Activity # 2

ELEMENTS OF WORD PROCESSING

NAME: DANA GERALDINE PEREZ RIVERA

SUBJECT: INFORMATICS

TEACHER:
DANIA HONSTEIN ROCHA

DATE
09/13/2023
 INDEX
Home tab.........................................................................................................................................3
Clipboard.....................................................................................................................................3
Paragraph....................................................................................................................................3
FONT.............................................................................................................................................4
Style..............................................................................................................................................5
Editing..........................................................................................................................................5

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 Home tab

Clipboard

The main function of Clipboard is the Cut, Copy, and Paste feature. All Office
Applications share a Universal Clipboard. This means that items that are copied in
Windows 10 can be shared between Office Applications. You can view the
Universal Clipboard by clicking on the clipboard box with an arrow facing down and
to the right clipboard in Word. A new navigation pane will open on the left side of
the screen. It will display all the items that you have cut or copied in Windows 10
recently. This allows you to work with multiple items you have pasted. In addition to
the Clipboard Navigation pane, users can also utilize Format Painter format
painter. Format Painter allows the user to copy the text size, fonts, and any other
formatting, to another selected body of the text. To use the format painter
functionality, users should select the text they would like to copy, and then click on
“Format Painter”. Then select the text they wish to change. Users may also double-
click on “Format Painter” and change as many text selections as they would like.
When they have completed changing the text selections, they can click on “Format
Painter” to stop. While Format Painter is a useful tool to change selected text, the
Font groupings of the Home Tab have many more features.

Paragraph

The Paragraph focuses on arranging text in a paragraph. Users may create lists,
adjust the indentation, sort items, show paragraph formatting, correctly, align text in
a paragraph, adjust line spacing, add fill color in shapes, and create borders.

Bullet Lists: Starting in the upper left corner are bullet lists. Bullet lists should be
used when creating a list of similar items that do not require any order. Clicking on
the drop-down arrow allows for customization of the appearance of bullet lists.
Pressing “Tab” on the keyboard will indent a list item and create a sub bulleted
item.

Numbered Lists: To the right of Bullet, Lists are numbered lists Numbered lists are
like bullet lists, but they should be used when listing out a sequence of events that
must be followed in order. Clicking on the drop-down arrow will allow for
customization of the numbered list. Pressing “Tab” on the keyboard will indent a list
item and create a sub numeral.

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Multi-Level Lists: To the left of Numbered Lists are Multi-Level Lists. Multi-Level
Lists provide more customization of lists and sub-lists to the user.

Increase/Decrease: Indent Next on the right, the increase/decrease indent icons

allow the user to move the selected text to the right or left five spaces, or to the
next tab setting. Increase/Decrease indent also changes the hierarchy of the list.
Increasing an indent to the right will make an item a sub-bullet or sub-number of
the item above it and decreasing indent to the left will do the opposite.

Sort: After an increase/decrease indent is the Sort icon allows the user to arrange
a current selection of text in alphabetical or numerical order. It is usually used
when working with tables in Microsoft Word.

Show/Hide Paragraph Formatting: Finally, in the top right corner of the paragraph
group is the Show/Hide Paragraph Formatting icon allows the user to view all the
hidden formatting options that are currently attributed to the document. This is
useful if the formatting seems incorrect in a document and the user is trying to
investigate it. Any formatting displayed is not printed.

Paragraph Alignment: The bottom row of the paragraph group begins with
Paragraph Alignment settings The settings align the selected text to the left side of
the screen (which is standard formatting), centered (which is common for titles),
right-aligned, and justified, which distributes text evenly between the margins. Most
word documents are written with left alignment, so that is the default settings.

Line & Paragraph Spacing: To the right of the paragraph alignment icons is Line &
Paragraph Spacing. These settings allow the user to choose how much space
exists between lines and between paragraphs. This is helpful to enhance the
readability of paragraphs by creating enough space between sentences and
paragraphs. For more customization, users can click on “Line Spacing Options” in
the drop-down menu for even greater controls.

Shading: The Shading function to the right of Line & Paragraph Spacing allows the
user to change the color behind a paragraph, table, or selected text. It can be used
in flyers and more creative word documents.

Borders: The Page Borders icon allows the user to create borders around selected
text and/or paragraphs and define the type of borders from the drop-down menu.
There is every type of border imaginable for the user. Borders are usually created
to create distance or space between separate ideas or paragraphs.

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More settings: Users who desire more control in paragraph formatting can click on
the arrow icon facing down and to the right. This will launch a more settings menu
that will provide customization of the line & paragraph spacing and page breaks.

Font
The Font group provides unlimited customization of text. It allows users to change
the font or style of the text, the size of the text, provide text emphasis, and even
change the colors. Beginning in the upper left-hand corner, the Font Selection Box
and Text Size boxes allow customizations of hundreds of font designs and text
sizes. The capital “A” button on the right allows the user to gradually increase the
text size with the smaller capital “A” button next to it on the right decreases the text
size. The capital “Aa” button to the right changes the case of the text. Using this
feature, selected text can be made into lower case, UPPER CASE, Capitalize Each
Word, tOGGLE eACH cASE, and regular Sentence case. Finally, in the button to
the right that appears to have an “A” with an eraser removes all the formatting’s
from the Font menu. The lower row of the Font group contains Bold Italics, and
Underline (without underline options for line thickness). Next to these commonly
used emphasis tools are strikethrough (which places a line in the text), subscript
(which types small letters under the text), and superscript (which types small letters
above the text). Next to subscript and superscript is an outlined letter “A” which
allows the adjustments of text effects and typography to create shadows for other
text effects. To the right is an icon with the letter’s “ab” with a pen. This is the
highlighter option which allows the student to choose between multiple colors to
highlight the selected text. Finally, to the right of the highlighter menu is an icon of
the letter “A” with a line underneath. This control allows the user to change the
color of any selected text with an almost infinite number of color options. By
clicking on the arrow pointing down and to the right in the Font group, an expanded
menu with even more options will launch, allowing the user with many more text
customization options, as well as the option to set default text options and effects.

Style
Styles are format settings that you apply to multiple sections of text. For example,
you can apply Heading style to all your top-level headings, and Heading 2 style to
all subheadings at the next level. By applying that particular style, you can quickly
format all your top-level headings in exactly the same way. And if you change your
mind, it’s a simple matter to modify the style and all text in that style will update to
the new setting. Look at your home ribbon to the right of the paragraph formatting
area. Depending on the width you have on your screen, you’ll see something like
this – a set of styles already defined. On a PC, click the more arrow to see all the
styles in the Style Gallery, or the dialog box arrow on the bottom right to see the
Styles pane. On a Mac, click the down arrow (or scroll through with the right arrow)

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to see more styles and the Styles Pane button to the right to toggle the Styles
pane. Setting text to be a certain style is as simple as selecting the text and clicking
on the style you want to apply. In the image above, I’ve selected Heading

Editing
Editing in Word is a feature that allows you to make changes to a document. It
helps you customize a file in various ways. For example, you might add
paragraphs to a document, rearrange its wording, correct grammatical structures
and delete specific elements. Users often disable this feature when sending
documents to ensure they remain in their original format. When you receive a
document, it's often beneficial to understand how to enable editing for several
reasons. Uses of editing in Word
There are several uses of editing in Word. You might receive a document with
spelling or grammatical errors that requires correction. Some documents may
better convey their content if organized in a different format. You can use editing in
Word if the original user of a document forgot to change its restricted editing or
protected view settings. Learning how to enable the editing feature in Word is
useful for any circumstance where you want to change a document's structure or
content.
How to enable editing in Word
Review these six methods and the steps for each to help you enable the editing
feature in Word:
How to enable editing in protected view
You might receive a document that the sender set to open for viewing only in
protected view. In these circumstances, it's helpful to know how to enable editing
so you can make changes to documents in protected view. Follow these steps to
enable editing in protected view:
Select "File" from the top banner.
Click "Info."
Choose "Protect document."
Select "Enable editing."
How to exit protected view
Another option to enable editing in a Word document is to exit protected view
entirely. This turns the file into a trusted document and allows you to change, save
or print it. Here are the steps to exit protected view:

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Find the yellow message bar in the document.
Select "Enable Editing."
If the message bar is red, you can select "File."
Choose "Edit Anyway."
How to disable the protected view feature
Microsoft Word enables the protected view feature automatically. This helps
protect you from opening corrupt or harmful files, such as attachments in spam
emails. You can disable this feature to enable the editing on all documents you
open, regardless of their source. Use these steps to help you disable the protected
view feature in Word:
Click the "File" tab from the top banner.
Select "Options."
Choose "Trust Center" from the left-hand menu.
Press "Trust Center Settings."
Select "Protected View."
Uncheck the three options under "Protected View."
Click "OK."
How to disable read-only mode
You might be unable to edit a document because the original author set it to read-
only mode. This situation requires you to disable the read-only mode, which you
can accomplish by following these steps:
Right-click on the Word document you want to edit.
Select the "Properties" option from the menu that appears.
Navigate to the "General" tab.
Uncheck the "Read-only" option.
Go to the "Security" tab in the same menu.
Find the "Group or user names" section.
Check the box for each permission, including "Full control," "Modify," "Read &
execute," "Read" and "Write."
Click "Apply." Select "OK" to save these changes.

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Bibliografía
Beilharz, M. (27 de 07 de 2020). theopendesk. Obtenido de
https://theopendesk.com/2020/07/27/what-are-word-styles/

Heisserer, N. (s.f.). LibreText WORKFORCE. Obtenido de

https://workforce.libretexts.org/Bookshelves/Information_Technology/
Computer_Applications/Computer_Fundamentals_for_Technical_Students_(Heisserer)/
11%3A_Exploring_the_Home_and_View_Tab_of_Microsoft_Word/11.01%3A_Clipboard

Heisserer, N. (s.f.). The LibreTexts. Obtenido de

https://workforce.libretexts.org/Bookshelves/Information_Technology/
Computer_Applications/Computer_Fundamentals_for_Technical_Students_(Heisserer)/
11%3A_Exploring_the_Home_and_View_Tab_of_Microsoft_Word/
11.03%3A_Paragraph_Group

Heisserer, N. (s.f.). The LibreTexts . Obtenido de

https://workforce.libretexts.org/Bookshelves/Information_Technology/
Computer_Applications/Computer_Fundamentals_for_Technical_Students_(Heisserer)/
11%3A_Exploring_the_Home_and_View_Tab_of_Microsoft_Word/11.02%3A_Font_Group

Team, I. E. (24 de JUNE de 2022). Indeed. Obtenido de

https://www.indeed.com/career-advice/career-development/enable-editing-in-
word#:~:text=What%20is%20editing%20in%20Word,structures%20and%20delete
%20specific%20elements.