2. Maintenance Cost by Region

 Definition: Tracks the average monthly vehicle maintenance cost per
region.
 Metric:
Formula: Total Maintenance Cost in Region ÷ Number of Vehicles Operated
in Region
 Target:
o Dubai: ≤ AED 2,500/vehicle

o Abu Dhabi: ≤ AED 2,000/vehicle

o Northern Emirates: ≤ AED 1,800/vehicle

3. Labor Cost by Region

 Definition: Compares driver and staff labor costs across regions.
 Metric:
Formula: Total Labor Cost in Region ÷ Total Trips Completed in Region
 Target:
o Dubai: ≤ AED 10/trip

o Abu Dhabi: ≤ AED 8/trip

o Northern Emirates: ≤ AED 6/trip

4. Delivery Cost by Region
 Definition: Tracks the average expense per completed delivery in a
specific region.
 Metric:
Formula: Total Expenses (Fuel, Maintenance, Labor) in Region ÷ Number
of Deliveries in Region
 Target:
o Dubai: ≤ AED 60/delivery

o Abu Dhabi: ≤ AED 50/delivery

o Northern Emirates: ≤ AED 40/delivery

5. Revenue-to-Expense Ratio by Region

 Definition: Measures profitability by comparing revenue and expenses in
each region.
 Metric:
Formula: Total Revenue in Region ÷ Total Expenses in Region
 Target:
o All Regions: ≥ 1.5 (Revenue 1.5 times the expenses)

6. Fuel Efficiency by Region

 Definition: Tracks fuel consumption efficiency for vehicles operating in
different regions.
 Metric:
Formula: Total Kilometers Traveled in Region ÷ Total Liters of Fuel
Consumed in Region
 Target:
o Dubai: ≥ 10 km/l

o Abu Dhabi: ≥ 12 km/l

o Northern Emirates: ≥ 15 km/l

7. Toll Expenses by Region

 Definition: Tracks the total cost of tolls incurred in regions with toll
systems (e.g., Salik in Dubai).
 Metric:
Formula: Total Toll Expenses in Region ÷ Total Trips in Region
  Target:
o Dubai: ≤ AED 3/trip

o Abu Dhabi: N/A (No tolls currently)

o Northern Emirates: N/A

8. Insurance Cost by Region

 Definition: Measures the average monthly insurance cost for vehicles in
different regions.
 Metric:
Formula: Total Insurance Cost in Region ÷ Total Fleet Vehicles in Region
 Target:
o All Regions: ≤ AED 400/vehicle

9. Downtime by Region
 Definition: Tracks the average downtime for vehicles in specific regions
due to maintenance or other issues.
 Metric:
Formula: Total Downtime Hours in Region ÷ Total Fleet Vehicles in Region
 Target:
o Dubai: ≤ 10 hours/vehicle

o Abu Dhabi: ≤ 8 hours/vehicle

o Northern Emirates: ≤ 6 hours/vehicle

10. Regional Expense Deviation from Budget

 Definition: Compares actual expenses to budgeted expenses in each
region.
 Metric:
Formula: ((Actual Expenses in Region - Budgeted Expenses in Region) ÷
Budgeted Expenses in Region) × 100
 Target:
o All Regions: ≤ 5% deviation

Use Case for Regional Expense Tracking

 High Cost Region: Dubai often has higher tolls and fuel costs due to
urban density and Salik tolls.
  Low Cost Region: Northern Emirates typically have lower operational
costs due to fewer tolls and cheaper fuel prices.
 Optimization Opportunity: Shift high-cost operations (e.g., vehicle
servicing) to low-cost regions like Sharjah or Ajman.
These KPIs will help the transportation company understand cost patterns,
optimize budgets, and allocate resources more effectively across regions.

Expense 360 KPIs:

For analyzing expenses and revenue generation by region, contract, and fuel
consumption.
These KPIs will help pinpoint where the most revenue is being generated, which
contracts are profitable, and which regions or contracts have high fuel
consumption.

1. Revenue by Region
 Definition: Tracks total revenue generated from each operating region
(e.g., Dubai, Abu Dhabi, Sharjah).
 Metric:
Formula: Total Revenue in Region ÷ Total Revenue Across All Regions ×
100
 Target:
o Dubai: ≥ 40%

o Abu Dhabi: ≥ 35%

o Northern Emirates: ≥ 25%

2. Revenue by Contract
 Definition: Measures the revenue generated from each specific contract
or client.
 Metric:
Formula: Revenue from Contract ÷ Total Revenue from All Contracts × 100
 Target:
o Top 3 contracts should contribute ≥ 60% of total revenue.

3. Fuel Consumption by Region

  Definition: Monitors the amount of fuel consumed in each region relative
to kilometers traveled.
 Metric:
Formula: Total Liters of Fuel Consumed in Region ÷ Total Kilometers
Traveled in Region
 Target:
o Dubai: ≤ 0.10 liters/km

o Abu Dhabi: ≤ 0.08 liters/km

o Northern Emirates: ≤ 0.07 liters/km

4. Fuel Consumption by Contract

 Definition: Tracks fuel usage for specific contracts to identify contracts
with higher operational costs.
 Metric:
Formula: Total Liters of Fuel Consumed for Contract ÷ Total Kilometers
Traveled for Contract
 Target:
o High-value contracts: ≤ 0.09 liters/km.

o Low-value contracts: ≤ 0.07 liters/km.

5. Cost-to-Revenue Ratio by Region

 Definition: Compares total expenses to revenue generated in each
region.
 Metric:
Formula: Total Expenses in Region ÷ Total Revenue in Region × 100
 Target:
o All Regions: ≤ 70%.

6. Cost-to-Revenue Ratio by Contract

 Definition: Analyzes the profitability of contracts by comparing their costs
and revenues.
 Metric:
Formula: Total Expenses for Contract ÷ Total Revenue from Contract × 100
 Target:
o High-value contracts: ≤ 60%.
 o All contracts: ≤ 70%.

7. Most Profitable Region

 Definition: Identifies the region generating the highest net profit after
expenses.
 Metric:
Formula: Total Revenue in Region - Total Expenses in Region
 Target:
o ≥ 30% net profit margin for the region.

8. Most Profitable Contract

 Definition: Identifies contracts contributing the most profit to the
company.
 Metric:
Formula: Revenue from Contract - Expenses for Contract
 Target:
o Top contracts should yield a ≥ 25% net profit margin.

9. Kilometers Traveled by Region

 Definition: Tracks the total distance covered by vehicles in each region,
which helps analyze workload and fuel consumption.
 Metric:
Formula: Total Kilometers Traveled in Region ÷ Total Fleet Kilometers
Traveled × 100
 Target:
o Dubai: ≥ 35%.

o Abu Dhabi: ≥ 30%.

o Northern Emirates: ≥ 25%.

10. Cost per Kilometer by Contract

 Definition: Measures the average expense incurred per kilometer for
each contract.
 Metric:
Formula: Total Expenses for Contract ÷ Total Kilometers Traveled for
Contract
  Target:
o ≤ AED 2/km for low-margin contracts.

o ≤ AED 1.5/km for high-margin contracts.

11. Delivery Revenue vs. Fuel Cost

 Definition: Compares the revenue from deliveries in each region or
contract to the fuel cost incurred.
 Metric:
Formula: (Revenue from Deliveries - Fuel Cost) ÷ Fuel Cost × 100
 Target:
o All regions or contracts: ≥ 200% (Revenue 2 times fuel cost).

12. Expense Deviation by Region

 Definition: Measures how actual expenses in a region differ from the
budgeted expenses.
 Metric:
Formula: ((Actual Expenses in Region - Budgeted Expenses in Region) ÷
Budgeted Expenses in Region) × 100
 Target:
o All regions: ≤ 5% deviation.

Example Scenarios:
1. Region Analysis:
If Dubai shows the highest revenue (50%) but also the highest fuel cost
(0.12 liters/km), consider optimizing routes or transitioning to more fuel-
efficient vehicles in that region.
2. Contract Analysis:
If a specific contract contributes 40% of revenue but has a high cost-to-
revenue ratio (e.g., 75%), review the contract terms or negotiate better
rates to increase profitability.
3. Fuel Focus:
If Abu Dhabi has the lowest fuel consumption per km but generates only
30% of revenue, analyze opportunities to scale operations there.
Expense 360 KPIs for battery-related performance, These KPIs focus on
analyzing battery usage, expenses, and operational efficiency in the context of
the UAE’s unique market conditions.

1. Battery Performance by Vehicle Type

 Definition: Tracks battery performance across different vehicle types
(e.g., buses, trucks, vans).
 Metric:
Formula: Average Kilometers per Full Charge for Fleet Type
 Target:
o Vans: ≥ 250 km per charge

o Buses: ≥ 150 km per charge

o Trucks: ≥ 120 km per charge

2. Charging Station Cost Analysis

 Definition: Compares charging station costs for company-owned stations
versus public stations in the UAE.
 Metric:
Formula: Total Public Charging Cost ÷ Total Company-Owned Charging
Cost
 Target:
o Public charging costs should be ≤ 1.3x company-owned costs.

3. Regional Battery Utilization

 Definition: Tracks the amount of energy consumed in each region based
on battery usage.
 Metric:
Formula: Total kWh Consumed in Region ÷ Total Kilometers Traveled in
Region
 Target:
o Dubai: ≤ 0.18 kWh/km

o Abu Dhabi: ≤ 0.15 kWh/km

o Northern Emirates: ≤ 0.12 kWh/km

4. Battery Expense per Passenger

  Definition: Measures battery-related costs per passenger transported.
 Metric:
Formula: Total Battery Expenses ÷ Total Passengers Transported
 Target:
o ≤ AED 3 per passenger (buses)

o ≤ AED 2 per passenger (vans)

5. Battery Expense per Delivery

 Definition: Measures battery-related expenses for each delivery trip.
 Metric:
Formula: Total Battery Expenses ÷ Total Deliveries Completed
 Target:
o ≤ AED 15 per delivery for light vehicles

o ≤ AED 25 per delivery for heavy vehicles

6. Charging Frequency per Vehicle

 Definition: Tracks how often each vehicle in the fleet needs to be charged
based on its daily usage.
 Metric:
Formula: Total Charging Sessions ÷ Total Vehicles in Fleet
 Target:
o ≤ 1.5 charges/day per vehicle

7. Battery Life Utilization Rate

 Definition: Tracks the percentage of battery life used versus its expected
lifespan.
 Metric:
Formula: (Total Cycles Completed ÷ Maximum Cycles Expected) × 100
 Target:
o ≤ 80% after 2 years.

8. Cost-to-Range Ratio
 Definition: Analyzes the relationship between battery costs and vehicle
range achieved.
  Metric:
Formula: Total Battery Expenses ÷ Total Kilometers Traveled
 Target:
o ≤ AED 0.25/km

9. Heat Impact on Battery Efficiency

 Definition: Measures the impact of high temperatures on battery
efficiency during UAE summers.
 Metric:
Formula: (Kilometers per Charge in Summer ÷ Kilometers per Charge in
Winter) × 100
 Target:
o ≥ 90% efficiency retention in summer.

10. Idle Battery Drain Rate

 Definition: Tracks how much battery capacity is lost when vehicles are
idle.
 Metric:
Formula: (kWh Lost While Idle ÷ Total Battery Capacity) × 100
 Target:
o ≤ 5% battery drain during idle hours.

11. Charging Cost per Region

 Definition: Compares the average cost of charging vehicles in different
regions.
 Metric:
Formula: Total Charging Cost in Region ÷ Number of Charging Sessions in
Region
 Target:
o Dubai: ≤ AED 12/session

o Abu Dhabi: ≤ AED 10/session

o Northern Emirates: ≤ AED 8/session

12. Battery Warranty Replacement Rate

 Definition: Tracks the percentage of batteries replaced under warranty.
  Metric:
Formula: (Number of Warranty Replacements ÷ Total Battery
Replacements) × 100
 Target:
o ≥ 50%.

13. Cost Savings from Regenerative Braking

 Definition: Tracks cost savings achieved through energy recovered via
regenerative braking.
 Metric:
Formula: (Energy Recovered × Electricity Cost per kWh)
 Target:
o ≥ AED 500/month per vehicle.

14. Battery Cost as a Percentage of Total Expenses

 Definition: Measures how much of the company’s total operating
expenses are due to battery-related costs.
 Metric:
Formula: (Total Battery Expenses ÷ Total Expenses) × 100
 Target:
o ≤ 15%.

15. Fleet Battery ROI (Return on Investment)

 Definition: Evaluates the return on investment for battery-related
expenses in the fleet.
 Metric:
Formula: (Revenue Generated from Fleet ÷ Total Battery Expenses) × 100
 Target:
o ≥ 400%.

16. Vehicle Downtime Due to Battery Issues

 Definition: Tracks the amount of time vehicles are unavailable due to
battery-related repairs or replacements.
 Metric:
Formula: Total Downtime Hours Due to Battery ÷ Total Fleet Hours × 100
 Target:
 o ≤ 2% of fleet hours.

17. Battery Recycling Rate

 Definition: Tracks the percentage of used batteries that are recycled
versus discarded.
 Metric:
Formula: (Number of Batteries Recycled ÷ Total Batteries Replaced) × 100
 Target:
o ≥ 90%.

Example Use Cases for UAE:

1. Dubai Region Analysis:
If vehicles operating in Dubai show higher battery-related costs due to
frequent charging, consider adding more fast-charging infrastructure or
optimizing vehicle routes.
2. Seasonal Efficiency Monitoring:
Battery performance may degrade during UAE summers due to high
temperatures. Use KPIs like Heat Impact on Battery Efficiency to analyze
and mitigate these effects.
3. Profitability Assessment:
Use the Battery Expense per Delivery and Fleet Battery ROI KPIs to assess
whether battery-related investments are yielding sufficient revenue in
high-demand regions like Abu Dhabi and Sharjah.
4. Environmental Responsibility:
Track Battery Recycling Rate to comply with UAE environmental
regulations and achieve sustainability goals.

These KPIs ensure comprehensive tracking of battery-related expenses while

addressing operational and environmental challenges specific to the UAE
transportation sector.

These KPIs focus on optimizing battery costs, maximizing revenue, and

improving profit margins

1. Profitability per Battery Charge

 Definition: Measures the profit generated per full battery charge.
  Metric:
Formula: (Revenue Generated from a Full Charge - Battery Charging Cost)
÷ Total Charges
 Target:
o ≥ AED 500 per charge for light vehicles.

o ≥ AED 1,000 per charge for heavy vehicles.

2. Battery Expense as a Percentage of Operating Cost

 Definition: Tracks the proportion of battery-related expenses compared to
the total operating cost.
 Metric:
Formula: (Total Battery Expenses ÷ Total Operating Expenses) × 100
 Target:
o ≤ 20%.

3. Profit Margin per Region (Battery Expenses Included)

 Definition: Tracks profit margins by region after deducting battery-related
expenses.
 Metric:
Formula: (Revenue from Region - Total Battery Expenses in Region) ÷
Revenue from Region × 100
 Target:
o Dubai: ≥ 30%.

o Abu Dhabi: ≥ 25%.

o Northern Emirates: ≥ 20%.

4. Return on Battery Investment (ROBI)

 Definition: Measures the profitability of the battery investment over its
lifecycle.
 Metric:
Formula: (Total Revenue Generated by Battery ÷ Total Battery Purchase
and Maintenance Cost) × 100
 Target:
o ≥ 300% ROI over the battery's lifespan.
5. Revenue Lost Due to Battery Downtime
 Definition: Tracks revenue losses caused by vehicles being out of service
due to battery issues.
 Metric:
Formula: (Average Daily Revenue per Vehicle × Downtime Days)
 Target:
o ≤ AED 10,000/month across the fleet.

6. Fuel vs. Battery Cost Comparison

 Definition: Compares battery-related expenses with fuel expenses for
hybrid fleets or during a transition to electric vehicles.
 Metric:
Formula: (Battery Cost ÷ Fuel Cost) × 100
 Target:
o Battery costs should be ≤ 70% of fuel costs.

7. Battery Revenue Contribution per Contract

 Definition: Tracks how much revenue generated from specific contracts is
tied to battery usage.
 Metric:
Formula: (Revenue from Contract - Battery Expenses for Contract) ÷ Total
Revenue from Contract × 100
 Target:
o ≥ 25% profit margin after battery expenses.

8. Revenue per kWh Consumed

 Definition: Tracks revenue generated per kilowatt-hour (kWh) of battery
energy consumed.
 Metric:
Formula: (Total Revenue ÷ Total kWh Consumed)
 Target:
o ≥ AED 1.50/kWh for delivery vehicles.

o ≥ AED 2.00/kWh for passenger vehicles.

9. Cost per Trip (Battery Only)

  Definition: Measures the average battery-related cost per completed trip.
 Metric:
Formula: (Total Battery Cost ÷ Total Trips Completed)
 Target:
o ≤ AED 10 per trip for short-distance deliveries.

o ≤ AED 50 per trip for long-distance deliveries.

10. Battery-Related Profit per Vehicle

 Definition: Tracks the profitability of each vehicle after accounting for
battery-related expenses.
 Metric:
Formula: (Revenue Generated by Vehicle - Battery Costs for Vehicle)
 Target:
o ≥ AED 5,000/month per vehicle.

11. Contract Profitability (Including Battery Costs)

 Definition: Measures the profitability of each contract after factoring in
battery costs.
 Metric:
Formula: (Revenue from Contract - Battery Expenses for Contract - Other
Expenses for Contract) ÷ Revenue from Contract × 100
 Target:
o ≥ 20% profit margin for all contracts.

12. Break-Even Point for Battery Investments

 Definition: Calculates how long it takes to recover the cost of a new
battery through revenue generation.
 Metric:
Formula: (Battery Purchase Cost ÷ Average Monthly Profit from Battery
Usage)
 Target:
o ≤ 18 months.

13. Cost Reduction from Regenerative Braking

  Definition: Tracks savings achieved through energy recovered via
regenerative braking systems.
 Metric:
Formula: (Energy Recovered × Cost of kWh)
 Target:
o ≥ AED 2,000/month fleet-wide.

14. High-Consumption Vehicle Monitoring

 Definition: Identifies vehicles with disproportionately high battery
expenses relative to their revenue.
 Metric:
Formula: (Battery Cost for Vehicle ÷ Revenue from Vehicle) × 100
 Target:
o ≤ 20% for all vehicles.