EXPENSE CLAIM SHEET

Name XYZ
Designation ABC
State ABC
Bill Submission Date 31st Aug 2023
Bill Date Advance Total Amount Final balance Cover Note Name
Month Year
Aug 2023 3500 3500 Hotel Charges
Aug 2023 300 300 Taxi Charges
300 300 Food Charges
240 240 Fuel Charges

Total 0 4340 4340

Signature
M.D
Accountant
HR
COUNTRY HEAD (CH)
Regional Head (RH)
Employee
 Hotel Charges
Month - Aug 2023
No. of
S.No. City Hotel Name Checkin Date Checkout Date Total Cost Cash/ Card Purpose of Visit
Nights

1 Ahmedabad ABC 14th Aug 2023 15th Aug 2023 1 3500 Card To meet Mr. ABC for the purpose of ____

2
3
4
5
6
7
8
9
10
Total 3500

Signature
M.D
Accountant
HR
COUNTRY HEAD (CH)
Regional Head (RH)
Employee
HOTEL BILL INVOICE
 TAXI CHARGES
Month - Aug 2023
Full DayRun or
S.No. Date City From To Cab Name Total Cost Purpose of visit
One Way Drop
1 14th Aug 2023 Delhi Office Delhi Cant Uber One way Drop 300 To meet Mr. ABC for enlisting PPR in XYZ scheme
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Total 300

Signature
M.D
Accountant
HR
COUNTRY HEAD (CH)
Regional Head (RH)
Employee
TAXI BILL INVOICE
TAXI BILL INVOICE No. 2
 FOOD CHARGES
Month - AUG 2023
S.No. Date Cost City Card/ Cash Meal/ Snacks/ Drinks Purpose ( Please mention details )
1 14/08/23 500 Kurukshetra Card Lunch With customer M/s XYZ during my business trip from Delhi to Kurukshetra
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Total 500

Signature
M.D
Accountant
HR
COUNTRY HEAD (CH)
Regional Head (RH)
Employee
Food Bill Approval (paste email printout approval )
FOOD BILL INVOICE
 FUEL CHARGES
MONTH - AUG 2023
S.No. Date From To Total KM Cost Per KM Total Cost Purpose of Visit ( Details )

1 14/08/23 Delhi Gurgaon 30 8 240 For meeting MR. XYZ regarding the project for Coca Cola.

2 8 0

3 8 0

4 8 0

5 8 0

6 8 0

7 8 0

8 8 0

9 8 0

10 8 0

11 8 0

12 8 0

13 8 0

14 8 0

15 8 0

16 8 0

17 8 0

18 8 0

19 8 0

20 8 0

21 8 0

22 8 0

23 8 0

24 8 0

25 8 0

Total 30 8 240

SIGNATURE
M.D
Accountant
HR
COUNTRY HEAD (CH)
Regional Head (RH)
Employee
FUEL BILL RECEIPT