Date: 18/08/2024
Time: 07:00 pm
Venue: Society Hall
Chairperson: Swaraj Sakpal
Attendees:
1. Atharva Mangaonkar
2. Devina Panchal
3. Yogesh Chand
4. Pratham Rane
5. Akshat Mandot
6. Neha Pawar
Agenda:
1. Planning and organizing the Ganesh Festival celebration.
2. Assigning roles and responsibilities.
3. Budget and resources required.
4. Environmental considerations (eco-friendly idols, etc.).
5. Cultural and social activities during the festival.
1. Welcome and Opening Remarks:
The chairperson welcomed everyone and explained the purpose of the meeting, which
is to plan the upcoming Ganesh Festival celebration.
2. Discussion on Festival Dates and Duration:
Proposed Date: 07/08/24.
The festival will be celebrated over 7 days.
The group unanimously agreed to hold the main event on 08/08/24.
3. Venue and Decorations:
Venue: It was decided that the event will be held at Society Compound.
Decorations: A team was formed to take charge of decorations, including setting up
eco-friendly materials like clay idols, natural colours, etc.
o Decoration Team Leads: Neha Pawar.
Discussion on installing the Ganesh idol and deciding on the theme for the decoration.
4. Roles and Responsibilities:
Priest Arrangements: Yogesh Chand will arrange for a priest for daily pujas.
Cultural Activities: Akshat Mandot will organize cultural programs, including
dance, music, and storytelling performances.
Food Arrangements: Devina Panchal will oversee prasad preparation and
distribution.
Volunteers: A list of volunteers was drawn up to help with event management, clean-
up, and crowd control.
Safety & Security: Atharva Mangaonkar will coordinate with local authorities for
security and crowd management.
Eco-Friendly Initiatives: The team agreed to promote eco-friendly practices,
including using clay idols and avoiding plastic decorations.
5. Budget and Resources:
The total estimated budget was presented by [Insert name]. Expenses include:
1. Idol and decorations
2. Cultural program arrangements
3. Food and prasad
4. Miscellaneous expenses (clean-up, security, etc.).
Fundraising ideas were discussed, and Pratham Rane volunteered to head the
fundraising efforts.
6. Cultural Programs and Competitions:
Several cultural programs were proposed, including:
o Dance performances
o Music recitals
o Rangoli competition
o Art and craft workshops for children
Akshat Mandot will oversee the coordination of the cultural events.
7. Safety and Health Protocols:
The need for social distancing, mask-wearing, and sanitization was emphasized (if
applicable).
Swaraj Sakpal will arrange hand sanitizers, and health checks, and monitor the
adherence to safety protocols during the event.
8. Environmental and Immersion Plan:
The team discussed using eco-friendly idols made of clay for immersion.
It was agreed to avoid harmful chemicals and promote the immersion in a designated
eco-friendly pond.
Atharva Mangaonkar will coordinate with local authorities for a smooth and
environmentally friendly immersion process.
9. Closing Remarks:
The chairperson thanked everyone for their valuable contributions.
It was decided that the next meeting will take place on 24/08/2024 for final
preparations.
Meeting Adjourned: Swaraj Sakpal
Minutes Prepared by: Atharva Mangaonkar
