Government of West Bengal
Finance Department
Bp"dget Branch
NABANNA·
No. 2088- F. B. Dated, the 28th February, 2014.
MEMORANDUM
Subject: Introduction of IntegratedFinancialManagementSystem(IFMS)
The Government of West Bengal in Finance Department for some time past was
considering. restructuring the existing systems of fund allocation to the Administrative
Departments and Drawing & Disbursing Officers (ODDs) and financial transactions
including entire Treasury Management System to ensure transparency, accuracy, and
efficiency in fund and financial management. Accordingly, the Governor is pleased to
introduce the 'Integrated Financial Management System' [IFMS] for on-line real time
management monitoring and control of all fund allocations and financial transactions in
different Departments and their subordinate offices under the State Government. The
project will be implemented, in phased manner, within 18 months with effect from 1st
April, 2014. It will be a centralised system and all servers located at State Data Centre
of West Bengal will be linked with steady MPLSand WBSWAN network connectivity.
The modules and the facilities available that comprise the IFMS are summarised
below:
A. e-Bantan [e-Allocation of Fund]:
a) Allotment of Fund From Department to Administrative Departments
and to DDOs:
(i) Allot.']le,nt, /release of fund including Budgetary allocation to the
Administrative Departments shall be uploaded from time to time by the
Finance Department in e-Bantan,
(ii) The Administrative Departments shall allot the fund to the ODDs directly or
through their Directorates / Subordinate Offices using e-Bantan module.
(iii) Allotment of fund made to the ODDs shall be available to the concerned
Treasury and ODDs through e-Bantan module.
b) Allotment of fund through LOC:
The existing online LOC system will be integrated in this module.
B. E - Billing·:
(i) Submission of all bills electronically to the Pay Accounts Offices / Treasury
by the 000 will be route.: through this module only. 000 shall be required
to log on to the web-based e-Bantan module for -submtsslon of bills.
(ii) In the initial phase, Bills in both physical and electronic form have to be
submitted to the Treasury. The treasury shall accept bills in physical form
only if the electronic bill has been submitted through e-Bantan.
contd. ..2 .
-2-
C. E-Receipt - Government Receipts and Information System (GRIPS):
(i) The existing system of GRIPS will be upgraded and integrated into IFMS.
(ii) All State Government receipts of tax and non tax revenues, deposits and
refunds thereof will be covered in this module.
D. E-Pradan ( Government e-Payment System) :
e-Pradan is a Web-based Government e-Payment System [GePS] through
which all payments will be electronically disbursed to the bank-account of the
payee /employee / contractor / beneficiary. -
E. Works and Forest Accounts Computerization System (WFACS):
The preparation and complication of works and forest accounts will be done
through this module.
F. Centralised Treasury System (CTS):
(i) Processing of bills submitted by DDOs, payments and receipts will be done
through this module.
(ii) The other treasury activities like pension management, Personal Ledger and
Local Fund Account, Manageme,nt of Bank Accounts, Provident Fund Account,
Public Deposit Account, stamp management and preparation of Treasury
Accounts will also be done through this module.
G. Human Resource Management System (HRMS):
The work of manpower planning and management, personal information,
personal claims , loans, leave, transfer, posting and joining, promotion,
retirement, etc. will be mandatorily processed through this module.
The above modules will be inter-related to each other wherever required through
inbuilt interfaces in the IFMS. Detailed guidelines for each module will be issued in due
course. "
v};,
;
In the first phase, e-Bantan will be implemented, tentatively from 1st April
2014. All the Departments shall, therefore, arrange for creating their respective
master database through the link available under Finance Department website
[www.wbfin.nic.in] towards allotment of fund to their respective Directorates and
subordinate offices by 15th March, 2014 positively. '
The IFMS implementation term will impart training and extend hand holding
support at different Levels such as Department, Directorate, Head of Office and
Drawing & Disbursing Office levels to enable hassle free switch over to the new web
based' system under IFMS from the existing systems.
Each Administrative Department of the Government of West Bengal will select a
,nodal officer for implementation of IFMS project and inform the same to Finance
Department.
Sd/-( H.K. Dwivedi)
Principal Secretary to the
Government of West Bengal
contd..3
3
No. 2088/1 (500) -F.B .. ' Dated, the 28th February, 2014. ,
Copy forwarded for information and nacessarv action to:- , ,
1. The Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2, Govt.
Place (West), Kolkata-700 001.
2. The Principal Accountant-General (Audit), West Bengal, Treasury Buildings, 2, '
Govt. Place (West), Kol.~~ta-700 001. . " '" , , '
at
3. The Accountant General (R.W. L.B. Audit), West Bengal, C.G.O'. Complex, 'C'
East Wing, 5th Floor, Salt Lake, sector-t, KOlkata-70() 064. ' "
4. The Chief Secretary to the Government of.West Bengal '
5. The Additional Chief S~cretary/ Principal Secretary/ secretarv, '<>.,
...........................................................
;.....,,,...................................•.........
Department.
6. The General Manager, Reserve Bank of India, PAD, 15, N.S. Road, Kolk~ta-700,
001. :h .~ ,.
7. ~~:~~~e{~~~:~~g:~~~~~~I~:t~~ 7~OIb~~:
tSLO, LocalHead Office, sarnnddht . .<~
8. The General Manager, United Bank of India, Govt. Transaction Dep~ttment, 11";:2
Hemanta Basu Sarani, Kolkata-700 001." "~' " .. """ . ",:;:::~
9. The Director of Treasuries & Accounts, West Bengal, The New indl~ As~ur~nceB,Ullqftt~~r
4, Lyons' Range, Kolkata - 700 001. ',' , " ' "<';~:
~~: The Commissioner, Directorate. ),)!,
12. The District Magistrate, ' ';':}i~
I. • ~ ~~,
13. Th~ Sub-Divisional Offlcer,o':;i.
: ' ..~~.:~
14. The Pay & Accounts Officer, Kolkata Pay & Accounts Office - I, ' '"
81/2/2, Ph~ars Lane, Kolkata - 700 012.
\~~~.~ "... . . .
15. The Pay ~ Accounts Officer, Kolkata Pay ~ Accounts Office - Il,
P-l, Hyde Lane, Kolkata -700 012. '
, , '
. 16. The Pay & Accounts Officer, KOlkata Pay & Accounts Office - Ill,
IB Market, 1stFloor, Salf Lake, sector
\
-Ill, Kolkata - 700 106. .
17. The Treasury Offlcer, _
18. "
19.The PrlnctpalAccounts Officer & Ex-Officio joint Secretary, Finance (Budget) Departmen
for uploading this Notification in the Finance .Department webslte. '
,~
(A. R. Chakraborty)
OSD & E.O. Secretary to the
Government of West Bengal
Finance Department
