SYNOPSIS

ON
LibraTechX
Submitted in partial fulfillment of the requirements
for the award of the degree of

Bachelor of Technology
in
Computer Science & Technology
by

Name of Student
(Roll No.)

Under the Supervision of

(Supervisor Name)
Designation of Supervisor

Manav Rachna University, Faridabad

Month, Year (March, 2025)

Introduction
Library management plays a crucial role in academic institutions, ensuring efficient
organization, access, and administration of books and digital resources. Traditional library
systems often suffer from inefficiencies such as manual record-keeping, slow book retrieval,
and limited accessibility for users. To address these challenges, this University Library
Management System is designed as a modern, web-based platform that enhances the
borrowing, returning, and tracking of library resources while offering an intuitive and
feature-rich experience for students, faculty, and administrators.
This system is built using Next.js with TypeScript, ensuring a highly scalable and
maintainable codebase. It integrates a PostgreSQL database (hosted on Neon) for efficient
data storage and management, while Redis (Upstash) is used for caching and workflow
automation, enhancing system performance and responsiveness. Drizzle ORM facilitates
structured database interactions, ensuring optimized queries and seamless data handling.
Key functionalities of this system include:
 User Authentication & Role Management: Secure login, user role-based access,
and admin privileges for managing books and users.
 Advanced Book Search & Filtering: Real-time search with filtering options,
including book categories, availability, and recommendations.
 Book Lending & Return System: Automated tracking of borrowed books, due dates,
and fine calculations.
 Multimedia Support: Integration of ImageKit for image and video optimization,
allowing users to preview books with interactive visuals.
 Automated Email Notifications: Users receive reminders for due dates, welcome
emails upon registration, and PDF-generated receipts for transactions via Resend
API.
 Admin Dashboard: A powerful panel for managing books, users, and library
settings, with insights into borrowing trends and system usage.
 Security & Performance Enhancements: Implementation of rate-limiting, DDoS
protection, and API security measures to prevent unauthorized access and ensure a
smooth experience.

Technology Stack Overview

The system is built using modern web technologies to ensure scalability, security, and
efficiency. The frontend is developed with Next.js for a responsive and SEO-friendly
interface, while Tailwind CSS and ShadCN enhance the design and usability. The backend is
powered by Next.js API routes, utilizing Drizzle ORM for efficient database interactions.
PostgreSQL serves as the primary database, complemented by Redis caching for improved
performance. Authentication is managed through NextAuth.js, ensuring secure user access.
Additional integrations, such as Resend API for email notifications and ImageKit for media
handling, enhance the system’s functionality.
Scope of the Project
The project aims to provide an efficient and scalable solution for universities, colleges, and
institutional libraries. It enables secure user authentication, book search and borrowing,
automated notifications, and an intuitive admin dashboard for managing users and library
resources.
Objectives
The primary objectives of this system are to develop a centralized library management
platform, automate book lending and return processes, and improve accessibility for users. It
ensures secure role-based authentication, enhances user engagement through personalized
recommendations, and minimizes errors in book tracking.
User Requirements Specification (URS)

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1. Introduction
The University Library Management System is a web-based platform designed to streamline
book borrowing, searching, and administrative tasks for students, faculty, and administrators.
It ensures efficiency, security, and accessibility while leveraging modern web technologies.
2. Functional Requirements
User Authentication & Role Management
 Secure user registration and login with email authentication.
 Role-based access for students, faculty, and admins.
 Admins can approve or reject new user registrations.
Book Management & Borrowing System
 Users can search, filter, and browse books with detailed information.
 Borrowing and return tracking with automated due-date reminders.
 Admins can add, update, or remove books and manage lending policies.
Notifications & Profile Management
 Automated emails for registration, due date reminders, and account updates.
 Users can view and update profiles, tracking their borrowing history.
Admin Dashboard & Reporting
 Analytics dashboard for monitoring book trends and user activity.
 Admins can manage user accounts, approve registrations, and generate reports.
3. Non-Functional Requirements
Performance & Security
 Caching (Redis) for faster responses and DDoS protection for security.
 Secure authentication via NextAuth and encrypted user data storage.
Usability & Accessibility
 Modern UI (TailwindCSS, ShadCN) with responsive design for all devices.
 System ensures accessibility compliance for diverse user needs.
Reliability & Maintainability
 Cloud-based deployment with automated backups and performance monitoring.
4. Assumptions & Constraints
 Requires a stable internet connection.
 Admins must update book records regularly.
 Initially designed for university libraries, with scope for expansion.

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Diagrams
Data Flow Diagram (DFD)
A Data Flow Diagram (DFD) illustrates how data moves through the University Library
Management System. It highlights the interactions between users, processes, and data stores.
DFD (Level 0 - Context Diagram)
 Users (Students, Faculty, Admins) interact with the Library Management System.
 The system communicates with the Database (PostgreSQL) to store and retrieve
book and user information.
 External services (Email API, Image Hosting, Redis Cache) handle notifications and
multimedia.
DFD (Level 1 - Detailed Flow)
 User Authentication: Users log in → System verifies credentials → Access granted
based on role.
 Book Management: Users search for books → System retrieves data → Display
results.
 Borrowing Process: Users request to borrow → System updates book status →
Generates receipt & email reminder.
 Admin Actions: Admins approve/reject users, add books, and monitor transactions.
Use-Case Diagram
A Use-Case Diagram represents how different users interact with the system.
Actors:
 Student/Faculty: Search for books, borrow/return books, view history, receive
notifications.
 Admin: Manage books, approve users, track borrowing trends, generate reports.
Use Cases:
 Authentication & Authorization: Secure login with role-based access.
 Book Search & Management: Filter books, check availability, add/update book
records.
 Borrowing System: Request books, receive notifications, return books.
 Admin Operations: User approval, analytics dashboard, system reports.
Class Diagram
A Class Diagram defines the structure of the system, detailing the main entities (classes)
and their relationships.
Key Classes & Attributes:
 User (id, name, email, role, borrowedBooks[])
 Book (id, title, author, category, status, borrowerId)
 Transaction (id, userId, bookId, borrowDate, returnDate, fine)
 Admin (inherits from User, additional privileges for book/user management)
 Notification (id, userId, message, status)
Relationships:
 One-to-Many: A User can borrow multiple Books.
 One-to-One: A Transaction links a User to a Book.
 Many-to-One: Multiple Notifications can be sent to a single User.

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Entity-Relationship (E-R) Diagram
The Entity-Relationship (E-R) Diagram represents the database structure of the University
Library Management System by defining entities, their attributes, and relationships.

Entities & Attributes

1. User (UserID, Name, Email, Password, Role, RegistrationDate)
o A user can be a Student, Faculty, or Admin.
o Each user has unique authentication credentials.
2. Book (BookID, Title, Author, Category, AvailabilityStatus, AddedDate)
o Books have attributes like category, author, and availability status.
3. Transaction (TransactionID, UserID, BookID, BorrowDate, DueDate, ReturnDate,
Fine)
o Records each borrowing/return transaction.
4. Admin (AdminID, UserID, Permissions)
o Inherits from User, with additional privileges.
5. Notification (NotificationID, UserID, Message, Date, Status)
o Stores reminders, due date alerts, and system notifications.

Relationships
 One-to-Many:
o One User can borrow multiple Books.
o One Book can be borrowed multiple times (tracked in Transactions).
o One User can receive multiple Notifications.
 One-to-One:
o Each Transaction links one User to one Book.
o Each Admin is a User but has extended privileges.

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Hardware & Software Requirements
To ensure smooth deployment and operation of the University Library Management
System, the following hardware and software requirements must be met.

7.1 Hardware Requirements

For Development Environment
 Processor: Intel Core i5 (or higher) / AMD Ryzen 5 (or higher)
 RAM: Minimum 8GB (Recommended 16GB for smooth development)
 Storage: Minimum 100GB SSD (Recommended 256GB+ SSD for fast performance)
 Graphics: Integrated GPU (Dedicated GPU recommended for UI development)
 Internet Connection: Stable connection for package installations, API calls, and
cloud deployment
For Server Deployment
 Processor: Multi-core Intel Xeon / AMD EPYC
 RAM: Minimum 8GB (Recommended 16GB+ for handling multiple users)
 Storage: PostgreSQL database requires SSD storage for better query
performance
 Network: High-speed broadband connection with low latency
 Cloud Hosting: VPS / Cloud service like Vercel, AWS, DigitalOcean, or Heroku

7.2 Software Requirements

For Development
 Operating System: Windows 10/11, macOS, or Linux (Ubuntu recommended)
 IDE/Code Editor: VS Code (with extensions for TypeScript, PostgreSQL, and
Next.js)
 Version Control: Git & GitHub for repository management
 Database: PostgreSQL (Neon Cloud or Local)
 Cache System: Redis (Upstash for cloud-based caching)
 Package Manager: Node.js (LTS version) with npm or yarn
Frameworks & Libraries
 Frontend: Next.js with TypeScript
 Styling: Tailwind CSS, ShadCN
 Backend: Next.js API Routes
 ORM: Drizzle ORM for PostgreSQL
 Authentication: NextAuth.js
 Notifications: Resend API (for emails), ImageKit (for media handling)
 Security: Rate-limiting, DDoS protection, JWT authentication

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Applications of the Project
The University Library Management System can be extended beyond traditional library
management, offering innovative and real-world applications that enhance accessibility,
efficiency, and engagement.

8.1 AI-Powered Book Recommendation System

 The system can integrate AI and machine learning to suggest books based on a
user’s reading history, interests, and borrowing patterns.
 Helps students and researchers discover new learning resources tailored to their
academic needs.
8.2 Blockchain-Based Book Lending & Ownership Verification
 Using blockchain, each borrowed book transaction can be recorded securely,
ensuring tamper-proof lending history.
 Can be used in digital libraries to authenticate ownership and prevent plagiarism of
research papers.
8.3 Voice-Activated Library Assistant
 Integration with voice assistants (Alexa, Google Assistant) allows users to search
books, check due dates, or renew loans using voice commands.
 Enhances accessibility for visually impaired users.
8.4 Virtual & Augmented Reality Integration
 VR-enabled digital library tours can help students explore library resources
remotely.
 AR apps can provide interactive book previews by scanning a book cover.
8.5 IoT-Enabled Smart Shelves & Automated Book Tracking
 Smart shelves with RFID sensors can detect misplaced books and update their
location in real time.
 Automated book return kiosks reduce manual workload and streamline book
handling.
8.6 Gamification for Student Engagement
 Students can earn points or badges for reading books, attending library workshops,
or writing book reviews.
 Encourages reading habits and promotes active participation in library activities.
8.7 Cloud-Based Research Collaboration
 Allows students and researchers to share notes, citations, and book reviews on a
common cloud-based platform.
 Can integrate with Zotero, Mendeley, or Google Scholar for academic referencing.

Conclusion

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The University Library Management System is a modern, efficient, and scalable solution
designed to streamline library operations, enhance user experience, and optimize resource
management. By integrating advanced technologies such as AI-driven recommendations,
IoT-enabled book tracking, and blockchain-based lending verification, the system goes
beyond traditional library management, making it more accessible, intelligent, and secure.
With its user-friendly interface, cloud-based accessibility, and automated workflows, the
system significantly reduces manual effort for librarians while improving book discovery,
borrowing efficiency, and user engagement. Moreover, its adaptability allows for future
enhancements, including virtual library tours, gamification features, and AI-powered
research assistance, ensuring its relevance in evolving digital learning environments.
In conclusion, this University Library Management System not only simplifies library
operations but also enhances the reading and research experience for students, faculty,
and administrators, making it an essential tool for modern educational institutions and
beyond.

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